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722 results for Administrative Assistant in Secondary

Part Time Human Resources (HR) Assistant

Milwaukee, WI
onsite
Temporary to Hire
18.05 - 20.90 USD / Hourly
Position Overview The Part-Time Administrative & HR Assistant provides essential support to the Human Resources and administrative teams. This role is designed to ensure smooth daily operations by assisting employees, maintaining accurate records, and delivering exceptional customer service to both internal staff and visitors. Key Responsibilities Greet and assist walk-in employees and visitors in a professional and welcoming manner. Provide general administrative support, including filing, document collection, and data entry. Assist with onboarding processes by preparing and organizing new hire documentation. Support new hire orientation sessions by coordinating materials and assisting with setup. Enter and maintain employee information accurately within the HRIS system. Manage and track additional pay forms, ensuring proper documentation and approval. Handle general inquiries via phone and email, demonstrating strong customer service and communication skills. Use Microsoft Excel and Outlook for tracking, scheduling, and correspondence tasks. Collaborate with HR team members to ensure timely completion of administrative duties and employee requests.
2026-04-27T21:53:43Z

Office Coordinator

Salinas, CA
onsite
Permanent / Full Time
45000.00 - 52000.00 USD / Yearly
Be the Heart of Our Mission—Drive Impactful Work in Community Health! Are you a detail-driven detail oriented who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Salinas-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations. Why This Opportunity Stands Out: You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment. Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately. You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building. You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork. Key Responsibilities: Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient. Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included). Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections. Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track. Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready. Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most. Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners. Adapt to high-volume work with composure and a solutions-focused approach. Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-04-08T17:43:47Z

Office Coordinator

Capitola, CA
onsite
Permanent / Full Time
40000.00 - 52000.00 USD / Yearly
Be the Heart of Our Mission—Drive Impactful Work in Community Health!Are you a detail-driven professional who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Santa Cruz County-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations (Capitola).Why This Opportunity Stands Out:<ul><li>You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment.</li><li>Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately.</li><li>You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building.</li><li>You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork.</li></ul>Key Responsibilities:<ul><li>Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient.</li><li>Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included).</li><li>Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections.</li><li>Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track.</li><li>Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready.</li><li>Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most.</li><li>Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners.</li><li>Adapt to high-volume work with composure and a solutions-focused approach.</li></ul>Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-04-08T17:58:45Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
80000.00 - 900000.00 USD / Yearly
We are looking for an experienced Legal Assistant to join a growing law firm in Sacramento, California. This role requires someone who is detail-oriented and excels in managing legal documentation, court filings, and trial preparation. Responsibilities:• Draft and format legal documents in compliance with court-specific rules and regulations.• Submit both electronic and physical filings to courts in a timely and accurate manner.• Maintain and update case and trial lists on a regular basis to ensure team alignment.• Coordinate the preparation of trial materials, including binders, indices, and exhibits.• Arrange client meetings and depositions, including booking conference rooms and setting up required technology.• Communicate effectively with clients, vendors, and opposing counsel to facilitate case progress.• Handle correspondence and ensure timely delivery of client documents.• Process invoices and coordinate with the accounting department for timely payments.• Perform administrative tasks such as copying, scanning, printing, and faxing documents.
2026-04-07T20:28:44Z

