Add your latest resume to match with open positions.

1930 results for Office Specialist in Secondary

Information Specialist

Oklahoma City, OK
onsite
Temporary to Hire
16.15 - 17.00 USD / Hourly
Job Title: Records SpecialistLocation: Oklahoma City, OKPay: $17hour (Temp-to-Hire) → $$ increase upon conversionSchedule: Monday–Friday, 8:00 AM–5:00 PMWork Environment: 100% Onsite Job Description:We are seeking a detail-oriented Records Specialist to support commercial property transactions by obtaining zoning and municipal records nationwide. This role involves frequent communication with local jurisdictions to gather accurate documentation for clients evaluating property purchases. The ideal candidate is comfortable speaking with legal clerks, state and county offices, and fire marshal departments to secure required records and approvals. Key Responsibilities:<ul><li>Contact municipalities, counties, and state jurisdictions across the U.S. to obtain zoning and land-use information</li><li>Communicate professionally with legal clerks, state clerks, fire marshals, and other regulatory officials</li><li>Request, track, and obtain records and documentation for commercial properties</li><li>Review documents for accuracy and completeness before submission to clients</li><li>Maintain detailed notes and organized records within internal systems</li><li>Serve as a point of contact between clients and municipal offices regarding records requests</li></ul>
2026-04-23T14:24:03Z

Billing & Invoicing Specialist

Davenport, IA
onsite
Temporary to Hire
18.00 - 22.00 USD / Hourly
Robert Half is partnering with a manufacturing organization to hire a Billing & Invoicing Specialist. This position supports daily billing and invoicing activities across multiple locations while playing a key role in ensuring accuracy, consistency, and strong communication throughout the process. This is not a check-the-box billing role. The team is looking for someone who takes ownership of their work, asks questions when something doesn’t look right, and follows issues through to resolution. In this role, you’ll be expected to go beyond transaction processing by investigating discrepancies, collaborating with internal teams, and engaging with customers as needed to ensure billing accuracy and a positive experience. The organization values individuals who are proactive, detail-oriented, and comfortable picking up the phone or sending follow-ups to keep work moving forward. Key Responsibilities<ul><li>Prepare and process customer invoices on a daily basis for assigned locations</li><li>Review invoicing batches prior to posting to confirm accuracy and completeness</li><li>Research billing discrepancies, pricing issues, or errors and work through resolution</li><li>Support finished goods inventory pricing and related billing activities</li><li>Process sales transactions and assist with manual invoicing as needed</li><li>Communicate with internal partners and external customers regarding billing questions</li><li>Assist with month-end billing, inventory support, and account reconciliation tasks</li></ul>
2026-04-24T14:23:43Z

Tax Specialist

Greater Hartford, CT
onsite
Permanent / Full Time
110000.00 - 150000.00 USD / Yearly
Position: Tax SpecialistLocation: Hartford, CT Hybrid (3 days on-site. 2 days remote)Recruiter Contact: Ryan Genua Ryan.Genua@Roberthalf comJob Posting: RG0013418982 OverviewA well‑established, financially stable insurance organization is seeking a Tax Specialist to support federal, state, and local tax accounting and compliance activities. This role focuses on income tax provisions, filings, and audit support for insurance and non‑insurance entities, operating within both GAAP and statutory frameworks. The position partners closely with accounting, audit, and finance teams and operates in a hybrid work environment.All duties are performed in compliance with applicable legal, regulatory, and internal control requirements. Key Responsibilities<ul><li>Prepare and assist with the review of federal and state income tax provisions, including current and deferred taxes, provision‑to‑return reconciliations, and intercompany settlements</li><li>Support quarterly and annual financial statement disclosures under GAAP and statutory reporting</li><li>Prepare and/or review federal and state income tax filings, estimated payments, and extensions</li><li>Assist with tax audits, including gathering documentation and coordinating support for external auditors</li><li>Perform tax research and analysis related to federal, state, and local matters</li><li>Prepare or review select state and local tax compliance filings (returns, estimates, extensions)</li><li>Support internal controls and SOX‑related tax processes, including documentation and testing</li><li>Identify opportunities to streamline and automate tax processes and workpapers</li><li>Assist with compliance and audit support related to employee benefit and welfare plan filings (as applicable)</li></ul>If you meet these requirements and are interested in this great opportunity, please email your resume in confidence to Ryan Genua at Ryan.Genua@roberthalf com. All inquiries are confidential. At Robert Half we never distribute your resume without your permission.
2026-04-13T16:04:01Z

