647 Results for Office Services Associate Repro Jobs in Secondary

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Proposal Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
We are looking for a Proposal Coordinator to support a growing architecture and design firm in Minneapolis, Minnesota. This role is suited for a highly organized marketing specialist who can shape persuasive pursuit materials and deliver high-quality submissions that reflect the firm’s capabilities. Working closely with leadership and project teams, you will help drive business development efforts through strategic proposals, presentations, and other client-facing content. Responsibilities: • Direct the preparation and delivery of proposals, qualification packages, and interview materials for new business opportunities. • Partner with firm leaders, technical contributors, and business development staff to collect information and build tailored pursuit strategies. • Design clear, engaging layouts and presentation materials using Adobe Creative Suite, with a strong focus on producing high-quality documents in InDesign. • Oversee multiple active deadlines at once, keeping submission schedules on track and ensuring each deliverable is complete and accurate. • Maintain and organize core marketing assets such as project descriptions, staff resumes, proposal language, and supporting content libraries. • Assist with presentation coaching, award entries, and other materials that strengthen the firm’s visibility and competitive position. • Translate complex project details into concise, client-focused messaging that highlights the firm’s strengths and differentiators. • Uphold visual and messaging consistency across proposals, presentations, and broader marketing collateral. • Contribute to additional marketing initiatives, including project sheets, collateral updates, website content, and business development support.
2026-10-28T18:43:45Z

office Operations Coordinator

St. Petersburg, FL
onsite
Permanent / Full Time
70000.00 - 75000.00 USD / Yearly
We are looking for an Administrative Coordinator to help keep daily business functions organized and efficient for a growing company in St. Petersburg, Florida. This role supports office administration, benefits-related coordination, and cross-functional operational needs in a fast-paced, highly regulated environment. Responsibilities:• Coordinate day-to-day office operations to ensure administrative activities run smoothly and efficiently.• Support benefits administration tasks by assisting with employee documentation, enrollment coordination, and related communications.• Partner with leadership to manage operational priorities and maintain organized workflows across the business.• Maintain records, reports, and office documentation with a high level of accuracy and confidentiality.• Assist with compliance-related administrative processes, including activities tied to cybersecurity and other regulated operating requirements.• Prepare materials, schedules, and communications for internal meetings, projects, travel coordination and ongoing operational initiatives.• Use Microsoft Office tools to create documents, track information, and support routine office reporting needs. This is a permanent opportunity that is paying up to $75,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-10-27T20:14:06Z

Full Charge Bookkeeper

Ann Arbor, MI
onsite
Temporary / Contract
26.00 - 29.00 USD / Hourly
Location: Metro Detroit / Ann Arbor, MI Compensation: Up to $28/hour (based on experience) Your Next Career Move Starts Here Are you ready to break out of routine and into a role that offers variety, growth, and stability? Join Robert Half as a permanent Engagement detail oriented (Loan Staff Employee) and become part of a team that works on exciting client projects across industries—while enjoying permanent employment, consistent pay, and top-tier benefits. We’re hiring a Full-Charge Bookkeeper to join our Metro Detroit Loan Staff Team. This is your chance to build your career through hands-on experience, detail oriented development, and exposure to diverse business environments. Note: Candidates must be commutable to the Metro Detroit / Ann Arbor territory. Why You’ll Love This Role • Diverse Projects: Work with startups, nonprofits, and established companies, no two assignments are the same. • Guaranteed Pay: You’re paid for a minimum of 37.5 hours/week, even between engagements. • Career Growth: Build your resume fast, master new tools, and expand your expertise. • detail oriented Development: Access paid training, certifications, and education reimbursement. • Premium Benefits: Enjoy comprehensive health coverage, paid time off, and bonus opportunities. What You’ll Do As a Bookkeeper or Accounting Specialist, you’ll support client financial operations and contribute to impactful projects. Responsibilities may include: • Managing accounts payable and receivable • Performing bank and general ledger reconciliations • Assisting with month-end close and trial balances • Preparing financial statements • Processing payroll • Tracking fixed assets and preparing depreciation schedules What We’re Looking For We’re seeking detail-oriented professionals who are dependable, proactive, and ready to make an impact. Ideal candidates will have: • An associate degree or higher (preferred but not required) • 1+ years of relevant accounting or bookkeeping experience • Proficiency in Microsoft Excel (Pivot Tables, VLOOKUPs a plus) • Experience with accounting software (e.g., QuickBooks, SAP, Oracle) • Strong communication and organizational skills • Flexibility and adaptability in fast-paced environments Perks & Benefits • Competitive salary • 2.5 weeks of paid time off + 11 paid holidays annually • Medical, dental, and vision insurance • 401(k) retirement plan • Paid certifications and training • Referral and bonus programs • Work-life balance support Ready to Elevate Your Career? Apply today or contact your Robert Half recruiter to learn more. Let’s build something great together. ________________________________________ About Robert Half Robert Half is the world’s first and largest specialized staffing firm. We connect skilled professionals with meaningful opportunities and are committed to diversity, inclusion, and supporting professionals at every stage — including those aged 50 and older.
2026-11-03T17:58:44Z

