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3 results for Facilities Assistant in Seattle, WA

Facilities Coordinator 4

Kirkland, WA
onsite
Temporary / Contract
22 - 29 USD / Hourly
We are looking for a Facilities Coordinator 4 to support day-to-day workplace operations for a Contract position in Kirkland, Washington. This role focuses on keeping the site organized, stocked, safe, and running smoothly while partnering with vendors, building contacts, and internal stakeholders. The ideal candidate is comfortable balancing administrative work with hands-on facility walkthroughs, follow-up tasks, and coordination across multiple service providers. Responsibilities: • Oversee daily facility support activities by conducting site walkthroughs, identifying issues, and helping coordinate timely resolution with the appropriate teams. • Maintain workplace readiness by monitoring supplies, managing restocking needs, and ensuring common areas remain orderly and functional. • Build productive relationships with internal partners, property contacts, and external vendors to support efficient site operations. • Help supervise contractor activity on site and confirm that work is completed in line with service expectations, safety practices, and building standards. • Support vendor sourcing and service coordination as operational needs arise. • Process purchase orders and assist with routine financial tracking, including accrual support, report updates, and follow-up on facility-related expenses. • Perform inspections, audits, and safety checks while reinforcing compliance with site procedures and risk management practices. • Contribute to incident escalation, reporting, and business continuity preparedness by following established response protocols. • Prepare recurring updates and administrative reports to help track performance metrics, service levels, and ongoing facilities projects.
2026-07-07T00:00:00Z

Office Assistant

Seattle, WA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations. This Contract position is ideal for someone who enjoys keeping an office organized, responsive, and well supplied while helping maintain a welcoming environment for employees and visitors. The role combines administrative coordination, front-office support, and facility oversight, requiring strong communication skills, attention to detail, and the ability to manage multiple priorities effectively. Responsibilities: • Oversee relationships with building and service providers to keep the office clean, functional, and well maintained, including scheduling routine service visits and addressing facility needs as they arise. • Coordinate repairs, preventative upkeep, and small office improvement projects to help ensure work is completed on schedule and with minimal disruption. • Support workplace security by monitoring access systems, maintaining key control records, and helping uphold office safety procedures. • Care for shared office spaces by tending to plants and helping preserve a neat, welcoming appearance throughout the site. • Procure office furniture, workplace accessories, and operational materials based on business needs and budget considerations. • Manage incoming mail and deliveries by receiving, sorting, and distributing correspondence and packages accurately and promptly. • Maintain inventory for office and kitchen areas, placing orders as needed so employees have consistent access to essential supplies. • Organize the company holiday celebration by coordinating venues, vendors, schedules, guest responses, and event logistics from planning through execution. • Track and replenish branded merchandise and promotional items to support company events, visibility, and internal needs. • Use Microsoft Office, Foundation Software, and web-based municipal platforms to complete administrative tasks, maintain records, and support daily office operations.
2026-07-07T00:00:00Z

Office Assistant

Bellevue, WA
onsite
Temporary to Hire
25 - 33 USD / Hourly
We are seeking a highly organized and proactive Senior Office Coordinator to oversee daily office operations, ensure an exceptional workplace experience, and support administrative, facilities, and event functions in a Startup company. This individual will serve as a key point of contact for employees, visitors, vendors, and cross-functional teams while maintaining a detail oriented and welcoming office environment. Key Responsibilities Front Office & Visitor Experience Serve as the primary point of contact for visitors and guests, providing a detail oriented and welcoming experience. Coordinate visitor schedules, meeting space reservations, and badge/access distribution. Manage guest check-in procedures and ensure meeting spaces are prepared in advance. Maintain awareness of office schedules, space utilization, and workplace procedures. Partner with front desk staff to ensure seamless office coverage and visitor support. Office Operations & Facilities Oversee the appearance and functionality of conference rooms, kitchens, common areas, and shared workspaces. Coordinate with vendors, building management, and service providers. Submit and monitor facilities requests related to maintenance, repairs, cleaning, furniture, lighting, and office equipment. Manage shipping, receiving, mail distribution, and office deliveries. Maintain office inventories, supplies, snacks, beverages, and storage areas. Support workplace safety initiatives and emergency preparedness programs. Identify opportunities to improve office processes, systems, and operational efficiencies. Financial & Administrative Support Monitor office expenditures and assist with budget tracking. Coordinate recurring purchases for office supplies, food service, and vendor-supported programs. Support responsible spending and operational planning initiatives. Meetings, Events & Culture Coordinate meeting logistics, catering, room setup, and event support. Manage conference room scheduling and calendars. Provide basic audiovisual support for meetings and virtual conferences. Coordinate employee engagement activities, office celebrations, and culture-building events. Support internal meetings, leadership visits, and external client events. Cross-Functional Support Assist with employee onboarding by coordinating workspace setup, access, and first-day readiness. Support offboarding activities, including access removal and equipment collection. Partner with Human Resources on recruiting support, employee communications, and workplace initiatives. Coordinate with IT for technology support and troubleshooting. Assist with administrative projects, presentations, and business support activities as needed. General Duties Manage incoming and outgoing mail, shipping, and receiving activities. Respond to employee and client requests professionally and efficiently. Perform additional administrative and operational duties as assigned.
2026-07-07T00:00:00Z