Accounts Payable Specialist

Henderson, NV
onsite
Temporary / Contract
25.00 - 29.00 USD / Hourly
Robert Half is partnering with a growing organization experiencing an Accounts Payable backlog. This long-term contract as an Accounts Payable Specialist is located in Henderson, Nevada and the position is onsite. The ideal Accounts Payable specialist will be supporting the team through a period of increased volume and process changes. Prior manufacturing experience is highly preferred, along with strong full cycle Accounts Payable knowledge. In this role, you will support day-to-day Accounts Payable operations and help work through a backlog created by recent ERP implementations. The Accounts Payable specialist will work closely with purchasing, accounting, and senior team members. Responsibilities for the Accounts Payable Specialist: <ul><li>Process high-volume vendor invoices accurately and efficiently</li><li>Support purchase-to-pay workflows, including invoice matching and PO validation</li><li>Assist with requisitions and purchase order-related inquiries</li><li>Help manage shared AP inbox and vendor communications</li><li>Collaborate with onsite and remote AP and accounting team members</li><li>Identify and escalate system-related issues as needed</li></ul>
2026-04-21T21:53:41Z

Accounting Specialist (AP/AR)

Syracuse, NY
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
We are seeking a detail‑oriented accounting specialist for a direct‑hire opportunity with a well‑established organization in the Syracuse area. This role will support Accounts Receivable (A/R), Accounts Payable (A/P), and general administrative functions and is well suited for someone with a solid accounting foundation who enjoys balancing hands‑on transactional work with broader office support in a collaborative, team‑oriented environment. Responsibilities:• Support day‑to‑day accounting operations across Accounts Receivable and Accounts Payable• Generate customer billing documents and send invoices promptly to support accurate revenue collection• Record incoming payments, apply them to the correct accounts, and maintain up-to-date receivables records• Monitor outstanding balances, review aging reports, and communicate with customers regarding payment status as needed• Reconcile customer accounts, investigate discrepancies, and resolve payment or billing differences• Enter and process supplier invoices, verify payment details, and help ensure vendors are paid on schedule• Compare purchase orders, invoices, and receiving documentation to confirm transaction accuracy before payment• Reconcile vendor statements, maintain complete and accurate financial records, and assist with expense tracking and reporting• Organize electronic and paper records, perform data entry, prepare routine documents, and provide general administrative support• Communicate with vendors, clients, and team members to address questions and keep financial information current
2026-04-29T14:04:05Z

Grant Specialist

Los Angeles, CA
remote
Temporary / Contract
25.00 - 40.00 USD / Hourly
Robert Half is seeking a detail-oriented Grant Specialist to support organizations in the pursuit and management of grant funding opportunities. The ideal candidate will have strong research, writing, organizational, and communication skills, with prior experience in grant application processes, compliance, and reporting. This role is perfect for someone who thrives in a team environment and is passionate about bringing funding resources to life. If you combine dynamic communication skills with a positive attitude, then you may thrive in this position. If this sounds like you, please call our office 213.629.4602. Key Responsibilities: <ul><li>Research and identify grant funding opportunities that align with organizational objectives. </li><li>Assist in preparing detailed and persuasive grant proposals, budgets, and application packages. </li><li>Track and monitor grant applications to ensure timely submission and compliance with funding agency requirements. </li><li>Collaborate with internal departments (such as finance, program management, and leadership) to prepare accurate budgets and narratives. </li><li>Maintain detailed records of grant-related activities, deadlines, and obligations. </li><li>Support post-award administration, including grant reporting, financial tracking, and amendments. </li><li>Develop strategies to enhance grant acquisition and improve efficiency in the application process. </li><li>Provide training to staff on regulations and compliance requirements for grant administration.</li></ul>
2026-04-27T17:23:45Z

