62 results in Saratoga, NY

Office Coordinator

Saratoga, NY
onsite
Permanent
60000.00 - 70000.00 USD / Yearly
Office Support & Administrative Coordinator Rachel Miller is partnering with a company in Saratoga, NY on an Office Coordinator Role. We’re seeking a detail‑oriented Office Support & Administrative Coordinator to help keep our office running smoothly and support multiple departments. Responsibilities<ul><li>Coordinate meetings, schedules, and prep materials (Outlook, Teams, Zoom).</li><li>Support onsite and offsite events and trainings.</li><li>Maintain office organization, supplies, mail, phones, visitors, and shipping/receiving.</li><li>Assist with new‑hire office setup and general administrative tasks.</li><li>Provide support to Finance, Operations, Estimating, HR, and Equipment departments.</li><li>Help with applicant routing, interview scheduling, onboarding coordination, and benefits admin tasks.</li><li>Process simple financial tasks (receipt matching, spreadsheets, invoicing support).</li><li>Manage job site postings, weekly project paperwork, safety documentation, and training logistics.</li><li>Assist with equipment records, DMV paperwork, registrations, insurance renewals, and weekly reporting.</li></ul>Qualifications<ul><li>Prior administrative or office support experience preferred.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency with Microsoft Office and virtual meeting tools.</li><li>Excellent communication and customer service skills.</li></ul>
2026-02-18T16:23:44Z

Corporate Controller

Pittsfield, MA
onsite
Permanent
100000.00 - 130000.00 USD / Yearly
We are looking for an experienced Corporate Controller to oversee financial operations for multiple manufacturing entities in Pittsfield, Massachusetts. This role is integral to ensuring accurate financial reporting, compliance with regulations, and optimizing accounting systems. The ideal candidate will have a strong background in cost accounting, system implementation, and team leadership within a manufacturing environment. Responsibilities: • Manage accounting functions, including general ledger, payroll, accounts payable/receivable, and inventory accounting for multiple manufacturing entities. • Prepare and consolidate monthly, quarterly, and annual financial statements in compliance with relevant standards. • Ensure adherence to tax regulations, audit requirements, and internal control policies. • Coordinate external audits and maintain relationships with auditors, tax advisors, and regulatory agencies. • Monitor intercompany transactions, transfer pricing, and eliminations to ensure consistency. • Lead the implementation and optimization of financial systems across manufacturing entities, collaborating with IT and operations teams. • Develop and maintain accurate costing models, inventory valuations, and variance analyses. • Partner with operations teams to evaluate production costs, material usage, and efficiency metrics. • Oversee budgeting and forecasting processes, providing financial insights that support strategic decision-making. • Supervise and mentor finance and purchasing teams, fostering collaboration and continuous improvement.
2026-03-23T15:43:46Z

Bookkeeper

Albany, NY
onsite
Temporary
20.00 - 23.00 USD / Hourly
Mary Christman and Gabrielle Maisonet are working with a well‑established service industry client in Schenectady seeking a motivated Parts & Service Sales Associate to join their team! This contract-to-hire opportunity is perfect for someone who enjoys a mix of customer service, technical problem‑solving, and hands‑on parts coordination. In this role, you’ll be preparing accurate quotations, guiding customers with product knowledge, managing orders from start to finish, and supporting both the sales and technical sides of the business. Experience with hydronic heating systems—radiant, steam, or baseboard—is a huge plus! What you’ll be doing:• Preparing accurate, detailed quotes for customer requests• Providing knowledgeable guidance and product information• Processing sales orders with accuracy and efficiency• Responding quickly to customer inquiries and ensuring satisfaction• Organizing, pulling, and packaging orders (parts, fittings, pipes, fixtures, etc.)• Designing and troubleshooting hydronic heating systems• Participating in team meetings and contributing to sales growth If you’re dependable, customer‑focused, and looking for a long‑term home where your technical and sales skills can shine, we’d love to connect. Whether you’re early in your career or looking to transition from field work into an office‑based role, this could be the perfect fit for you! Please reach out today — 518‑462‑1430. Thank you & talk soon!
2026-03-20T07:09:11Z

