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386 results for Senior Administrative Assistant in Secondary
- Port Washington, NY
- onsite
- Temporary to Hire
- 20.90 - 24.20 USD / Hourly
- We are looking for an Administrative Assistant to support daily operations and help keep our office running smoothly in Port Washington, New York. This Contract to Permanent position is ideal for someone who enjoys balancing administrative coordination, employee onboarding support, record maintenance, and event assistance in a mission-driven environment. The person in this role will work closely with managers and senior leaders, manage a wide range of office tasks, and contribute to a positive and organized workplace experience.<br><br>Responsibilities:<br>• Welcome on-site interview guests and lead informative facility tours for prospective candidates.<br>• Provide day-to-day administrative support by coordinating schedules, preparing documents, maintaining shared files, and assisting with routine office operations.<br>• Support onboarding activities, including reference checks, background screening coordination, fingerprint appointment scheduling, I-9 document collection, and distribution of new employee paperwork through electronic signature tools.<br>• Maintain accurate employee and office records by organizing personnel files, tracking attendance information, and processing required paperwork in a timely manner.<br>• Assist with special events and staff engagement initiatives by managing responses, coordinating logistics, preparing materials, and supporting recognition activities.<br>• Handle purchasing-related tasks such as ordering office supplies, processing purchase requests, tracking spending, and filing invoices for proper documentation.<br>• Support admissions coordination by reviewing incoming applications, maintaining participant waitlists, and arranging assessments and trial visits.<br>• Prepare recurring reports, update internal procedures, and respond to requests from executive and senior leadership with care and attention to detail.<br>• Conduct online research, manage calendars and forms, and help communicate organizational policies, mission, and values across daily interactions.<br>• Take on additional administrative duties as needed, including support for participant celebrations, weather-related coordination, and career development participation.
- 2026-10-21T19:14:07Z
- Virginia Beach, VA
- onsite
- Permanent / Full Time
- 72000.00 - 80000.00 USD / Yearly
- <p>We are looking for an experienced Executive Assistant to support senior leadership in Virginia Beach, Virginia. This role is ideal for someone who thrives in a high-visibility setting, exercises sound judgment, and stays composed while balancing shifting demands. The position calls for a resourceful individual who can keep executive operations running smoothly, manage sensitive matters with care, and build strong working relationships across internal and external teams.</p><p><br></p><p>Responsibilities:</p><p>• Provide strategic administrative support to senior executives, ensuring daily operations are organized, efficient, and aligned with leadership priorities.</p><p>• Oversee a demanding executive schedule by arranging meetings, adjusting appointments, and responding quickly to changing business needs.</p><p>• Organize domestic and international travel plans, including itineraries, lodging, transportation, and other trip-related arrangements.</p><p>• Coordinate meetings with leadership, clients, partners, and cross-functional stakeholders, while preparing the logistics and materials needed for productive discussions.</p><p>• Anticipate scheduling challenges, resolve calendar conflicts proactively, and help leaders stay focused on critical priorities.</p><p>• Draft, format, and prepare executive communications, reports, presentations, and meeting documents with a high level of accuracy and professionalism.</p><p>• Act as a key point of contact between executive leadership and internal or external partners, helping to maintain clear and effective communication.</p><p>• Support additional senior leaders when needed and contribute to the planning and execution of company meetings, leadership sessions, and employee events.</p><p>• Manage vendors, venues, travel coordination, accommodations, and related event details to ensure corporate functions run seamlessly.</p><p>• Handle multiple assignments independently, maintain confidentiality at all times, and deliver high-quality work within tight deadlines.</p>
- 2026-11-10T18:58:46Z
- Madison, WI
- onsite
- Temporary / Contract
- - USD / Hourly
- We are looking for an experienced Administrative Assistant 3 to support daily office operations and provide high-level administrative assistance in Madison, Wisconsin. This Long-term Contract position is ideal for someone who can manage competing priorities, communicate professionally with a wide range of stakeholders, and maintain accurate records in a fast-paced environment. The role will contribute to efficient business operations through document preparation, meeting coordination, information handling, and general administrative support.<br><br>Responsibilities:<br>• Coordinate day-to-day administrative activities, including managing office supply inventories, organizing files, and supporting routine clerical workflows.<br>• Create and format business documents such as correspondence, summaries, invoices, reports, and presentation materials with a high degree of accuracy.<br>• Maintain organized recordkeeping systems by storing, updating, and retrieving company documents, reports, and other important materials.<br>• Review incoming communications and documentation, assess priority, and route information to the appropriate individuals or teams.<br>• Schedule meetings and prepare supporting materials, including agendas, logistics, and follow-up documentation for leadership and committee sessions.<br>• Assist with basic bookkeeping and administrative tracking to support operational and financial documentation needs.<br>• Respond to internal and external inquiries with professionalism while helping ensure smooth communication across the office.<br>• Provide administrative support to senior leaders by handling sensitive information with discretion and strong attention to detail.