Leave Specialist

Cleveland, OH
remote
Temporary / Contract
28.00 - 34.00 USD / Hourly
We are looking for a remote Leave Specialist to support leave and absence administration for a growing team in Cleveland, Ohio. This short-term Contract position focuses on responding to employee and manager inquiries, coordinating claim follow-up, and helping maintain smooth day-to-day leave operations in a multi-state environment. The ideal candidate brings hands-on experience with leave programs, workers’ compensation processes, and HR systems, along with strong communication and organization skills. Responsibilities:• Respond to questions from employees and people leaders regarding leave options, status updates, and next steps with clear and timely communication.• Review and prioritize incoming leave-related requests through the ticketing system, ensuring issues are routed and resolved efficiently.• Support the administration of leave cases by tracking documentation, monitoring deadlines, and following up on open claims.• Work closely with third-party administrators and internal stakeholders to coordinate updates and maintain accurate leave records.• Assist with workers’ compensation and other absence-related matters by gathering information and helping move cases forward appropriately.• Maintain accurate data in Workday and related tools while preparing reports, summaries, and correspondence as needed.• Provide day-to-day support for leave processes affecting both exempt and non-exempt employees across multiple states.• Help identify outstanding leave issues and take action to ensure employees and managers receive consistent follow-up and guidance.
2026-05-01T16:13:40Z

Patent Docketing Specialist

Minneapolis, MN
remote
Permanent / Full Time
55000.00 - 70000.00 USD / Yearly
Are you seeking an opportunity to contribute your organizational and analytical skills to the world of intellectual property? An exciting opportunity is available for a detail-oriented Patent Docketing Specialist to join a dynamic team within the legal field. This role offers the chance to support critical patent filing, prosecution, and maintenance processes while working alongside talented professionals at the forefront of innovation. Though this position is remote, at this time candidates need to be local to the Minneapolis, MN or Denver, CO areas. Key Responsibilities:<ul><li>Accurately analyze and docket new patent application filings, office actions, formalities, and other correspondence related to patent matters.</li><li>Review documents from the USPTO, international patent offices, and foreign agents to ensure deadlines are identified and docketed following established procedures.</li><li>Maintain accurate records in the IP docket database and conduct periodic system audits as needed.</li><li>Monitor open due dates and proactively follow up with attorneys or internal client teams, advancing deadlines per country-specific laws and procedural guidelines.</li><li>Generate and distribute relevant docket reports to attorneys and internal teams based on established practices.</li><li>Create new docket records within the IP database system and assist with patent file intake, transfer-outs, and corresponding audits.</li><li>Collaborate with attorneys, support staff, and other docketing professionals to handle overflow or provide administrative assistance as required.</li></ul>
2026-04-10T15:48:42Z

Accounts Receivable Specialist

Los Angeles, CA
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
Robert Half is seeking an AR Specialist to join our finance team in Downtown LA! As an AR Specialist, you will play a crucial role in managing our accounts receivable operations. You will be responsible for processing customer invoices, managing customer accounts, reconciling payments, and ensuring all financial transactions are accurately recorded in our Great Plains accounting system. This position offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. For immediate consideration, please call our office at 213.629.4602 for consideration. · Entering, posting and reconciling of batches.· Researching and resolving customer A/R issues· Preparing aging reports· Placing billing and collection calls· Maintaining cash receipts journal, as well as updating and reconciling the sub-ledger to the G/L.· Good attention to detail and strong Microsoft Excel skills.· 1+ year of recent Accounts Receivable,· Experience with Great Plains is a must.
2026-04-27T17:34:13Z