Accounts Payable

Parsippany, NJ
onsite
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for a detail-focused individual to support transportation and carrier coordination activities for a manufacturing organization in New Jersey. This Long-term Contract position is ideal for someone who can manage drayage-related processes, maintain strong carrier relationships, and keep inbound logistics information accurate and up to date. The role works closely with internal partners and external service providers to improve execution, control costs, and address day-to-day shipment issues efficiently. Responsibilities: • Coordinate the assignment of inbound container drayage moves to approved carriers while following established service and routing standards. • Keep operating procedures current and share updates with logistics partners, brokers, carriers, and internal teams involved in inbound activity. • Gather shipment status details from transportation providers and combine the information into recurring inbound reporting. • Source pricing for new transportation lanes and compare market options to support competitive drayage costs throughout the year. • Shift loads to alternate providers when primary carriers decline freight or fail to meet expected service levels. • Review carrier execution each day, resolve service concerns quickly, and make timely decisions that help reduce extra transportation charges. • Partner with operations, sales, finance, and compliance teams to secure required documents, pricing support, and carrier information. • Expand and strengthen the carrier network by evaluating new providers, supporting onboarding efforts, and contributing to contract and bid activities. • Lead regular carrier performance discussions, enforce service expectations, and communicate weekly port-related updates to internal stakeholders. • Support continuous improvement initiatives and other special projects designed to streamline logistics and procurement processes.
2026-11-12T15:18:43Z

Accounts Receivable Analyst

Atlanta, GA
onsite
Temporary / Contract
32.00 - 34.00 USD / Hourly
We are looking for an Accounts Receivable Analyst to join a team in Atlanta, Georgia on a Long-term Contract basis. This position is responsible for keeping receivables current, resolving payment-related issues, and supporting accurate financial records through consistent follow-up and analysis. The ideal candidate brings hands-on experience across billing, cash application, collections, and account reconciliation, along with the ability to work effectively with cross-functional partners. Responsibilities: • Oversee the end-to-end receivables process, including invoice review, payment posting, collection efforts, and reconciliation of customer balances. • Review aging activity regularly and pursue past-due accounts to help improve payment timeliness and reduce outstanding receivables. • Investigate billing concerns, deduction issues, short payments, and unapplied funds, then coordinate resolution to clear account discrepancies. • Produce and assess accounts receivable aging reports, identifying trends and recommending actions to strengthen collections performance. • Reconcile customer account activity and resolve mismatches by researching transaction history and supporting documentation. • Partner with sales, customer service, and operations teams to address invoicing questions and payment disputes in a timely manner. • Apply daily receipts from multiple payment channels, including wires, lockbox activity, and other incoming cash transactions. • Contribute to month-end and year-end close by preparing reconciliations, maintaining supporting schedules, and assisting with reporting needs. • Maintain accurate customer account records and provide documentation for audits while identifying opportunities to improve efficiency and internal controls.
2026-11-06T16:13:42Z

