52 results for Executive Assistant in Sausalito, CA

Part Time Administrative Assistant

Fairfield, CA
onsite
Temporary
23 - 25 USD / Hourly
We are looking for a Part Time Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations. Responsibilities:• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.• Research and compile data from multiple sources to complete forms or create detailed reports.• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.• Organize and maintain departmental files, ensuring records are accurate and easily accessible.• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.• Manage and track official documents, ensuring compliance with departmental regulations.• Utilize computer systems to input data, generate reports, and maintain databases.• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.• Review computer-generated reports for errors and ensure corrections are made promptly.• Train or supervise team members on specific projects or procedures when necessary.par
2026-03-10T00:00:00Z

Legal Assistant/Paralegal

San Francisco, CA
onsite
Permanent
70000 - 90000 USD / Yearly
We are eager to welcome a Legal Assistant/Paralegal to our trial team located in San Francisco, California. This role is essential within our industry and will involve a variety of tasks related to legal support and administration. Responsibilities: • Assisting in the preparation of court filings, including briefs, declarations, exhibits, and proofs of service• Drafting various legal documents such as pleadings and discovery responses• Ensuring all legal deadlines and dates are accurately calendared and met• Conducting comprehensive legal research and assisting with document review• Communicating effectively with clients, court personnel, and vendors• Organizing and maintaining both electronic and hard-copy case files• Providing crucial support during legal proceedings such as depositions, trials, arbitrations and mediations• Managing hearing, deposition, and trial binders for attorneys• Utilizing various legal discovery and filing platforms such as Pacer, OneLegal, Relativity, Disco• Assisting with additional administrative tasks and special projects as required• Editing, proofreading, and formatting legal documents to meet firm and legal style requirements.
2026-03-06T00:00:00Z

Paralegal / Legal Assistant

San Francisco, CA
onsite
Permanent
55000 - 90000 USD / Yearly
Robert Half is recruiting a Paralegal for a premier plaintiff-side personal injury litigation law firm in San Francisco’s Financial District (near BART/MUNI/ferries). The Paralegal plays a pivotal role in assisting the attorneys with case management and court filings, calendaring for the litigation docket, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery. Principle responsibilities:• Communicate with clients in person, over the phone, and via email;• Assist with drafting, formatting, proofreading, and finalizing correspondence, pleadings, demand letters, mediation briefs, and other legal documents;• Prepare and serve discovery;• File pleadings with both state and Federal trial courts;• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar;• Process and handle incoming subpoenas and obtain medical records, including medical billing;• Create and maintain digital case files for each client;• Screen, process, direct, and prioritize incoming calls, emails, and mail; and• Take initiative to manage law firm marketing efforts. Desired qualifications:• 3+ years litigation legal assistance experience, with some plaintiffs’ PI law experience;• College degree, and preferably a Paralegal Certificate;• Knowledge of state and Federal (ECF / PACER) e-filing platforms and service processers (OneLegal), local court rules, and calendaring deadlines;• Bilingual fluency in Spanish and English is a plus factor;• Good writing (including editing and proofreading) and verbal communication skills;• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects; and• Solid word processing experience (MS Office Suite and Adobe) and database software proficiency (Dropbox and Filevine are a plus). This is a terrific direct-hire opportunity with a collaborative and very easygoing boutique law firm. Our client is offering a base salary range of $70,000 – 90,000/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and employment benefits including medical insurance plan coverage, 401k Plan, 3 weeks of paid time off (PTO), and paid firm holidays. The attorneys are flexible about occasionally changing schedule to attend to personal appointments. For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. - Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!
2026-03-03T00:00:00Z

Sr. Legal Administrative Assistant

San Jose, CA
onsite
Permanent
70000 - 95000 USD / Yearly
An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week • Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence • Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering • Answer phones, take and relay messages • Coordinate and schedule travel • Prepare and submit expense reports and reconcile credit card transactions • Assist with submitting conflict checks and opening new matters • Enter time charges • Assist with onboarding tasks for new hires • Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository • Actively contribute to team meetings and other team related activities • Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues • Perform other related duties and projects as assigned
2026-02-06T00:00:00Z

