32 results for Account Coordinatorcustomer Service in Secaucus, NJ

Customer Service Representative

Newark, NJ
onsite
Temporary
16 - 18 USD / Hourly
We are looking for a dedicated Customer Service Representative to join our team in Newark, New Jersey. In this long-term contract role, you will serve as the first point of contact for customers, ensuring their inquiries are handled efficiently and professionally. This position requires excellent communication skills and a strong ability to manage customer interactions effectively. Responsibilities: • Handle inbound and outbound calls with professionalism and empathy, addressing customer inquiries and concerns. • Process orders accurately and efficiently, ensuring all details are captured correctly. • Maintain detailed records of customer interactions and transactions in the system. • Resolve customer issues promptly, coordinating with internal teams when necessary. • Provide clear and accurate information about products, services, and company policies. • Strive to exceed customer satisfaction standards by offering exceptional service. • Follow established procedures and guidelines for call center operations. • Monitor and manage multiple customer accounts simultaneously. • Identify opportunities to improve service processes and share feedback with management.
2026-03-26T00:00:00Z

Customer Service Representative

East Rutherford, NJ
onsite
Contract / Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a dedicated Customer Service Representative to join our team near East Rutherford, New Jersey. This Contract to permanent position offers an opportunity to deliver exceptional service to customers across diverse markets while working closely with internal and external stakeholders. The role is ideal for someone who thrives in a fast-paced environment and is passionate about building strong customer relationships. Responsibilities:• Provide outstanding service to customers across various market applications by collaborating with internal teams and external partners.• Build and nurture lasting relationships with customers to ensure satisfaction and loyalty.• Prepare accurate and timely quotations based on customer needs.• Process and input orders into the system with precision.• Support the Sales team by providing quotations, updates on delivery statuses, and generating order reports.• Manage daily customer orders, ensuring timely confirmations, tracking shipments, and updating status for back-ordered items.• Resolve operational challenges related to the sales process, including issues with order status, deliveries, invoicing, and returns.• Coordinate with departments such as sales, supply chain, and logistics to provide top-tier customer service.• Participate in shipping activities, including preparing documentation, verifying accuracy, and ensuring timely submission to the warehouse.• Conduct regular customer review calls, identifying follow-up actions and tracking progress effectively.
2026-03-26T00:00:00Z

Customer Service Representative

New York, NY
onsite
Contract / Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for a dedicated Customer Service Representative to join our team in New York, New York. In this role, you will be responsible for providing exceptional service to clients and handling administrative tasks efficiently. This is a Contract to permanent position, offering a chance to grow within the Real Estate industry while working onsite for at least three days a week. Responsibilities: • Respond to inbound client calls with professionalism and resolve inquiries promptly. • Manage customer interactions through email correspondence, ensuring accurate and timely communication. • Perform data entry tasks to update and maintain records efficiently. • Schedule appointments and coordinate meetings as needed. • Utilize Microsoft Excel and Word to create reports and track relevant information. • Handle inbound and outbound calls to address customer needs effectively. • Process orders and ensure accuracy in entry and follow-ups. • Work collaboratively with the team to ensure seamless service delivery. • Leverage Yardi software to manage property-related tasks and operations. • Maintain a high level of organization and attention to detail in all tasks.
2026-03-27T00:00:00Z

Customer Service Representative

Rockaway, NJ
onsite
Temporary
18.2115 - 21.087 USD / Hourly
We are looking for a skilled Bilingual Customer Service Representative to join our team in Randolph, New Jersey. In this role, you will provide exceptional technical support for a range of products, ensuring customer satisfaction through attentive and efficient service. This is a long-term contract position offering the opportunity to work closely with customers, internal teams, and technical resources. Responsibilities:• Provide technical assistance and troubleshooting support to customers for various products, offering clear and effective solutions.• Accurately document customer interactions, resolutions, and troubleshooting steps in internal systems.• Escalate unresolved or complex issues to appropriate supervisors or specialized departments for further investigation.• Stay informed about product details, software updates, and support procedures to deliver accurate assistance.• Assist customers with product setup, operational guidance, warranty inquiries, and functionality questions.• Collaborate with internal departments, including Customer Service and E-Commerce, to resolve customer concerns promptly.• Review technical manuals and support documentation to ensure precise guidance is provided.• Participate in internal testing of product features, firmware, or software updates as needed.• Strive to maintain high levels of customer satisfaction through courteous and solution-driven service.
2026-03-19T00:00:00Z