Receptionist

New Orleans, LA
onsite
Temporary / Contract
15.00 - 17.00 USD / Hourly
We are looking for a detail-oriented Receptionist to provide front desk support for a contract position in New Orleans, Louisiana. This role will serve as the first point of contact for visitors and help maintain smooth daily office operations during regular business hours. The ideal candidate brings a welcoming attitude, strong communication skills, and the ability to manage administrative tasks with accuracy and efficiency. Responsibilities:• Welcome visitors upon arrival, manage entry access, and ensure guests are directed appropriately within the office.• Handle incoming and outgoing mail, keeping deliveries and correspondence organized throughout the day.• Answer and route calls through a multi-line phone system while maintaining a courteous and helpful demeanor.• Support routine administrative work such as data entry, message taking, and basic document preparation.• Monitor shared inbox communications and respond or forward emails to the appropriate contacts in a timely manner.• Assist with appointment scheduling and help maintain an orderly front desk environment during business hours.
2026-11-10T16:48:44Z

Part-Time Bookkeeper

Madison, WI
onsite
Temporary / Contract
- USD / Hourly
We are looking for a Bookkeeper to support day-to-day accounting activities for a retail organization in Madison, Wisconsin. This Long-term Contract opportunity is ideal for someone who is highly organized, comfortable working with financial data, and confident handling both payables and receivables. The position focuses on maintaining accurate records, assisting with account reconciliations, and helping keep core bookkeeping processes running smoothly. Responsibilities: • Manage incoming invoices, verify supporting documentation, and coordinate accurate payment processing within established timelines. • Review purchase-related records against bills and receipts to confirm completeness and resolve inconsistencies before payment. • Maintain supplier account information, reconcile vendor balances, and address billing issues in a timely manner. • Prepare customer billing, record incoming payments, and keep receivable ledgers current and accurate. • Track overdue customer balances, communicate regarding outstanding amounts, and support collection efforts when needed. • Reconcile bank activity and credit card transactions to ensure financial records reflect completed business activity. • Assist with month-end accounting tasks by organizing supporting data, preparing summaries, and contributing to routine close activities. • Produce financial reports and bookkeeping documentation while following company accounting standards and internal procedures.
2026-11-12T16:23:41Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
20.59 - 23.84 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support hospitality operations in Honolulu, Hawaii. This Contract position will provide day-to-day administrative coordination for multiple hotel and resort properties, helping ensure records, communications, and visitor information are organized and up to date. The ideal candidate brings strong office support experience, accuracy in data handling, and the ability to manage competing priorities in a fast-paced environment. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call us at 808-531-0800. Responsibilities:• Deliver administrative coordination for a portfolio of approximately six hotel and resort locations, ensuring daily support needs are handled efficiently.• Maintain organized files, logs, and correspondence related to property activity, keeping documentation current and easy to retrieve.• Record and monitor visitor, vendor, and guest information, including arrival dates, visit details, and property locations.• Perform clerical tasks such as data entry, document preparation, call handling, and general front-office support.• Keep tracking records accurate by reviewing entries for completeness and following up on missing or unclear details.• Support the management of property-related documents by organizing materials in a consistent and accessible manner.• Assist with routine office operations to help maintain smooth administrative workflow across supported locations.
2026-11-06T00:18:42Z

Full Charge Bookkeeper

Carson City, NV
onsite
Temporary to Hire
28.00 - 32.00 USD / Hourly
Robert Half Contract Finance and Accounting is looking for a detail-oriented Full Charge Bookkeeper to support a busy client services team in Carson City, Nevada. This contract opportunity with potential for a long-term role is ideal for someone who enjoys balancing multiple client accounts, maintaining accurate financial records, and contributing in a fast-paced office environment. The role offers the chance to work closely with a collaborative team while handling a broad range of day-to-day bookkeeping functions. Responsibilities:• Oversee end-to-end bookkeeping activities for a large portfolio of client accounts across multiple industries.• Record financial transactions, assign proper account coding, and maintain a well-organized general ledger.• Examine balance sheets and income statements to identify inconsistencies and take corrective action when needed.• Prepare and post journal entries, partnering with accounting leadership on more complex adjustments.• Manage accounts payable, accounts receivable, and invoice entry for designated client engagements.• Perform regular bank and account reconciliations to help ensure complete and accurate records.• Maintain client bookkeeping files in QuickBooks Online and keep account information current and properly documented.• Assist with financial reporting and highlight unusual activity or exceptions that may require further review.• Provide dependable support during peak tax periods and adjust priorities as client workloads shift. If interested, please apply today and for immediate consideration call Keisha White at 775-828-0969
2026-11-10T01:58:43Z