Bilingual Spanish Admin Assistant

Oakland, CA
onsite
Temporary
20 - 23 USD / Hourly
<ul><li>Greet and assist visitors and callers in both English and Spanish.</li><li>Serve as a liaison between Spanish-speaking clients and internal staff.</li><li>Prepare, translate, and proofread documents in both languages.</li><li>Manage schedules, coordinate meetings, and organize travel arrangements.</li><li>Handle confidential information with discretion.</li><li>Process correspondence, data entry, and maintain accurate filing systems.</li><li>Support invoice processing, expense reports, and supply orders as needed.</li><li>Provide general administrative support to multiple departments.</li></ul>
2026-03-06T00:00:00Z

Human Resources (HR) Assistant

Fremont, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-02-13T00:00:00Z

Human Resources (HR) Assistant

Mountain View, CA
onsite
Temporary
28.5 - 33 USD / Hourly
We are looking for a dedicated Human Resources (HR) Assistant to join our team on a long-term contract basis. This role is based in Mountain View, California, and offers an excellent opportunity to contribute to various HR functions while growing your career in a dynamic environment. You will play a key role in supporting HR operations, employee relations, compliance, and payroll processes. Responsibilities: • Maintain and update accurate employee records within the organization's systems. • Prepare and process essential employment documentation, such as offer letters, contracts, and verification forms. • Facilitate onboarding and offboarding processes, including background checks and system setups. • Monitor probation periods, visa statuses, and contract renewals to ensure timely follow-ups. • Assist in preparing payroll data and ensure its accurate submission for timely processing. • Support benefits enrollment and address employee inquiries regarding insurance and leave policies. • Manage leave records and ensure compliance with company policies and local labor regulations. • Ensure all HR documentation aligns with labor laws and internal standards. • Assist in generating HR reports, including metrics such as headcount, turnover, and leave usage. • Coordinate training programs, employee orientation sessions, and internal communications initiatives.
2026-03-06T00:00:00Z

Bilingual Chinese Admin Assistant

Oakland, CA
onsite
Temporary
20 - 23 USD / Hourly
<ul><li>Greet and assist visitors and callers, liaising professionally in both English and Chinese.</li><li>Serve as a key point of contact for Chinese-speaking clients, suppliers, and partners.</li><li>Translate, prepare, and proofread correspondence, reports, and other documents as needed.</li><li>Manage calendars, coordinate meetings, and organize travel arrangements.</li><li>Maintain accurate and confidential filing systems and records.</li><li>Support data entry, invoice processing, and expense reporting.</li><li>Help with supply ordering and general office administration functions.</li><li>Communicate effectively with internal teams, providing administrative support across departments.</li></ul>
2026-03-06T00:00:00Z

Office Manager

Concord, CA
onsite
Contract / Temporary to Hire
30 - 36 USD / Hourly
We are looking for a detail-oriented and proactive Office Manager to join our team in Concord, California. This is a PART-TIME, position, approximately 15 hours per week where you will play a key role in overseeing daily administrative operations while supporting accounting and human resources functions. This role offers an exciting opportunity to contribute to a dynamic workplace within the real estate and property industry. Office Manager Responsibilities:• Oversee and maintain accounting records, including bank reconciliations and payment processing for bills, credit cards, and property taxes.• Manage vendor purchases and ensure timely ordering and inventory of office supplies.• Coordinate and prepare thorough correspondence and documentation.• Process and distribute incoming mail and deliveries promptly.• Support HR functions such as onboarding/offboarding, updating employee handbooks, and organizing benefits open enrollment.• Ensure compliance with training requirements and maintain accurate records for documentation.• Assist with quarterly and annual reporting processes, collaborating with external accountants as needed.• Plan and organize company events, meetings, and facility-related activities.• Maintain organized files for leases, contracts, and administrative schedules.• Monitor and manage office upkeep, including supplies, kitchen inventory, and basic maintenance tasks. If you are interested in this Office Manager position, please submit your resume today.
2026-03-10T00:00:00Z