Customer Service Representative

Rockaway, NJ
onsite
Temporary
17.4135 - 20.163 USD / Hourly
We are looking for a dedicated Customer Service Representative to join our team in Randolph, New Jersey. This Contract to permanent position offers an excellent opportunity for a detail-oriented individual passionate about delivering exceptional customer support. The ideal candidate will handle a variety of tasks, including eCommerce processes, inbound and outbound calls, and customer issue resolution. Responsibilities:• Respond to customer inquiries promptly and courteously, providing accurate information about products and services.• Process eCommerce tasks such as refunds, returns, return labels, and order cancellations efficiently.• Make outbound calls to customers to gather additional information as needed.• Act as a liaison between customers and the repair department to ensure seamless communication.• Resolve escalated customer issues with a focus on customer satisfaction.• Maintain accurate customer records across relevant systems.• Analyze customer complaints, identify root causes, and implement effective solutions to ensure resolution.• Meet personal and team service level targets and call handling quotas.• Suggest additional products and services to attract potential customers and enhance their experience.• Perform other duties assigned by management to support departmental goals.
2026-03-24T00:00:00Z

Customer Service Representative

Rutherford, NJ
remote
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a dedicated Customer Service Representative to join our team on a long-term contract basis near Saddle Brook, New Jersey. In this role, you will handle a variety of tasks aimed at ensuring smooth communication with clients and providing accurate administrative support. This position offers an excellent opportunity to contribute to customer satisfaction and operational efficiency. Responsibilities:• Perform administrative tasks to support daily operations and ensure organized workflows.• Conduct callback verifications to confirm critical customer and account details.• Verify and update bank account information with accuracy and attention to detail.• Respond to inbound calls promptly and professionally, addressing customer inquiries and concerns.• Enter and process customer orders efficiently using appropriate systems.• Utilize Microsoft Office tools to manage documentation and maintain records.• Collaborate with team members to resolve customer issues and enhance service quality.• Adapt to additional responsibilities as needed to support department goals.
2026-03-27T00:00:00Z

Customer Service Representative

Cedar Knolls, NJ
onsite
Contract / Temporary to Hire
19.7885 - 22.913 USD / Hourly
Maintain accurate billing records for an assigned customer group, ensuring timely updates and data integrity.Communicate professionally with customers regarding billing and other business-related inquiries, providing high-quality customer service.Apply strong organizational skills to manage record retention, filing, and other administrative duties.Set up and modify customer accounts in the finance and billing systems as required.Independently identify and resolve billing anomalies, service-related issues, and customer concerns.Process a high volume of transactions, maintaining meticulous attention to accuracy.Issue customer notifications, including on-site distribution of door tag notifications at customer properties.Administer business software systems critical for finance operations—such as Customer Information Systems, meter software, and other finance-related applications.Support bill production and distribution; assist with oversight of third-party payment processing vendors.Assist with meter and transmitter inventory management, calibration scheduling, meter reads, equipment maintenance, and related administrative tasks.Demonstrate proficiency in computer, math, and communication skills (both written and oral); remain current on new technologies and best practices.Engage with vendors to obtain product or service information (pricing, availability, delivery schedules).Perform accurate recordkeeping and reporting as needed.Carry out duties in outdoor environments as scheduled; respond to standby and emergency callouts within a 45-minute timeframe—including nights, weekends, and holidays.Execute other related assignments as directed. Qualifications:Proficiency with finance and billing systems, meter administration software, and business applications (e.g., Microsoft D365, Oracle NetSuite, SAP, QuickBooks).Strong problem-solving abilities, critical thinking, and adaptability.Excellent organizational, mathematical, and communication skills.Ability to handle high transaction volumes while ensuring data accuracy.Capacity to work independently and manage multiple priorities.Willingness and ability to work outdoors, respond to emergency situations, and adjust to non-standard work hours.
2026-03-27T00:00:00Z

