We are looking for a proactive and organized Workplace Coordinator to join our team in Seattle, Washington. In this long-term contract position, you will play a vital role in ensuring the smooth operation of our office environment, from welcoming visitors to supporting company events. The ideal candidate will thrive in a dynamic workplace and excel in both administrative tasks and collaboration with team members.<br><br>Responsibilities:<br>• Greet visitors at the front door, manage traffic flow, and ensure a welcoming environment.<br>• Handle deliveries by accepting packages and promptly notifying the appropriate team members.<br>• Oversee the management and distribution of access badges, coordinating activation processes via Slack.<br>• Provide event support, including assisting with activities such as holiday parties and attendee check-ins.<br>• Collaborate with the onsite team to identify and plan for office needs proactively.<br>• Participate in company events, such as learning and development workshops, to support organizational growth.<br>• Assist in maintaining an organized and efficient workspace by taking on light administrative or organizing tasks during downtime.<br>• Coordinate with internal teams to ensure seamless communication and workflow.<br>• Support employee engagement initiatives to foster a positive workplace culture.
<p>We are looking for a dedicated Administrative Coordinator to join our team in Tukwila, Washington. This long-term contract position requires someone with strong attention to detail who can handle a variety of administrative tasks while supporting multiple teams and programs. The ideal candidate will excel at managing schedules, coordinating events, and conducting research to ensure compliance with guidelines and requirements.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage scheduling for all departments and locations including development opportunities, mandatory state trainings, and meetings.</p><p>• Conduct research to verify credentials, training requirements, and appropriate offerings for scheduled activities.</p><p>• Organize and oversee events, ensuring all logistics are handled efficiently.</p><p>• Collaborate with other locations, programs and leaders to ensure compliance with state guidelines.</p><p>• Make outbound calls other organizations to follow up on program requirements and funding.</p><p>• Assist with budgeting and funding for departments, ensuring proper allocation of resources.</p><p>• Facilitate safety-related projects, including contacting donors and coordinating safety equipment logistics.</p><p>• Utilize Google Suite tools, such as Sheets, Forms, and Calendars, to manage administrative tasks effectively.</p><p>• Support grant management activities by completing assigned tasks and maintaining relevant documentation.</p><p>• Provide warm calling support, ensuring thorough follow-up with donors and stakeholders.</p>
<p>Robert Half is seeking an experienced <strong>Web Content Coordinator</strong> to support a large, global professional services firm. This is a <strong>remote, long-term contract role</strong> with potential for conversion to a permanent position. The ideal candidate brings a mix of technical and creative skills across CMS management, CRM systems, and web content publishing.</p><p><br></p><p>You’ll collaborate with a digital marketing and communications team that manages high-visibility web and email initiatives across multiple regions. This is an excellent opportunity for a detail-oriented, resourceful digital content professional who enjoys working in a fast-paced environment and contributing to large-scale marketing efforts.</p><p><br></p><p><strong>Role/Title:</strong> Web Content Coordinator</p><p><strong>Start Date:</strong> Mid-to-late November </p><p><strong>Duration:</strong> 6-month contract, potential for extension or conversion to full-time</p><p><strong>Hours:</strong> 30 hours/week initially, may increase to 40 hours in the new year</p><p><strong>Schedule:</strong> Must be available during core hours beginning at 9 AM PST (Pacific or Central time zone required)</p><p><strong>Location:</strong> Fully Remote (U.S.) </p><p><strong>Equipment:</strong> Company-issued computer provided</p><p><strong>Compensation:</strong> $30-35/hour </p><p><strong>Requirements:</strong> Background check required prior to start</p><p><br></p><p><strong>Day-to-day Responsibilities </strong></p><p><br></p><ul><li>Publish and update website content across multiple global sites using a CMS platform.</li><li>Maintain consultant and employee profiles, ensuring consistency with brand and SEO standards.</li><li>Build and maintain web landing pages for events and campaigns, coordinating with internal stakeholders to ensure accuracy and timely updates.</li><li>Support email marketing campaigns by assisting with setup, testing, and list management.</li><li>Monitor website accessibility, analytics, and quality assurance results using tools such as Siteimprove or similar platforms.</li><li>Maintain and update CRM records (Microsoft Dynamics or comparable system), ensuring data integrity during staff transitions.</li><li>Assist with marketing technology projects as assigned, supporting cross-team initiatives.</li><li>Provide general administrative support to the marketing team, including scheduling, file management, and invoice submissions.</li></ul>