Office Manager

Burlingame, CA
onsite
Temporary
27.5975 - 31.955 USD / Hourly
Robert Half is partnering with a modern, fast-growing venture capital firm in Burlingame, CA to identify a highly organized and proactive Office Manager. This role is ideal for a detail-oriented professional who thrives in a fast-paced, entrepreneurial environment and enjoys supporting a collaborative team of investment professionals and executives. The Office Manager will be responsible for overseeing daily office operations, maintaining an efficient workplace environment, and supporting administrative functions that keep the firm running smoothly. This position requires excellent organizational skills, strong communication, and the ability to anticipate needs in a dynamic business setting. Key Responsibilities<ul><li>Manage day-to-day office operations, ensuring a well-organized, efficient, and professional work environment</li><li>Coordinate office logistics including vendor relationships, supplies, equipment, and facilities management</li><li>Support leadership and investment teams with scheduling, meeting coordination, travel arrangements, and administrative tasks</li><li>Organize internal meetings, investor events, and team gatherings including logistics, catering, and materials preparation</li><li>Maintain office budgets, process invoices, and coordinate with accounting teams as needed</li><li>Manage incoming mail, shipments, and general office communications</li><li>Assist with onboarding new employees, including workspace setup and office orientation</li><li>Maintain office policies, procedures, and operational documentation</li></ul>
2026-03-11T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for an experienced Office Manager to join a small trucking company in Oakland, California, on a contract basis. This flexible, part-time position involves working approximately 18 hours per week across three 6-hour days, with the potential for future conversion to a permanent role. The Office Manager will play a key role in ensuring smooth administrative and accounting operations while supporting a small team of office and warehouse staff. Responsibilities: • Oversee daily office operations to maintain an efficient and organized work environment. • Handle incoming mail, correspondence, and general communication tasks. • Manage basic accounting duties such as entering transactions into QuickBooks, processing checks, and recording payments. • Maintain accurate and accessible filing systems for administrative and financial documents. • Provide support to office staff and coordinate with warehouse personnel as needed. • Monitor and replenish office supplies to ensure uninterrupted operations. • Assist with accounts payable activities, including invoice processing and payment tracking. • Perform receptionist duties, such as answering calls and greeting visitors. • Address miscellaneous tasks to ensure operational efficiency and team collaboration.
2026-03-07T00:00:00Z

Office Manager

Portola Valley, CA
onsite
Temporary
22 - 35 USD / Hourly
Looking for a proactive Office Manager/Workplace Coordinator to keep a fast‑moving office running smoothly. This role owns the front‑of‑house experience, supports day‑to‑day operations, and ensures the workspace stays organized, efficient, and welcoming. What You’ll Do<ul><li>Be the go‑to point for office operations and employee support</li><li>Oversee facilities, vendors, supplies, and workplace logistics</li><li>Coordinate visitor check‑ins, meetings, and general office flow</li><li>Assist with onboarding, events, and cross‑team administrative needs</li><li>Keep the workspace running like a well‑oiled machine</li></ul>
2026-03-09T00:00:00Z

Office Manager

Mountain View, CA
onsite
Temporary
22 - 35 USD / Hourly
Looking for a proactive Office Manager/Workplace Coordinator to keep a fast‑moving office running smoothly. This role owns the front‑of‑house experience, supports day‑to‑day operations, and ensures the workspace stays organized, efficient, and welcoming. What You’ll Do<ul><li>Be the go‑to point for office operations and employee support</li><li>Oversee facilities, vendors, supplies, and workplace logistics</li><li>Coordinate visitor check‑ins, meetings, and general office flow</li><li>Assist with onboarding, events, and cross‑team administrative needs</li><li>Keep the workspace running like a well‑oiled machine</li></ul>
2026-03-09T00:00:00Z

