<p>Established San Francisco law firm is seeking an Intellectual Property Litigation Secretary to support their growing practice. This role requires an experienced individual with a deep understanding of litigation processes and filing procedures across multiple patent venues. Join a dynamic team that values precision, efficiency, and collaboration.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and legal support to attorneys specializing in Intellectual Property litigation.</p><p>• Prepare, edit, and proofread legal documents, including correspondence, pleadings, and patent filings.</p><p>• File legal documents in various patent venues, such as NDCal, CDCal, WDTex, EDTex, and DDel, ensuring accuracy and compliance.</p><p>• Manage attorney calendars, schedule meetings, and coordinate travel arrangements.</p><p>• Maintain organized case files and track deadlines to ensure timely submissions.</p><p>• Handle time entries and billing processes with attention to detail.</p><p>• Liaise with clients and external parties to facilitate communication and case progress.</p><p>• Conduct research and gather information relevant to ongoing cases.</p><p>• Assist with administrative tasks, including notary public services and document management.</p><p>• Support partners in building and expanding their Intellectual Property practice.</p>
<p>Robert Half is recruiting a Litigation Secretary for a highly regarded plaintiff-side personal injury and civil rights litigation law firm in the North Bay. The Legal Secretary will play a pivotal role in keeping the office functioning efficiently, assisting the partners with court filings, coordinating meetings, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Work with paralegal to prepare and serve discovery;</p><p>• Process and handle incoming subpoenas and obtain medical records;</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Create and maintain digital case files for each client;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar; and</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail.</p><p><br></p><p>Desired qualifications:</p><p>• 5+ year litigation legal assistant experience;</p><p>• Knowledge of state and Federal (ECF) e-filing platforms, rules, and eDockets is preferred;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good written (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects;</p><p>• Strong time management skills to handle multiple tasks with competing deadlines efficiently; and</p><p>• Solid office software, word processing, database maintenance, and internet research skills.</p><p><br></p><p>This is a terrific direct-hire opportunity with some telecommute flexibility to work remotely part of the week. Our client is offering an annual base salary range of $75,000 – 100,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and some employment benefits including HMO medical insurance plan, commuter checks, disability insurance, 401k Plan after at least one years of service, and paid vacation and paid sick leave. The attorneys and the office are very friendly and is a nice place to work.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. for Permanent Placement Services, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>Reputable firm is seeking a legal admin assistant for their office in San Rafael, California. As a legal admin assistant, you will assist attorneys with a variety of secretarial tasks, manage client files, answer phones, and maintain the Confidentiality Agreement program. </p><p><br></p><p>Responsibilities:</p><p>• Assist in document revisions, formatting, and finalizing</p><p>• Prepare and manage engagement letters</p><p>• Manage and organize client files efficiently</p><p>• Answer phone calls professionally and promptly</p><p>• Circulate letters and other legal documents via email and physical mail</p><p>• Circulate documents for execution via DocuSign</p><p>• Handle the administrative management of the Confidentiality Agreement program</p><p>• Utilize management systems and Microsoft Office Suites effectively</p><p>• Perform billing functions and calendar management</p><p>• Format documents using ProLaw and PDF</p><p>• Proofread and draft legal documents as required.</p>
We are looking for a detail-oriented and organized Administrative Assistant to join our team on a long-term contract basis in Fairfield, California. This role involves supporting departmental operations through a variety of administrative tasks, including document preparation, data management, and communication with staff and the public. If you excel at multitasking and thrive in a collaborative environment, we encourage you to apply.<br><br>Responsibilities:<br>• Perform advanced and confidential administrative tasks requiring independent judgment and technical expertise.<br>• Research and compile data from multiple sources to assist in the preparation of forms, reports, and calculations.<br>• Provide clear and accurate information to both the public and staff, explaining policies and procedures as needed.<br>• Organize and maintain departmental files and official records for easy access and retrieval.<br>• Draft, proofread, and finalize correspondence, reports, and other documents, ensuring accuracy and compliance with policies.<br>• Track and process official documents, ensuring timely issuance and proper documentation.<br>• Operate computer systems to input, retrieve, and analyze data, producing detailed reports as required.<br>• Coordinate office logistics, including ordering supplies, scheduling equipment repairs, and maintaining reference materials.<br>• Review system-generated reports for accuracy, correcting discrepancies to ensure data integrity.<br>• Attend meetings, take minutes, and distribute finalized documentation to relevant stakeholders.
