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6 results for Workplace Coordinator in Seattle, WA

Workplace Coordinator

Seattle, WA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Workplace Coordinator to create a smooth and welcoming experience for employees, guests, and vendors at our office. This Long-term Contract position is ideal for someone who enjoys balancing front-of-house support, workplace organization, and event coordination in a fast-paced service environment. The person in this role will help maintain daily office flow, support onsite activities, and work closely with internal partners to ensure the workplace remains efficient, attentive to detail, and guest-ready. Responsibilities: • Welcome visitors and manage entry activity to keep lobby traffic organized and ensure guests are directed appropriately. • Receive packages and incoming deliveries, then communicate promptly with the appropriate team members for pickup or follow-up. • Issue and track access badges while coordinating with internal teams through Slack to support badge setup and activation. • Provide hands-on assistance for office events and employee gatherings, including attendee check-in and distribution of event materials such as wristbands. • Partner with onsite colleagues to anticipate workplace needs, prepare for upcoming activities, and help keep daily operations running smoothly. • Contribute to company programs and engagement events by supporting logistics, attendance flow, and onsite coordination. • Handle inbound inquiries at the front desk or office entrance in a courteous and service-oriented manner. • Use quieter periods to complete light administrative tasks, organizing projects, and general office upkeep that improves the overall workplace experience.
2026-07-07T00:00:00Z

Administrative Coordinator

Seattle, WA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support virtual learning operations and event administration for a Contract position based in Seattle, Washington. This role will help deliver engaging online education programs, coordinate registration activities for both virtual and in-person events, and ensure participants receive accurate communications and learning documentation. The ideal candidate brings strong administrative judgment, confidence with virtual learning technology, and the ability to manage continuing education details with precision in a fast-moving training environment. Responsibilities: • Coordinate the planning and day-to-day execution of virtual training sessions, webinars, learning series, and other education programs. • Manage event registration workflows from initial setup through attendee communications, confirmation tracking, and post-event follow-up for online and onsite programs. • Support the delivery of continuing education activities by tracking participation records, verifying completion details, and preparing documentation tied to credit eligibility. • Administer virtual learning platforms such as Zoom and related tools to ensure sessions run smoothly and participants receive timely technical support. • Prepare program materials, course assets, schedules, and presenter coordination details to keep learning events organized and on schedule. • Assist with certificate and credential-related processes by compiling required program components and generating completion records for eligible participants. • Monitor participant data for accuracy, maintain organized administrative records, and help evaluate program outcomes through reporting and documentation. • Contribute to process improvements involving education operations, including responsibilities connected to combining program elements needed for certificates and credit-based offerings.
2026-07-11T00:00:00Z

Project Coordinator

Redmond, WA
onsite
Temporary / Contract
40 - 40 USD / Hourly
Position OverviewOur client is seeking a Project Analyst to join its Transportation team. This role is covering an employee leave and will focus on supporting EV charging operations, fleet operations, and EV infrastructure planning projects.The ideal candidate has strong organizational and analytical skills, is comfortable managing multiple priorities, and has experience working with Excel and project coordination.Key Responsibilities<ul><li>Coordinate EV charging projects by tracking timelines, milestones, and deliverables.</li><li>Support day-to-day EV charging operations by monitoring performance and resolving basic operational issues.</li><li>Assist with data tracking, reporting, and vendor coordination.</li><li>Provide project management support for EV charger planning and installation initiatives.</li><li>Manage multiple administrative and project coordination tasks simultaneously.</li><li>Communicate effectively with internal teams, vendors, and clients to ensure project alignment.</li><li>Maintain project documentation, trackers, and status reports.</li><li>Identify, communicate, and escalate project risks, delays, or issues that could impact timelines.</li></ul>
2026-07-10T00:00:00Z