Legal Office Administrator

San Francisco, CA
onsite
Temporary
30 - 39 USD / Hourly
A well-established plaintiff-side litigation firm in San Francisco is seeking a Legal Office Administrator on a contract-to-hire basis to support the firm’s continued growth. This is an onsite, client-facing role best suited for someone who takes pride in being the operational backbone of a small, collaborative office. The firm represents individuals navigating serious life events, and many clients are managing physical or emotional challenges. The person in this role must be patient, composed, and compassionate while maintaining strong organization and professionalism in a busy legal environment. The ideal candidate will be comfortable handling reception, managing office logistics, coordinating attorney calendars, and serving as a steady, professional point of contact for clients, with the opportunity to take on additional responsibilities over time.Responsibilities:<ul><li>Serve as the primary front desk and client-facing point of contact for the firm</li><li>Manage incoming calls, client inquiries, and general correspondence</li><li>Handle mail processing, scanning, and distribution</li><li>Maintain attorney calendars and monitor key deadlines</li><li>Coordinate scheduling for meetings, court appearances, and client appointments</li><li>Support case intake tracking and file organization</li><li>Maintain organized physical and electronic filing systems</li><li>Assist with general office operations, vendor coordination, and supply management</li><li>Provide administrative support to attorneys as needed</li></ul>
2026-02-24T00:00:00Z

Law Office Administrator

Oakland, CA
onsite
Permanent
130000 - 200000 USD / Yearly
Established mid-sized law firm is seeking a Law Office Administrator in Oakland, California. This role requires excellent organizational abilities to oversee administrative functions, coordinate with vendors, and ensure the smooth running of the office. The ideal candidate will be proactive, attentive to detail, and capable of supporting the partners so they can focus on client-related tasks. This role offers competitive compensation based on experience + a comprehensive benefits package that includes health insurance, paid time off, and retirement benefit. Responsibilities:• Manage office operations, including supervising staff and coordinating vendor relationships.• Handle insurance renewals and ensure compliance with necessary policies.• Organize marketing events and initiatives to support the firm's partners.• Oversee website updates and ensure an accurate and well-maintained online presence.• Coordinate facility maintenance and address operational needs.• Maintain accurate and organized documentation for legal and administrative purposes.• Support the firm's partners by taking charge of administrative tasks, allowing them to focus on billing and client matters.• Implement procedures to improve office efficiency and communication.• Ensure the office adheres to legal and regulatory requirements.
2026-02-13T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary
33 - 43 USD / Hourly
Our client in Oakland is seeking a Legal Secretary to support a busy Personal Injury practice in an ongoing contract role. This position offers flexibility with one onsite day per week and is a great fit for someone who enjoys fast‑moving PI work! Responsibilities:<ul><li>Prepare, edit, and finalize PI pleadings, discovery responses, and correspondence</li><li>Manage attorney calendars, case deadlines, and hearing schedules</li><li>Coordinate medical record requests, subpoenas, and document production</li><li>Handle state and federal e‑filings and service of process</li><li>Maintain organized case files and support communication with clients, adjusters, and vendors</li><li>Provide administrative support to ensure smooth case progression</li></ul>
2026-03-07T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent
80000 - 100000 USD / Yearly
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment. Responsibilities: • Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission. • Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances. • Conduct conflict checks to ensure compliance and avoid scheduling conflicts. • Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs). • Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support. • Maintain accurate records of legal proceedings and filings. • Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics. • Communicate effectively with court personnel and other legal professionals to resolve filing issues. • Assist with dictation tasks and transcription as needed.
2026-02-26T00:00:00Z

Legal Secretary

Lafayette, CA
onsite
Permanent
85000 - 115000 USD / Yearly
We are looking for an experienced Legal Secretary to provide comprehensive administrative support within a legal environment. This role requires someone with strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will excel in document management, calendaring, and other administrative duties essential to maintaining smooth operations. Responsibilities: • Manage and organize legal documents using document management systems, such as NetDocuments. • Coordinate and maintain calendars, including scheduling deadlines and appointments through platforms like Deadlines on Demand. • Handle e-filing and court filings accurately and in a timely manner. • Conduct conflict checks and ensure proper documentation. • Provide administrative support, including dictation and correspondence preparation. • Utilize software tools like Microsoft Word and Outlook effectively to complete daily tasks. • Assist in maintaining smooth operations by performing non-billable administrative duties. • Collaborate with attorneys and other staff to ensure all deadlines and priorities are met. • Maintain confidentiality and professionalism in handling sensitive legal matters.
2026-03-10T00:00:00Z

