We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Seattle, Washington. This role is ideal for a proactive individual who excels at managing communications, tracking tasks, and ensuring smooth operations across departments. In this position, you will play a critical role in supporting various teams and maintaining organizational efficiency.<br><br>Responsibilities:<br>• Monitor shared inboxes and provide timely, accurate responses to wholesale inquiries.<br>• Organize and prioritize incoming messages based on urgency, customer impact, and service level agreements.<br>• Draft clear and concise follow-ups to facilitate issue resolution.<br>• Categorize and log all inbound communications, including purchase order inquiries, shipping requests, vendor setups, and order changes.<br>• Assign tasks to relevant team members and ensure timely completion of assigned items.<br>• Maintain a real-time tracker for open items, deadlines, and escalation needs to ensure accountability.<br>• Track performance metrics daily and weekly, identifying bottlenecks and escalating aging requests as necessary.<br>• Prepare weekly reports summarizing vendor setup progress, outstanding requirements, timelines, and issues requiring resolution.<br>• Support issue resolution by coordinating credits, return labels, replacement orders, and service follow-ups.<br>• Collaborate with cross-functional teams such as Sales, Operations, and Finance to address high-priority accounts and documentation needs.
<p>We’re seeking a highly skilled and proactive Executive Assistant to support the executive team of a commercial real estate firm in Tukwila, WA. This is a dynamic role is ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats across operations, executive support, marketing, and research.</p><p><br></p><p>Responsibilities:</p><p>• Deliver comprehensive administrative assistance to the company's executive team, ensuring daily operations run smoothly and efficiently.</p><p>• Manage office activities, including documentation controls and operational processes, to support organizational goals.</p><p>• Assist in the development of marketing materials such as presentations, flyers, and website updates for properties available and for lease.</p><p>• Support internal and external communications and relationship-building initiatives.</p><p>• Collaborate on marketing strategies across a diverse real estate portfolio, including commercial, industrial, and retail properties.</p><p>• Provide insights and solutions based on a strong understanding of the commercial real estate industry.</p>
<p>We are looking for a dedicated Mail Services Associate to join our team in Redmond, WA. This is a position where you will play a key role in supporting the efficient operation of a shipping and mailroom environment. The position involves interacting with customers, processing shipments, and assisting with passport photos, while maintaining a detail-oriented and customer-focused approach.</p><p><br></p><p>Responsibilities:</p><p>• Assist customers with shipping requests and ensure packages are correctly processed using multiple carrier options.</p><p>• Stand behind a counter for the majority of the workday to provide excellent service and manage shipping inquiries.</p><p>• Operate mailing systems to process and track outbound shipments efficiently.</p><p>• Take passport photos in accordance with established guidelines and ensure customer satisfaction.</p><p>• Handle and lift packages weighing up to 50 pounds as part of daily operations.</p><p>• Maintain accurate records of shipments and ensure compliance with shipping protocols.</p><p>• Provide support in a retail-style shipping environment and uphold a high standard of customer service.</p><p>• Collaborate with team members to ensure a smooth workflow within the client shipping center.</p><p>• Uphold safety standards while managing heavy packages and operating mailroom equipment.</p><p>• Assist with other mailroom tasks and responsibilities as needed.</p>
<p>We are looking for a dedicated Property Administrator to join our team in Seattle, Washington. In this role, you will manage a variety of accounting tasks and provide administrative assistance to support a diverse real estate portfolio, including multifamily, office, retail, and commercial properties. The position offers a balanced mix of financial and property management responsibilities, ensuring smooth operations and tenant satisfaction.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and implement approved annual budgets for properties under management.</p><p>• Process accounts payable and receivable transactions efficiently, including posting payments.</p><p>• Verify insurance documents and conduct audits to ensure compliance.</p><p>• Establish and reconcile Common Area Maintenance (CAM) charges on a yearly basis.</p><p>• Analyze monthly account reconciliations and review financial statements to ensure accuracy.</p><p>• Provide administrative assistance to Property Managers, including organizing documents, managing key controls, and tracking meter readings.</p><p>• Address tenant and vendor inquiries, offering support with documentation and maintenance requests.</p><p>• Assist with lease administration tasks such as move-ins, move-outs, and verifying insurance requirements.</p><p>• Maintain organized records and ensure timely updates to property management files.</p><p>• Build strong relationships with tenants and vendors to foster collaboration and resolve issues promptly.</p><p><br></p><p>The salary range for this position is $65,000 to $75,000.</p><p><br></p><p>Benefits:</p><p>M/D/V - employee only</p><p>401k </p><p>2 weeks PTO</p><p>6 paid holidays</p>
