We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
<p><strong>Ready to Take the Next Step? Let’s Connect!</strong></p><p>If this opportunity feels like the right fit, apply today and send your resume to JC del Rosario via LinkedIn—I’d love to connect and learn more about you!</p><p><br></p><p><strong>Senior Client Associate</strong></p><p>A highly respected multi‑family office is seeking a <strong>Senior Client Associate</strong> to support ultra‑high‑net‑worth client relationships and partner closely with senior leadership on complex planning and service initiatives. This is an opportunity to join a sophisticated, client‑centric firm that values excellence, collaboration, and long‑term relationship building.</p><p><br></p><p><strong>About the Firm</strong></p><p>This multi‑family office provides comprehensive wealth management services, including investment management, financial and retirement planning, lending strategy, and bespoke family office solutions. The culture is collaborative, innovative, and grounded in delivering exceptional service through deep, multi‑generational client relationships. The team values proactive problem solvers, continuous learners, and professionals who thrive in a high‑touch environment.</p><p><br></p><p><strong>About the Role</strong></p><p>As a Senior Client Associate, you will serve as a primary point of contact for designated client relationships and play a critical role in executing complex client requests. You’ll collaborate closely with senior management, partner with internal teams, and help support planning, investment, and family office activities. This role is ideal for someone who enjoys being a trusted resource, solving problems with precision, and contributing to a strong, supportive team culture.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the main contact for client service needs across assigned relationships</li><li>Execute requests with accuracy, urgency, and a high level of professionalism</li><li>Partner with senior leadership on strategic client initiatives and firm-wide projects</li><li>Build strong relationships by understanding client preferences and anticipating needs</li><li>Lead and mentor team members, providing guidance and oversight</li><li>Assist clients and their tax/estate advisors with wealth transfer, philanthropic, and tax-advantaged planning projects</li><li>Maintain strong relationships with clients’ extended professional teams (executive assistants, personal CFOs, chiefs of staff, etc.)</li><li>Work with investment teams on cash deployment, portfolio construction, and transaction support</li><li>Contribute to special internal projects and operational improvements</li></ul>
<p>A respected and mission-driven organization is seeking a <strong>Human Resources Administrative Assistant</strong> to support its HR team on a temporary project basis. This role is ideal for an organized, detail-oriented professional who thrives in fast-paced environments and enjoys improving processes and systems. The selected candidate will provide high-level administrative support while assisting with an important HR office reorganization initiative.</p><p>This opportunity is being presented by a professional staffing firm on behalf of our client. The organization offers a collaborative environment focused on operational excellence, professionalism, and service to the community.</p><p><br></p><p><strong>Position Overview</strong></p><p>Reporting directly to the HR Specialist, the HR Administrative Assistant will play a key role in supporting daily HR operations while leading efforts to reorganize, digitize, and streamline HR records and workflows. The ideal candidate will demonstrate strong initiative, sound judgment, and the ability to manage multiple priorities while maintaining strict confidentiality.</p><p>,Key Responsibilities</p><p><br></p><p><strong>HR Office Reorganization Project</strong></p><ul><li>Support the reorganization of the HR department’s physical and digital records</li><li>Review and sort legacy files, determining appropriate filing, digitization, or disposal actions</li><li>Identify and organize materials designated for secure disposal</li><li>Assist with improving document retention and filing systems</li><li>Coordinate and schedule interviews, meetings, and HR-related activities</li><li>Conduct employment reference checks in accordance with established policies and procedures</li><li>Maintain accurate employee records through filing, scanning, and document digitization</li><li>Ensure HR databases, shared drives, and filing systems remain organized and current</li><li>Support recruiting efforts including candidate sourcing and interview coordination</li><li>Assist with the development and documentation of workflows and standard operating procedures</li></ul><p><br></p>
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting.<br><br>Responsibilities:<br>• Manage reception duties, including answering phones and greeting visitors with professionalism.<br>• Coordinate court filings and handle e-filing processes accurately and efficiently.<br>• Support civil litigation tasks through calendar management and scheduling.<br>• Assist with administrative responsibilities such as document organization and office setup.<br>• Perform light paralegal duties as required, including aiding in litigation preparation.<br>• Maintain organized records and ensure timely updates to legal documents.<br>• Collaborate with attorneys and staff to meet deadlines and client needs.<br>• Provide general office support to ensure smooth daily operations.<br>• Handle correspondence and communication with courts and clients.<br>• Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this long-term contract position, you will play a vital role in supporting the daily operations of our organization, ensuring smooth administrative processes and effective communication. This role offers an excellent opportunity to contribute to a dynamic environment while developing your attention to detail.<br><br>Responsibilities:<br>• Manage receptionist duties, including greeting visitors and answering inbound calls in a courteous manner.<br>• Organize and maintain office records by scanning and filing documents accurately.<br>• Provide clerical support such as data entry, scheduling appointments, and handling correspondence.<br>• Assist with inventory management and ordering office supplies as needed.<br>• Coordinate with team members to ensure seamless communication and workflow.<br>• Prepare and distribute reports and documents to support organizational needs.<br>• Maintain a clean and organized workspace to promote efficiency.<br>• Support special projects and administrative tasks as assigned.<br>• Uphold confidentiality and adhere to company policies and procedures.