Assistant Director of Talent

Chicago, IL
onsite
Permanent / Full Time
80000.00 - 90000.00 USD / Yearly
Our client is looking for an experienced Assistant Director of Talent to shape and enhance the employee journey at their organization in Chicago, Illinois. This role is pivotal in ensuring that hiring, onboarding, performance management, employee development, and engagement processes align with our mission and values. As both a strategic partner and hands-on contributor, you will design and manage equitable and efficient HR practices to support a thriving workplace. Responsibilities:• Manage the entire recruitment process, including drafting job descriptions, coordinating interviews, and preparing offer letters.• Ensure compliance with federal, state, and local hiring regulations while guiding supervisors through recruitment activities.• Facilitate candidate interviews by preparing materials, greeting applicants, and coaching interview panelists on best practices.• Administer pre-employment processes such as background checks, reference verifications, and candidate reimbursements.• Oversee administrative recruitment tasks, including job postings, LinkedIn Recruiter account management, and careers inbox monitoring.• Coordinate and manage the summer internship program, collaborating with schools and internal teams to match candidates with supervisors.• Organize orientation sessions for new hires, ensuring their onboarding experience is seamless and welcoming.• Lead annual and mid-year performance review cycles, providing tools and training to supervisors and ensuring equitable processes.• Develop and implement employee development plans, coordinating training opportunities and managing associated budgets.• Partner with supervisors to address staff performance challenges and create actionable improvement plans when necessary. Salary: $80,000–$90,000Benefits: medical, dental, vision, disability, life insurance. For employee 100% of the premium costs covered, disability and life insurance, retirement plan and a generous paid time off plan.Hybrid: 2–3 days onsite
2026-04-16T19:13:45Z

Office Services Associate

Dallas, TX
onsite
Temporary / Contract
17.00 - 18.00 USD / Hourly
We are looking for an Office Services Associate to support daily workplace operations. This contract position is ideal for someone who enjoys hands-on work, takes pride in keeping service areas organized, and can provide responsive support to both employees and visitors. The role combines mail handling, copy support, shipping and receiving, light hospitality coordination, and front desk coverage in a client-facing environment. Responsibilities: • Manage incoming and outgoing mail, packages, and shipments while ensuring timely distribution and accurate handling of deliveries. • Operate and replenish multifunction copiers and printers, resolve routine equipment issues, and support basic document production needs. • Transport boxes and materials between building areas and deliver items to the appropriate departments across two floors. • Monitor and restock supplies for the print center, café bar, and other shared service areas to maintain daily readiness. • Keep office service spaces clean, organized, and fully supplied to support an efficient workplace environment. • Provide courteous assistance to clients and internal staff, responding to requests with a service-oriented approach. • Offer receptionist coverage for part of the day, including answering a multi-line phone system and greeting visitors as needed. • Assist with scanning, document handling, and related administrative support tasks to help maintain efficient office operations.
2026-04-22T16:34:04Z

Legal Assistant

San Diego, CA
onsite
Temporary / Contract
30.00 - 35.00 USD / Hourly
We are looking for a Legal Assistant to provide contract support to a busy legal team in San Diego, California. This Contract position will assist with time-sensitive family formation matters, helping the firm manage active casework and maintain progress on filings and documentation during a contract coverage period. The ideal candidate brings law firm experience, strong organizational judgment, and the ability to work effectively in a hybrid environment. Responsibilities: • Prepare and revise surrogacy-related legal documents, including agreements used at the beginning of a matter. • Support post-pregnancy legal proceedings by assembling materials needed to establish parenthood through the court system. • Submit pleadings and other case documents through electronic filing platforms while tracking deadlines and filing requirements. • Organize, review, and maintain case records to ensure documentation is accurate, complete, and readily accessible. • Assist attorneys with court-related preparation and attend proceedings when needed. • Coordinate with legal staff to help reduce case backlog and keep active San Diego matters moving forward. • Use Microsoft Office applications, including Excel, to manage information and support daily legal operations.
2026-04-30T17:23:44Z