- 2026-11-10T23:03:44Z
- San Diego, CA
- remote
- Temporary / Contract
- 22.00 - 25.00 USD / Hourly
- <p>We are seeking a detail-oriented <strong>Tax Administrative Assistant</strong> to support our tax team with administrative, client service and document management responsibilities. This role is ideal for someone who is organized, deadline-driven and comfortable working in a fast-paced environment, especially during peak tax season.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to tax professionals and department leadership</li><li>Prepare, organize and maintain tax files, client records and engagement documents</li><li>Manage incoming and outgoing client correspondence, including email, mail and phone communications</li><li>Track deadlines for tax returns, extensions, client deliverables and internal workflows</li><li>Assist with assembling tax returns, client packets and related documentation</li><li>Schedule appointments, manage calendars and coordinate meetings</li><li>Enter and update client information in tax software, databases and internal systems</li><li>Monitor document collection and follow up with clients regarding missing information</li><li>Scan, file and archive confidential tax and financial documents</li><li>Support billing, invoicing and other office administrative tasks as needed</li></ul><p><br></p><p><br></p>
- 2026-11-07T00:18:50Z
- Dallas, TX
- onsite
- Temporary / Contract
- 35.00 - 40.00 USD / Hourly
- <p>We are seeking a highly polished and proactive Senior Executive Assistant to provide comprehensive support to executive leadership. This role requires a professional who thrives in a fast-paced environment, anticipates needs before they arise, and expertly manages competing priorities while maintaining the highest level of confidentiality and professionalism.</p><p>The ideal candidate is resourceful, detail-oriented, and experienced supporting C-suite and senior-level executives in a dynamic business environment.</p><p>Key Responsibilities</p><ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Manage complex schedules, prioritize competing demands, and ensure executives are prepared for meetings and events.</li><li>Coordinate domestic and international travel, including flights, accommodations, itineraries, and expense reporting.</li><li>Prepare presentations, correspondence, reports, agendas, and meeting materials.</li><li>Serve as a liaison between executives, internal teams, clients, vendors, and external stakeholders.</li><li>Screen and prioritize communications, responding on behalf of executives when appropriate.</li><li>Organize board meetings, leadership meetings, and company events, including logistics and presentation materials.</li><li>Track action items and follow up with stakeholders to ensure timely completion of tasks and projects.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Support special projects, process improvements, and cross-functional initiatives as assigned.</li><li>Maintain office efficiency by managing administrative processes and identifying opportunities for operational improvements.</li></ul><p><br></p>
- 2026-11-11T15:58:43Z
- Boise, ID
- remote
- Temporary / Contract
- 23.00 - 27.00 USD / Hourly
- <p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. </p>
- 2026-11-14T00:53:52Z
- San Diego, CA
- onsite
- Temporary to Hire
- 40.00 - 50.00 USD / Hourly
- <p><strong>The Opportunity</strong></p><p>We are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established entertainment and brand-focused organization in San Diego. This position is ideal for an experienced executive support professional who enjoys being a trusted partner to senior leadership, coordinating across teams, and helping drive the organization’s day-to-day priorities forward.</p><p><br></p><p>The successful candidate will be resourceful and comfortable operating in a fast-paced environment while balancing executive priorities, complex scheduling, Board support, and special projects. This person should be able to work independently, exercise sound judgment, anticipate needs, and build strong relationships with leadership, employees, Board members, business partners, and external contacts.</p><p><br></p><p><strong>Roles & Responsibilities</strong></p><p>The Executive Assistant will provide high-level administrative and organizational support to the leadership team while serving as a key resource for executive communications, scheduling, meetings, Board coordination, office operations, and special projects.