Customer Service Representative

Rutherford, NJ
onsite
Contract / Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a dedicated Client Services Representative to join our team near Saddle Brook, New Jersey. In this Contract to permanent position, you will play a vital role in ensuring client satisfaction by addressing inquiries, managing documentation, and maintaining system accuracy. If you thrive in a fast-paced environment and enjoy delivering excellent service, this opportunity is perfect for you. Responsibilities:• Research and respond to client inquiries, gathering necessary information and documentation to meet service needs and maintain compliance.• Use the company's issue tracking system to review incoming requests, ensuring accurate coding and proper routing to relevant stakeholders.• Monitor and maintain data integrity within the Artist Portal, ensuring royalty information interfaces correctly and user response times meet expectations.• Conduct initial analysis of royalty-related inquiries, escalating complex issues to the Royalty Operations team as needed.• Provide prompt and detail oriented assistance to clients, handling inbound and outbound calls efficiently.• Document all client interactions and follow-ups thoroughly to support seamless communication and resolution.• Collaborate with internal teams to ensure timely resolution of client issues and adherence to organizational processes.• Stay updated on company policies and procedures to deliver consistent and accurate service.• Identify opportunities for process improvement and contribute to enhancing the overall customer experience.
2026-03-27T00:00:00Z

Customer Service Representative

Pine Brook, NJ
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a dedicated Customer Service Representative to join our team in Pine Brook, New Jersey. In this long-term contract role, you will play a vital part in ensuring customer satisfaction by managing orders, processing claims, and providing support to clients. This position offers an opportunity to work in a dynamic and fast-paced environment while collaborating with multiple departments to ensure program success. Responsibilities: • Manage and maintain orders and inventory using Microsoft Dynamics GP. • Process customer returns, claims, and warranty-related issues efficiently. • Create and oversee reporting for sales teams and clients, both internally and externally. • Monitor and maintain client accounts, including backorders, shipments, and cancellation rates. • Collaborate closely with key departments to support program initiatives. • Handle inbound and outbound calls to address customer inquiries and resolve issues. • Ensure accurate order entry and timely responses to customer needs. • Provide exceptional service to clients, fostering positive relationships and trust.
2026-03-27T00:00:00Z

Accounts Receivable Manager

New York, NY
onsite
Permanent
75000 - 85000 USD / Yearly
Growing New York City organization is currently seeking an Accounts Receivable Manager to lead and oversee the operations of a dynamic AR team in New York, New York. This role requires a strategic thinker who can supervise team members, manage processes for all customers, and ensure exceptional customer service. The ideal candidate will bring expertise in collections, billing, and cash applications while fostering efficiency across the department. Responsibilities:• Supervise the Accounts Receivable team.• Manage collections for key accounts and ensuring high levels of customer satisfaction.• Oversee billing and invoice processes, ensuring customers with multiple accounts can view all invoices seamlessly.• Monitor aging reports and implement effective collection strategies to maintain healthy cash flow.• Collaborate with the Controller to align department goals with broader organizational objectives.• Provide hands-on support and guidance to team members, encouraging attention to detail and efficiency.• Analyze AR performance metrics and identify opportunities for improvement.
2026-03-23T00:00:00Z