Sales Assistant

South Plainfield, NJ
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for a Sales Assistant to support customer growth and day-to-day sales operations for a steel manufacturing business in South Plainfield, New Jersey. This is a Long-term Contract position focused on strengthening customer relationships, identifying sales opportunities, and ensuring accurate, responsive service in a fast-paced environment. The role partners closely with internal teams and external customers to deliver product guidance, manage order activity, and help achieve revenue goals while maintaining a high standard of customer satisfaction. Responsibilities: • Build and maintain strong customer relationships by responding promptly to inquiries and providing clear product and application information. • Identify customer needs and recommend suitable materials or alternatives based on specifications, availability, and cost considerations. • Prepare and process quotes, sales orders, returns, and related transactions with a high level of accuracy and attention to detail. • Communicate pricing, credit terms, and order conditions in alignment with established company guidelines and account parameters. • Drive revenue growth by recognizing opportunities for cross-selling, upselling, and add-on sales during customer interactions. • Coordinate with vendors and internal teams to confirm product availability, shipment timing, and expected delivery dates, escalating urgent orders when needed. • Track open orders and scheduled shipments to help ensure on-time delivery and keep customers informed of status updates. • Maintain organized customer records, provide requested catalogs or samples, and share insights on customer satisfaction trends with the broader team. • Stay informed on product updates, market developments, and customer preferences through meetings, training sessions, trade events, and industry resources. • Support inventory-related activities, communicate notable demand changes to purchasing, and uphold high standards in all customer and vendor interactions.
2026-04-24T13:03:44Z

HR Assistant

San Antonio, TX
remote
Temporary / Contract
20.00 - 24.00 USD / Hourly
Our client is seeking a detail-oriented and organized HR Assistant to support the daily administrative functions of the Human Resources department. This role will assist with employee records, onboarding, benefits administration, recruitment coordination, and general HR operations. The ideal candidate is professional, discreet, and able to handle sensitive information with confidentiality. Key Responsibilities<ul><li>Provide administrative support to the Human Resources team</li><li>Maintain employee files and ensure HR records are accurate and up to date</li><li>Assist with onboarding and offboarding processes</li><li>Schedule interviews and coordinate candidate communications</li><li>Support recruitment efforts by posting jobs and screening applications</li><li>Process employment paperwork, background checks, and new hire documentation</li><li>Assist with benefits enrollment and answer basic employee questions</li><li>Track attendance, time-off requests, and other employee data</li><li>Prepare HR reports, letters, and internal communications</li><li>Respond to employee inquiries and escalate issues as appropriate</li><li>Help ensure compliance with company policies and employment regulations</li><li>Support special HR projects and other duties as assigned</li></ul>
2026-04-27T15:34:05Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
80000.00 - 86000.00 USD / Yearly
We are looking for a skilled Legal Assistant to support our Real Estate Development and Investments Practice Group in Dallas, Texas. This position involves working in a dynamic commercial real estate environment, where deadlines are critical and attention to detail is paramount. The ideal candidate will bring professionalism, organizational expertise, and a dedication to teamwork to our fast-paced office. Responsibilities:• Provide comprehensive support to attorneys in the Real Estate Development and Investments Practice Group.• Prepare, edit, and redline legal documents using advanced Microsoft Word features.• Manage schedules, coordinate meetings, and maintain organized calendars for attorneys.• Assist with the preparation and execution of commercial real estate transactions.• Conduct thorough reviews of contracts and leasing agreements to ensure accuracy and compliance.• Utilize Adobe Acrobat to format and finalize legal documents.• Handle email and communication management through Microsoft Outlook.• Develop and maintain spreadsheets and presentations using Excel and PowerPoint.• Ensure all tasks are completed with a high level of accuracy and within set deadlines.• Collaborate effectively with team members to support the firm's operations. Love your job in 2026! Live Happy! Email your resume directly torosemarie.jones< at >roberthalf.< com >
2026-04-03T23:33:45Z