Accounts Payable Specialist

Los Angeles, CA
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
Robert Half is currently looking for a detail-oriented and experienced Accounts Payable Specialist with SAP expertise to join our finance team in Downtown LA. As an Accounts Payable Specialist with SAP experience, you will play a critical role in the financial operations of our company. You will be responsible for processing invoices, managing vendor accounts, reconciling payments, and ensuring that all financial transactions are accurately recorded in our SAP system. This role offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. Please call our office 213.629.4602 for consideration. · Bachelor’s degree in finance, Accounting, or a related field is preferred.· Proven experience as an Accounts Payable Specialist· SAP experience is required.· Strong understanding of accounts payable principles and practices.· Knowledge of financial regulations and compliance.· Proficient in Microsoft Excel and other financial software.· Excellent attention to detail and accuracy.· Strong analytical and problem-solving skills.· Ability to prioritize and manage multiple tasks in a fast-paced environment.· Effective communication and interpersonal skills.· Team player with a customer service-oriented attitude.· Self-motivated and able to work independently.
2026-04-27T17:28:43Z

Procurement Specialist

Wilmington, DE
onsite
Temporary / Contract
33.00 - 33.00 USD / Hourly
We are looking for a skilled Procurement Specialist to join a team in Wilmington, Delaware. This long-term contract position involves managing the complete procurement lifecycle, ensuring adherence to local policies, regulations, and best practices. The ideal candidate will excel in contract administration, purchasing processes, and asset management while effectively collaborating across departments. Responsibilities:• Oversee the preparation, review, and distribution of contract specifications to ensure compliance with city regulations.• Administer the bidding process, including coordinating bid openings and maintaining detailed records.• Process purchase requests into purchase orders while verifying accuracy and compliance with policies.• Collaborate with departments to ensure procurement requests are well-documented and represent best value.• Manage the disposal of End-of-life city assets by publishing listings and coordinating surplus procedures.• Ensure all purchases align with city regulations and provide optimal value.• Maintain accurate documentation and records for all procurement activities.• Support cross-departmental collaboration to address procurement needs efficiently.• Utilize standard office software and procurement systems to streamline processes.• Develop solutions to improve procurement workflows and ensure policy compliance.
2026-05-04T12:58:38Z

Accounting Specialist

Syracuse, NY
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for an Accounting Specialist to support day-to-day financial operations for a long-term contract opportunity based in Syracuse, New York. This role will contribute to both receivables and payables activities while also assisting with essential administrative tasks that keep records accurate and current. The ideal candidate is comfortable handling invoice processing, payment application, reconciliations, and reporting in a detail-focused office environment. Responsibilities: • Generate and send customer billing documents promptly to support accurate revenue collection. • Record incoming funds and apply payments to the appropriate customer accounts. • Review outstanding receivables regularly and communicate with customers regarding overdue balances. • Investigate account variances and complete reconciliations to resolve billing or payment discrepancies. • Process supplier invoices and coordinate payment activities within established timelines. • Verify purchasing documentation by comparing orders, invoices, and received goods or services for accuracy. • Reconcile vendor account statements and maintain dependable financial records. • Support expense monitoring, data entry, document preparation, and upkeep of organized digital and paper filing systems.
2026-04-28T14:33:43Z

Data Entry Specialist - Healthcare

Brooklyn, NY
remote
Temporary / Contract
22.00 - 22.00 USD / Hourly
<ul><li>Position: Data Entry Specialist - Healthcare (Contract Role)</li><li>Location: BROOKLYN, New York, United States</li><li>Type: 100% Onsite</li><li>Hourly Pay Range: 22/per hour</li><li>Requirements: Interested candidates will have to take 2 sets of assessment. 1-2 Round of Interview. Medical/Healthcare experience is necessary</li></ul>Job Summary:Responsible for identifying and manually extracting data that cannot be extracted by the Optical Character Recognition (OCR) process used by hospitals, clinics, doctor’s offices, and lockbox operations as it moves through the data processing platform. Responsible for performing manual entry and verification of field level data and possible categorization of data. Responsible for reviewing and correcting data extracted by the OCR process as it moves through the data processing platform. EnvironmentOnsite only – no remote option.Facilities located in JPMorgan’s Lockbox offices4 Chase Metrotech Ctr, Brooklyn, NY 11245High-end corporate environment.Security protocols:No phones or jackets with hoods on floor.Cargo pants prohibited.Lockers/closets provided for personal belongings.Badge access required.Security training class included during onboarding.
2026-04-28T14:58:34Z