</p><p><br></p><p><strong>Executive & Leadership Support</strong></p><ul><li>Manage and coordinate complex executive calendars, meetings, appointments, conference calls, and travel logistics.</li><li>Serve as a professional liaison between senior leadership, employees, Board members, business partners, and external contacts.</li><li>Anticipate leadership needs and proactively manage priorities, scheduling conflicts, deadlines, and follow-up items.</li><li>Prepare agendas, presentations, reports, correspondence, and other materials for executive leadership.</li><li>Coordinate and organize information needed for Board and leadership meetings.</li><li>Track action items, deadlines, and commitments to help ensure timely completion.</li><li>Handle confidential information and sensitive matters with a high level of discretion and sound judgment.</li></ul><p><strong>Meetings, Events & Board Support</strong></p><ul><li>Coordinate logistics for Board meetings, executive meetings, staff meetings, company events, and leadership gatherings.</li><li>Manage meeting invitations, calendars, materials, room setup, technology, catering, and follow-up.</li><li>Support virtual meetings through Zoom and other video conferencing platforms.</li><li>Assist leadership with conferences, industry events, partner meetings, and other external engagements.</li></ul><p><strong>Special Projects & Process Improvement</strong></p><ul><li>Take ownership of special projects and administrative initiatives as assigned by executive leadership.</li><li>Identify opportunities to streamline processes, improve organization, and increase administrative efficiency.</li><li>Maintain organized systems for documents, projects, deadlines, and executive follow-up.</li><li>Work collaboratively across departments to support leadership priorities and broader organizational initiatives.</li></ul>
- 2026-11-11T19:58:47Z
- Alpharetta, GA
- onsite
- Temporary / Contract
- 23.00 - 26.00 USD / Hourly
- <p>We are looking for a Sr. Administrative Assistant to provide dependable, high-level support to senior leadership in the energy and natural resources sector. This contract position has the potential to become a permanent role and is ideal for someone who thrives in a fast-moving setting, can balance business priorities with occasional personal support tasks, and remains composed when plans shift quickly. The role offers meaningful exposure to executive operations, along with opportunities to build new skills through company-sponsored training and licensing.</p><p><br></p><p>Responsibilities:</p><p>• Oversee busy executive schedules by organizing meetings, appointments, and shifting priorities to keep daily activities running smoothly.</p><p>• Coordinate domestic and international travel arrangements, including air travel, lodging, transportation, and detailed itinerary preparation.</p><p>• Respond quickly to schedule changes and travel disruptions, resolving urgent issues with sound judgment and efficiency.</p><p>• Provide administrative and practical support for both business-related activities and occasional personal tasks as requested by leadership.</p><p>• Serve as a reliable point of contact for internal teams and external partners, ensuring clear and timely communication on behalf of executives.</p><p>• Handle sensitive information with a high level of discretion while maintaining accuracy across correspondence, scheduling, and documentation.</p><p>• Assist with basic financial and administrative tasks using QuickBooks, with training and certification provided by the company.</p><p>• Obtain and maintain a company-sponsored Notary license and support related documentation needs when applicable.</p><p>• Use emerging technology and AI-based tools to improve productivity, streamline routine work, and adapt to changing administrative needs.</p><p>• Support executive availability outside standard business hours when necessary, including early mornings, evenings, or occasional weekends.</p>
- 2026-11-06T20:33:42Z
- Dallas, TX
- onsite
- Temporary / Contract
- 35.00 - 40.00 USD / Hourly