Assistant Controller

Denver, CO
onsite
Permanent / Full Time
140000.00 - 160000.00 USD / Yearly
Robert Half is partnering with a growing construction company on an Assistant Controller opening. This role is 100% in office so the candidates must be able to commute to the Denver metro area. About the Company:We are a growing construction company based in Denver, recognized for delivering high-quality projects and fostering a collaborative team environment. We are seeking an experienced Assistant Controller to join our accounting and finance team. This individual will play a key role in managing day-to-day accounting operations, supporting financial reporting, and ensuring compliance with industry and regulatory standards. Key Responsibilities:Oversee and manage general ledger accounting, month-end and year-end close processes.Assist with preparation of accurate and timely financial statements and reports.Support Controller with cash flow management, budgeting, and forecasting.Supervise and mentor accounting staff; provide leadership and management support.Ensure compliance with GAAP, tax requirements, and internal company policies.Partner with project management teams to review job costing, WIP schedules, and project financials.Assist in implementing and maintaining Standard Operating Procedures (SOPs) for the accounting function.Contribute to the buildout and improvement of payroll procedures, including certified payroll / Davis-Bacon requirements.Manage and track fixed assets and depreciation schedules.Help drive system efficiencies; experience with Vista by Viewpoint strongly preferred.
2026-04-04T00:28:44Z

Purchasing Assistant

Hayward, CA
onsite
Temporary / Contract
25.00 - 26.00 USD / Hourly
We are looking for a detail-oriented Purchasing Assistant to support daily procurement and administrative activities for a manufacturing client in Hayward, California. This Contract position is ideal for someone who is highly organized, comfortable working onsite, and confident managing purchasing records, vendor communication, and reporting tasks. The right candidate will help keep ordering processes accurate and on schedule while providing strong administrative support to the purchasing function. Purchasing Assistant Responsibilities:• Enter purchasing details into Excel spreadsheets and maintain accurate procurement records.• Create, update, and track purchase orders to support timely ordering activity.• Communicate with vendors to confirm order status, resolve delays, and gather needed updates.• Monitor invoices and match purchasing information to ensure documentation remains organized and current.• Prepare and maintain reports related to purchasing activity, order progress, and vendor performance.• Request pricing, raw material samples, and packaging samples from suppliers as needed.• Support day-to-day administrative coordination through email, phone communication, and document management. If you are interested in this Purchasing Assistant position, please submit your resume today.
2026-05-01T23:59:39Z

Case Clerk

Birmingham, AL
onsite
Temporary / Contract
- USD / Hourly
We are looking for a bilingual Spanish-speaking Case Clerk to join a busy legal office on a Contract basis. This position serves as a key point of contact for clients, helping create a detail-focused and welcoming experience while supporting front-desk intake and administrative coordination. The role is well suited for someone who communicates clearly, presents well, and is interested in long-term growth within a legal environment, including potential advancement into a paralegal track. Responsibilities: • Welcome clients to the office, confirm appointment details, and guide them through the intake process in a courteous and organized manner. • Answer and route calls on a multi-line phone system, respond to routine questions, and ensure messages are delivered accurately and promptly. • Provide bilingual support in Spanish and English for client interactions, front-desk communication, and basic intake needs. • Maintain accurate records in case management software and update client information with attention to detail. • Coordinate daily front-office activity to keep appointments, walk-ins, and administrative tasks running smoothly. • Present a business-appropriate image as a visible representative for clients and visitors. • Assist legal staff with clerical and case-related administrative duties as needed to support office operations. • Contribute to a dependable client service experience while building skills that may lead to future growth into a paralegal-focused position.
2026-04-20T19:04:30Z

Sales Assistant

Nazareth, PA
onsite
Temporary / Contract
20.00 - 24.00 USD / Hourly
Robert Half is partnering with a local organization to identify a detail‑oriented and service‑focused Sales Assistant. This role provides critical administrative and operational support to the sales team and is ideal for someone who enjoys organization, client communication, and helping drive business success. Key Responsibilities<ul><li>Provide administrative and operational support to the sales team</li><li>Assist with preparing quotes, proposals, contracts, and sales presentations</li><li>Maintain and update CRM systems, sales reports, and customer records</li><li>Coordinate sales meetings, schedules, and follow‑up communications</li><li>Serve as a liaison between sales, customers, and internal departments</li><li>Respond to customer inquiries and ensure timely, professional follow‑up</li><li>Support order processing, documentation, and tracking</li><li>Assist with special projects and sales initiatives as needed</li></ul>
2026-04-27T15:14:02Z