Investment Operations Specialist

Parsippany, NJ
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
A well‑established wealth management firm in Parsippany, NJ is seeking an Investment Operations Specialist to join its in‑office operations team. This role sits at the center of the investment workflow and is ideal for someone who enjoys managing complex processes, partnering cross‑functionally, and ensuring accuracy from start to finish. The RoleThis position is responsible for overseeing the end‑to‑end execution of investment and trade requests. You’ll manage requests through internal systems, coordinate with advisors, custodians, and internal stakeholders, and ensure that all required reviews, configurations, and approvals are completed before execution. While this role does not involve making investment decisions, it plays a critical part in execution quality and client experience. Key Responsibilities<ul><li>Manage investment and trade requests from initiation through completion</li><li>Track and move requests through workflow systems, ensuring accuracy and timeliness</li><li>Coordinate with internal teams, external partners, and custodians to resolve issues and clear exceptions</li><li>Confirm accounts are properly set up with required features, restrictions, and documentation</li><li>Maintain organized records and support reporting, reconciliations, and internal controls</li><li>Provide operational support across SMAs, alternative investments, and structured products as needed</li></ul>
2026-04-29T02:48:45Z

Payroll Specialist

Houston, TX
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are looking for a skilled Payroll Specialist to join our team in North Houston, Texas. In this role, you will oversee payroll processes, ensuring accuracy and compliance with company policies and regulations. This position offers a dynamic work environment, opportunities for growth in attention to detail, and access to comprehensive benefits. Responsibilities:• Input payroll data into internal systems and Excel spreadsheets for seamless processing.• Manage monthly commission and bonus payouts with precision.• Update employee records with changes such as salary adjustments and other employment details.• Develop and implement ideas to improve payroll efficiency and workflows.• Collaborate with HR and management teams to support special projects and ad hoc requests.• Process and document wage garnishments accurately.• Investigate and resolve discrepancies in payroll calculations.• Address employee inquiries related to compensation in a timely manner.• Coordinate closely with accounting teams across various departments.• Safeguard employee information and maintain confidentiality at all times.
2026-04-10T20:33:43Z

Global Procurement Specialist - IT

Houston, TX
remote
Temporary to Hire
35.00 - 45.00 USD / Hourly
Location: Houston (preferred), Dallas, Austin / San AntonioWork Model: Predominantly remote | Hybrid as needed Role OverviewWe are seeking a Global Procurement Specialist – IT on a contract‑to‑hire basis to support enterprise‑wide IT procurement. This role sits within a global procurement function that manages high‑impact, organization‑wide IT contracts and licensing. The ideal candidate has strong IT procurement experience, excellent communication skills, and thrives in a collaborative, global environment. Key Responsibilities<ul><li>Manage the full IT procurement lifecycle, including reviewing, negotiating, and redlining IT contracts</li><li>Support large‑scale, high‑volume IT agreements and vendor relationships</li><li>Lead sourcing activities including RFIs, RFPs, and RFQs</li><li>Negotiate favorable commercial terms focused on cost savings and risk mitigation</li><li>Partner with internal stakeholders to ensure contract alignment and compliance</li><li>Maintain contract and vendor documentation and support governance activities</li><li>Ensure procurement processes comply with internal policies and regulations</li></ul>Team & Environment<ul><li>Work closely with one other procurement team member</li><li>Additional procurement hire underway in London</li><li>Global collaboration requires flexibility outside traditional business hours</li></ul>
2026-04-22T13:43:45Z

