Add your latest resume to match with open positions.

7 results for Office Manager in Sarasota, FL

Office Manager

Clearwater, FL
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for an organized and service-focused Office Manager to support daily operations in Clearwater, Florida. This role combines administrative coordination, customer communication, and order-related support to help ensure timely service for clients and internal teams. The ideal candidate brings strong attention to detail, a proactive mindset, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Coordinate outbound product shipments and help ensure orders are prepared accurately and sent on schedule.• Prepare and deliver customer pricing information promptly, maintaining accuracy and responsiveness throughout the quote process.• Support the sales team by managing incoming requests, reviewing submitted orders, and helping move items through the fulfillment cycle.• Arrange installation appointments for products by coordinating calendars, resources, and customer availability.• Conduct a high volume of outbound customer calls each day while also responding to inbound inquiries as needed.• Maintain organized records related to orders, quotes, shipping activity, and service scheduling to support efficient office operations.• Communicate with customers and internal stakeholders to resolve routine issues and keep transactions moving forward smoothly.
2026-08-21T00:00:00Z

Administrative Assistant

Tampa, FL
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an Administrative Assistant to support leadership initiatives and keep key activities organized and on track in Tampa, Florida. This contract opportunity with potential for a long-term role is ideal for someone who excels at coordinating schedules, facilitating communication, and managing details across multiple priorities. The person in this role will help connect executives, internal teams, and external partners while maintaining documentation, monitoring action items, and promoting consistent progress on strategic work. Responsibilities: • Coordinate executive calendars, arrange meetings, and confirm logistics to ensure leadership priorities are managed efficiently. • Serve as a central point of contact between leadership, internal departments, and external partners to support timely communication and alignment. • Prepare meeting materials, capture key discussion points, and track follow-up actions to help maintain momentum on important initiatives. • Organize and maintain project records, correspondence, and supporting documentation with accuracy and confidentiality. • Monitor timelines, milestones, and outstanding tasks, providing reminders and status updates to keep projects moving forward. • Answer inbound calls, greet visitors when needed, and provide attentive front-office support in a fast-paced environment. • Perform data entry and general administrative office duties to support daily operations and reporting needs. • Assist with special projects and executive-level engagement efforts while reinforcing a collaborative and service-focused work environment.
2026-08-28T00:00:00Z

Business Operations Manager

Saint Petersburg, FL
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
We are looking for a highly organized Business Operations Manager to support a growing organization in St. Petersburg, Florida. This position plays a central role in coordinating executive priorities, keeping cross-functional activities on track, and ensuring clear communication across a fast-paced business entity. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage shifting priorities in a visible, client-facing environment. Responsibilities:• Coordinate executive schedules, meetings, and follow-up actions to help leadership maintain momentum on key initiatives.• Capture important discussion points, decisions, and next steps during meetings, then drive timely follow-through with internal and external stakeholders.• Monitor ongoing projects and commitments, reminding leaders of outstanding items and helping move priorities toward completion.• Organize travel plans, weekly calendars, and meeting logistics for a team with frequent movement across locations and client engagements.• Serve as a point of coordination between the president and cross-functional team members, including technology, quality assurance, program management, and data-focused leadership.• Prepare presentations, reports, and business documents using Microsoft Office and other productivity tools to support operational planning and client interactions.• Provide structure and visibility around upcoming meetings, stakeholder communications, and team activities to improve overall operational alignment.• Support the evolving operational needs of a newly established business unit and contribute to building scalable administrative and coordination practices. This is a permanent opportunity that will pay up to $100,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-08-12T00:00:00Z

Accounting Manager

Clearwater, FL
onsite
Temporary / Contract
55 - 65 USD / Hourly
We are looking for an experienced Accounting Manager to join a retail organization in Clearwater, Florida in a Long-term Contract position. This role will provide hands-on leadership for a multi-functional accounting team while ensuring accurate reporting, disciplined close activities, and strong financial controls. The ideal candidate brings a solid command of general ledger accounting, financial statement preparation, and process improvement in a fast-paced operating environment. Responsibilities:• Direct the daily work of accounting personnel across accounts payable and general ledger functions, providing guidance, oversight, and performance support.• Manage the month-end, quarter-end, and year-end close cycles to deliver timely, accurate, and well-documented financial results.• Review journal entries, reconciliations, accruals, and supporting schedules to maintain the integrity of the accounting records.• Produce and evaluate financial statements, management reporting packages, and related analyses for leadership decision-making.• Oversee internal control activities, including execution, documentation retention, issue follow-up, and support for compliance requirements within a public-company control framework.• Partner with internal and external auditors by preparing requested schedules, addressing questions promptly, and helping resolve outstanding audit matters.• Identify opportunities to strengthen accounting workflows, increase consistency, and improve the effectiveness of reporting and control processes.• Work closely with operations, finance, and other departments to investigate issues, address root causes, and improve the quality of financial information.• Monitor higher-risk balance sheet areas and escalate or resolve accounting concerns in a timely manner.• Assist with budgeting, forecasting, variance review, and other financial analysis, including support for accounting activities tied to ongoing system-related process changes when needed. Top Skillsets:<ol><li>Strong understanding of GAAP and financial statement preparation.</li><li>Experience with inventory (required), preferably in a distribution environment (strongly preferred)</li><li>Experience with SOX controls and/or internal controls. Public company experience preferred not required. </li><li>ERP experience (JD Edwards preferred)</li><li>Problem solving skills-a lot of the time, issues happen upstream and accounting is downstream. Need to be able to communicate with upstream departments to help solve the problems.</li><li>Handle fast paced environment, organized, comfortable speaking up</li></ol>
2026-08-28T00:00:00Z