Administrative Coordinator

Anaheim, CA
onsite
Temporary to Hire
28.50 - 33.00 USD / Hourly
We are looking for a Clinical Research Coordinator to support clinical research operations in Anaheim, California. This contract opportunity with potential for a permanent position is ideal for someone who can balance administrative coordination with hands-on support for study activities while maintaining strong compliance standards. The role will contribute to participant scheduling, study documentation, and research-related communication in a regulated environment. Success in this position requires organization, sound judgment, and the ability to work effectively with patients, caregivers, sponsors, and internal teams. Responsibilities:• Coordinate participant-related study activities from enrollment through closeout, helping keep each trial on schedule and aligned with approved protocols.• Maintain organized research records, track study documentation, and support accurate preparation of materials required for clinical trial operations.• Arrange visits, assessments, and data collection appointments while ensuring timelines are followed and information is recorded appropriately.• Monitor study participants during assigned activities and assist with compiling research findings, summaries, and required reports.• Record adverse events, protocol departures, and unexpected study issues in a timely manner to support regulatory compliance and quality standards.• Assist with administrative and regulatory tasks tied to active studies, including maintaining files and supporting protocol-related processes.• Provide clear explanations to prospective participants and caregivers regarding study expectations, procedures, and visit requirements.• Perform protocol-directed procedures such as vital signs, EKGs, blood draws, and other assigned safety or efficacy assessments.• Collaborate with research staff and leadership on additional study development or coordination activities as needed.Cl
2026-04-28T19:08:42Z

Office Services Associate

Los Angeles, CA
onsite
Temporary / Contract
15.84 - 18.34 USD / Hourly
Position summary The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. Job qualifications - High school diploma or equivalent. - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. - Skilled in the use of mail phone email digital reprographics and mail equipment. - Familiar with general back office procedures to meet and maintain client satisfaction. - Proven customer service skills are required in order to create maintain and enhance customer relationships. - Good written and verbal communication skills including professional telephone and email etiquette. - Attention to detail with good organizational skills. - Must be able to meet deadlines and complete all projects in a timely manner. - Ability to handle sensitive and/or confidential documents and information. - Able to make independent decisions that conform to business needs and policy. - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. - Must work well in a team environment. - Must be able to interact effectively with multi-functional and diverse backgrounds. - Ability to work in a fast-paced environment. - Must be self-motivated with positive can-do attitude.
2026-04-09T16:28:43Z

Legal Assistant - Litigation

Bloomington, MN
onsite
Permanent / Full Time
45000.00 - 50000.00 USD / Yearly
We are excited to partner with a leading personal injury law firm in the SW Metro to find a Legal Assistant to join their team! This position offers the opportunity to make a meaningful impact by supporting attorneys in personal injury cases while advocating for clients. 1 day/week remote after training. Key Responsibilities:<ul><li>Provide administrative support to paralegals and attorneys in personal injury cases</li><li>Maintain and organize client files, both electronic and paper</li><li>Communicate with courts regarding case filings and deadlines</li><li>Schedule client appointments, depositions, mediations, and court hearings</li><li>Obtain and review medical records, police reports, and other case-related documents</li><li>Communicate professionally with clients, insurance companies, and opposing counsel</li><li>Track deadlines and manage attorney calendars to ensure timely case progression</li><li>Assist with e-filing documents in state and federal courts</li></ul>
2026-04-03T15:18:45Z