Accounts Payable Clerk

Denver, CO
onsite
Permanent / Full Time
55000.00 - 70000.00 USD / Yearly
We are looking for an Accounts Payable Clerk to join a growing manufacturing company in Denver, Colorado. In this role, you will help keep vendor payments accurate and on schedule while supporting daily accounting operations in a high-volume environment. This position works closely with purchasing, receiving, and internal business partners to resolve invoice questions and maintain reliable financial records. Responsibilities: • Handle a large volume of supplier invoices with a strong focus on accuracy, timeliness, and completeness. • Compare invoices against purchase orders and receiving details to confirm charges before payment is released. • Verify general ledger coding and approval routing, following established accounting policies and internal controls. • Coordinate regular payment cycles, including checks, electronic payments, and wire transactions. • Review vendor account statements, research differences, and resolve outstanding billing issues promptly. • Maintain vendor files and payment records, ensuring documentation is current and compliant with company standards. • Respond to supplier questions professionally and work to build effective, service-oriented vendor relationships. • Contribute to month-end activities by preparing reconciliations and supporting the close process with accurate payables data. • Partner with purchasing, warehouse, and operations teams to address discrepancies related to pricing, receipts, or invoice matching.
2026-11-06T15:58:44Z

Accounting Clerk/Customer Service role

Doylestown Area, PA
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
We are looking for a detail-oriented Accounting Clerk with strong customer service skills to join a growing medical device business in the Doylestown, Pennsylvania area. This position combines day-to-day accounting support with customer interaction and general office coordination, making it ideal for someone who enjoys both numbers and service. The right candidate will be comfortable managing financial records, responding to customer needs, and helping keep administrative operations organized and efficient. Responsibilities:• Respond to customer phone and email inquiries regarding products, orders, and service needs in a timely and attentive manner.• Enter parts and accessory orders into QuickBooks, verify pricing accuracy, and provide customers with order confirmations.• Coordinate vendor purchase orders, review related costs, and communicate shipping status updates to internal teams and customers.• Monitor stock levels, assist with shipment processing, and arrange replenishment of parts and sales materials as needed.• Maintain organized records for equipment sales, including warranty information and required supporting documentation.• Prepare recurring sales order summaries and share reporting updates with leadership.• Create customer invoices, apply incoming payments, process remote deposits, and support collection efforts for overdue accounts.• Record vendor invoices, reconcile payable expenses, process employee expense submissions, and help maintain commission-related account updates.• Provide general administrative assistance, including coverage for customer service support, supply management, and special project coordination.
2026-10-24T19:24:22Z

Payroll Administrator

Etna, OH
onsite
Permanent / Full Time
65000.00 - 70000.00 USD / Yearly
We are looking for a Payroll Administrator to manage accurate and timely payroll operations for employees in Etna, Ohio. This position supports both field and office teams by ensuring pay is processed correctly, records are maintained with precision, and payroll questions are handled effectively. The ideal candidate brings strong knowledge of multi-state payroll practices, close attention to detail, and the ability to work confidently with confidential employee information. Responsibilities: • Administer weekly payroll for hourly and salaried employees across field and office functions, ensuring all payments are completed on schedule. • Evaluate time records submitted by crews, supervisors, and office staff to confirm hours worked are complete, accurate, and ready for processing. • Calculate earnings adjustments such as overtime, incentive pay, prevailing wage rates, and standard payroll deductions with a high degree of accuracy. • Partner with project and operations leaders to assign labor expenses correctly and support precise job cost tracking. • Maintain payroll documentation, including tax elections, direct deposit details, and benefits-related deductions, while keeping records current. • Apply federal, state, and local wage regulations to payroll processing, including requirements tied to employees working in multiple states. • Manage wage attachments such as garnishments and child support orders in accordance with legal guidelines and deadlines. • Address employee questions related to pay, deductions, and payroll records in a responsive and detail-focused manner. • Support payroll review activities by preparing documentation and assisting with internal or external audit requests. • Protect sensitive payroll and employee data by following strict confidentiality standards in all aspects of the role.
2026-10-28T19:48:44Z