<p>We are looking for an Accounting Assistant to join our team in Vallejo, California. In this role, you will provide essential support to our procurement and accounting operations, ensuring accuracy and efficiency in daily tasks. This is a Contract position with opportunities for long-term growth in the construction industry.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize both paper and digital inventory records, ensuring accuracy and accessibility.</p><p>• Schedule routine services, inspections, and coordinate with vendors as needed.</p><p>• Manage purchase orders, track deliveries, and ensure timely completion of procurement tasks.</p><p>• Compile and format reports using Excel to support operational and financial decision-making.</p><p>• Update and manage computer databases to ensure all records are current and accurate.</p><p>• Handle administrative tasks such as printing, photocopying, and laminating documents.</p><p>• Assist with accounting tasks, including record-keeping and processing invoices.</p><p>• Foster strong relationships with vendors by addressing inquiries and resolving issues promptly.</p><p>• Provide excellent customer service to internal and external stakeholders.</p><p><br></p>
<p>Robert Half is recruiting a Paralegal or Legal Assistant for a premier plaintiff-side personal injury litigation law firm in San Francisco’s Financial District (near BART/MUNI/ferries). The Paralegal/Legal Assistant plays a pivotal role in assisting the attorneys with case management and court filings, calendaring for the litigation docket, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Assist with drafting, formatting, proofreading, and finalizing correspondence, pleadings, demand letters, mediation briefs, and other legal documents;</p><p>• Prepare and serve discovery;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar;</p><p>• Process and handle incoming subpoenas and obtain medical records, including medical billing;</p><p>• Create and maintain digital case files for each client;</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail; and</p><p>• Take initiative to manage law firm marketing efforts.</p><p><br></p><p>Desired qualifications:</p><p>• 2+ years litigation legal assistance experience, with some plaintiffs’ PI law experience;</p><p>• College degree, and preferably a Paralegal Certificate;</p><p>• Knowledge of state and Federal (ECF / PACER) e-filing platforms and service processers (OneLegal), local court rules, and calendaring deadlines;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good writing (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects; and</p><p>• Solid word processing experience (MS Office Suite and Adobe) and database software proficiency (Dropbox and Filevine are a plus).</p><p><br></p><p>This is a terrific direct-hire opportunity with a collaborative and easygoing boutique law firm. Our client is offering a base salary range of $55,000 – 85,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and employment benefits including medical insurance plan coverage, 401k Plan, 3 weeks of paid time off (PTO), and paid firm holidays. The attorneys are flexible about occasionally changing schedule to attend to personal appointments.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. - Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
We are looking for a highly organized and detail-oriented Project Assistant to join our team in Alameda, California. In this role, you will support various aspects of project management, working closely with team members to ensure smooth operations and timely completion of tasks. This is a Contract position with the potential for long-term employment, offering an opportunity to grow within a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Assist in managing project schedules, ensuring milestones are met and deadlines are adhered to.<br>• Utilize advanced Excel functions, including pivot tables, to analyze and present project data.<br>• Coordinate shipping and receiving logistics to support project timelines.<br>• Maintain and organize construction documents and records for efficient access.<br>• Support construction estimating by gathering and analyzing relevant data.<br>• Collaborate with team members to ensure construction schedules are planned effectively.<br>• Facilitate communication between departments and external stakeholders to streamline processes.<br>• Ensure compliance with industry standards and safety protocols during project execution.<br>• Provide administrative support, including scheduling meetings and preparing reports.<br>• Contribute to problem-solving efforts and propose solutions to enhance project efficiency.