Legal Assistant

Denver, CO
onsite
Permanent / Full Time
75000.00 - 90000.00 USD / Yearly
Legal Assistant Our client, a fast growing and dynamic law firm located downtown Denver is seeking a 3 plus years experienced legal assistant with public finance, local government law, and bond experience. The legal assistant with be working with attorneys and paralegals to obtain documents for completion of closing books will assemble closing books for attorney review. The public finance legal assistant will edit and proofread complex legal documents. The Legal assistant will actively support the billing process, independently perform administrative duties such as scheduling, calendaring, attorney CLE credit management, and filing. We are looking for 3 plus years of relevant practice area legal assistance experience and strong tenure. Our client offers a competitive salary, amazing 401K with no match required, paid RTD bus pass, and excellent insurance. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-04-02T19:58:44Z

Development Assistant

Sherman Oaks, CA
onsite
Temporary / Contract
30.00 - 34.00 USD / Hourly
Robert Half is working with a local client in the San Fernando Valley to fill an available Development Assistant role. The Development Assistant supports the fundraising and development team with administrative, donor relations, and event coordination tasks. This role is ideal for someone who is detail‑oriented, organized, and interested in growing a career in nonprofit development. This is a permanent, full-time position 100% on-site in Sherman Oaks, CA. If interested, please call our local office at 818-703-8818. Key Responsibilities<ul><li>Provide administrative support to the Development Director and fundraising team</li><li>Assist with donor database management (donations, acknowledgments, reports)</li><li>Prepare and send donor thank‑you letters and correspondence</li><li>Support fundraising campaigns, appeals, and special events</li><li>Coordinate meeting logistics, schedules, and materials</li><li>Assist with grant tracking, deadlines, and documentation</li><li>Maintain accurate records and ensure data integrity</li><li>Collaborate with internal teams to support development initiatives</li></ul>
2026-04-16T16:23:42Z

Occupancy Specialist

Bronx, NY
onsite
Temporary / Contract
20.90 - 22.00 USD / Hourly
We are looking for a detail-oriented Occupancy Specialist to support occupancy-related operations for a Long-term Contract position in Bronx, New York. This role focuses on lease administration, resident document follow-up, and day-to-day back-office coordination within a property management setting. The ideal candidate is organized, bilingual in Spanish and English, and comfortable managing deadlines while maintaining accurate tenant records. Responsibilities:• Coordinate monthly recertification and lease renewal activities, making sure required documents are prepared, distributed, and tracked on schedule.• Communicate with residents to collect completed renewal paperwork and issue follow-up notices when documentation is missing or overdue.• Maintain accurate tenant files by copying, scanning, and uploading lease records into the property management system.• Support annual property and unit registration processes by preparing documentation and assisting with administrative tasks assigned by leadership.• Provide limited front-desk or switchboard coverage as needed to help maintain smooth daily office operations.• Assist with special assignments and administrative projects that support the property management team.• Keep organized records and monitor time-sensitive items to help ensure compliance with occupancy and leasing requirements.
2026-04-29T18:04:05Z

Exception Role

Williamsville, NY
remote
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a highly organized and detail-oriented Sales Assistant to join our team on a long-term contract basis in Williamsville, New York. In this role, you will play a key part in ensuring accurate and efficient processing of sales orders while supporting a dynamic sales team. This position requires strong analytical skills, adaptability, and the ability to work independently to meet deadlines and optimize team performance. Responsibilities: • Process sales orders with accuracy and efficiency, ensuring timely delivery to meet customer expectations. • Collaborate with sales representatives and management to coordinate order changes and address customer needs. • Monitor account activity for assigned groups and provide insights through regular reporting on market trends, sales outcomes, and team performance. • Manage leads and order activities within specific account sizes or geographic territories, ensuring smooth workflow. • Prepare product or service quotes for prospective clients and support pre-sales activities. • Verify the accuracy of orders and address discrepancies to maintain high-quality service standards. • Track data using monitoring tools and create detailed reports for management decision-making. • Resolve non-routine issues by analyzing situations and providing effective recommendations. • Ensure compliance with organizational policies and procedures while working independently on assignments. • Communicate effectively with internal and external stakeholders to ensure alignment and progress.
2026-04-08T15:48:43Z