- <p>We are seeking a highly polished and proactive Senior Executive Assistant to provide comprehensive support to executive leadership. This role requires a professional who thrives in a fast-paced environment, anticipates needs before they arise, and expertly manages competing priorities while maintaining the highest level of confidentiality and professionalism.</p><p>The ideal candidate is resourceful, detail-oriented, and experienced supporting C-suite and senior-level executives in a dynamic business environment.</p><p>Key Responsibilities</p><ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Manage complex schedules, prioritize competing demands, and ensure executives are prepared for meetings and events.</li><li>Coordinate domestic and international travel, including flights, accommodations, itineraries, and expense reporting.</li><li>Prepare presentations, correspondence, reports, agendas, and meeting materials.</li><li>Serve as a liaison between executives, internal teams, clients, vendors, and external stakeholders.</li><li>Screen and prioritize communications, responding on behalf of executives when appropriate.</li><li>Organize board meetings, leadership meetings, and company events, including logistics and presentation materials.</li><li>Track action items and follow up with stakeholders to ensure timely completion of tasks and projects.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Support special projects, process improvements, and cross-functional initiatives as assigned.</li><li>Maintain office efficiency by managing administrative processes and identifying opportunities for operational improvements.</li></ul><p><br></p>
- 2026-11-11T15:58:43Z
- Las Vegas, NV
- onsite
- Temporary / Contract
- 30.00 - 40.00 USD / Hourly
- <p>We are looking for an Executive Assistant to provide high-level administrative support to a casino GM in Las Vegas. This is a Contract position for an experienced, detail-oriented individual who can keep daily operations organized, manage competing priorities, and serve as a dependable partner to leadership. The ideal candidate brings strong judgment, excellent communication skills, and advanced proficiency with office tools to ensure smooth coordination across schedules, documents, and business activities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate complex calendars, appointments, and meetings to help leadership stay on schedule and prepared for key priorities.</p><p>• Prepare correspondence, reports, presentations, and other business documents using Microsoft Office applications with accuracy and care.</p><p>• Organize travel arrangements, itineraries, and related logistics while anticipating changes and resolving scheduling conflicts as needed.</p><p>• Support day-to-day administrative operations by handling communications, maintaining records, and tracking follow-up items.</p><p>• Serve as a point of coordination between executives and internal or external contacts, ensuring timely and clear communication.</p><p>• Assist with knowledge transfer and onboarding activities to promote continuity as responsibilities are handed over from the current support structure.</p><p>• Manage confidential information with discretion and maintain a high level of care in all interactions.</p>
- 2026-10-21T15:38:45Z
- Fort Lauderdale, FL
- onsite
- Permanent / Full Time
- 95000.00 - 135000.00 USD / Yearly
- We are looking for an experienced Executive Assistant to support senior leadership in Fort Lauderdale, Florida. This position is ideal for someone who thrives in a dynamic environment, handles sensitive matters with sound judgment, and keeps competing priorities organized. The right candidate will bring strong follow-through, excellent communication skills, and the ability to manage both daily executive support and longer-term coordination needs.<br><br>Responsibilities:<br>• Oversee a high-volume executive calendar, adjusting schedules as priorities shift while maintaining discretion in all communications and planning.<br>• Arrange domestic and international travel, including air, hotel, ground transportation, and detailed itineraries to ensure smooth business trips.<br>• Act as a trusted partner to senior leadership by helping manage priorities, anticipating needs, and keeping critical initiatives moving forward.<br>• Lead assigned projects from initial planning through final completion, working independently and providing updates when needed.<br>• Coordinate logistics for company gatherings and special events, including large annual retreats, employee functions, client engagements, and culture-focused activities.<br>• Respond quickly to urgent day-to-day requests while also identifying upcoming deadlines, potential conflicts, and areas requiring advance preparation.<br>• Monitor open action items and drive follow-up with internal teams to support timely completion of executive and business priorities.<br>• Support meeting preparation by organizing materials, scheduling discussions, and helping ensure key stakeholders are aligned in advance.