<p>We are eager to welcome a Legal Assistant/Paralegal to our trial team located in San Francisco, California. This role is essential within our industry and will involve a variety of tasks related to legal support and administration. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting in the preparation of court filings, including briefs, declarations, exhibits, and proofs of service</p><p>• Drafting various legal documents such as pleadings and discovery responses</p><p>• Ensuring all legal deadlines and dates are accurately calendared and met</p><p>• Conducting comprehensive legal research and assisting with document review</p><p>• Communicating effectively with clients, court personnel, and vendors</p><p>• Organizing and maintaining both electronic and hard-copy case files</p><p>• Providing crucial support during legal proceedings such as depositions, trials, arbitrations and mediations</p><p>• Managing hearing, deposition, and trial binders for attorneys</p><p>• Utilizing various legal discovery and filing platforms such as Pacer, OneLegal, Relativity, Disco</p><p>• Assisting with additional administrative tasks and special projects as required</p><p>• Editing, proofreading, and formatting legal documents to meet firm and legal style requirements.</p>
<p>A well-established law firm in Saratoga, CA, is seeking a skilled Legal Assistant for a part-time, contract-to-hire opportunity. This role offers the potential to transition into a full-time position for the right candidate. As a Legal Assistant, you will support attorneys handling estate litigation matters. The ideal candidate will have at least three years of civil or estate litigation experience supporting, with a strong focus on client intake, trial preparation, and document management throughout the full life cycle of a case. A paralegal certificate is not required, but is considered a plus.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Coordinate client intake, including communication, documentation, and scheduling</li><li>Assist with trial preparation, including drafting, organizing, and reviewing legal documents from start to finish</li><li>Collaborate with attorneys to manage case records and deadlines</li><li>Maintain and update client and case files using Microsoft Office (Word and Excel)</li><li>Provide general administrative support to ensure efficient workflow</li><li>Communicate professionally and promptly with clients, court staff, and legal teams</li></ul><p><br></p>
<p>We are looking for an Accounting Assistant to join our clients team in Pleasanton, California. This contract-to-permanent position offers an excellent opportunity to contribute to our accounting operations while working in a collaborative and organized environment. The ideal candidate will bring attention to detail and a proactive approach to managing various accounting tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process and review invoices to ensure accuracy, applying the correct rates and obtaining necessary approvals from Project Managers.</p><p>• Enter credit card transactions into QuickBooks and manage receipt collection.</p><p>• Record expense report payments accurately within QuickBooks.</p><p>• Provide front desk coverage during designated times, including breaks, lunches, and absences.</p><p>• Assist with light collections for invoices and review aging reports as needed.</p><p>• Generate and verify invoices based on employee timesheets, ensuring timely distribution for approval.</p><p>• Support monthly invoicing processes, sharing workload with team members to handle over 400 invoices.</p><p>• Perform additional administrative and accounting support tasks as required.</p>
We are looking for a motivated Housing Assistant Rep I to join our team in Oakland, California. In this role, you will provide essential administrative and clerical support under the guidance of a department director or senior executive. This is a long-term contract position that offers an excellent opportunity to contribute to the efficiency and success of housing-related operations.<br><br>Responsibilities:<br>• Manage scheduling and coordinate appointments to ensure smooth daily operations.<br>• Assist in preparing audit reports and other comprehensive documentation.<br>• Create detailed reports and summaries based on data analysis.<br>• Collaborate with various stakeholders, including government officials and police officers, to address administrative needs.<br>• Utilize Yardi software to support housing-related tasks and maintain accurate records.<br>• Conduct evaluations of existing procedures and recommend improvements for operational efficiency.<br>• Support budget preparation and monitor expenditures as needed.<br>• Handle correspondence and draft procedural memoranda to ensure clear communication.<br>• Maintain confidential files and administrative records with precision.<br>• Address payroll-related processes and monitor attendance records effectively.