Accounts Receivable Manager

Purchase, NY
onsite
Temporary
38 - 42 USD / Hourly
We are looking for an experienced Accounts Receivable Manager to oversee cash application and receivables operations within a dynamic and collaborative team environment. This Contract to Hire position is based in the Westchester County, NY area and offers an opportunity to lead a dedicated team while driving process improvements and ensuring exceptional account management. The ideal candidate will bring strong leadership skills, expertise in accounts receivable, and a commitment to operational excellence. Responsibilities:• Manage daily operations related to cash application and receivables, ensuring accurate and timely postings, reconciliations, and customer account updates.• Collaborate with cross-functional teams, including Credit, Customer Service, and Sales, to resolve payment discrepancies and address credit inquiries.• Oversee account management processes to deliver consistent, high-quality service to both internal and external customers.• Analyze performance metrics to identify opportunities for process optimization and improve workflow efficiency.• Continuously review aging invoices and deduction analyses to enhance accuracy and financial outcomes.• Lead and mentor a team of Cash Application Analysts, fostering attention to detail and aligning skill sets with organizational objectives.• Set annual goals for the team, monitor progress, and promote a culture of accountability and continuous improvement.• Support business units with inquiries related to retail accounts, payments, and reconciliations. If you are interested in this AR Manager opening, please email your resume in a Word format to joseph.colagiacomo@roberthalf with the subject line: "AR Manager"
2026-03-26T00:00:00Z

IT Services Coordinator

New York, NY
onsite
Permanent
75000 - 85000 USD / Yearly
We are looking for an experienced IT Services Coordinator to join our team in New York, New York. In this role, you will provide meticulous technical support and exceptional customer service to internal and external users. Your focus will be on troubleshooting hardware and software issues, maintaining user productivity, and ensuring seamless operation of IT systems. Ideal candidates will have strong technical expertise in Windows environments, Office 365, and hardware support, coupled with excellent organizational and communication skills. Responsibilities: • Deliver expert-level technical assistance for Windows-based systems, including installation, configuration, and maintenance. • Administer and troubleshoot Office 365 applications to ensure smooth operations and secure user access. • Diagnose and repair hardware issues, with a focus on Lenovo laptops and Cisco networking devices. • Provide Audio-Visual (A/V) support for conference rooms, handling equipment setup and video conferencing needs. • Communicate effectively with users to identify issues and offer clear, actionable solutions. • Collaborate with IT team members and external vendors to address complex support requests. • Manage service tickets using the ServiceNow system, ensuring prompt resolution and accurate documentation. • Generate detailed reports on service ticket trends, resolution times, and user feedback to drive improvements. • Maintain comprehensive documentation of support processes, solutions, and user guides. • Train users on IT resources and provide guidance for common troubleshooting techniques.
2026-03-05T00:00:00Z

Insurance Verification Coordinator

Bronx, NY
onsite
Temporary
27.55 - 31.9 USD / Hourly
We are looking for an Insurance Verification Coordinator to join our team in Bronx, New York. This is a contract position where you will play a key role in supporting patients within the Emergency Department. You will assist individuals by identifying their needs, documenting essential health information, and connecting them with available resources to enhance their care experience. Responsibilities: • Conduct one-on-one patient interactions within the Emergency Department to assess needs and provide support. • Utilize the provided screening tools to evaluate social determinants of health and document findings accurately in the electronic medical record. • Identify patients with positive screenings and coordinate referrals to social workers for further assistance. • Provide patients with information about supportive services available through the Emergency Department. • Access and navigate electronic medical record systems, including Altera, to document and retrieve necessary information. • Collaborate with the Emergency Department team to ensure seamless patient care and effective communication. • Maintain accurate and organized records of patient interactions and referrals. • Work closely with the ED social worker to align schedules and enhance patient support during standard business hours. • Ensure compliance with organizational policies and procedures while handling sensitive patient information securely.
2026-03-02T00:00:00Z

Accounts Receivable Specialist

Bronx, NY
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for an experienced Accounts Receivable Specialist to join a dynamic wholesale distribution team in Bronx, New York. In this long-term contract role, you will play a key part in managing chargebacks, collections, and cash applications while ensuring the accuracy of billing processes. This position offers an opportunity to work with a well-established company in the food distribution industry. Responsibilities: • Process and manage accounts receivable transactions, including cash applications and chargebacks. • Investigate and resolve discrepancies related to payments and chargebacks efficiently. • Handle commercial collections by communicating with clients to ensure timely payments. • Monitor and maintain accurate billing records to support financial reporting. • Collaborate with internal teams to streamline accounts receivable workflows and processes. • Prepare reports detailing accounts receivable statuses and trends for management review. • Ensure compliance with company policies and industry regulations in all financial transactions. • Build and maintain strong relationships with clients and big-box retailers to address payment issues. • Identify and implement improvements to enhance the efficiency of the accounts receivable function. • Support audits and provide documentation as required.
2026-03-27T00:00:00Z

