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7 results for Office Specialist in Seattle, WA

Office Manager

Monroe, WA
onsite
Temporary / Contract
33 - 45 USD / Hourly
We are looking for an experienced Office Manager to support the daily administrative and financial operations of a busy mechanical construction company in Monroe, Washington. This Contract position will play a key role in keeping office workflows organized, supporting project and leadership teams, and ensuring accurate coordination across employees, vendors, and clients. The ideal candidate brings strong judgment, a proactive mindset, and the ability to manage competing priorities in a fast-moving environment. Responsibilities: • Direct day-to-day office activities to keep administrative processes running smoothly and efficiently. • Organize and maintain digital and paper records, ensuring documents are accurate, accessible, and up to date. • Oversee accounts payable and accounts receivable functions, including processing invoices, tracking payments, and supporting financial accuracy. • Prepare payroll information, monitor employee time records, and complete related reporting requirements, including certified payroll documentation. • Maintain employee files and provide administrative support for onboarding, offboarding, benefits coordination, and insurance paperwork. • Support project accounting activities by tracking job costs, purchase orders, vendor invoices, and expense records. • Keep vendor, subcontractor, customer, licensing, insurance, and compliance documentation current and properly organized. • Assist with public works administration by preparing prevailing wage records and other required compliance reports. • Serve as a central administrative resource for management and project staff by handling calls, correspondence, mail, and general office communication. • Manage office supply levels, coordinate with equipment or service providers, and help improve administrative procedures for greater efficiency.
2026-08-20T00:00:00Z

Office Manager

Seattle, WA
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
We are looking for an organized and approachable Office Manager to support daily front office operations. This contract position is ideal for someone who enjoys creating a welcoming environment while keeping administrative processes running smoothly. The role combines front desk coordination, visitor oversight, supply management, and basic accounts payable support in a busy school setting. Responsibilities:• Welcome visitors while maintaining a courteous and efficient front office presence.• Manage guest check-in and check-out procedures, verify identification, and help maintain secure access.• Serve as the primary point of contact at reception by answering inquiries, directing visitors, and responding to routine administrative needs.• Monitor day-to-day office activity to ensure the front desk operates efficiently and presents a positive experience for all guests.• Track, order, and restock office materials so staff have the supplies needed to support daily operations.• Assist with accounts payable tasks, including organizing invoices, preparing documentation, and supporting timely processing.• Maintain accurate administrative records related to visitors, office inventory, and general office operations
2026-08-21T00:00:00Z

Office Manager

Seattle, WA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an Office Manager to support both administrative and accounting activities for a small real estate development office in Seattle, Washington. This position blends day-to-day office coordination with light accounts payable work and project support, making it ideal for someone who is organized, adaptable, and comfortable working across multiple priorities. The role also contributes to property and marketing-related tasks while helping keep business operations running efficiently. Responsibilities:• Manage accounts payable tasks for development projects and company expenses, including entering financial details, reviewing invoices, and preparing payments.• Oversee routine office operations such as handling incoming mail, scanning records, maintaining files, and providing general administrative support.• Track and coordinate business licenses, office resources, and company assets to help ensure accurate records and compliance.• Work with vendors, contractors, or internal stakeholders to address property upkeep needs and follow through on maintenance-related issues.• Provide administrative assistance to real estate development activities from active project stages through final completion and sale.• Support marketing efforts by helping prepare promotional materials, updating written content, and assisting with advertising-related tasks.• Review and refine brochures, presentations, and website information to keep materials current, accurate, and aligned with company needs.• Monitor office supply levels and arrange replenishment to maintain an efficient and well-supported workplace.• Take on additional operational or administrative duties as business needs evolve. The salary range for this position is $70,00 to $80,000. Benefits:M/D/V401k with match2 weeks PTO6 paid holidays
2026-08-14T00:00:00Z

Office Service Supervisor

Seattle, WA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for an Office Service Supervisor to support daily workplace operations and help maintain an organized, responsive office environment. This Contract position is suited for someone who can coordinate administrative services, guide support staff, and ensure office needs are handled efficiently. The ideal candidate brings strong oversight skills, a practical approach to hiring support, and a commitment to creating a positive employee experience through dependable service and workplace perks coordination. Responsibilities: • Oversee day-to-day office service activities to keep operations running smoothly and efficiently. • Coordinate support staff schedules, assignments, and workflow to meet business needs. • Assist with recruiting and hiring-related activities for office service roles, including interview coordination and onboarding support. • Monitor office supply levels, vendor services, and general workplace readiness to maintain a well-organized environment. • Respond to employee and visitor service requests with a high level of care and timely follow-through. • Help administer workplace amenities and perks programs to support a positive in-office experience. • Track service performance, resolve routine operational issues, and escalate more complex concerns when needed. • Maintain accurate records, reports, and service documentation in alignment with company procedures.
2026-08-20T00:00:00Z