<p>A nationally recognized organization is seeking an experienced Employment Litigation Paralegal to join its in-house legal team on a temporary basis to support an internal transition. This is an urgent backfill need, with interviews taking place this week and a targeted start date the week of 2/23. The legal department handles its own employment litigation and arbitration matters internally and partners closely with business leaders across a national portfolio of consumer brands. The team is seeking a litigation-forward paralegal who can step directly into active employment litigation matters with minimal ramp-up and provide hands-on support throughout the full litigation lifecycle. Strong law firm litigation experience is highly preferred.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft various legal documents, including correspondence, pleadings, litigation templates, and memoranda; run tables of contents and authorities; create redline/blackline comparisons of documents; cite check briefs, proofread documents for errors.</li><li>Support workplace investigations by working with internal clients to collect, review, and summarize information and documents.</li><li>Coordinate agency and court filings, including filing of pleadings via electronic filing procedures as mandated and approved by courts.</li><li>Prepare responses to subpoenas, records requests, and government inquiries.</li><li>Assist with preparing written discovery and document production.</li><li>Assemble fact chronologies and key documents.</li><li>Contact outside sources (courts, government agencies, etc.) to obtain public information.</li><li>Conduct factual and legal research, support coordinating fact investigations, and prepare attorneys for depositions, hearings, and trial.</li><li>Provide trial support as needed.</li><li>Maintain and update legal files following Legal Department electronic filing system procedures.</li><li>Assist with administration of Legal Department’s e-billing software, including creation of matters and reviewing and responding to outside counsel inquiries regarding same.</li><li>Review, sort, distribute, and file mail; review and calendar due dates from documents, letters, and other mail received. Answer telephones, record messages, and return calls as necessary.</li><li>Schedule/calendar appointments such as depositions, production of documents, client meetings, trials, court hearings, and appearances.</li><li>Schedule messengers and other vendors for pick-up of documents for filings, deliveries to counsel, and related errands.</li><li>Perform administrative functions, such as preparing check requests for vendor statements, expense reports, and other administrative tasks.</li><li>Provide guidance and support for legal administrative staff as needed.</li></ul><p><br></p>
<p><strong>Property Management Assistant</strong></p><p><strong>Description:</strong></p><p>Provide administrative support to property management teams, assisting with tenant relations and property records.</p><p><strong>Responsibilities:</strong></p><ul><li>Support property managers with tenant coordination</li><li>Process maintenance requests and vendor invoices</li><li>Prepare lease agreements and paperwork</li><li>Maintain property records and databases</li><li>Assist with property tours and inspections</li></ul>
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. <br> Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
We are looking for a Housing Assistant Representative I to join our team in Oakland, California. In this role, you will support a department director by handling a variety of administrative and clerical tasks critical to daily operations. This is a long-term contract position that requires a proactive individual with excellent organizational skills and the ability to work independently.<br><br>Responsibilities:<br>• Provide administrative support to departmental leadership by managing schedules, coordinating meetings, and handling correspondence.<br>• Conduct research and prepare detailed reports to support decision-making processes.<br>• Communicate program details and procedural updates to stakeholders, including government officials and other external parties.<br>• Assist with analyzing data to evaluate and improve operational procedures.<br>• Collaborate on budget preparation and track expenses to ensure compliance with financial guidelines.<br>• Compose thorough and accurate correspondence and procedural documents, ensuring clarity.<br>• Monitor attendance records and process claims, including payroll-related documentation.<br>• Maintain confidential files and records with a high level of discretion and organization.<br>• Utilize Yardi software to manage housing-related data and reports effectively.<br>• Coordinate schedules and appointments for department staff and external partners.
We are looking for a detail-oriented Project Assistant to join our team in Oakland, California. In this role, you will play a vital part in updating and refining our operations manual by collaborating with various teams and reviewing policies and procedures. This is a long-term contract position that offers the opportunity to contribute to organizational improvement and efficiency.<br><br>Responsibilities:<br>• Review and analyze the current operations manual to identify areas needing updates or revisions.<br>• Collaborate with team members responsible for specific policies and procedures to gather necessary information.<br>• Update and refine documentation to ensure accuracy and compliance with organizational standards.<br>• Utilize Google Suite tools to manage and organize documents effectively.<br>• Apply AI tools such as Gemini or ChatGPT to streamline content creation and editing processes.<br>• Coordinate meetings with stakeholders to discuss updates and gather feedback.<br>• Maintain clear and consistent communication with teams to ensure project milestones are met.<br>• Ensure the final operations manual aligns with the company’s goals and regulatory requirements.<br>• Provide administrative support throughout the project to facilitate smooth workflows.<br>• Deliver a comprehensive and well-developed operations manual upon project completion.