Purchasing Specialist

Bartow, FL
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are looking for a detail-oriented Purchasing Specialist to join our team. In this role, you will oversee procurement activities across multiple office locations, ensuring the seamless acquisition of materials and supplies necessary for our operations. This position offers an opportunity to refine and enhance inventory processes while working in a dynamic environment that includes emergency response and environmental services. Responsibilities:• Manage purchase orders and requisitions to ensure timely acquisition of materials and supplies.• Revamp and establish efficient inventory management processes across three office locations.• Collaborate with accounting and operational teams to align purchasing activities with organizational goals.• Handle planned and unplanned procurement needs, including urgent purchasing requests.• Monitor vendor performance and negotiate contracts to secure favorable terms.• Maintain accurate records of purchases, costs, and inventory levels.• Utilize Excel to track procurement data and generate reports.• Communicate effectively with suppliers to address issues and ensure delivery timelines are met.• Provide training and support during transitions to updated inventory and purchasing procedures.• Take on additional tasks as needed to support the small department structure. This is a permanent opportunity that will pay up to $65,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-04-01T17:18:45Z

Accommodation Specialist

San Bernardino, CA
onsite
Temporary / Contract
30.00 - 40.00 USD / Hourly
We are looking for an Accommodation Specialist to support leave administration and workplace accommodation efforts for a hospitality organization in San Bernardino, California. This Long-term Contract position is ideal for a detail-oriented human resources specialist who can interpret employment regulations, manage sensitive cases with care, and partner effectively with employees, leaders, and external administrators. The role focuses on ensuring compliant handling of leave and accommodation matters while maintaining accurate records, clear communication, and a smooth return-to-work experience. Responsibilities: • Act as the primary resource for disability accommodation requests and leave-related programs, applying company guidelines and relevant employment laws to each case. • Partner with the third-party leave administrator to review claims, verify supporting documents, and move cases forward accurately and on schedule. • Enter and update leave events, extensions, and return-to-work actions in HR systems while keeping case records complete, organized, and confidential. • Stay in contact with employees during approved leave periods and help coordinate communication with managers to support successful reintegration to work. • Work with internal teams to restore system access, job readiness, and other practical needs before an employee returns from leave. • Support policy development by helping evaluate and refine leave and accommodation practices in line with federal, state, and local requirements. • Monitor open accommodation and leave matters from intake through resolution, following up on next steps and sharing status updates with leadership as appropriate. • Prepare clear written communications regarding case status, required documentation, timelines, and final outcomes, ensuring all files meet quality standards.
2026-04-30T20:28:57Z

Warehouse IT Specialist

Haslet, TX
onsite
Temporary to Hire
33.00 - 36.00 USD / Hourly
We are looking for an experienced Warehouse IT Specialist to join our team in Haslet, Texas. This Contract to permanent position offers an exciting opportunity to contribute to the seamless functionality of our IT systems and support operations across multiple facilities. The ideal candidate will thrive in a dynamic environment, excel in resolving technical issues, and ensure a high level of professionalism in every interaction. Responsibilities:• Diagnose and resolve technical issues related to IT equipment, including hardware, software, and peripherals.• Proficiency in maintaining and troubleshooting Zebra devices including: thermal printers, thin clients, PCs, scanners, and handheld terminals.• Administer user access through Windows Active Directory, Office 365, Intune, and other relevant platforms.• Install, configure, and maintain system hardware and software, adhering to design specifications.• Monitor system performance and conduct preventative maintenance to ensure optimal functionality.• Collaborate with network engineers and external vendors to provide technical support for warehouse operations (Smart Hands Support).• Manage technical relationships with external suppliers to ensure smooth operations.• Track, manage, and resolve IT issues promptly using a ticketing system.• Troubleshoot and resolve network, server, and application concerns to minimize downtime.• Develop and refine standard procedures to enhance team efficiency and workflows.• Provide on-site and remote support to customers across multiple locations, including lifting and moving equipment up to 50 pounds.
2026-04-20T14:54:16Z