Operations Coordinator

Green Island, NY
onsite
Permanent
70000.00 - 80000.00 USD / Yearly
We are looking for a dedicated and detail-oriented Operations Coordinator to join our team in Cohoes, New York. In this role, you will manage key aspects of daily operations, including scheduling, project coordination, and customer interactions, while ensuring efficiency and compliance with regulations. This position is ideal for someone who thrives in a fast-paced environment and enjoys solving complex logistical challenges. Responsibilities:• Coordinate multiple job schedules each day, ensuring accuracy and attention to detail.• Develop solutions to operational challenges with a proactive and urgent approach.• Prepare and submit oversized load permit applications, ensuring compliance with relevant regulations.• Assign and dispatch equipment and personnel to job sites for timely and efficient project execution.• Create and follow up on customer quotes to secure signed agreements and monitor project progress.• Organize equipment maintenance schedules and inspections to maintain operational readiness.• Monitor and document equipment deliveries to ensure accurate tracking and inventory management
2026-02-23T18:13:52Z

Tax Manager - Public

HUDSON, NY
remote
Permanent
90000.00 - 120000.00 USD / Yearly
Public accounting firm in Columbia County is seeking a Tax Manager due to a recent Partner retirement. This position has Partnership potential in the coming 1-2 year timeframe. This is a growing firm and this position will be picking up a large book of business. Relocation assistance is available for candidates with ties to the area.
2026-03-23T15:38:43Z

Administrative Assistant

Albany, NY
onsite
Temporary
20.00 - 25.00 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team in Albany, New York. In this role, you will provide comprehensive support to senior staff and ensure smooth office operations. This is a long-term contract position, ideal for someone who thrives in a dynamic and fast-paced environment. Responsibilities: • Coordinate and schedule meetings for senior staff to ensure effective time management. • Process incoming mail, handle faxing requirements, and manage photocopying tasks as needed. • Organize and maintain both paper and electronic filing systems for efficient document retrieval. • Draft and prepare thorough correspondence, including letters and reports related to incidents and complaints. • Oversee daily office operations, providing support to senior management as required. • Adapt to changing priorities by completing ad hoc assignments in a timely manner. • Assist in orienting and training other support staff to ensure consistency in administrative processes.
2026-03-06T17:08:40Z

Tax Director/Manager

Latham, NY
onsite
Permanent
140000.00 - 160000.00 USD / Yearly
An independent wealth management firm with $500+ AUM is seeking a Tax Director/Manager to join their growing firm. In this role you will work in conjunction with the wealth management team to provide comprehensive tax and financial planning to the firm's clients.
2026-03-06T15:43:47Z

Administrative Assistant

Glenmont, NY
onsite
Temporary
20.00 - 23.00 USD / Hourly
We are looking for a dedicated and detail-driven Administrative Assistant to join our team onsite in Glenmont, New York. In this role, you will provide critical support to our accounting and finance operations, ensuring smooth and efficient workflows. This is a contract position ideal for an individual who thrives in a collaborative environment and enjoys handling both administrative and financial tasks. Responsibilities:• Support accounts payable and accounts receivable processes by accurately entering financial transactions.• Manage and organize invoices, receipts, and other financial documents within accounting systems.• Prepare detailed reports and spreadsheets to assist with financial analysis and decision-making.• Address inquiries from vendors and clients regarding billing and payment concerns.• Welcome visitors professionally and direct them to appropriate personnel.• Coordinate meetings, handle correspondence, and provide administrative support to management and office staff.• Maintain accurate and up-to-date financial records to ensure compliance and efficiency.
2026-03-20T13:24:09Z