Administrative Assistant

Tacoma, WA
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an Administrative Assistant to support financial operations for a services organization in Tacoma, Washington. This long-term contract opportunity is ideal for someone who excels in a detail-driven environment and can balance competing priorities while maintaining a client-focused approach. The position plays a key role in coordinating documentation, communication, and scheduling activities that help deliver timely and accurate service to internal teams and clients. Responsibilities:• Support trust and estate workflows by coordinating administrative tasks, organizing records, and helping projects progress on schedule.• Prepare and format correspondence, summaries, and meeting materials to ensure documents are accurate and presentation ready.• Maintain client and entity records, including tracking information and handling annual state filing requirements.• Organize documentation so files are complete, consistent, and easy to retrieve when needed.• Communicate with clients, colleagues, and outside professionals to schedule meetings, route information, and keep activities moving efficiently.• Edit, proofread, and update documents, presentations, and written communications with a strong focus on accuracy and detail.• Provide front desk and inbound call coverage when needed, serving as backup reception support during absences.• Assist with preparation for client meetings, including compiling meeting books, coordinating logistics, and supporting event-related activities.
2026-08-21T00:00:00Z

Executive Assistant

Kirkland, WA
onsite
Temporary to Hire
26 - 32 USD / Hourly
We are looking for an Admin Assistant to support leadership operations and help keep a fast-paced office running smoothly in Washington. This contract opportunity combines executive support, office coordination, property-related administration, and personal assistance responsibilities. The ideal candidate is highly organized, discreet, resourceful, and comfortable managing shifting priorities while maintaining an experienced and detail-focused presence. Responsibilities:• Welcome visitors and manage front-office interactions to ensure a detail-focused and organized experience for guests and staff.• Coordinate incoming and outgoing mail, courier deliveries, office inventory, petty cash, and general administrative records to support daily business operations.• Prepare reports, correspondence, spreadsheets, and other documentation using standard office software while maintaining accurate filing systems.• Monitor office presentation and functionality, including supply replenishment, equipment coordination, meeting support, and workspace organization.• Provide administrative assistance across the team by scheduling calls, handling document distribution, tracking follow-ups, and completing special assignments as needed.• Maintain property-related records such as tenant sales information, insurance certificates, maintenance documentation, and third-party reporting materials.• Support accounts receivable and payable processes by preparing reporting, assessing applicable late fees, reviewing invoices for coding, and coordinating notice distribution.• Liaise with vendors on service needs, pricing discussions, repairs, and project coordination for both office and property-related matters.• Assist with personal and executive tasks, including appointment coordination, errands, event support, transportation to meetings when needed, and oversight of residence-related vendor work.KirklandAdmin
2026-08-21T00:00:00Z

Legal Assistant - Investments

Seattle, WA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
A full-service, nationally recognized law firm is seeking a legal assistant to join their Downtown Seattle office to support in their investments practice group. The role blends project coordination, operations, client service, financial administration, and executive-level support, making it an excellent opportunity for candidates from legal, investment management, financial services, consulting, accounting, or other professional services environments. This role is hybrid, with two days remote after onboarding period.Key Responsibilities Include:<ul><li>Coordinate active client matters, investment transactions, and ongoing projects.</li><li>Track deadlines, deliverables, and workflow across multiple attorneys and clients.</li><li>Open new matters and assist with intake and conflict review processes.</li><li>Review invoices, billing information, expenses, and financial records for accuracy.</li><li>Prepare, proofread, and organize client-facing and transactional documents.</li><li>Maintain tracking systems, document repositories, and project management tools.</li><li>Coordinate attorney schedules, travel, meetings, and industry events.</li></ul>Salary and Benefits: The salary range for this position is $65,000 to $85,000. Benefits include medical, dental, and vision coverage; 401(k) plan with match and annual profit share; 18 paid days off; 11 holidays; commuter allowance; life and disability insurance; parental leave.To apply confidentially, send your resume to Cindy[period]Dovinh[at]RobertHalf[period]com
2026-08-13T00:00:00Z