Accounts Receivable Specialist

Parsippany, NJ
onsite
Contract / Temporary to Hire
24.04 - 26.44 USD / Hourly
We are looking for an Accounts Receivable Specialist to join our team in Jersey City, New Jersey. This position offers an excellent opportunity to contribute to financial operations while enhancing your skills. The ideal candidate will play a pivotal role in managing and reconciling financial data to ensure accuracy and efficiency. Responsibilities:• Reconcile bank accounts by reviewing transactions and ensuring accurate posting in financial ledgers.• Process customer payments and maintain records to ensure smooth cash flow and tracking.• Assist in compiling monthly financial closings and preparing annual reports.• Monitor and manage accounts receivable balances to prevent discrepancies and overdue payments.• Prepare and issue accurate billing statements to clients and resolve any invoice-related concerns.• Record and analyze cash activity to maintain accurate financial records.• Utilize accounting software systems and ERP tools to perform day-to-day financial operations.• Collaborate with internal teams to ensure compliance with financial policies and procedures.• Provide support for audits by organizing and maintaining necessary documentation.
2026-03-23T00:00:00Z

Accounts Receivable Specialist

Pine Brook, NJ
onsite
Permanent
60000 - 70000 USD / Yearly
A busy company in the Montville area is seeking an Accounts Receivable Specialist to join their growing organization. This Accounts Receivable Specialist will get the chance to join a team that works well together and offers career growth and a flexible work schedule. The ideal Accounts Receivable Specialist ll have prior manufacturing experience (not required) and be local to the Montville area. In this Accounts Receivable Specialist role, you will manage accounts receivable processes, ensure timely collections, and maintain accurate records. Your expertise in credit analysis and customer account management will be vital to our operations within the paper and packaging industry. Other responsibilities of this Accounts Receivable Specialist will include but not be limited to: Accounts Receivable Specialist Responsibilities:• Monitor accounts receivable aging reports to identify overdue accounts and initiate collection efforts promptly.• Evaluate customer creditworthiness by conducting credit analysis and running reports to establish appropriate credit limits for new accounts.• Collaborate with sales and customer service teams to address client inquiries and resolve disputes effectively.• Reconcile customer accounts, update account information, and maintain detailed records of collection activities.• Generate and distribute weekly delinquency reports to management, ensuring accurate documentation of collection efforts.• Assist with special billing projects and contribute to process improvement initiatives within the accounts receivable department.• Convert sales orders into active orders by verifying customer credit limits, reviewing purchase order details, and ensuring accuracy before processing.• Communicate order details to the factory for printing and ensure timely processing of all required documents.• Handle cash receipts, credit card payments, and bank deposits, ensuring accurate posting and reconciliation.• Manage daily invoicing, online billing, and processing of credit/debit memos and direct billings efficiently. This Accounts Receivable Specialist role is paying between $60,000 and $70,000 annually depending on experience. If interested in this Accounts Receivable Specialist position apply today!
2026-03-26T00:00:00Z

Accounts Receivable Specialist

New York, NY
onsite
Contract / Temporary to Hire
32 - 43 USD / Hourly
A commercial real estate firm in Midtown Manhattan is seeking a Collections Specialist as soon as possible on a contract with the potential to go permanent. <ul><li>Monitor the firm’s accounts receivable and identify overdue accounts.</li><li>Contact customers with overdue accounts and attempt to either collect the overdue amount or negotiate a payment plan to collect it in installments.</li><li>Use credit bureau data, post office information, internet searches and other tools to try to locate customers who have moved or changed phone numbers.</li><li>Maintain records of contacts and attempted contacts with delinquent account customers as well as records of any payments collected from the customer.</li><li>Resolve customer issues and complaints concerning billing.</li><li>Submit regular reports on the status of unpaid accounts and any repayment progress.</li></ul>
2026-03-27T00:00:00Z