Temporary Part-Time Administrative & Client Engagement Coord

Troy, NY
onsite
Temporary
22.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Temporary Part-Time Administrative & Client Engagement Coordinator to join our team in Troy, New York. In this role, you will play an integral part in supporting our consulting efforts by managing administrative tasks, facilitating client interactions, and ensuring seamless coordination of meetings and materials. This is a contract position requiring approximately 20 hours per week, with onsite work. Responsibilities:• Act as a liaison between consultants and clients, ensuring timely communication and seamless coordination.• Manage scheduling for virtual and in-person meetings, including preparing agendas and confirming logistical details.• Draft and distribute client communications, ensuring a thorough and responsive experience.• Prepare and format PowerPoint presentations, handouts, and other materials in line with branding standards.• Track meeting notes, follow-up items, and ensure accurate documentation.• Organize and print materials for client sessions, ensuring readiness for onsite and shipped engagements.• Coordinate logistical needs for meetings, such as room setup and technology requirements.• Respond to client inquiries and route requests appropriately to maintain efficient communication.• Assist in preparing post-session documentation and follow-up materials to support ongoing client engagements.• Utilize AI tools to enhance efficiency in document creation and communication processes.
2026-03-16T19:38:43Z

Workplace Consultant

Albany, NY
onsite
Permanent
55000.00 - 70000.00 USD / Yearly
We are looking for a Workplace Consultant to join our team in Albany, New York. In this role, you will play a central part in identifying and cultivating customer relationships, managing sales processes, and ensuring the satisfaction of our clients. This position offers an opportunity to contribute to business growth while maintaining high standards and advancing your expertise. Responsibilities: • Identify potential customers through various channels, including referrals, networking, and online research. • Build and maintain strong customer relationships by ensuring consistent satisfaction and addressing client needs. • Monitor quarterly performance metrics and prepare detailed reports for review. • Create accurate quotations and oversee budget development, pricing strategies, and profit margin calculations. • Coordinate internal resources, such as project management and design teams, to ensure smooth execution of sales initiatives. • Conduct site visits as needed to assess project requirements and provide hands-on support. • Manage credit applications and payment processes, ensuring compliance with company policies and resolving any obstacles. • Serve as a liaison between customers and the credit department to address and resolve payment discrepancies or credit holds. • Stay informed about industry developments by attending workshops, reviewing publications, and participating in relevant networks. • Monitor market trends and competitor activities, recommending improvements to enhance products, services, and strategies.
2026-03-17T17:28:46Z

Macroeconomist Reporter

Saratoga Springs, NY
remote
Permanent
75000.00 - 150000.00 USD / Yearly
Unique client is seeking an experienced macroeconomist to be an on‑camera financial communicator who will become the daily voice of our macro market programming. This high‑autonomy role blends strategic thinking, editorial discipline, and broadcast‑quality delivery.What You’ll Do<ul><li>Host three short daily video segments: Pre‑Market Brief, Midday Market Update, and Closing Wrap.</li><li>Translate institutional‑grade macro research into clear, concise commentary.</li><li>Fully own end‑to‑end production: scripting, recording, editing, and publishing.</li><li>Engage audiences across social platforms with clips, hooks, and consistent presence.</li><li>Communicate confidently about rates, inflation, growth, FX, risk regimes, and positioning.</li></ul>What We’re Looking For<ul><li>Experience with on‑camera financial or business media experience.</li><li>Strong writing and synthesis skills with the ability to carry a segment independently.</li><li>Proven ability to operate under tight daily deadlines.</li><li>Professional voice, pacing, presence, and delivery</li><li>Macro‑literate communicator comfortable with fast feedback loops.</li></ul>Preferred<ul><li>Advanced degree in Finance, Economics, or related field.</li><li>Experience in research, strategy, or institutional markets.</li><li>Self‑production capabilities (remote studio setup + basic editing).</li></ul>Success Looks Like<ul><li>Polished daily segments delivered on schedule.</li><li>Clear narrative continuity throughout the trading day.</li><li>Strong audience engagement and retention metrics.</li></ul>
2026-03-23T18:48:43Z