<p>We are looking for a skilled Legal Secretary to join a midsized firm in the East Bay. This role requires a detail-oriented individual with substantial experience in litigation matters, ideally with exposure to labor and employment cases. You will play a critical role in supporting attorneys through administrative tasks, document preparation, court filings, and calendar management. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits.</p><p><br></p><p>Responsibilities:</p><p>• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software.</p><p>• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines.</p><p>• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments.</p><p>• Handle incoming phone calls, take detailed messages, and route calls appropriately.</p><p>• Coordinate outgoing mail and deliveries to ensure timely distribution.</p><p>• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible.</p><p>• Assist with travel arrangements, including booking flights, accommodations, and other logistics.</p><p>• Conduct research on state and federal court rules and procedures as needed.</p><p>• Train new team members on office procedures and specialized software.</p><p>• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events.</p>
<p>We are looking for an experienced Legal Secretary to join our client's law firm in Emeryville, California. This is a Contract-to-Hire opportunity that requires someone with strong attention to detail and expertise in litigation support, particularly state and federal e-filings. If you thrive in a fast-paced environment and are ready to contribute immediately, this opportunity is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage high-volume state and federal court e-filings, ensuring accuracy and compliance with deadlines.</p><p>• Draft and format legal pleadings and documents using Microsoft Word and Adobe Acrobat.</p><p>• Maintain and organize case files, calendars, and schedules for litigation proceedings.</p><p>• Coordinate with attorneys and other legal staff to support case preparation and administrative needs.</p><p>• Conduct dictation and transcription tasks efficiently to assist in legal documentation.</p><p>• Oversee and update court filing systems to ensure timely submission of legal documents.</p><p>• Provide administrative support, including correspondence and communication with clients and court personnel.</p><p>• Monitor deadlines and ensure compliance with court requirements.</p><p>• Utilize e-filing systems and software proficiently to streamline litigation processes.</p><p>• Prepare, review, and process Table of Contents (TOC) and Table of Authorities (TOA) for briefs and other court filings with a high level of accuracy and attention to detail.</p>
<p>A well-established, statewide professional association is seeking an experienced Legal Assistant to support its Legal Department on a temporary basis while a permanent search is underway. This is a fully onsite opportunity in Burlingame and is best suited for a candidate who can step in quickly and work independently in a deadline-driven legal environment. The ideal candidate will have strong litigation support experience, including state and federal e-filing, calendaring, and familiarity with administrative agency procedures. Experience with PERB filings is highly preferred.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Supporting attorneys with drafting and formatting pleadings, correspondence, and legal memoranda for review</li><li>Filing documents in state and federal courts, as well as administrative agencies</li><li>Tracking litigation and agency deadlines and maintaining attorney calendars</li><li>Conducting routine legal research related to court and agency rules</li><li>Managing electronic and paper case files</li><li>Updating case management systems, entering time and expenses, and running reports</li><li>Communicating with courts, agencies, internal staff, and external contacts as needed</li><li>Providing administrative and clerical support for department programs and legal panels</li></ul><p><br></p>
<p>A respected law firm in Oakland is seeking a Legal Secretary to support their Personal Injury practice on an ongoing contract basis. The team consists of two managing attorneys and a collaborative support staff, offering a steady workflow and a hands‑on role for someone experienced in litigation support.</p><p><br></p><p>In this position, you’ll provide comprehensive secretarial support on PI matters, including case management, e‑filing, calendaring, and preparing litigation documents. The ideal candidate brings a strong civil litigation foundation and is able to commute to their office in Oakland on a fully on-site basis (we will consider remote flexibility for very experienced candidates)</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct legal secretarial support to two managing attorneys within the Personal Injury practice</li><li>Handle state and federal e‑filings, ensuring accuracy and compliance with local rules</li><li>Manage litigation calendaring, including court deadlines, statutes, depositions, mediations, medical exams (IMEs), and hearings</li><li>Prepare, edit, and format legal documents including TOCs/TOAs, discovery responses, subpoenas, motions, and settlement demand packet exhibits</li><li>Assist with PI-specific tasks such as organizing medical records, tracking bills, updating case chronologies, and maintaining damages spreadsheets (if needed by the attorneys)</li><li>Coordinate with clients, medical providers, court personnel, and opposing counsel</li><li>Support case preparation for settlement negotiations, mediations, and trial preparation activities</li><li>Maintain organized case files (physical and electronic) and ensure timely follow-up on outstanding items</li><li>Provide general administrative and clerical support to help keep the PI team running smoothly</li></ul>
We are looking for a skilled Legal Assistant to join our dynamic team in San Jose, California. This role requires a detail-oriented individual with a strong background in family law and litigation procedures, who can handle a variety of administrative and legal tasks efficiently. The ideal candidate will bring exceptional organizational abilities, attention to detail, and proficiency in legal software and document management systems.<br><br>Responsibilities:<br>• Manage and coordinate the scheduling of court dates, deadlines, and client meetings to ensure smooth case progress.<br>• Prepare and format legal documents, including pleadings, motions, and correspondence, adhering to proper grammar and punctuation standards.<br>• Conduct e-filing and handle submissions for court filings in compliance with local and state regulations.<br>• Assist attorneys with case preparation, including organizing discovery materials and managing e-discovery processes.<br>• Maintain and update case files, ensuring all documents are accurately filed and easily accessible.<br>• Communicate effectively with clients, attorneys, and court personnel to provide updates and address inquiries.<br>• Support the team by monitoring deadlines and ensuring timely completion of tasks.<br>• Utilize document management systems and legal software to streamline workflows and improve efficiency.<br>• Collaborate with team members to ensure all administrative tasks are handled effectively.<br>• Perform general administrative duties, such as managing correspondence and handling incoming calls.