Lead Accounts Receivable Specialist

Blaine, MN
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an experienced Lead Accounts Receivable Specialist to support receivables operations for a Long-term Contract opportunity based in Blaine, Minnesota. This role combines hands-on cash application work, commercial collections, and account research to help maintain accurate balances and steady payment activity. The position works closely with internal sales and distribution partners while delivering responsive service to customers and supporting month-end accounting needs. After initial training, the role follows a hybrid schedule with one in-office day each week. Responsibilities:• Lead weekly cash application activities, including posting incoming check and card payments and ensuring receipts are applied accurately and on time.• Investigate unapplied cash, short payments, and account variances, then resolve outstanding issues to keep customer ledgers current.• Manage a portfolio of overdue commercial accounts by conducting consistent follow-up and promoting timely collection of outstanding balances.• Collaborate with branch sales teams and distribution center contacts to address payment concerns, remove obstacles, and support positive customer relationships.• Perform detailed account research related to returns, deductions, and billing disputes so open items can be cleared efficiently.• Review customer balances and credit-held orders to help confirm account accuracy and support timely order release decisions.• Prepare receivables aging reports, customer statements, and clear account notes to provide visibility into payment status and collection activity.• Contribute to month-end close tasks and identify opportunities to improve accounts receivable workflows and overall process efficiency. *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call 651-293-3973 for review and consideration.
2026-11-06T19:38:44Z

Accounts Payable Analyst

Williamsport, PA
onsite
Permanent / Full Time
45000.00 - 52000.00 USD / Yearly
We are looking for an Accounts Payable Analyst to support day-to-day payment operations and help maintain accurate financial records. This position is suited for someone who is organized, attentive to accuracy, and comfortable working with invoice processing, vendor communication, and account reconciliation. The ideal candidate will contribute to timely payments, strong vendor relationships, and dependable support for the broader finance team. Responsibilities: • Review incoming invoices, confirm supporting details, assign proper accounting codes, and prepare payments within established deadlines. • Maintain accurate vendor profiles, update payment information as needed, and ensure transactions align with agreed terms and documentation. • Compare vendor statements against internal records, investigate mismatches, and resolve outstanding issues promptly. • Respond to supplier questions related to payments, invoice status, and account differences while providing attentive service. • Partner with teams such as purchasing and inventory to support accurate transaction flow and reliable financial reporting. • Monitor accounts payable practices to help maintain compliance with applicable procedures, standards, and finance policies. • Assist with audit requests and financial reviews by gathering documentation and explaining payment activity when needed.
2026-10-30T11:28:43Z

Accounting Clerk

Nottingham, MD
onsite
Temporary / Contract
19.00 - 23.88 USD / Hourly
We are looking for an Accounting Clerk to support administrative, financial, and records-related operations for a program team in Nottingham, Maryland. This Contract position is ideal for someone who is organized, detail-oriented, and comfortable balancing accounting support with office coordination duties. The role involves maintaining accurate documentation, assisting with purchasing and payroll-related tasks, and helping ensure day-to-day departmental processes run smoothly. Responsibilities:• Process requisitions, petty cash documentation, supply requests, and related purchasing records while applying the correct budget coding.• Maintain accurate student files, attendance details, and related documentation, including handling authorized records requests.• Enter and update information in program databases, including intake, service provider, and inventory.• Prepare routine letters, reports, spreadsheets, and other documents needed for departmental operations.• Compile and organize data for audits, questionnaires, and local, state, or federal reporting requirements.• Track grant-related purchasing activity and maintain supporting records for multiple funding sources.• Assist leadership with administrative and accounting support needs, and provide backup help for transportation status updates when needed.• Serve as a payroll proxy and help manage incoming mail, packages, and office supplies.
2026-11-09T19:58:43Z