Accounting Assistant

Albany, NY
onsite
Permanent
45000.00 - 50000.00 USD / Yearly
We are looking for an Accounting Assistant to join our team in Albany, New York. This position is responsible for general ledger maintenance, accounts payable and receivable, financial analysis, and assisting with audits and other accounting functions that contribute to the organization’s overall financial health. Key Responsibilities:<ul><li>Maintain and update general and subsidiary ledgers, including accounts receivable, accounts payable, and revenue distribution.</li><li>Verify and ensure the accuracy of general ledger coding; process invoices for accounts payable and receivable.</li><li>Coordinate and execute accounts payable check runs in a timely and accurate manner.</li><li>Conduct cost analyses to support strategic financial decisions and budgeting processes.</li><li>Assist in preparing monthly variance analyses for various departments to monitor and evaluate financial performance.</li><li>Support event settlements and sponsor contract preparations to ensure accurate and transparent financial reporting.</li><li>Collaborate in internal and external audits by providing required documentation, schedules, and other information.</li><li>Monitor and manage insurance records, depreciation schedules, and operating expenses.</li><li>Perform other accounting-related duties as assigned to support departmental and organizational goals.</li></ul>
2026-02-20T16:14:10Z

Payroll & HR Clerk

Albany, NY
onsite
Contract / Temporary to Hire
23.00 - 26.00 USD / Hourly
Position Overview:Our client in Albany, NY is seeking a Payroll & HR Administrator on a temp-to-hire basis. This role will initially focus on payroll processing and will expand into broader HR responsibilities over time. The ideal candidate is detail-oriented, organized, and comfortable working in a growing HR/payroll environment. Payroll Responsibilities:<ul><li>Enter and maintain employee time records for approximately 100 non-union employees</li><li>Input time data into VPoint</li><li>Convert and import payroll data into ConnectPay</li><li>Partner with the payroll provider, who handles backend payroll processing</li><li>Ensure payroll accuracy and timely submission</li><li>Maintain payroll records and assist with payroll-related inquiries</li></ul>HR Responsibilities:<ul><li>Support HR policies and procedures in compliance with state and federal regulations</li><li>Assist with HR compliance initiatives</li><li>Support benefits administration, including insurance and 401(k) plans</li><li>Maintain employee records and HR documentation</li><li>Provide general HR administrative support as needed</li></ul>
2026-03-12T15:48:46Z

Financial Advisor

Albany, NY
onsite
Permanent
60000.00 - 80000.00 USD / Yearly
We are looking for a dedicated Financial Advisor to join our team in Albany, New York. This role involves assisting clients with comprehensive financial planning, including retirement strategies, tax considerations, and estate management. The ideal candidate will provide expert guidance while fostering strong client relationships to help individuals achieve their financial goals. Responsibilities: • Develop detailed financial plans tailored to client needs, including retirement strategies, tax optimization, and estate planning. • Conduct thorough financial analyses and prepare reports, projections, and recommendations. • Collaborate directly with clients to understand their financial objectives and provide personalized solutions. • Create estate flowcharts and other visual aids to simplify complex financial concepts. • Manage some aspects of investment portfolios, ensuring alignment with client goals and risk tolerance. • Offer financial counseling and advice to support clients in making informed decisions. • Utilize computer systems and tools to efficiently manage data and client information. • Handle inside sales activities to promote financial services and expand client relationships. • Provide remote assistance and virtual consultations to clients as needed.
2026-02-20T16:14:10Z