- 2026-11-09T18:23:44Z
- Troy, NY
- onsite
- Temporary to Hire
- 22.16 - 25.66 USD / Hourly
- <p>We are looking for an experienced <strong>Senior Executive Assistant </strong>to provide high-level support to senior leadership on site in<strong> Troy, NY</strong>. This contract-to-permanent opportunity is ideal for an experienced, detail-oriented candidate who can stay ahead of competing priorities, coordinate complex executive activities, and keep operations running smoothly in a fast-paced consulting environment. The role calls for strong judgment, excellent communication, and advanced Microsoft Office skills, along with the ability to handle confidential matters with discretion.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Partner closely with executive leadership to manage daily administrative needs, maintain alignment on priorities, and ensure timely follow-through on key activities.</p><p>• Oversee demanding calendars by scheduling meetings, resolving conflicts, and adjusting plans as priorities shift throughout the day.</p><p>• Arrange detailed business travel, including flights, lodging, ground transportation, and itinerary coordination in collaboration with travel resources.</p><p>• Prepare, revise, and format detailed documents, presentations, email communications, and other materials using Microsoft Office applications.</p><p>• Capture accurate meeting notes, organize action items, and support consistent documentation of important discussions and decisions.</p><p>• Maintain records and complete data entry tasks with a high level of accuracy while supporting reporting and information tracking needs.</p><p>• Assist with spreadsheet-related work such as organizing data, updating survey information, and managing basic Excel functions.</p><p>• Respond to changing requests with urgency and professionalism, balancing recurring responsibilities with time-sensitive assignments.</p><p>• Support executive meetings and related logistics by coordinating schedules, materials, and communication before and after each session.</p>
- 2026-10-23T20:18:44Z
- Indianapolis, IN
- remote
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for our client's customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures.</p><p>• Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve.</p><p>• Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks.</p><p>• Use maps and routing information to help explain service details and answer location-related questions clearly.</p><p>• Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly.</p><p>• Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day.</p><p>• Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking.</p><p>• Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.</p>
- 2026-11-12T15:58:41Z
- San Diego, CA
- remote
- Temporary / Contract
- 30.00 - 42.00 USD / Hourly
- <p>Our client, a well-established investment firm, is seeking a highly organized, proactive, and detail-oriented <strong>Executive Assistant</strong> to provide high-level administrative and personal support to members of the C-suite. This individual will serve as a trusted partner to senior leadership, managing a combination of professional and personal responsibilities while ensuring day-to-day priorities, schedules, and operations run seamlessly.</p><p>The ideal candidate is exceptionally resourceful, exercises sound judgment and discretion, and is comfortable managing competing priorities in a fast-paced, high-touch environment. This role requires someone who can anticipate needs, operate independently, and provide a high level of service and confidentiality.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative and executive support to C-suite leadership, managing both professional and personal responsibilities.</li><li>Proactively manage complex calendars, coordinate meetings, and prioritize competing scheduling requests.</li><li>Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.</li><li>Coordinate personal appointments, reservations, household-related needs, and other lifestyle arrangements as requested.</li><li>Manage incoming communications, emails, phone calls, and correspondence on behalf of executives.</li><li>Prepare, proofread, and organize presentations, reports, meeting materials, and other confidential documents.</li><li>Coordinate internal and external meetings, including preparing agendas, gathering materials, and managing follow-up items.</li><li>Serve as a primary point of contact for internal stakeholders, investors, clients, vendors, and other external contacts.</li><li>Handle confidential business, financial, and personal information with the highest level of discretion.</li><li>Track important deadlines, commitments, and follow-up items to ensure nothing falls through the cracks.</li><li>Assist with special projects, event planning, and other ad hoc responsibilities as needed.</li></ul><p><br></p>
- 2026-11-13T22:43:48Z
- Boulder, CO
- remote
- Permanent / Full Time
- 55000.00 - 75000.00 USD / Yearly