Billing Specialist EMS

Houston, TX
onsite
Permanent / Full Time
65000.00 - 85000.00 USD / Yearly
We are looking for an experienced Billing Specialist EMS to support ambulance claim processing for a healthcare organization in Houston, Texas. This position focuses on accurate and timely billing for emergency and non-emergency transport services while maintaining compliance with payer rules and documentation standards. The ideal candidate brings strong ambulance billing knowledge, works confidently with TriTech, and can help drive reimbursement through careful claim review and follow-up. Responsibilities: • Manage the full billing cycle for ambulance transport claims, from initial review through payment posting and account resolution. • Prepare and submit claims in TriTech with close attention to accuracy, completeness, and applicable billing requirements. • Examine patient care reports, transport records, and insurance details to confirm all supporting information is present before claim submission. • Track outstanding claims with Medicare, Medicaid, and commercial insurers, taking prompt action to secure timely reimbursement. • Investigate denied or rejected claims, correct identified issues, and coordinate appeal efforts when appropriate. • Apply current payer guidelines and ambulance billing regulations to maintain compliant billing practices across all accounts. • Partner with internal staff to clarify documentation, coding, or transport information that may affect claim processing. • Maintain organized and confidential billing records while meeting deadlines in a high-volume work environment.
2026-11-13T23:58:44Z

Front Desk Coordinator

Lincoln, NH
onsite
Temporary to Hire
22.80 - 26.40 USD / Hourly
We are looking for a personable and organized Front Desk Coordinator to support guest-facing operations. This contract opportunity is ideal for someone who enjoys creating a welcoming experience, handling high-volume communication, and assisting both guests and timeshare owners with professionalism and care. The right candidate will be comfortable managing front desk activity, coordinating phone and message traffic, and helping ensure smooth day-to-day service delivery. Responsibilities: • Welcome guests and visitors at the front desk, provide timely assistance, and create a positive first impression during each interaction. • Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate departments, and relay accurate information clearly and efficiently. • Support guest services by responding to routine questions, addressing service needs, and helping resolve concerns in a courteous manner. • Assist timeshare owners with account-related or stay-related questions while maintaining a high standard of customer service. • Monitor and respond to guest text communications to ensure requests are acknowledged and routed for follow-up when needed. • Coordinate daily reception activities, including visitor check-in, communication flow, and general administrative support for onsite operations. • Maintain accurate records of guest interactions, requests, and service updates within designated communication platforms. • Use internal tools, including the platform, to track messages, support service coordination, and help manage communication workflows.
2026-11-13T18:08:44Z

Accounts Payable Specialist

Clay Center, KS
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for an Accounts Payable Specialist to join a manufacturing organization in Clay Center, Kansas. In this role, you will support day-to-day payables operations by ensuring invoices, expenses, and vendor records are handled with accuracy and care. This position is ideal for someone who is detail-oriented, organized, and comfortable working across departments to keep payment processes running smoothly. Responsibilities: • Manage the full invoice cycle by reviewing submissions, assigning the correct accounting codes, and entering transactions within required deadlines. • Compare invoices against purchase orders and receiving records, then investigate and resolve any pricing, quantity, or documentation variances. • Keep supplier files current by updating payment terms, tax details, and related records to maintain accurate vendor information. • Coordinate scheduled payment processing activities and prepare recurring reconciliations and reports to support the accounts payable function. • Serve as a point of contact for vendors and internal staff, addressing questions and helping resolve outstanding billing or payment concerns. • Review and process employee expense reimbursements and additional payment requests in alignment with company guidelines. • Contribute to departmental priorities by assisting with ad hoc assignments and process-related projects as needed.
2026-10-22T22:28:47Z

Sr Accounts Payable Analyst

Charlotte, NC
onsite
Temporary to Hire
28.50 - 33.00 USD / Hourly
We are looking for a Sr Accounts Payable Analyst to join a growing organization in Charlotte, North Carolina on a Contract to permanent basis. This position is ideal for a detail-oriented finance specialist who enjoys working through complex payables activity, maintaining accurate records, and partnering across departments to support daily accounting operations. The role offers the opportunity to contribute to month-end close, vendor documentation, and inventory-related payables in a fast-paced environment where accuracy and follow-through are essential. Responsibilities: • Oversee inventory-related accounts payable activity by monitoring goods in transit, tracking shipment timing, and matching deposits or prepayments against final supplier invoices. • Review outstanding payables and unapplied cash items to improve record accuracy and help resolve open transactions promptly. • Record financial activity with a high level of precision and ensure entries are posted within required timelines. • Support month-end close by preparing schedules, assisting with reconciliations, and helping complete accounting deliverables on time. • Partner with accounting leadership on balance sheet reconciliations and follow up on discrepancies until resolved. • Maintain organized financial documentation, including vendor tax forms, credit memos, debit memos, and other supporting records for audit and business needs. • Work closely with internal teams, suppliers, and customers to answer questions, obtain documentation, and keep transactions moving efficiently. • Process or coordinate international payment activity, including wire transfers, while following internal controls and documentation standards.
2026-10-29T16:08:45Z