Senior Manager - Public Accounting

Gloversville, NY
onsite
Permanent
140000.00 - 180000.00 USD / Yearly
Our client, a boutique CPA firm offering tax, audit, and full‑scope bookkeeping services, is seeking an accomplished Senior Manager to join their growing practice. This direct‑hire role is ideal for an accounting leader who enjoys a blend of technical work, client interaction, and team development. Candidates would need to be able to commute to Gloversville, NY on a flexible hybrid schedule. Key Responsibilities:<ul><li>Oversee daily accounting operations, including general ledger oversight, financial reporting, and month‑end close</li><li>Lead, coach, and review the work of staff accountants and bookkeepers</li><li>Review complex individual, corporate, and partnership tax returns and support tax planning strategies</li><li>Manage audit engagements from planning through fieldwork and final reporting</li><li>Serve as a primary point of contact for clients, offering guidance on financial performance and internal controls</li><li>Collaborate with firm leadership on workflow improvements, quality standards, and long‑term growth initiatives</li></ul> Salary Range: $140,000 - $180,000 with additional bonus potential. Includes full suite of benefits and a flexible hybrid schedule.
2026-02-27T16:29:01Z

Accounts Payable Coordinator

Menands, NY
onsite
Contract / Temporary to Hire
20.00 - 24.00 USD / Hourly
Overview:Our client is seeking a detail-oriented Accounts Payable Specialist to support invoice and reimbursement processing in a fast-paced healthcare environment. This is a temp-to-hire opportunity. Key Responsibilities:<ul><li>Process all invoices, reimbursements, credits, and refunds accurately and on time in the ERP system, including purchase order (PO) and non-PO invoices.</li><li>Review and resolve invoice exceptions and unapproved invoices in coordination with internal departments.</li><li>Ensure compliance with policies and documentation requirements for invoice and expense processing.</li><li>Work with vendors to resolve discrepancies and reconcile statements regularly.</li><li>Support electronic invoice submission and help onboard suppliers to EDI where applicable.</li><li>Maintain accurate supplier records to ensure correct payment processing.</li><li>Perform regular audits to identify errors or improvement opportunities.</li><li>Provide timely support to staff and vendors regarding payment inquiries and policies.</li><li>Collaborate with departments such as Supply Chain, Finance, and Receiving to maintain efficient workflows and high service standards.</li><li>Assist with other tasks and provide coverage as needed.</li></ul>
2026-03-12T17:28:47Z

Associate

Glens Falls, NY
onsite
Permanent
75000.00 - 150000.00 USD / Yearly
We are offering an exciting opportunity for an Attorney in Queensbury, New York, in the legal industry. The primary function of this role is to provide legal advice and services to clients, representing them in legal proceedings, and conducting legal research and analysis. Responsibilities: • Provide legal representation to clients in court proceedings on civil or criminal matters• Manage and advise clients on legal transactions • Review and draft legal documents including pleadings, motions, and contracts• Conduct legal research and analysis to advise clients on legal rights• Attend trials and offer legal counsel• Expertise in Employment Law, Employment Law - Employer, Employment Litigation, and Municipal Laws preferred• Experience in Civil Litigation, Deposition Summary, Draft Motions• Apply skills in Legal Research, Trial Experience, and Trial Attendance
2026-03-04T19:54:04Z

Tax Analyst / Manager

Albany, NY
remote
Permanent
80000.00 - 140000.00 USD / Yearly
Boutique tax services company is seeking a Tax Analyst / Manager to join its growing team. Responsibilities include: provide preparation and review services for high net worth clients; tax return quality assessment services; consulting services to other tax prep businesses; teaching best practices on tax compliance, research, content development and training; and other special projects as assigned. This is a remote work opportunity.
2026-02-27T16:29:01Z

Accounts Payable Clerk

Altamont, NY
onsite
Permanent
20800.00 - 25000.00 USD / Yearly
We are looking for an organized and dependable Accounts Payable Clerk to join our team on a part-time basis in Altamont, New York. In this role, you will handle essential financial tasks, ensuring the accuracy and efficiency of accounts payable processes. As part of a mission-driven organization, your work will contribute to maintaining smooth financial operations while supporting the broader goals of the organization. Responsibilities:• Review and validate vendor invoices and employee reimbursement requests for accuracy.• Match invoices with purchase orders and address any discrepancies promptly.• Accurately assign expenses to the correct funds, grants, and departments.• Prepare and execute weekly payment processes, including checks and electronic transactions.• Organize and maintain vendor records, ensuring compliance with documentation requirements.• Reconcile vendor statements and resolve outstanding credits or issues.• Assist with month-end closing activities, including accounts payable accruals and report generation.• Provide necessary accounts payable documentation for annual audit preparation.• Collaborate with staff and vendors to resolve inquiries related to payments and invoices.
2026-02-20T16:14:10Z