- <p>Partnering with a great organization in Boulder, CO seeking an Administrative Assistant. </p><p>The Administrative Assistant will be responsible for maintaining office supplies, managing schedules, supporting executives, and more. This role is seeking someone with a strong background in administration/office management. </p><p>Benefits for the Administrative Assistant includes 100% medical/dental/vision coverage, 401k with 2% company match, 11 paid holidays and unlimited PTO! </p>
- 2026-10-29T21:58:43Z
- Scranton, PA
- onsite
- Temporary / Contract
- 28.00 - 32.00 USD / Hourly
- <p>Robert Half is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for someone who excels in a fast-paced environment, can effectively manage multiple priorities, and communicates professionally with individuals at all levels of an organization. The position requires strong judgment, exceptional organizational skills, and the ability to handle confidential information with discretion. Based on general knowledge.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage complex calendars for senior leaders, including coordinating meetings, appointments, and other commitments while anticipating and resolving scheduling conflicts. Based on general knowledge.</li><li>Partner with internal support teams to help keep daily priorities, meetings, and follow-up items organized and on schedule. Based on general knowledge.</li><li>Act as a key point of contact between leadership and internal stakeholders to support timely communication and cross-functional collaboration. Based on general knowledge.</li><li>Prepare, review, and distribute correspondence, mail, and other communications while identifying urgent or high-priority items. Based on general knowledge.</li><li>Coordinate travel arrangements, accommodations, and detailed itineraries to ensure seamless logistics for executives. Based on general knowledge.</li><li>Process expense reports, corporate card reconciliations, and related documentation accurately and in a timely manner. Based on general knowledge.</li><li>Develop presentations, reports, and other materials to support meetings, communications, and business initiatives. Based on general knowledge.</li><li>Handle sensitive information with a high degree of confidentiality and exercise sound independent judgment in daily responsibilities. Based on general knowledge.</li><li>Greet visitors and provide professional front office or administrative support as needed. Based on general knowledge.</li><li>Assist with special projects, events, and additional administrative support for leadership or other departments as required. Based on general knowledge.</li></ul><p><br></p>
- 2026-11-05T19:08:46Z
- Madison, NJ
- onsite
- Temporary to Hire
- 30.00 - 40.00 USD / Hourly
- <p>We are looking for an experienced and highly organized Sr. Administrative Assistant to support senior leadership in a fast-moving pharmaceutical environment based in Madison, New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who can manage shifting priorities, communicate with confidence, and keep executive operations running smoothly in a hybrid setting. The successful candidate will bring strong judgment, discretion, and a proactive approach to coordinating schedules, travel, meetings, and key administrative activities.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.</p><p>• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and related expense documentation.</p><p>• Create, format, and refine presentations, reports, correspondence, and other materials used by senior leadership.</p><p>• Coordinate leadership meetings, internal events, and corporate gatherings by managing logistics, materials, and follow-up communication.</p><p>• Process expense reports, invoices, and purchase requests while maintaining alignment with company policies and approval procedures.</p><p>• Anticipate administrative needs, respond quickly to urgent requests, and help executives stay focused on high-priority business matters.</p><p>• Handle sensitive business information with a high degree of confidentiality, professionalism, and sound judgment.</p><p>• Support special initiatives by tracking milestones, monitoring action items, and following through on deadlines with internal stakeholders.</p><p>• Work across departments to improve administrative workflows and strengthen day-to-day operational efficiency.</p>
- 2026-10-29T15:28:44Z
- Milford, CT
- onsite
- Temporary / Contract
- 22.00 - 25.00 USD / Hourly
- <p><strong>Administrative Assistant (Contract) – Consulting Firm | New Haven, CT</strong></p><p>A consulting firm in New Haven, CT is seeking a detail-oriented <strong>Administrative Assistant</strong> on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul><p><br></p>
- 2026-11-13T12:43:41Z
- Greenwood Village, CO
- onsite
- Temporary / Contract
- 42.00 - 45.00 USD / Hourly
