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7 results for Office Specialist in Seattle, WA

Office Manager

Bellevue, WA
onsite
Temporary / Contract
30 - 36 USD / Hourly
We are looking for an experienced Office Administrator to support daily operations in our office through a contract engagement. This position is well suited for someone who thrives in a fast-moving, organized setting, enjoys creating order across administrative functions, and delivers a high-quality experience for both clients and internal staff. The role will oversee office coordination, document management, billing support, and technology-related administration to keep the workplace running efficiently. Responsibilities:• Maintain firm’s workflow/task list, including setup of new clients in the system, and updating as client projects are completed. • Assist with inflow of paper and electronic tax documents, scanning, and workpaper setup. • Assist with implementation of AI tools to improve the efficiency of our processes. • Assemble completed tax returns for delivery to clients, including obtaining esignatures and e-filing of documents. • Prepare and e-mail invoices and follow up on accounts receivable. • Answer main phone line and assist clients with general administrative matters. • Greeting clients as they enter and seat them in conference room. • Maintain online client portal, which is updated as new tax filings are completed. • Communicate with software providers and third-party IT providers to ensure software is functioning and up to date. • Printing and mailing of annual tax organizer packages (late December/early January). • Maintain website. • Prepare envelopes and packages for mailing, prepare certified receipts (as needed), and trips to post office. • Organize paper files in file room (we have both electronic and paper files). • Order office supplies as needed.
2026-07-06T00:00:00Z

Legal Assistant

Seattle, WA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Robert Half is partnering with a wealth management firm in the greater seattle are looking for a Corporate Legal Assistant to support their legal team owith an increase in workload. The ideal candidate brings strong judgment, comfort with corporate software tools, and experience supporting inhouse legal teams. Responsibilities:<ul><li>Manage administrative legal support activities by reviewing incoming messages, prioritizing requests, and routing items for timely follow-up.</li><li>Maintain accurate organizational records and update documentation within internal systems in accordance with established guidelines.</li><li>Review office-level document needs and help ensure required materials are available and properly organized across locations.</li><li>Assist with insurance-related documentation, including tracking and handling certificates of insurance and related records.</li><li>Coordinate office opening and closing documentation tasks in partnership with external brokers and internal stakeholders.</li><li>Follow internal playbooks and compliance standards while handling sensitive information with professionalism and accuracy.</li></ul>
2026-06-25T00:00:00Z

Presentation Specialist

Seattle, WA
remote
Temporary / Contract
35 - 45 USD / Hourly
We are seeking a highly skilled Microsoft Word Template Specialist to support the development of sophisticated, branded document templates used across client-facing projects. This role is ideal for someone who combines a strong design eye with deep technical expertise in Microsoft Word. Rather than creating document content, you will build the framework behind complex proposal and report templates, ensuring they are visually polished, highly functional, and easy for end users of all experience levels to navigate. Responsibilities:<ul><li>Design and develop branded Microsoft Word templates for proposals, reports, engagement letters, and other business documents</li><li>Build and program Word themes, styles, color palettes, fonts, headers, footers, and automated tables of contents</li><li>Create polished template elements including cover pages, cover letters, content layouts, and example tables</li><li>Configure templates for usability, consistency, and scalability across thousands of documents</li><li>Apply advanced Microsoft Word functionality including styles, fields, section breaks, macros, and document automation where appropriate</li><li>Collaborate with internal stakeholders to understand template requirements and incorporate branding standards</li><li>Work with content libraries to ensure graphics, photography, and reusable assets are integrated into templates</li><li>Update and refine templates as branding and business needs evolve</li></ul>
2026-06-30T00:00:00Z

Billing Specialist

Kirkland, WA
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for an Accounts Receivable/Billing Specialist to join a growing team in Washington on a contract basis with the opportunity for a permanent position. This position is suited for someone who is organized, detail-oriented, and confident managing invoicing, collections, and vendor-related accounting tasks in a fast-paced environment. The ideal candidate will contribute to accurate billing operations, support timely cash activity, and help maintain strong communication with customers and vendors. Responsibilities:• Prepare and issue recurring customer invoices by gathering required billing details and ensuring all supporting information is complete.• Review accounting records for accuracy so invoices are processed correctly and reflect the appropriate charges.• Follow up with customers on outstanding balances, send payment reminders, and support commercial collections efforts to improve receivables performance.• Investigate billing discrepancies, resolve account issues, and process debit or credit adjustments when needed.• Support 1099 vendor administration by assisting with onboarding documentation, compliance monitoring, and ongoing vendor communication.• Maintain vendor profiles in the accounting system with accurate and up-to-date information.• Process vendor invoices by validating transaction details, coordinating approvals, and preparing payments for disbursement.• Partner with vendors to obtain complete and timely billing documentation and address invoice-related questions.• Provide administrative and operational support to the accounting team and assist with additional tasks as business needs evolve.
2026-07-06T00:00:00Z

Administrative Assistant

Seatac, WA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are seeking a proactive and highly organized Administrative Assistant to support daily office operations in Tukwila. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing both administrative and team support. Key Responsibilities<ul><li>Provide administrative support to leadership and team members, including scheduling, calendar management, and meeting coordination</li><li>Answer and direct incoming calls, emails, and general inquiries professionally</li><li>Prepare, format, and maintain documents, reports, and correspondence</li><li>Manage data entry, filing systems, and recordkeeping with a high level of accuracy</li><li>Coordinate office activities, supply ordering, and general office organization</li><li>Assist with onboarding logistics, internal communications, and team coordination</li><li>Support project tracking, deadlines, and follow-ups across departments</li><li>Maintain confidentiality of sensitive information and documents</li></ul>
2026-06-19T00:00:00Z

Administrative Assistant

Snoqualmie, WA
onsite
Temporary / Contract
23 - 28 USD / Hourly
We are looking for an organized Administrative Assistant to support commercial property management operations across a portfolio of retail, office, and industrial properties in Snoqualmie, Washington. This Long-term Contract position plays a key role in keeping lease records accurate, coordinating communication with tenants and vendors, and helping property managers maintain efficient day-to-day operations. The ideal candidate brings strong administrative skills, attention to detail, and experience working with property management systems such as Yardi in a fast-paced environment. Responsibilities: • Maintain and update lease information in Yardi and digital filing systems, ensuring details such as renewals, amendments, rent adjustments, reporting deadlines, and key dates remain accurate and current. • Draft and organize lease-related documents, including notices, lender paperwork, correspondence, and supporting materials for tenant files. • Coordinate service requests and vendor activity by issuing work orders, monitoring progress, and following up to help resolve property-related issues promptly. • Support leasing activity by assisting with space availability materials, renewal processing, and onboarding documentation for incoming tenants. • Help property managers oversee daily operations for multiple commercial sites, including participating in occasional property visits and inspections as needed. • Organize due diligence records for property acquisitions or dispositions and ensure documents are transferred, stored, and maintained in a complete and orderly manner. • Track insurance documentation for properties, assist with renewal preparation, and provide administrative support during claims processing. • Prepare reports, monitor expenses, assist with budget-related tracking, and provide general administrative support through scheduling, document formatting, proofreading, and data entry.
2026-07-06T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-06-12T00:00:00Z