Accounts Payable Administrator

Short Hills, NJ
onsite
Permanent
55000 - 65000 USD / Yearly
The salary for this opportunity is 55,000 - 65,000. The benefits include 401k, paid time off, a hybrid schedule and health insurance. A very successful 50 year old real estate company in Short Hills seeks an Accounts Payable Administrator with 3 plus years of experience in a high volume accounts payable department. Any experience with Yardi is preferred but not required. The company offers an excellent benefits package and a hybrid working environment. To apply email a resume to Robert Half International. Or call Rich Singer,CPA at 848-202-7970 to discuss.
2026-02-27T00:00:00Z

Billing Analyst

New York, NY
onsite
Temporary
38 - 44 USD / Hourly
We are looking for an experienced Billing Analyst to join our team on a contract basis in New York, New York. This position demands someone with strong attention to detail who can efficiently manage high-volume billing cycles in a fast-paced legal environment. The ideal candidate will excel in preparing and processing invoices, handling e-billing tasks, and collaborating with partners to ensure timely and accurate billing. Responsibilities: • Prepare, review, and finalize monthly invoices for assigned practice groups, ensuring accuracy and compliance with client billing guidelines. • Monitor and process e-bills through platforms such as eBill Hub and other client portals. • Collaborate closely with partners to obtain invoice approvals, make necessary adjustments, and refine narratives. • Address and manage unbilled time entries, coordinating with internal teams to ensure timely billing. • Work alongside the billing team to meet deadlines and maintain consistent workflow. • Follow up on collections by identifying issues or delays and flagging them to the appropriate teams. • Utilize firm-issued equipment to work remotely when required. • Support the implementation and management of billing systems, ensuring efficiency and accuracy.
2026-03-27T00:00:00Z

Accounts Payable Supervisor/Manager

Belmar, NJ
onsite
Permanent
100000 - 110000 USD / Yearly
Benefits:401KPTOMDVSalary: $100,000 - $110,000 <ul><li>Oversee daily accounts payable operations, including invoice processing, approvals, and payment scheduling.</li><li>Supervise, mentor, and train AP staff while managing workload distribution.</li><li>Review and reconcile vendor statements; resolve discrepancies promptly.</li><li>Ensure compliance with company policies, GAAP standards, and audit requirements.</li><li>Maintain accurate AP records and prepare monthly reports for management.</li><li>Partner with Procurement, Accounting, and other departments to resolve issues and improve workflows.</li><li>Monitor aging reports and ensure timely payments to vendors.</li><li>Support month-end and year-end closing processes.</li><li>Identify opportunities for process optimization and system enhancements.</li></ul>
2026-03-12T00:00:00Z

Accounts Payable Specialist

Belmar, NJ
onsite
Temporary
20 - 22 USD / Hourly
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Monmouth County, New Jersey. In this role, you will play a key part in managing financial transactions and ensuring the accuracy of accounts payable processes. This position is ideal for an individual who thrives in fast-paced environments and is committed to delivering high-quality results. Responsibilities:• Investigate and resolve invoice discrepancies through the Payables Portal.• Conduct two-way matching for invoices to ensure accuracy.• Address accounts payable inquiries promptly and professionally.• Reconcile vendor statements to maintain up-to-date account information.• Audit expense reports to verify compliance and accuracy.• Validate and document updates to vendor banking information.• Research outstanding payments, including checks and virtual credit cards.• Upload invoice allocations to the appropriate systems.• Collaborate on additional tasks or projects as assigned.
2026-03-19T00:00:00Z