<p>Our client, a nonprofit legal services organization serving Marin County, is seeking a Bilingual Legal Assistant (Spanish/English) to provide temporary coverage in its Housing Unit while a team member is on leave. This role supports attorneys handling housing and general civil litigation matters, with a strong emphasis on client-facing work and Spanish-language communication. This is a hands-on, fast-paced position ideal for a legal assistant or paralegal who is comfortable working directly with clients, supporting discovery, and assisting with litigation workflows in a mission-driven environment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Support housing and civil litigation attorneys with day-to-day case activities</li><li>Communicate directly with potential and existing clients, including Spanish-speaking clients</li><li>Conduct client intakes in the office, by phone, and occasionally at off-site locations</li><li>Assist with discovery responses for plaintiff-side matters using established templates</li><li>Prepare, compile, and file legal documents and court pleadings</li><li>Maintain complete and accurate client files and data in case management systems</li><li>Apply California Civil Code and civil procedure under attorney direction</li><li>Assist with administrative tasks, including document organization, data entry, and resource materials</li><li>Participate in community outreach activities approximately 1–2 times per month</li><li>Complete additional mission-aligned tasks as needed to support the legal team</li></ul><p><br></p>
<p>Robert Half is recruiting a Legal Secretary for the Marin office of our large law firm client. The Legal Secretary will assist 3-4 commercial litigation, labor & employment law, and public entity defense attorneys. A legal secretary with good experience managing civil litigation documents and court filings and who enjoys a diverse and interesting caseload.</p><p><br></p><p>Required qualifications: </p><p>• 2++ years of civil litigation support experience as a legal secretary;</p><p>• Good knowledge of state, Federal, and administrative court rules and procedures for preparing pleadings (incl. some cite checking) and doing e-filings and service on the parties;</p><p>• Software skills include MS Word, Excel, PowerPoint, Adobe, and electronic document management systems (e.g., IManage); and</p><p>• High attention to detail, strong organizational and administrative skill set, and great word processing, editing and proofreading skills.</p><p><br></p><p>This is a direct-hire opportunity at a nice firm that ensures good work-life balance and cordial workplace culture. Our client offers a base salary of $75,000 - 100,000/yr., DOE, plus year-end discretionary bonus, and comprehensive benefits (incl. multiple medical/dental/vision insurance plans, 410k Plan with 3% Firm match, and good vacation & sick leave). For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>A mission‑driven firm focused on complex civil litigation involving environmental law is seeking a contract-to-hire Litigation Paralegal/Secretary to support six attorneys. This is a fully remote role for candidates based in California with strong civil litigation experience. Environmental experience is <em>not</em> required. A laptop will be provided, and the team offers a collaborative, high‑impact workflow environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage full docketing and calendaring across state and federal matters</li><li>Track deadlines, local rules, and judge‑driven timelines across multiple jurisdictions</li><li>Support case workflow and anticipate upcoming needs for attorneys</li><li>Prepare and format pleadings, TOCs, TOAs, exhibits, subpoenas, and proofs of service</li><li>File pleadings and manage service of process</li><li>Handle new matter openings and engagement agreements</li><li>Support limited discovery (interrogatories, form discovery, exhibit organization)</li><li>Assist with multi‑jurisdiction case filings and case cover sheets</li><li>Maintain organized workflows in Clio and Google Drive</li></ul>