Recruiting Coordinator

Bellevue, WA
remote
Temporary / Contract
25 - 32 USD / Hourly
We are looking for a REMOTE Recruiting Coordinator to support hiring operations for a Financial Services organization. This Long-term Contract position is ideal for someone with at least one year of experience who thrives in a fast-paced corporate environment and enjoys keeping recruiting activities organized and on schedule. The person in this role will help create a smooth experience for candidates and hiring teams by coordinating interviews, maintaining recruitment systems, and assisting with onboarding-related tasks. Responsibilities:• Coordinate interview scheduling across candidates, recruiters, and hiring managers while ensuring timely communication and calendar accuracy.• Maintain applicant tracking system records and keep candidate information, interview updates, and hiring activity current and organized.• Support recruiting efforts throughout the hiring process by assisting with administrative and coordination tasks tied to full cycle recruiting.• Partner with internal stakeholders to deliver a positive candidate experience and keep the hiring process moving efficiently.• Prepare and distribute interview details using Microsoft Outlook and Microsoft Teams to support virtual and onsite meeting logistics.• Assist with onboarding coordination to help new hires complete required steps before their start date.• Track recruiting activity and compile basic hiring data using Microsoft Excel to support reporting and team visibility.
2026-07-08T00:00:00Z

Facilities Coordinator 4

Kirkland, WA
onsite
Temporary / Contract
22 - 29 USD / Hourly
We are looking for a Facilities Coordinator 4 to support day-to-day workplace operations for a Contract position in Kirkland, Washington. This role focuses on keeping the site organized, stocked, safe, and running smoothly while partnering with vendors, building contacts, and internal stakeholders. The ideal candidate is comfortable balancing administrative work with hands-on facility walkthroughs, follow-up tasks, and coordination across multiple service providers. Responsibilities: • Oversee daily facility support activities by conducting site walkthroughs, identifying issues, and helping coordinate timely resolution with the appropriate teams. • Maintain workplace readiness by monitoring supplies, managing restocking needs, and ensuring common areas remain orderly and functional. • Build productive relationships with internal partners, property contacts, and external vendors to support efficient site operations. • Help supervise contractor activity on site and confirm that work is completed in line with service expectations, safety practices, and building standards. • Support vendor sourcing and service coordination as operational needs arise. • Process purchase orders and assist with routine financial tracking, including accrual support, report updates, and follow-up on facility-related expenses. • Perform inspections, audits, and safety checks while reinforcing compliance with site procedures and risk management practices. • Contribute to incident escalation, reporting, and business continuity preparedness by following established response protocols. • Prepare recurring updates and administrative reports to help track performance metrics, service levels, and ongoing facilities projects.
2026-07-10T00:00:00Z

HR Coordinator (Generalist Support)

Seattle, WA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an HR Coordinator (Generalist Support) to provide broad operational and administrative support across the employee lifecycle in Seattle, Washington. This Long-term Contract position will help deliver an organized onboarding experience, maintain accurate HR records, and assist with recruiting coordination in a fast-moving, collaborative environment. The role also contributes to process improvement efforts, supports performance-related activities, and assists with select office and company event coordination. Responsibilities: • Coordinate onboarding activities to create a seamless and well-organized onboarding experience from pre-employment through start date • Maintain accurate employee information across HR systems, including personnel records, payroll-related details, and leave or accrual balances • Review and reconcile data across platforms, investigate inconsistencies, and resolve issues affecting employee records, payroll, and HR reporting • Support talent acquisition activities by arranging interviews, communicating with candidates, and assisting the recruiting team as staffing needs evolve • Update and maintain applicant data within Greenhouse to help ensure accurate tracking and smooth recruiting workflows • Contribute to HR system enhancement efforts and help improve internal processes related to training, compliance, and operational efficiency • Provide administrative support for performance management activities and other recurring HR programs • Partner with employees and internal teams to keep HR processes running smoothly in a hands-on, cross-functional setting • Assist with light office coordination for the workspace and help organize company events held during the year
2026-07-08T00:00:00Z