Development Assistant

Oakland, CA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
We are hiring a Development Assistant to support fundraising, donor relations, and administrative functions for development initiatives. The Development Assistant will help maintain donor records, prepare fundraising materials, coordinate events, and support gift processing. The ideal candidate is organized, detail-oriented, and comfortable managing confidential information.Responsibilities<ul><li>Maintain donor databases and gift records</li><li>Assist with fundraising campaigns and outreach</li><li>Prepare donor acknowledgments and correspondence</li><li>Coordinate development events and meetings</li><li>Process donations and generate related reports</li><li>Support leadership with administrative and project tasks</li></ul>
2026-05-01T18:28:49Z

Mailroom Assistant

Ramsey, NJ
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and office services operations near Mahwah, New Jersey. This Contract position is ideal for someone who enjoys hands-on work, stays organized in a fast-paced setting, and takes pride in providing reliable internal support. The role focuses on mail distribution, package handling, workplace move assistance, and general back-office service tasks across the campus. Responsibilities:• Coordinate the movement of employee workstations, shredding containers, office furniture, and equipment as needed across the site.• Accept incoming deliveries from vendors at the dock area and ensure packages are routed to the correct internal recipients.• Sort and distribute mail to designated mail slots throughout the campus in a timely and accurate manner.• Provide day-to-day support for mailroom operations, including handling incoming correspondence and maintaining organized distribution processes.• Assist with a variety of office services duties to help keep workplace support functions running smoothly.• Help manage physical materials and supplies safely while following established handling procedures.• Respond to operational requests from internal teams and contribute to efficient back-office support services.
2026-04-30T19:24:07Z

Entry-Level Administrative Roles (Recent Grads Welcome!)

St. Petersburg, FL
remote
Temporary / Contract
17.00 - 21.00 USD / Hourly
Kickstart Your Career With Us!Are you a recent graduate looking to launch your professional career? We’re seeking a motivated, detail-oriented Entry-Level Administrative Coordinator to join our team. This is a fantastic opportunity to gain hands-on experience, develop valuable skills, and grow within a supportive and fast-paced environment.What You’ll Do:<ul><li>Provide day-to-day administrative support to the team</li><li>Manage scheduling, calendars, and coordination of meetings</li><li>Communicate with clients, vendors, and internal staff</li><li>Assist with data entry, reporting, and document management</li><li>Support special projects and team initiatives as needed</li></ul>
2026-04-24T13:13:45Z

Assistant Property Manager

New York, NY
onsite
Temporary to Hire
30.40 - 32.00 USD / Hourly
We are looking for an Assistant Property Manager to support day-to-day operations for residential properties in New York, New York. This contract position has the potential to become permanent and is ideal for someone who enjoys balancing resident service, administrative coordination, and property-related documentation in a fast-moving environment. The role works closely with management, residents, board members, and vendors to help keep building operations organized, responsive, and efficient. Responsibilities:• Serve as a primary administrative contact for residents, homeowners, and shareholders, delivering timely and attentive support.• Respond to questions, concerns, and service requests while escalating urgent matters to the appropriate property management lead.• Coordinate resident communications, building notices, and logistics for community meetings and annual events.• Maintain organized records for property operations, including governing documents, leases, financial files, and meeting materials.• Assist with invoice tracking, payment requests, account documentation, and follow-up with vendors on billing-related matters.• Schedule meetings, arrange shared spaces, and support board and management team communications and conference logistics.• Track amenity usage and related records, helping ensure accurate billing and proper documentation for resident services.• Work with board members, contractors, auditors, and internal teams to support smooth property administration and ongoing projects.• Contribute to reporting and administrative processes related to property financial and tax documentation as needed.• Perform additional operational and administrative duties that support the broader property management team.
2026-04-25T11:13:41Z

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