Shipping, Receiving & Warehouse Associate

Albany, NY
onsite
Contract / Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a diligent and detail-oriented Shipping, Receiving & Warehouse Associate to join our team in Albany, New York. This contract-to-permanent position offers an excellent opportunity to contribute to a fast-paced distribution environment. The ideal candidate will excel in logistics coordination, inventory management, and ensuring smooth warehouse operations while maintaining accuracy and efficiency. Responsibilities:• Accurately pick and package parts for outgoing shipments while ensuring proper labeling and routing.• Manage shipping logistics using freight software to book pickups, generate labels, and process shipments.• Verify the accuracy of incoming shipments and maintain up-to-date inventory records.• Conduct cycle counts to ensure inventory accuracy and promptly process returns.• Maintain a clean, organized, and safe warehouse space while supporting general operations.• Measure and input shipment details into carrier platforms for efficient handling.• Separate and organize shipments to ensure timely delivery and correct routing.• Track and coordinate simple shipments while providing updates as necessary.• Work with urgency to meet tight shipping deadlines and ensure daily output targets are achieved.• Identify and differentiate between similar parts to prevent errors in processing.
2026-03-10T14:58:45Z

Parts Counter Sales

Schenectady, NY
onsite
Contract / Temporary to Hire
20.00 - 24.00 USD / Hourly
Mary Christman and Gabrielle Maisonet are working with a well‑established service industry client in Schenectady seeking a motivated Parts & Service Sales Associate to join their team! This contract-to-hire opportunity is perfect for someone who enjoys a mix of customer service, technical problem‑solving, and hands‑on parts coordination. In this role, you’ll be preparing accurate quotations, guiding customers with product knowledge, managing orders from start to finish, and supporting both the sales and technical sides of the business. Experience with hydronic heating systems—radiant, steam, or baseboard—is a huge plus! What you’ll be doing:• Preparing accurate, detailed quotes for customer requests• Providing knowledgeable guidance and product information• Processing sales orders with accuracy and efficiency• Responding quickly to customer inquiries and ensuring satisfaction• Organizing, pulling, and packaging orders (parts, fittings, pipes, fixtures, etc.)• Designing and troubleshooting hydronic heating systems• Participating in team meetings and contributing to sales growth If you’re dependable, customer‑focused, and looking for a long‑term home where your technical and sales skills can shine, we’d love to connect. Whether you’re early in your career or looking to transition from field work into an office‑based role, this could be the perfect fit for you! Please reach out today — 518‑462‑1430. Thanks & talk soon!
2026-03-09T15:23:45Z

Marketing Coordinator

Colonie, NY
remote
Permanent
50000.00 - 65000.00 USD / Yearly
Seeking a creative, organized, and detail‑oriented Marketing Coordinator to support and execute marketing initiatives for our commercial real estate portfolio. This role plays a key part in promoting property listings, supporting client marketing needs, and driving new business opportunities through both traditional and digital channelsKey Responsibilities<ul><li>Develop and execute marketing plans for commercial property listings, including branding and promotional strategies.</li><li>Create marketing materials using Canva, including property flyers, brochures, email graphics, and social media content.</li><li>Manage and execute social media marketing across company platforms to increase visibility, engagement, and lead generation.</li><li>Plan, schedule, and monitor social media posts; track performance and recommend improvements.</li><li>Create and manage marketing campaigns designed to generate leads and support leasing and sales activity.</li><li>Coordinate project timelines and oversee execution to ensure deadlines and deliverables are met.</li><li>Conduct market research and surveys to analyze target markets and regional trends.</li><li>Manage and maintain marketing databases, property listings, and client information.</li><li>Collaborate with internal teams and clients to ensure marketing objectives are met.</li><li>Build and maintain strong client and industry relationships to support business development.</li></ul>
2026-03-23T21:28:44Z