Payroll Specialist

Atlanta, GA
remote
Temporary / Contract
27.00 - 27.50 USD / Hourly
We are looking for a Payroll Specialist to support a part-time contract assignment based in Atlanta, Georgia. This role is ideal for a payroll specialist who can manage biweekly payroll processing accurately for a small employee population that includes both salaried and hourly staff. The position is primarily remote and follows a limited monthly schedule, with work completed early in the week to meet payroll submission deadlines. Responsibilities: • Process biweekly payroll for approximately 73 employees, ensuring all earnings, deductions, and adjustments are entered accurately and on time. • Administer payroll for a workforce that includes a mix of salaried and hourly team members while applying appropriate pay rules. • Use ADP Workforce Now to review payroll data, validate records, and finalize payroll submissions within required deadlines. • Coordinate work across a flexible Monday-to-Tuesday window twice per month, making sure payroll is submitted before the Tuesday cutoff. • Verify time, pay, and employee information to reduce errors and address discrepancies before each payroll run. • Support full-cycle payroll activities, including routine updates, payroll balancing, and record maintenance. • Maintain compliance with multi-state payroll requirements and follow established payroll procedures for accurate processing.
2026-04-24T20:48:43Z

Policy Service Specialist

Las Vegas, NV
onsite
Temporary to Hire
25.00 - 28.00 USD / Hourly
We are looking for a Client Services Specialist to support customer experience and service operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing client communication, administrative coordination, and detailed policy-related support in a fast-paced environment. The person in this role will help guide applications through the process, respond to questions with professionalism, and contribute to a dependable service experience for clients and carrier partners. Responsibilities:• Keep clients informed by providing timely updates on application progress and maintaining regular communication with insurance carriers to move cases forward.• Review new leads and policy submissions carefully, verify information for accuracy, and complete follow-up tasks needed to support efficient processing.• Respond to client questions with patience and professionalism, resolve service-related concerns, and deliver a positive customer experience.• Use Microsoft Outlook, Word, Excel, and CRM tools to organize records, document activity, monitor status changes, and prepare basic tracking information.• Maintain precise and current account details by entering, updating, and checking data with a strong focus on accuracy.• Adjust quickly to changing workloads, shifting priorities, and additional assignments that support team goals and operational needs.• Partner with internal teams and external carriers to ensure communications are clear, timely, and aligned with service expectations.
2026-04-24T15:53:46Z

Administrative Assistant

Harrisburg, PA
onsite
Temporary to Hire
27.00 - 30.00 USD / Hourly
Are you highly organized, detail-driven, and thrive in a fast-paced office environment? We’re looking for a motivated Administrative Assistant to join a growing team in Harrisburg, PA. This role is perfect for someone who enjoys being the backbone of office operations and takes pride in keeping things running smoothly and efficiently. Responsibilities:<ul><li>Schedule and coordinate meetings, hearings, conferences, trainings, and travel arrangements</li><li>Organize and maintain electronic and physical files, calendars, databases, and document management systems</li><li>Draft, proofread, and distribute correspondence, reports, agendas, and presentation materials</li><li>Provide on-site and logistical support for meetings, hearings, conferences, and training sessions</li><li>Assist with legal and litigation tasks, including document preparation, case file maintenance, and law library updates</li><li>Manage financial processes such as invoices, vouchers, petty cash, and office supply orders</li><li>Operate, troubleshoot, and coordinate repairs for office equipment and technology in collaboration with vendors or IT support</li><li>Support budgeting activities, office maintenance, and reception duties</li><li>Perform general administrative tasks to enhance overall office efficiency</li></ul>
2026-04-29T14:04:05Z