<p>We are looking for an experienced Executive Assistant to support senior leadership in a dynamic and fast-paced environment. This role requires a high level of organization, attention to detail, and the ability to anticipate needs while managing multiple priorities. The ideal candidate will excel in calendar management, travel coordination, and event planning, bringing a proactive and experienced approach to their work.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive-level calendars, ensuring seamless scheduling and prioritization of appointments.</p><p>• Coordinate complex domestic and international travel arrangements, including itineraries and logistics.</p><p>• Organize and oversee high-end events, such as executive dinners and special experiences.</p><p>• Assist with project coordination, ensuring deadlines are met and deliverables are completed.</p><p>• Act as a gatekeeper to protect leadership's time and focus, aligning activities with organizational priorities.</p><p>• Learn and adapt to existing processes before recommending improvements.</p><p>• Foster collaboration in a startup-style environment, taking initiative and embracing flexibility.</p><p>• Communicate effectively with internal and external stakeholders, maintaining an experienced and detail-oriented demeanor.</p><p>• Handle confidential information with discretion and integrity.</p><p>• Provide general administrative support to ensure smooth daily operations.</p><p><br></p><p>The salary range for this position is $100,000 to $150,000 + bonus.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision (one plan 100% covered)</p><p>401k with match</p><p>Stock options</p><p>Unlimited PTO</p><p>6 paid holidays</p>
• General office organization.<br>• Assist with calendar management and scheduling on behalf of others.<br>• Assists with the coordination and scheduling of office/building maintenance activities.<br>• Coordinate conference room reservations and ensure cleanliness and readiness for users.<br>• Organize department lunches, meetings, events and business travel.<br>• Greet, host, provide support for guests, visitors and employees<br>• Sort, organize and distribute incoming mail. Prepare and send outgoing mail and packages.<br>• Prepare and distribute general correspondence and memos.<br>• Assist with creating and organizing procedural documents and manuals.<br>• Organize, compile and prepare reports for distribution.<br>• Create and/or maintain physical and virtual filing systems in an accurate and organized manner.<br>• Maintain and update employee, client, and customer contact databases.<br>• Monitor email, phones and work order system; ensuring prompt and courteous responses and directing correspondence to appropriate personnel as needed.<br>• Respond and follow through on requests for information and communication with all levels of management with minimal supervision.<br>• Resolve problems associated with building services including: janitorial, mailroom, copier, parking, badging, and conference rooms.<br>• Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.<br>• Assist team members with property budget preparation and recurring reporting, as requested.<br>• Assist engineers with recording and billing, as appropriate, monthly utility meter readings.<br>• Assist with bidding processes and contract creation, execution, and tracking.<br>• Assist with the creation and processing of purchase orders.<br>• Assist with the management of fire alarm impairments.<br>• Assist with the management of inventory system, including counting inventory of parts on hand and intake of new parts.<br>• Gather W-9’s from contractors and vendors, and aid in new vendor set-ups as needed.<br>• Assist in preparing and updating project reports to track budgets, contract values, invoices and schedules.<br>• When applicable, assist in preparing estimates and obtaining approval from tenants prior to initiating work on their behalf. Follow-up and communicate with stakeholders throughout the project. Assist with billing as needed.<br>• Maintain confidentiality as you support HR and account leadership in recruiting, onboarding, offboarding, and meeting with candidates and employees.<br>• Aid new employees with obtaining their badge, email account, computer, peripherals, VPN access, etc. Follow-up and troubleshoot issues with them as necessary.<br>• General and ad hoc administrative support of the property<br>• Any and all other duties and tasks assigned.<br><br><br>Administrative Assistant,Administrative Assistance,Answering Inbound Calls,Administrative Office,Data Ent