Accounting Manager

Tampa, FL
onsite
Permanent / Full Time
140000 - 170000 USD / Yearly
We are looking for an experienced Accounting Manager in Tampa, Florida. This role is responsible for guiding the monthly close cycle, strengthening the accuracy of financial reporting, and delivering clear analysis that supports business decisions. The position also leads and develops accounting staff while partnering with auditors and internal stakeholders to maintain strong controls across a real estate portfolio. Responsibilities:• Direct the monthly close process for assigned properties, ensuring deadlines are met and financial results are complete and accurate.• Examine property-level financial statements, including profit and loss reports, balance sheets, and cash flow activity, to confirm reliability and consistency.• Evaluate budget variances and trend changes across reporting periods, then communicate key drivers and findings to management.• Approve journal entries, accruals, and account reconciliations while resolving complex accounting matters when they arise.• Prepare and review supporting schedules that tie financial reports back to the general ledger and underlying records.• Partner with external auditors by organizing requested documentation, answering questions, and reviewing audit-related materials.• Record and assess capital-related transactions such as refinancings, acquisitions, dispositions, ownership updates, and distributions.• Recommend and help implement improvements to accounting workflows, internal controls, reporting practices, and broader accounting initiatives as the organization expands. This is a permanent position. If you are interested, please reach out to Zoe Slater.
2026-07-30T00:00:00Z

Executive Assistant

Tampa, FL
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior leaders. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with professionalism, and brings strong organization and communication skills to daily operations. The role will support executive scheduling, coordination of meetings and events, preparation of presentation materials, and a range of office and onboarding activities that help keep the team running smoothly. Responsibilities: • Coordinate complex calendars, schedule meetings, and manage shifting priorities for multiple executives with accuracy and discretion. • Provide day-to-day administrative support by handling correspondence, tracking action items, and ensuring follow-through on key initiatives and special projects. • Prepare presentation materials, including PowerPoint decks and supporting documents, for board meetings and executive-level discussions. • Organize internal events and employee activities, including holiday celebrations, gift preparation, and other engagement-related tasks. • Process and reconcile expense reports through Concur while maintaining complete and accurate documentation. • Assist with front desk and office support needs such as ordering snacks, replenishing supplies, and helping maintain a well-stocked workplace. • Support onboarding coordination by arranging travel-related details, sharing rental car information, and assisting with logistics for new team members. • Collaborate with executives and internal stakeholders to monitor project timelines, gather updates, and help keep deliverables on track.
2026-08-26T00:00:00Z

Receptionist

Tampa, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front office operations in Tampa, Florida. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, coordinating administrative tasks, and keeping office services running smoothly. The role blends client-facing hospitality with hands-on office support, requiring strong organization, communication, and multitasking skills. Responsibilities: • Welcome visitors and provide an attentive front desk experience while assisting with guest needs and internal coordination. • Handle incoming calls through a multi-line phone system, direct inquiries appropriately, and support general reception coverage. • Process inbound and outbound mail, prepare large mailings, and manage shipping, postage, and delivery-related tasks. • Maintain office readiness by monitoring and replenishing supplies, snacks, beverages, and kitchen essentials throughout shared spaces. • Keep conference rooms, kitchen areas, supply rooms, and storage spaces neat, organized, and prepared for daily use. • Support administrative operations by scanning, faxing, mailing, and electronically filing documents, records, and expense-related materials. • Coordinate meeting logistics, including Zoom setup, catering arrangements, lunch orders, and room preparation for events and trainings. • Assist with travel coordination, hotel reservations, conference registrations, client gifting, office celebrations, onboarding support, and other special projects as needed.
2026-08-26T00:00:00Z