Accounts Payable Specialist

New York, NY
onsite
Temporary
31.35 - 36.3 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team in New York, New York. This is a long-term contract position offering the opportunity to work with a dynamic organization in the food service industry. The ideal candidate will play a key role in maintaining efficient financial operations, managing vendor relationships, and ensuring accurate processing of invoices. Responsibilities: • Process and code a high volume of invoices accurately and efficiently. • Reconcile bank accounts and ensure all financial discrepancies are addressed promptly. • Maintain strong relationships with vendors by handling inquiries and resolving payment issues. • Support the accounts payable department with ad-hoc projects assigned by management. • Ensure all financial transactions comply with company policies and procedures. • Assist in the preparation of financial reports and documentation as needed. • Utilize systems such as Microsoft Dynamics 365 and NetSuite for invoice processing and account reconciliation. • Collaborate with team members to enhance efficiency and streamline accounts payable workflows.
2026-03-27T00:00:00Z

Accounts Payable Specialist

Bronx, NY
onsite
Contract / Temporary to Hire
30.4 - 35.2 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to join a non-profit organization in Bronx, New York. This Contract to permanent role offers an excellent opportunity to contribute to financial operations and gain long-term career growth. The selected candidate will play a key role in managing accounts payable processes, payroll support, and general accounting responsibilities while ensuring accuracy and compliance. Responsibilities: • Process invoices and ensure timely approvals from relevant staff. • Prepare weekly accounts payable aging reports and coordinate payment runs. • Manage vendor communications, resolve payment discrepancies, and handle missing information. • Process payments, including checks, ACH transfers, and wire transactions. • Maintain vendor files and support the preparation of 1099 forms. • Assist in coding and documenting grant-related expenses accurately. • Support payroll processing tasks, reconcile payroll expenses, and handle reimbursements. • Perform credit card reconciliations and draft journal entries for corrections or reclassifications. • Organize financial files to ensure readiness for audits and assist with monthly close activities. • Collaborate with staff, vendors, and consultants to streamline financial operations.
2026-03-27T00:00:00Z

Accounts Payable Specialist

Parsippany, NJ
onsite
Contract / Temporary to Hire
24.04 - 26.444 USD / Hourly
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Jersey City, New Jersey. This opportunity is for professionals skilled in managing financial transactions and ensuring accuracy in payment processing. The ideal candidate will bring expertise in accounts payable operations while demonstrating strong organizational and analytical abilities. Responsibilities:• Open, sort, and distribute incoming department mail to ensure timely processing.• Organize, log, photocopy, and file invoices, checks, and other financial documents.• Verify and prepare checks for mailing, ensuring special handling requests are expedited.• Perform 3-way matching of invoices, purchase orders, and receipts to validate transactions.• Accurately code invoices and other financial documents in compliance with company policies.• Process payments efficiently, including handling purchase orders and expense reports.• Utilize accounting software systems to maintain accurate records and streamline workflows.• Monitor and audit accounts payable activities to ensure adherence to established procedures.• Collaborate with team members to resolve discrepancies and improve payment processes.• Manage ACH and other electronic payment methods to ensure timely and secure transactions.
2026-03-23T00:00:00Z

Accounts Payable Specialist

Mount Vernon, NY
onsite
Temporary
20 - 30 USD / Hourly
About the RoleA well‑established property management and real estate company in Mount Vernon, NY is seeking a detail‑oriented Temporary Accounts Payable Specialist to support the team during a period of high invoice volume. This role is ideal for someone who thrives in a fast‑paced environment, is highly organized, and can quickly step in to help reduce outstanding payables.Experience with MDS (Multi Data Service) property management software is highly preferred, but not required. Training will be provided for the right candidate.Key Responsibilities<ul><li>Process a high volume of outstanding invoices with accuracy and efficiency.</li><li>Review invoices for proper coding, approvals, and supporting documentation.</li><li>Enter invoices into the accounting system (MDS experience a plus).</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner.</li><li>Communicate with vendors regarding payment status, missing documentation, or billing issues.</li><li>Assist with weekly check runs and payment processing.</li><li>Maintain organized digital and physical AP records.</li><li>Support the accounting team with additional tasks as needed during peak workload periods.</li></ul>
2026-03-06T00:00:00Z