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6 results for Office Manager in Sarasota, FL

Office Manager

Clearwater, FL
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for an organized and service-focused Office Manager to support daily operations in Clearwater, Florida. This role combines administrative coordination, customer communication, and order-related support to help ensure timely service for clients and internal teams. The ideal candidate brings strong attention to detail, a proactive mindset, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Coordinate outbound product shipments and help ensure orders are prepared accurately and sent on schedule.• Prepare and deliver customer pricing information promptly, maintaining accuracy and responsiveness throughout the quote process.• Support the sales team by managing incoming requests, reviewing submitted orders, and helping move items through the fulfillment cycle.• Arrange installation appointments for products by coordinating calendars, resources, and customer availability.• Conduct a high volume of outbound customer calls each day while also responding to inbound inquiries as needed.• Maintain organized records related to orders, quotes, shipping activity, and service scheduling to support efficient office operations.• Communicate with customers and internal stakeholders to resolve routine issues and keep transactions moving forward smoothly.
2026-08-21T00:00:00Z

Administrative Assistant

Tampa, FL
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an Administrative Assistant to support leadership initiatives and keep key activities organized and on track in Tampa, Florida. This contract opportunity with potential for a long-term role is ideal for someone who excels at coordinating schedules, facilitating communication, and managing details across multiple priorities. The person in this role will help connect executives, internal teams, and external partners while maintaining documentation, monitoring action items, and promoting consistent progress on strategic work. Responsibilities: • Coordinate executive calendars, arrange meetings, and confirm logistics to ensure leadership priorities are managed efficiently. • Serve as a central point of contact between leadership, internal departments, and external partners to support timely communication and alignment. • Prepare meeting materials, capture key discussion points, and track follow-up actions to help maintain momentum on important initiatives. • Organize and maintain project records, correspondence, and supporting documentation with accuracy and confidentiality. • Monitor timelines, milestones, and outstanding tasks, providing reminders and status updates to keep projects moving forward. • Answer inbound calls, greet visitors when needed, and provide attentive front-office support in a fast-paced environment. • Perform data entry and general administrative office duties to support daily operations and reporting needs. • Assist with special projects and executive-level engagement efforts while reinforcing a collaborative and service-focused work environment.
2026-09-03T00:00:00Z

Business Operations Manager

Saint Petersburg, FL
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
We are looking for a highly organized Business Operations Manager to support a growing organization in St. Petersburg, Florida. This position plays a central role in coordinating executive priorities, keeping cross-functional activities on track, and ensuring clear communication across a fast-paced business entity. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage shifting priorities in a visible, client-facing environment. Responsibilities:• Coordinate executive schedules, meetings, and follow-up actions to help leadership maintain momentum on key initiatives.• Capture important discussion points, decisions, and next steps during meetings, then drive timely follow-through with internal and external stakeholders.• Monitor ongoing projects and commitments, reminding leaders of outstanding items and helping move priorities toward completion.• Organize travel plans, weekly calendars, and meeting logistics for a team with frequent movement across locations and client engagements.• Serve as a point of coordination between the president and cross-functional team members, including technology, quality assurance, program management, and data-focused leadership.• Prepare presentations, reports, and business documents using Microsoft Office and other productivity tools to support operational planning and client interactions.• Provide structure and visibility around upcoming meetings, stakeholder communications, and team activities to improve overall operational alignment.• Support the evolving operational needs of a newly established business unit and contribute to building scalable administrative and coordination practices. This is a permanent opportunity that will pay up to $100,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-08-12T00:00:00Z

Executive Assistant

Riverview, FL
onsite
Temporary to Hire
32.3 - 37.4 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership in Florida. This contract opportunity is ideal for someone who brings sound judgment, strong organization, and a refined approach to executive support. The person in this role will help keep daily operations on track by coordinating schedules, managing communications, and ensuring important administrative details are handled accurately and efficiently. Responsibilities: • Oversee complex executive calendars, schedule internal and external meetings, and resolve conflicts to keep priorities aligned. • Coordinate business travel plans, including itineraries, transportation, and lodging, while ensuring arrangements support changing executive needs. • Draft, format, and distribute business materials such as reports, memos, letters, and other business documents. • Record key discussion points during meetings, organize notes, and maintain accurate documentation for follow-up and reference. • Review incoming calls, emails, and correspondence, determine urgency, and route information to the appropriate executive or stakeholder. • Provide day-to-day administrative support by organizing office activities, managing routine tasks, and helping maintain an efficient work environment. • Assist with basic bookkeeping duties, including tracking administrative expenses and maintaining organized financial records when needed.
2026-09-03T00:00:00Z

Executive Assistant

Tampa, FL
onsite
Temporary to Hire
40 - 50 USD / Hourly
We are looking for an experienced Executive Assistant to provide strategic support to a senior executive in Tampa, Florida. This contract-to-permanent position is ideal for someone who can manage competing priorities, anticipate needs before they arise, and help create structure around a fast-moving leadership agenda. The successful candidate will bring a strong executive presence, sound business judgment, and the ability to handle executive operations with a high level of discretion and precision. Responsibilities: • Manage the executive’s schedule with a long-range approach, ensuring meetings, priorities, and commitments are aligned with broader business goals. • Act as a dependable partner to senior leadership by anticipating upcoming needs, identifying potential conflicts, and helping the executive stay focused on critical initiatives. • Organize board and leadership meeting logistics, including preparation of agendas, materials, and follow-up items to keep deliverables on track. • Participate in board meetings when needed to support coordination, capture action items, and help maintain momentum on next steps. • Oversee travel planning from start to finish, arranging detailed itineraries that support efficient and productive business travel. • Prepare, review, and submit expense reports accurately and on time while maintaining organized supporting documentation. • Provide high-touch administrative support across daily executive operations, handling sensitive matters with confidentiality and sound judgment. • Offer flexible support outside standard business hours when priorities require additional responsiveness, especially during periods of rapid change or ramp-up.
2026-09-04T00:00:00Z

Executive Assistant

Tampa, FL
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior leaders. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with professionalism, and brings strong organization and communication skills to daily operations. The role will support executive scheduling, coordination of meetings and events, preparation of presentation materials, and a range of office and onboarding activities that help keep the team running smoothly. Responsibilities: • Coordinate complex calendars, schedule meetings, and manage shifting priorities for multiple executives with accuracy and discretion. • Provide day-to-day administrative support by handling correspondence, tracking action items, and ensuring follow-through on key initiatives and special projects. • Prepare presentation materials, including PowerPoint decks and supporting documents, for board meetings and executive-level discussions. • Organize internal events and employee activities, including holiday celebrations, gift preparation, and other engagement-related tasks. • Process and reconcile expense reports through Concur while maintaining complete and accurate documentation. • Assist with front desk and office support needs such as ordering snacks, replenishing supplies, and helping maintain a well-stocked workplace. • Support onboarding coordination by arranging travel-related details, sharing rental car information, and assisting with logistics for new team members. • Collaborate with executives and internal stakeholders to monitor project timelines, gather updates, and help keep deliverables on track.
2026-08-26T00:00:00Z