- <p>We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. </p><p><br></p><p>This long-term contract position is ideal for someone who thrives in a fast-moving environment, brings strong judgment to shifting priorities, and can balance day-to-day executive support with coordination of broader initiatives. </p><p><br></p><p>The role will primarily support the Chief People Officer while also assisting finance leadership, requiring a collaborative approach, strong communication, and the ability to stay ahead of competing demands.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage complex executive calendars, resolve scheduling conflicts, and ensure leadership time is aligned with key business priorities.</p><p><br></p><p>• Support the Chief People Officer as the primary executive partner while also providing calendar and administrative assistance to the Chief Financial Officer and Vice President of Finance.</p><p><br></p><p>• Prepare agendas, organize materials, capture meeting notes, and distribute follow-up actions to keep teams informed and accountable.</p><p><br></p><p>• Coordinate senior leadership meetings, offsite sessions, and board-related activities, including logistics, venue arrangements, catering, presentation formatting, and related event details.</p><p><br></p><p>• Track milestones, deliverables, and status updates for strategic initiatives so leaders can monitor progress and maintain momentum on key objectives.</p><p><br></p><p>• Draft and organize executive communications by gathering input from stakeholders, synthesizing information, and preparing materials for leadership review.</p><p><br></p><p>• Arrange occasional executive travel and confirm itineraries, schedules, and supporting details are accurate and well communicated.</p><p><br></p><p>• Partner closely with other executive assistants to share coverage, maintain continuity during absences, and contribute to a highly collaborative support model.</p><p><br></p><p>• Use tools such as Microsoft Office and project tracking platforms to manage schedules, documents, action items, and ongoing administrative workflows.</p>
- 2026-10-28T20:33:42Z
- Birmingham, AL
- onsite
- Permanent / Full Time
- 70000.00 - 80000.00 USD / Yearly
- <p>We are looking for an Executive Assistant to provide high-level support to an excecutive in Birmingham, Alabama. This position blends administrative coordination with hands-on assistance across both work-related and personal matters, requiring someone who is highly organized, resourceful, and dependable. The ideal candidate is comfortable managing shifting priorities, anticipating needs, and keeping day-to-day operations running smoothly in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the executive’s schedule, prioritize appointments, and help ensure each day is planned efficiently and executed on time.</p><p>• Arrange business travel, including itineraries, reservations, and related logistics, while adapting quickly to schedule changes.</p><p>• Oversee a mix of executive support tasks tied to both work and personal obligations, maintaining accuracy and discretion throughout.</p><p>• Collect, organize, and prepare financial documents needed for personal tax-related activities and recordkeeping.</p><p>• Review and retrieve banking information, assist with account-related administrative tasks, and help maintain organized financial records.</p><p>• Address time-sensitive requests with sound judgment, taking initiative to resolve issues independently whenever possible.</p><p>• Partner closely with another executive support team member to learn processes, coordinate priorities, and ensure seamless day-to-day coverage.</p><p>• Support expense tracking and property-related or business financial administration using tools such as QuickBooks and Outlook as needed.</p>
- 2026-11-12T16:38:43Z
- Pompano Beach, FL
- remote
- Temporary / Contract
- 25.00 - 28.00 USD / Hourly
- <p>Position Overview</p><p>We are seeking a proactive and detail-oriented Administrative Assistant to support the daily operations of our growing plumbing and construction business. This role is ideal for someone who thrives in a fast-paced environment, enjoys providing excellent customer service, and can effectively manage multiple priorities. The Administrative Assistant will serve as the first point of contact for customers, coordinate scheduling, manage communications, and support office operations.</p><p>Key Responsibilities</p><ul><li>Answer and manage a high volume of inbound calls professionally and efficiently.</li><li>Schedule appointments and coordinate service calls.</li><li>Route calls and messages to appropriate team members.</li><li>Monitor and respond to emails and voicemails in a timely manner.</li><li>Provide exceptional customer service and assist with customer inquiries.</li><li>Maintain organized filing systems, documentation, and office records.</li><li>Support administrative office functions and daily operational procedures.</li><li>Enter and maintain accurate customer and job-related data.</li><li>Assist with documenting and improving office processes and procedures.</li><li>Coordinate with field teams, technicians, and management to ensure smooth communication and workflow.</li></ul><p><br></p>
- 2026-11-13T16:38:44Z
- Halethorpe, MD
- onsite
- Temporary / Contract
- 20.00 - 27.00 USD / Hourly