Accounts Payable Specialist

Milwaukee, WI
onsite
Temporary to Hire
24.00 - 25.50 USD / Hourly
We are looking for an Accounts Payable Specialist to support the finance team in Milwaukee, Wisconsin. This contract-to-permanent opportunity is ideal for someone who enjoys accurate, high-volume transactional work and can maintain strong service levels while partnering with both internal teams and external vendors. The person in this role will help keep invoice and expense processing on track, contribute to process improvements, and operate effectively in a fast-moving environment. Responsibilities: • Process vendor invoices and employee expense submissions, confirming that required support and approvals are in place before payment is released. • Assign correct general ledger accounts and cost centers by reviewing supporting documentation and transaction details. • Enter payable transactions into PeopleSoft with a high level of accuracy to ensure timely payment processing. • Review expense activity in Concur and verify adherence to company travel and expense guidelines. • Investigate payment issues by validating tax identification details, clarifying vendor instructions, and resolving discrepancies promptly. • Support ACH payments and check runs while helping maintain organized and accurate payment records. • Partner with finance colleagues and business stakeholders to meet deadlines during busy processing periods, including month-end close. • Contribute to department initiatives and improvement projects designed to strengthen efficiency, accuracy, and overall team performance.
2026-10-23T19:24:05Z

Accounts Payable Clerk

Cleveland, OH
onsite
Temporary / Contract
21.38 - 24.75 USD / Hourly
We are looking for an Accounts Payable Clerk to support a busy university finance team in Cleveland, Ohio. This onsite opportunity is a Long-term Contract position expected to run approximately 3-4 months, offering the chance to contribute to essential payment operations in a detail-oriented, service-oriented environment. The ideal candidate will bring strong attention to detail, sound judgment when reviewing financial documents, and a collaborative approach to working with internal departments and external vendors. Responsibilities: • Examine invoices, reimbursement submissions, and travel-related expenses in the purchasing system, confirm required approvals, resolve irregularities, and finalize items for payment. • Create and maintain invoice and receipt records while handling exceptions that require additional review or correction. • Monitor shared accounts payable communications, respond to questions from vendors and university staff, and investigate payment issues through to resolution. • Administer vendor, student, and employee onboarding updates by maintaining accurate information in university payment and supplier management systems, including PaymentWorks. • Review purchasing card statement activity to ensure submissions meet policy deadlines, follow up on overdue items, and escalate compliance concerns to leadership and audit contacts. • Support the processing of student-related disbursements and accounts payable transactions, including assistance with year-end closing activities. • Analyze open purchase order reports, determine current status, and communicate needed follow-up or updates to university departments. • Contribute to departmental coverage needs related to accounts payable operations, including work associated with ongoing system implementation backfill support.
2026-11-10T20:08:49Z

Payroll And Human Resources Specialist

Albany, NY
onsite
Permanent / Full Time
58000.00 - 68000.00 USD / Yearly
We are looking for an experienced Payroll and Human Resources Specialist to join a well-established organization in Albany, New York. This permanent position blends payroll administration with core human resources support, making it a strong fit for someone who is highly organized, detail-focused, and comfortable handling sensitive employee information. The role will contribute to accurate payroll processing, benefits coordination, employee record management, and day-to-day HR operations while helping the organization maintain compliance and a positive employee experience. Responsibilities: • Manage biweekly payroll activities from start to finish, ensuring employees are paid accurately and on schedule. • Examine time entries, compensation updates, deductions, and related payroll data to identify and correct discrepancies before processing. • Address employee payroll inquiries promptly and work through pay-related issues with professionalism and accuracy. • Partner with finance and accounting contacts to align payroll information, reporting, and related documentation. • Maintain complete payroll files and support compliance with applicable wage, tax, and recordkeeping requirements. • Oversee onboarding and separation tasks, including employee documentation and updates to personnel records. • Coordinate benefit enrollment activities, status changes, and employee communications related to available plans. • Assist with hiring support such as scheduling interviews, communicating with candidates, and preparing HR paperwork. • Provide guidance on workplace policies and procedures while supporting employee relations matters with discretion. • Prepare HR reports, assist with audits, and contribute to ongoing administrative or compliance-focused projects.
2026-11-10T14:53:44Z