Legal Secretary

Emeryville, CA
onsite
Permanent
80000 - 125000 USD / Yearly
Established law firm is seeking a skilled Legal Secretary to join their close-knit team in Emeryville, California. This role requires a detail-oriented individual with extensive experience in litigation and proficiency in electronic filing systems for state and federal courts. The successful candidate will play a vital role in supporting attorneys and ensuring smooth case management. This role offers competitive compensation based on experience + a comprehensive benefits package that includes health insurance, paid time off, and retirement benefit. Responsibilities:• Prepare, review, and file legal documents and pleadings using electronic filing systems for state and federal courts.• Manage case calendars, track deadlines, and coordinate court appearances to ensure all schedules are maintained.• Organize and maintain both physical and electronic case files, including discovery materials and correspondence.• Draft, proofread, and edit legal correspondence such as memos, letters, and other official documents.• Communicate effectively with attorneys, clients, and court personnel to handle procedural requirements and case updates.• Assist in trial preparation by compiling exhibits, witness lists, and creating trial binders.• Schedule meetings, depositions, conference calls, and oversee travel arrangements whenever necessary.• Respond promptly to attorney and client requests, ensuring workflows are managed efficiently to meet deadlines.
2026-02-28T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent
50000 - 75000 USD / Yearly
We are looking for a skilled and highly organized Legal Secretary to join a dynamic plaintiff personal injury practice in Oakland, California. The ideal candidate will possess a strong understanding of legal procedures, case management, and trial preparation, with a focus on supporting attorneys through efficient and detail-oriented administrative tasks. This role requires excellent multitasking skills and a proactive approach to managing case files from intake to trial. Responsibilities: • Coordinate and manage case files, ensuring all documentation is accurate and up-to-date. • Handle intake processes and organize medical records for ongoing cases. • Prepare and file legal documents electronically, adhering to court deadlines and procedures. • Maintain and update calendars, scheduling hearings, deadlines, and client meetings. • Support discovery processes, including gathering information and drafting responses. • Assist with trial preparation, including organizing exhibits and coordinating logistics. • Manage dictation and transcription tasks with precision and timeliness. • Communicate effectively with clients, attorneys, and other legal professionals. • Utilize case management software to track deadlines and ensure compliance with California legal protocols.
2026-02-17T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Permanent
85000 - 100000 USD / Yearly
We are looking for a detail-oriented and organized Legal Secretary to join our team in San Jose, California. In this role, you will support attorneys by managing schedules, communicating with clients, and handling essential legal documentation. This is an excellent opportunity for someone with expertise in plaintiff personal injury cases and strong administrative skills. Responsibilities: • Coordinate and manage court calendars, ensuring deadlines and schedules are accurately maintained. • Arrange and schedule depositions, including communication with all parties involved. • Draft and send correspondence to clients, experts, and other relevant stakeholders. • Perform electronic filing of legal documents with courts, adhering to all procedural requirements. • Assist with dictation and preparation of legal documents, ensuring accuracy and professionalism. • Manage case files related to personal injury litigation, maintaining organization and confidentiality. • Utilize tools such as Outlook and CloudLex to support administrative functions efficiently. • Ensure proper handling of court filings and other legal submissions. • Serve as a point of contact for clients, providing updates and addressing inquiries. • Monitor deadlines for filings and submissions, ensuring compliance with legal timelines.
2026-02-19T00:00:00Z