Accounting and Business Analyst

Glens Falls, NY
onsite
Permanent
70000.00 - 90000.00 USD / Yearly
Robert Half is working with a local company who is looking for an Accounting and Business Analyst to join the team on a permanent basis in Glens Falls, New York. This position combines accounting expertise, financial analysis, and systems support to deliver accurate reporting and enhance operational efficiency. The ideal candidate is detail-oriented, analytical, and enjoys collaborating across finance and operations to drive improvements. Responsibilities:• Support monthly and annual financial close processes by preparing journal entries and performing account reconciliations.• Analyze cost structures, inventory balances, and product-level financial data to ensure accurate reporting.• Prepare financial statements, margin analyses, and cost variance reports to monitor profitability trends.• Collaborate with internal teams to perform cost analyses for new or updated products and services.• Ensure inventory records remain accurate through oversight of cycle counts and adjustments.• Maintain strong internal controls related to costing, inventory management, and financial reporting.• Assist with audit preparations and documentation to ensure compliance and accuracy.• Create and maintain financial and operational reports within organizational systems to support decision-making.• Provide user guidance and documentation for financial system processes while ensuring data integrity.• Identify opportunities for system upgrades, reporting enhancements, and workflow automation to improve efficiency. Salary Range: $70,000 - $90,000 with additional bonus potential
2026-03-18T11:04:08Z

Receptionist 5

Cohoes, NY
remote
Temporary
20.50 - 20.50 USD / Hourly
We are looking for a dedicated and detail-oriented Receptionist to join our team on a contract basis in Cohoes, New York. In this role, you will be responsible for managing front desk operations, ensuring smooth communication, and providing vital administrative support to the organization. The ideal candidate will thrive in a dynamic environment and excel at multitasking while maintaining accuracy and confidentiality. Responsibilities: • Welcome and guide visitors, ensuring a positive and detail-oriented first impression. • Manage incoming and outgoing packages through courier services efficiently. • Maintain accurate logs of visitors and calls, and issue security passes or badges as needed. • Oversee scheduling and equipment preparation for the boardroom. • Provide general administrative support, including typing, filing, photocopying, preparing mailers, and binding documents. • Ensure the reception area remains organized and presentable at all times. • Handle inquiries and information requests promptly and accurately. • Collaborate with team members to complete clerical tasks and support daily operations. • Assist in maintaining confidentiality and organization of sensitive information. • Utilize computer applications to complete tasks, including Microsoft Word, Excel, and PowerPoint.
2026-03-04T21:28:46Z

Certified Payroll Administrator

Schenectady, NY
onsite
Contract / Temporary to Hire
30.00 - 37.00 USD / Hourly
Job Summary:Our client, a well-established heating and cooling company, is seeking a Certified Payroll Administrator to support payroll operations for public works and prevailing wage projects. This role is responsible for ensuring accurate payroll processing and full compliance with federal, state, and local certified payroll requirements. This is a temp-to-hire opportunity with long-term potential for the right candidate. Key Responsibilities:<ul><li>Process weekly certified payroll for field and union/non-union employees</li><li>Prepare and submit certified payroll reports in compliance with prevailing wage and public works requirements (DOL, NYS, etc.)</li><li>Ensure accurate wage rates, classifications, fringes, and deductions</li><li>Maintain payroll records and supporting documentation for audits</li><li>Coordinate with project managers and HR to verify job codes, hours, and labor classifications</li><li>Respond to payroll and compliance inquiries from internal teams and agencies</li><li>Assist with general payroll and administrative duties as needed</li></ul>
2026-02-23T15:58:49Z