Accounts Receivable Specialist

Eaton Rapids, MI
onsite
Temporary to Hire
15.50 - 15.50 USD / Hourly
We are looking for an Accounts Receivable Specialist to join a team in a contract-to-permanent capacity. This position is ideal for someone who enjoys balancing customer interaction with detailed financial work and takes pride in maintaining accurate payment records. The role offers the opportunity to contribute to day-to-day receivables operations while supporting timely collections, cash application, and account maintenance in a collaborative work environment. Responsibilities: • Manage incoming receivables activity by recording payments, updating account details, and keeping customer balances current. • Contact customers by phone to address past-due balances, answer billing questions, and encourage prompt resolution of outstanding accounts. • Apply bank transactions and posted payments accurately to customer accounts while investigating discrepancies when needed. • Maintain organized financial records through consistent data entry and careful review of account information. • Use Microsoft Excel to track aging details, reconcile payment activity, and support reporting related to receivables performance. • Provide attentive customer service during collection calls by handling conversations with tact, clarity, and strong phone etiquette. • Collaborate with internal team members to resolve account issues, clarify payment status, and improve overall collection efficiency.
2026-11-05T21:23:42Z

Bookkeeper

Sacramento, CA
onsite
Temporary / Contract
27.71 - 32.09 USD / Hourly
We are looking for a detail-oriented Bookkeeper to support day-to-day accounting operations for a busy team in Sacramento, California. This Long-term Contract position is ideal for someone who is comfortable managing core bookkeeping activities in a structured role and collaborating closely with accounting leadership. The person in this role will help maintain accurate financial records, coordinate with external tax and audit contacts, and contribute to smooth month-to-month financial processes. Responsibilities: • Manage accounts payable and accounts receivable activities, ensuring timely processing, accurate coding, and proper recordkeeping. • Perform routine bank and account reconciliations to verify transactions, resolve discrepancies, and maintain reliable financial data. • Prepare and post journal entries that support monthly accounting activity and accurate general ledger maintenance. • Serve as a point of coordination with external tax and audit partners by organizing financial information and responding to documentation requests. • Maintain bookkeeping records in both QuickBooks Online and QuickBooks Desktop, keeping files current and well organized. • Work closely with the Accounting Manager and internal team members to support daily accounting workflows and reporting needs. • Help monitor financial transactions and supporting documentation to promote accuracy, completeness, and compliance with internal practices. • Fulfill the role on site during the initial six months, with a transition to a hybrid schedule of two remote days per week afterward.
2026-11-11T06:03:43Z

E-Billing Specialist

Honolulu, HI
onsite
Temporary / Contract
20.59 - 23.84 USD / Hourly
We are looking for an E-Billing Specialist to support high-volume billing operations in Honolulu, Hawaii. This Contract position focuses on electronic invoice submission, billing accuracy, and timely follow-up across client billing platforms and internal systems. The ideal candidate brings strong experience with e-billing workflows, can navigate client-specific requirements with confidence, and is comfortable contributing to broader billing activities as needed. To learn more about this role, please call us at 808-531-8056. Responsibilities:• Oversee day-to-day billing activities with a primary focus on preparing, submitting, and tracking electronic invoices.• Use client billing portals and hub-based platforms to transmit invoices accurately and within required deadlines.• Work within Aderant to review billing data, support invoice generation, and maintain reliable processing records.• Coordinate invoice submission and payment-related steps across external client systems and electronic billing channels.• Review billing transactions for completeness, compliance, and alignment with customer-specific invoicing guidelines.• Investigate rejected invoices, transmission failures, and platform-related billing issues, then take corrective action to resolve them promptly.• Maintain organized documentation for billing activity and follow up on outstanding items to help keep accounts current.• Partner with internal teams to gather complete billing details and ensure invoices are finalized and submitted on schedule.• Assist with conventional billing tasks in addition to electronic billing responsibilities to support the broader billing function.
2026-10-31T01:38:47Z

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