Legal Secretary

Corte Madera, CA
onsite
Permanent
75000 - 100000 USD / Yearly
Robert Half is recruiting a Legal Secretary for the Marin office of our large law firm client. The Legal Secretary will assist 3-4 commercial litigation, labor & employment law, and public entity defense attorneys. A legal secretary with good experience managing civil litigation documents and court filings and who enjoys a diverse and interesting caseload. Required qualifications: • 2++ years of civil litigation support experience as a legal secretary;• Good knowledge of state, Federal, and administrative court rules and procedures for preparing pleadings (incl. some cite checking) and doing e-filings and service on the parties;• Software skills include MS Word, Excel, PowerPoint, Adobe, and electronic document management systems (e.g., IManage); and• High attention to detail, strong organizational and administrative skill set, and great word processing, editing and proofreading skills. This is a direct-hire opportunity at a nice firm that ensures good work-life balance and cordial workplace culture. Our client offers a base salary of $75,000 - 100,000/yr., DOE, plus year-end discretionary bonus, and comprehensive benefits (incl. multiple medical/dental/vision insurance plans, 410k Plan with 3% Firm match, and good vacation & sick leave). For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!
2026-02-11T00:00:00Z

Legal Secretary

Concord, CA
onsite
Temporary
33 - 40 USD / Hourly
A highly respected East Bay law firm is seeking an experienced Litigation Secretary to join their team on a contract basis, with strong potential for contract-to-hire if a good fit on both ends. This is an excellent opportunity to work closely with three senior attorneys at a firm known for its sophisticated civil litigation practice. About the FirmThis well-established boutique firm focuses on complex civil litigation, with core practice areas including:<ul><li>Business and commercial litigation</li><li>Construction law</li><li>Real estate disputes</li><li>Insurance defense</li><li>Professional liability</li></ul>Key Responsibilities<ul><li>E-filing in California state and federal courts</li><li>Managing and maintaining litigation calendars (court deadlines, hearings, depositions)</li><li>Drafting, formatting, and proofreading pleadings and correspondence</li><li>Preparing and updating Tables of Contents and Tables of Authorities (TOCs/TOAs)</li><li>Coordinating service of process and filings</li><li>Organizing and maintaining case files (electronic and physical)</li><li>Communicating with court personnel, clients, and opposing counsel as needed</li></ul>
2026-03-03T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary
33 - 45 USD / Hourly
Our client in Oakland is seeking a Legal Secretary to support its Employment Law practice in an ongoing contract role. This position offers a primarily remote schedule with 2 days a week on-site. It’s a great opportunity for someone who enjoys fast‑moving employment litigation, values teamwork, and is comfortable supporting multiple priorities in a hybrid environment. Key Responsibilities<ul><li>Draft, revise, and format employment litigation pleadings, motions, discovery, and correspondence</li><li>Maintain attorney calendars, including deadlines, hearings, depositions, and court dates</li><li>Prepare discovery shells, organize document productions, track responses, and maintain discovery logs</li><li>Handle state and federal court e‑filings (California courts and PACER/ECF)</li><li>Maintain organized, up‑to‑date case files and assist with trial preparation as needed</li><li>Coordinate communication with clients, opposing counsel, and court personnel</li><li>Provide general administrative and litigation support to a busy employment group</li></ul>
2026-03-07T00:00:00Z

Legal Secretary

Alameda, CA
onsite
Permanent
90000 - 91000 USD / Yearly
We are looking for a skilled Legal Secretary to join a midsized firm in the East Bay. This role requires a detail-oriented individual with substantial experience in litigation matters, ideally with exposure to labor and employment cases. You will play a critical role in supporting attorneys through administrative tasks, document preparation, court filings, and calendar management. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits. Responsibilities:• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software.• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines.• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments.• Handle incoming phone calls, take detailed messages, and route calls appropriately.• Coordinate outgoing mail and deliveries to ensure timely distribution.• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible.• Assist with travel arrangements, including booking flights, accommodations, and other logistics.• Conduct research on state and federal court rules and procedures as needed.• Train new team members on office procedures and specialized software.• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events.
2026-02-12T00:00:00Z

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