<p>A polished and growing insurance defense law firm in Walnut Creek is seeking a Legal Secretary to join their team. This is an exciting opportunity to become part of a family-oriented, collaborative office culture with a strong reputation in the Bay Area legal community.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, proofread, and format motions, pleadings, discovery, and correspondence</li><li>Manage E-filing in state and federal courts</li><li>Handle trial preparation, including exhibits, witness coordination, and case files</li><li>Maintain attorney calendars, deadlines, and case schedules</li><li>Provide administrative and litigation support to attorneys and paralegals</li></ul>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
<p>We are searching for a highly skilled <strong>Executive Assistant</strong> to provide comprehensive support to our senior executives. This is a dynamic role that involves managing day-to-day operations, scheduling, communications, and high-level administrative tasks.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Proactively manage the executive’s complex calendar, scheduling all meetings, travel, and appointments.</li><li>Coordinate travel arrangements and prepare expense reports.</li><li>Serve as a liaison between the executive and internal/external stakeholders.</li><li>Draft, proofread, and handle correspondence, presentations, and confidential documents.</li><li>Oversee special projects and tasks from idea to execution while ensuring deadlines are met.</li></ul><p><br></p>
<p>We are looking for a Paralegal to join a commercial litigation firm in Oakland, California. This role is crucial to our operations as you will be responsible for assisting attorneys with legal and factual research, case management, and preparing legal documents. You will also have the opportunity to engage in various aspects of litigation from investigations to trial preparation.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assist in the preparation and submission of filings with State and Federal Courts and arbitration tribunals.</p><p>• Schedule hearings, appointments, and deadlines, ensuring smooth case management.</p><p>• Maintain accurate case files, client information, and records in an organized manner.</p><p>• Conduct legal and factual research, including creating case timelines and synthesizing facts.</p><p>• Aid in the preparation of discovery requests and responses, subpoenas, pleadings, motions, and correspondence.</p><p>• Proofread, format, and check citations in documents, adhering to the Bluebook citation guide.</p><p>• Provide comprehensive assistance in all aspects of litigation, including investigations, discovery, and trial preparation.</p><p>• Maintain and manage document databases and logs; produce documents when necessary.</p><p>• Record time in accordance with ABA litigation guidelines.</p><p>• Perform other case-related administrative duties as assigned.</p>
<p>We are seeking a full-time Content Creator to work closely with the marketing team. As social media personalities and content creators, you’ll be the face of our brand, regularly appearing on camera to bring energy and unique tone to life. This is an exciting opportunity for individuals who love creating vibrant, authentic content that resonates with a global audience.</p><p><br></p><p>We are looking for someone who can connect with our target audience through diverse yet cohesive styles. You might bring high-energy, bold creativity, and humor while cultivating a relatable, grounded, and lifestyle-focused persona. You’ll develop meaningful content that showcases the many ways the product integrates into everyday life, whether it’s through depicting travel, family moments, fun experiences, or simple financial convenience.</p><p><br></p><p>This is a 100% remote position open to candidates in the United States. This role requires up to 30% travel (expenses covered), including attending sponsored events and creating travel-related content.</p><p>________________________________________</p><p>Key Responsibilities:</p><p>• Act as an on-camera personality and storyteller, ensuring content aligns with the brand’s voice, values, and target audience (early career professionals who are vibrant, energetic, and open-minded).</p><p>• Develop, create, and produce engaging and authentic content for social media platforms, primarily TikTok and Instagram, with a focus on lifestyle-driven narratives.</p><p>• Collaborate with the marketing team to conceptualize and execute content ideas that highlight how the product seamlessly integrates into everyday life.</p><p>• Take responsibility for filming, editing, and completing content, from conceptualization to post-production, with a focus on creativity and storytelling.</p><p>• Stay up-to-date on the latest social media trends, incorporating best practices into content strategy to attract and engage our target audience.</p><p>• Represent company’s values by creating relatable and fun content that resonates with our growing community.</p><p>• Work independently while maintaining close collaboration with marketing leaders and other team members to ensure alignment with company branding and goals.</p><p>• Maintain an authentic presence and interaction with online communities, acting as a genuine ambassador for the brand.</p>