<p>Robert Half is seeking a <strong>Backend Engineer</strong> to support a <strong>Financial Services/Insurance</strong> organization based in <strong>Remote (EST or PST preferred)</strong>. This role involves supporting <strong>underwriting and domain integration projects, building new APIs, and modernizing backend systems</strong>. The position is <strong>Remote</strong>, offered as a <strong>6+ month contract</strong> opportunity with <strong>potential to extend/convert</strong>. Apply today!</p><p><br></p><p><strong>Job Details:</strong></p><ul><li><strong>Schedule:</strong> Standard 40 hours/week (EST or PST acceptable)</li><li><strong>Duration:</strong> 6+ month contract (potential extension)</li><li><strong>Location:</strong> Remote (EST or PST preferred)</li></ul><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Write secure, performant backend code in Java (primary), C#, Node.js, or Python</li><li>Build and maintain new APIs (including 3rd-party integrations and authentication) as well as existing services</li><li>Participate in system design and architecture reviews to ensure scalability and alignment with enterprise standards</li><li>Develop and deploy cloud-native, event-driven, serverless applications in AWS</li><li>Support CI/CD pipeline automation and deployments (Azure DevOps, infrastructure-as-code modifications)</li><li>Manage and optimize SQL/Postgres data storage and ETL workflows; limited NoSQL/DynamoDB exposure</li><li>Provide root cause analysis and production support for backend issues</li><li>Mentor peers and promote best practices in development, DevOps, and testing</li></ul><p><br></p>
<p>We are looking for a detail-oriented Project Assistant to join our team in Seattle, Washington. In this role, you will provide essential administrative and billing support to internal project teams, ensuring seamless operations and accurate financial documentation. This position is ideal for someone who is organized, proactive, and thrives in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to multiple internal project teams, ensuring smooth execution of tasks and timely deliverables.</p><p>• Review and process invoices, purchase orders, and other financial documents with a focus on accuracy and timely submission.</p><p>• Assist in managing project and vendor contracts by reviewing drafts, tracking approvals, and maintaining compliance with company policies.</p><p>• Maintain accurate project cost reports by updating them with purchase orders and invoices in Excel.</p><p>• Handle monthly vendor accruals and perform basic accounting-related tasks as required.</p><p>• Coordinate calendars and schedule meetings for internal and external stakeholders to facilitate project collaboration.</p><p>• Organize and maintain project data and files, ensuring easy access and proper documentation.</p><p>• Draft meeting agendas, record minutes, and provide follow-up to ensure action items are completed.</p><p>• Arrange travel, event registrations, and seminar participation for team members.</p><p>• Support internal committees and other operational tasks to enhance team efficiency.</p><p><br></p><p>The salary range for this position is $55,000 to $85,000.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision</p><p>401k with match</p><p>2 weeks PTO</p><p>6 paid holidays</p>
We are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Lynnwood, Washington. In this role, you will serve as the first point of contact for visitors and callers, while also supporting various administrative tasks and internal processes. This position provides an excellent opportunity to contribute to a dynamic aerospace environment and collaborate with multiple departments.<br><br>Responsibilities:<br>• Manage reception area operations, including greeting visitors and ensuring the corporate message is displayed appropriately.<br>• Coordinate facility maintenance, office moves, and other events in collaboration with internal and external stakeholders.<br>• Process daily shipments using the preferred shipping carriers, ensuring accuracy and timeliness.<br>• Provide administrative support to the Communications Team and other departments as needed.<br>• Facilitate Foreign National visits by conducting restricted party screenings, verifying documentation, issuing badges, and completing necessary compliance processes.<br>• Research licensing requirements for defense-related visits and maintain accurate records in SharePoint and Oracle.<br>• Assist with badge access system management and support facilities as required.<br>• Act as a backup for Office Services personnel when needed.<br>• Organize and archive site data in collaboration with internal teams and external service providers.<br>• Handle clerical tasks such as answering multi-line phone systems and managing inbound calls.
