Office Specialist Jobs in Seattle, WA

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Office Assistant

Mount Vernon, WA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a healthcare-related department in Mount Vernon, Washington. This is a Contract position suited for someone who can manage clerical tasks, communicate professionally, and keep office processes running smoothly in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable handling a variety of administrative duties while working collaboratively with staff and external contacts. Responsibilities: • Provide day-to-day administrative assistance to the department, supporting staff with clerical needs and routine office activities. • Serve as reception backup when needed, greeting visitors, answering inbound calls, and directing inquiries appropriately. • Process incoming and outgoing correspondence, including faxes, referrals, and document copy requests, with accuracy and professionalism. • Monitor and replenish office supplies by following established inventory procedures and coordinating orders as needed. • Maintain organized records, daily census information, and other department documentation in line with internal guidelines. • Use Outlook and other department software to complete tasks efficiently and respond to information requests within expected timeframes. • Post refunds accurately, communicate updates to vendors promptly, and assist with on-call notification processes as required. • Participate in meetings, training, and continuous improvement efforts while following departmental policies and completing additional assigned duties.
2026-10-28T00:00:00Z

Legal Billing Specialist

Seattle, WA
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
We are looking for a Legal Billing Specialist to support accurate, timely invoicing for a busy services environment in Seattle, Washington. This position plays a key role in managing client billing activity, resolving invoice-related questions, and maintaining adherence to outside counsel billing guidelines. The ideal candidate brings strong attention to detail, sound judgment, and the ability to work effectively with attorneys, clients, and internal teams. Responsibilities:• Manage the full billing process for assigned matters, including preparing draft invoices, revising charges, finalizing bills, and posting completed invoices.• Act as a primary point of contact for billing inquiries, partnering with attorneys and clients to address questions and resolve discrepancies promptly.• Interpret and apply client-specific billing rules to help ensure invoices meet submission standards and are processed without delays.• Work closely with staff across departments to improve billing workflows, strengthen accuracy, and support a smooth invoicing cycle.• Coordinate electronic billing activities, including compliance with client requirements related to submissions, accrual reporting, and budget tracking.• Review billing data carefully to identify issues, make necessary corrections, and maintain complete and accurate records.• Communicate clearly with a wide range of stakeholders to gather approvals, clarify instructions, and keep billing matters moving forward. The salary range for this position is $60,000 to $85,000 + discretionary bonus. Benefits:Retirement: 401(k) 3% match, plus profit sharingPTO: Starting at about 17 days per year, accruing from the first paycheckHolidays: 6 Standard holidaysHealth Coverage: 3 Premera Blue Cross plans (2 HSA eligible) with low individual premiums; base dental and vision at no costOther: Employer-paid life insurance, disability insurance, $150/month commuter allowance, parental leave, community service leave
2026-10-23T00:00:00Z

Legal Assistant (Litigation/Land Use)

Seattle, WA
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
Robert Half is partnering with a well-established and highly respected Seattle law firm to identify a Legal Assistant with litigation experience to join its collaborative team. This is an excellent opportunity for a detail-oriented legal professional who thrives in a fast-paced environment and enjoys supporting attorneys across a variety of practice areas. The firm is known for its collegial culture, strong commitment to employee development, and dedication to delivering exceptional client service. The successful candidate will play a key role supporting litigation attorneys and may also assist with matters involving real estate, land use, business law, and other practice areas. Key Responsibilities<ul><li>Provide proactive administrative and legal support to multiple attorneys</li><li>Draft, edit, proofread, and format legal correspondence, pleadings, agreements, memoranda, and other documents</li><li>Manage attorney calendars, deadlines, and case-related assignments</li><li>Coordinate and maintain both electronic and physical client files</li><li>Open new matters and assist with conflict check procedures</li><li>Prepare and organize exhibits, information packets, presentations, and case materials</li><li>Research court rules and filing requirements in various jurisdictions</li><li>Perform electronic court filings and ensure compliance with applicable court procedures</li><li>Enter and review attorney time entries and assist with timekeeping administration</li><li>Support billing processes, including reviewing and editing pre-bills</li><li>Coordinate depositions, court reporters, and service of process</li><li>Assist with trial preparation, including preparation of motion and trial binders</li><li>Work closely with attorneys, paralegals, clients, and external vendors to ensure matters progress efficiently</li></ul> Salary: $70,000 - $100,000 annually, depending on experience.Comprehensive benefits package includes:<ul><li>Medical and vision insurance</li><li>Optional dental coverage</li><li>Health reimbursement plan</li><li>Flexible benefit/cafeteria plan options</li><li>Life and AD&D insurance</li><li>Long-term disability coverage</li><li>Retirement savings plan with 401(k)</li><li>Paid vacation and sick leave</li><li>Transportation or parking subsidy</li><li>Additional voluntary benefit offerings</li></ul>
2026-10-29T00:00:00Z

Administrative Assistant

Seattle, WA
onsite
Temporary / Contract
22.9615 - 26.587 USD / Hourly
We are looking for an organized Administrative Assistant to support donor relations, fundraising coordination, and day-to-day administrative activities for a PART TIME contract position based in Seattle, Washington. This role combines document preparation, records management, event coordination, and data support to help the team operate smoothly. The ideal candidate is detail-oriented, dependable, and comfortable managing sensitive information while balancing multiple assignments in a fast-paced environment. Responsibilities:• Coordinate administrative tasks related to donor outreach materials, including preparing correspondence, assembling mailings, and helping distribute acknowledgment communications.• Work closely with the Finance team to support the handling and recording of donations received through the mail.• Maintain and improve the External Relations SharePoint environment by organizing documents, updating file structures, and keeping records easy to access.• Assist with planning and on-site logistics for fundraising initiatives and community events, including support for activities such as SweetHarts for Kids and the Spring Luncheon.• Enter donor and gift information accurately into internal records and provide ongoing support for data upkeep and routine tracking.• Provide general administrative and logistical assistance for special projects, volunteer efforts, and team-driven initiatives as needed.• Support office coordination duties such as managing documentation, responding to administrative requests, and helping keep daily operations on schedule.
2026-11-03T00:00:00Z

Administrative Assistant

Kent, WA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Kent, Washington. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and handling a variety of clerical tasks with accuracy. The role will involve managing incoming calls, maintaining records, assisting with business license documentation, and supporting payment-related administrative activities. Responsibilities: • Manage front-office administrative work by greeting visitors, directing inquiries, and providing dependable day-to-day office support. • Respond to inbound phone calls courteously, route messages accurately, and ensure timely communication with internal and external contacts. • Enter, update, and verify information in company records and databases while maintaining a high level of accuracy. • Organize physical and digital documents by scanning, filing, and retrieving records as needed for business operations. • Assist with preparing, tracking, and maintaining business license paperwork and related administrative documentation. • Support payment processing tasks by compiling information, checking records, and coordinating administrative follow-up. • Perform general clerical duties such as preparing correspondence, handling paperwork, and completing additional assigned tasks. • Help maintain an orderly office environment by prioritizing administrative requests and supporting workflow efficiency.
2026-10-30T00:00:00Z

5 results for Office Specialist in Seattle, WA