Accounts Payable Specialist

Miami, FL
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
We are looking for an experienced Accounts Payable professional to join our team in Miami, Florida. This role involves managing invoice processing, vendor communication, and maintaining accurate financial records. Proficiency in Yardi software is essential, and a background in property management or short-term rentals is highly preferred. Location: Coconut GroveSchedule: M-F; 9-6 (out at 5:00 on Fridays) Salary: up to $60,000-$65,000/stretch to $70,000+Benefits: % of health paid; 10 days' Vacation; 5 sick days; Holidays and 401k with Generous Match; Free Parking Company Overview: Specialized in Rentals and Real Estate Development extending to Property Management and other related services. Position Overview: The Accounts Payable reviews invoices and corresponds with multiple departments to facilitate approval process, posts invoices, resolves discrepancies internally or externally maintaining communicating with vendors and or inquiries; cuts checks and keeps proper back up documentation; collects data for month end reporting. Proficiency with Yardi software is highly needed for this role. Experience from Property Management or similar with Airbnb or short-term Rentals Industry is highly preferred. Responsibilities:• Process and code high volume invoices accurately and efficiently using Yardi software.• Communicate with vendors to address inquiries and resolve discrepancies in a timely manner.• Facilitate the invoice approval process by coordinating with relevant departments.• Prepare and execute check runs, ensuring all payments are processed on schedule.• Maintain organized backup documentation for all financial transactions.• Support month-end reporting by collecting and analyzing relevant data.• Monitor accounts payable records to ensure compliance with company policies.• Collaborate with the property management team to address financial needs.• Identify and implement process improvements to enhance efficiency in accounts payable tasks.
2026-04-04T00:48:45Z

Legal Billing Specialist

Montclair, NJ
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
A busy firm in the Montclair area is seeking a Legal Billing Specialist to join their growing company. This Legal Billing Specialist will get the chance to join an expanding team that offers work schedule flexibility, career advancement, and the ability to work with some of hte best attorneys in the state. This Legal Billing Specialist plays an important role in preparing accurate invoices, maintaining billing records, and coordinating with attorneys, administrative staff, and accounting professionals to keep billing activities on track. The ideal Legal Billing Specialist will have proficiency in 3E, Aderant, or any relevant system, and have the ability to manage multiple priorities in a deadline-driven environment. Legal Billing Specialist Responsibilities:• Manage the full billing cycle for assigned attorneys, including invoice preparation, billing adjustments, rate review, and resolution of client billing questions.• Partner with attorneys, administrative staff, and firm leadership to ensure billing matters are handled accurately and efficiently.• Coordinate with the accounting team to help meet monthly and year-end billing targets and support timely revenue processing.• Process electronic billing submissions and address issues related to outside counsel guidelines and invoice delivery platforms.• Update billing rates within the system, establish rate structures, and maintain accurate pricing information for client matters.• Create and maintain client and matter records in Elite 3E and relevant e-billing platforms, ensuring data remains current and complete.• Generate recurring and ad hoc billing reports to support operational tracking and management review.• Assist with collection-related follow-up through electronic billing correspondence and outreach when needed.• Work closely with accounting on cash application questions, duplicate payment review, and the handling of funds retained in trust.• Document billing-related communications and activity in iManage for accurate recordkeeping and reference. This Legal Billing Specialist position is paying between $75,000 and $95,000 annually depending on experience. If interested in this Legal Billing Specialist role, apply today!
2026-05-01T17:04:14Z

Purchasing Specialist

Federal Way, WA
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
We are looking for a detail-oriented Purchasing Specialist to join our team in Auburn, Washington on a Contract basis. In this role, you will support day-to-day procurement activities for consumable materials, working closely with suppliers and internal teams to keep purchasing operations organized and efficient. The ideal candidate brings experience in a manufacturing environment, strong follow-through, and confidence using purchasing systems such as NetSuite. Responsibilities: • Manage the full purchase order cycle in NetSuite, from order creation through final receipt and closure. • Coordinate with suppliers to verify pricing, availability, lead times, and delivery schedules for required materials. • Monitor open orders and take proactive steps to keep deliveries on track and aligned with business needs. • Maintain vendor information, supporting accurate records, documentation updates, and onboarding-related data entry. • Review consumable inventory levels and assist with replenishment planning to help avoid shortages or delays. • Work with warehouse, operations, sales, and accounting teams to address receiving issues, order questions, and shipment discrepancies. • Research and resolve problems involving purchase orders, invoices, and supplier deliveries, escalating concerns when appropriate. • Prepare basic purchasing reports and track key data points to support operational visibility and informed decision-making. • Identify opportunities to improve procurement processes, strengthen supplier performance tracking, and support cost-conscious purchasing practices.
2026-04-30T22:13:44Z

1 3