- <p>A local manufacturing organization is seeking a detail-oriented Administrative Assistant to provide support with order and document management efforts. This role is ideal for someone with strong organizational skills, the ability to work independently, and proficiency in Microsoft Excel.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Offer comprehensive administrative and documentation support.</li><li>Sort, organize, and accurately enter files and data into Microsoft Excel.</li><li>Prepare meeting notes, summaries, and presentations for organizational use.</li><li>Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location.</li><li>Perform other assigned duties as required.</li><li>Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</li><li>Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition</li><li>Prepare meeting notes, summaries, and simple technical presentations for organizational use.</li><li>Assist in gathering data and documenting processes for continuous improvement projects.</li><li>Maintain project trackers, action item lists, and engineering schedules to support team productivity.</li></ul><p><br></p>
- 2026-11-06T19:33:46Z
- St. Louis, MO
- remote
- Temporary / Contract
- - USD / Hourly
- Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
- 2026-11-06T14:28:40Z
- Beaverton, OR
- onsite
- Temporary / Contract
- 26.60 - 30.80 USD / Hourly
- <p>We are seeking a highly organized and proactive <strong>Administrative Assistant</strong> to support a Director within a fast-paced manufacturing environment. This role is responsible for providing day-to-day administrative support, ensuring documents and records are organized and accurate, and helping the Director stay focused on key business priorities. The ideal candidate is detail-oriented, professional, and able to anticipate needs before they arise.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to the Director, managing a variety of day-to-day tasks and priorities.</li><li>Organize, maintain, and audit files and documentation for accuracy and compliance.</li><li>Cross-reference and review documents to identify discrepancies and ensure data integrity.</li><li>Anticipate executive needs and proactively address administrative requirements.</li><li>Prepare reports, presentations, meeting agendas, and supporting materials.</li><li>Coordinate communications through email, phone, and other correspondence.</li><li>Schedule meetings, assist with calendar management, and support special projects as needed.</li><li>Handle sensitive information with a high degree of confidentiality and professionalism.</li></ul><p><strong>Required Software Skills:</strong></p><ul><li>Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li></ul><p><strong>Top Qualifications:</strong></p><ul><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li><li>High level of professionalism, sound judgment, and confidentiality.</li></ul><p><strong>Preferred Experience:</strong></p><ul><li>Previous experience supporting an executive, director, or senior leader.</li><li>Experience working in a manufacturing, operations, or industrial environment is a plus.</li></ul><p><br></p>
- 2026-11-12T17:08:42Z
- San Diego, CA
- onsite
- Temporary / Contract
- 23.00 - 26.00 USD / Hourly
- <p><strong>Position Overview</strong></p><p>Our client, a well-established construction company in San Diego, is seeking a dependable and organized Administrative Assistant to support daily office operations. This individual will play an important role in keeping the office running efficiently by providing administrative support to management, coordinating schedules, maintaining documentation, and assisting with communication between internal teams, vendors, subcontractors, and clients.</p><p>The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced construction environment where priorities can shift throughout the day.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to management and the broader office team.</li><li>Answer and direct incoming phone calls, greet visitors, and manage general office inquiries.</li><li>Maintain electronic and physical filing systems, ensuring documents and records are organized and up to date.</li><li>Assist with preparing, editing, and distributing correspondence, reports, spreadsheets, and other business documents.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Assist with construction-related documentation, including contracts, purchase orders, invoices, work orders, and project files.</li><li>Communicate with vendors, subcontractors, clients, and internal departments to help coordinate information and follow up on outstanding items.</li><li>Assist with data entry, tracking project information, and updating spreadsheets and internal databases.</li><li>Support invoice processing, expense tracking, and general accounting-related administrative tasks as needed.</li><li>Order office supplies, maintain office organization, and assist with general office coordination.</li><li>Provide additional administrative support and special project assistance as business needs arise.</li></ul><p><br></p>
- 2026-11-04T16:08:40Z