15 results for Office Administrative Assistant in Santa Rosa, CA

Administrative Assistant

San Francisco, CA
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits. Responsibilities:• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.• Process incoming and outgoing mail, including postage and sorting duties.• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.• Provide support for library updates, book distribution, and related library projects.• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.• Assist with travel arrangements and hotel bookings for staff.• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.• Set up and clean up for firm events, such as lunches and celebrations.• Serve as a backup for the administrative assistant and operations coordinator when necessary.
2026-02-12T00:00:00Z

Administrative Assistant

Vallejo, CA
onsite
Temporary
19 - 21 USD / Hourly
Robert Half's client in Vallejo, CA is seeking a detail-oriented Administrative Assistant to join the team on a long-term contract basis. In this role, you will support operational processes and ensure smooth communication with clients and team members. The ideal candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to handle high-pressure situations with care and accuracy. This is a small office where teamwork makes all the difference! Our client is looking for someone who thrives in a team environment, has a desire to learn, and brings their best to work every day! Administrative Assistant Responsibilities:• Coordinate and assign repossessions, maintaining communication with field agents and spotter cars to secure collateral.• Schedule and manage redemption appointments and personal property arrangements.• Answer inbound and outbound calls with clients and customers, ensuring composure and attentiveness in all interactions.• Handle in-person customer interactions, including de-escalating challenging situations effectively.• Adhere to company policies, state regulations, and legal procedures.• Prepare, document, and mail repossession notices such as Notices of Seizure promptly.• Update customer accounts and maintain accurate records using multiple software platforms.• Manage multiple tasks across web-based portals and email systems efficiently.• Process repossession documents and communicate updates to assigned clients.• Perform administrative tasks such as scanning, faxing, and emailing with attention to detail. If you are interested in this Administrative Assistant position, please submit your resume today!
2026-03-09T00:00:00Z

Part Time Administrative Assistant

Fairfield, CA
onsite
Temporary
23 - 25 USD / Hourly
We are looking for a Part Time Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations. Responsibilities:• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.• Research and compile data from multiple sources to complete forms or create detailed reports.• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.• Organize and maintain departmental files, ensuring records are accurate and easily accessible.• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.• Manage and track official documents, ensuring compliance with departmental regulations.• Utilize computer systems to input data, generate reports, and maintain databases.• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.• Review computer-generated reports for errors and ensure corrections are made promptly.• Train or supervise team members on specific projects or procedures when necessary.par
2026-03-10T00:00:00Z

Executive Assistant

San Rafael, CA
onsite
Permanent
80000 - 100000 USD / Yearly
We are looking for a detail-oriented and proactive Executive Assistant to join our team in San Rafael, California. This role requires someone who can efficiently manage administrative tasks, communicate effectively across all levels, and handle sensitive information with discretion. If you thrive in a fast-paced environment and have exceptional organizational abilities, we invite you to apply. Responsibilities: • Coordinate schedules and manage calendars for senior executives to ensure seamless day-to-day operations. • Prepare, edit, and organize correspondence, reports, and presentations with a high level of accuracy. • Act as the primary point of contact for clients, vendors, and staff, ensuring clear and effective communication. • Handle confidential information and financial transactions with discretion and integrity. • Maintain and update document management systems, including NetDocuments or similar platforms. • Monitor deadlines and prioritize tasks to meet tight schedules in a demanding environment. • Assist with data entry and administrative tasks to support the organization’s operations. • Answer inbound calls and provide receptionist duties when required. • Stay updated on relevant software and tools utilized by the firm to enhance efficiency. • Anticipate the needs of attorneys and partners, proactively addressing requirements to support their work.
2026-03-04T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Contract / Temporary to Hire
35.625 - 45 USD / Hourly
We are looking for a skilled Executive Assistant to join a dynamic non-profit organization in San Francisco, California. In this Contract to permanent position, you will play a key role in supporting organizational leadership by managing administrative tasks, coordinating logistics, and ensuring seamless communication across teams. This opportunity is ideal for someone who thrives in a fast-paced environment and is passionate about contributing to meaningful causes. Responsibilities: • Perform a variety of administrative tasks to support organizational leadership, including scheduling, document preparation, and communication management. • Collaborate on special projects by designing and producing detailed reports, presentations, and other complex documents. • Serve as the primary liaison to the leadership team, ensuring smooth logistics for meetings, events, and conferences. • Coordinate Board of Directors meetings by organizing schedules, preparing agendas, compiling materials, and recording minutes in compliance with bylaws. • Manage relationships with internal teams and external stakeholders, ensuring that leadership is well-informed of upcoming deadlines and priorities. • Anticipate leadership needs for events and meetings by preparing necessary materials and handling logistics in advance. • Facilitate Executive Management Team meetings by arranging schedules and collaborating with team members to ensure seamless execution. • Oversee travel arrangements, including booking flights, accommodations, and creating detailed itineraries. • Maintain effective calendar management by scheduling appointments and resolving conflicts. • Utilize Microsoft Office tools, including PowerPoint, to create high-quality materials for presentations and meetings.
2026-03-10T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary
35 - 35 USD / Hourly
We are looking for a dedicated and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within our organization. This long-term contract position is ideal for a proactive individual who excels in managing schedules, coordinating meetings, and handling confidential communications. Based in San Francisco, California, this role requires a commitment to excellence and a collaborative approach to ensuring smooth daily operations. Responsibilities: • Provide high-level administrative support for senior executives, including scheduling and calendar management. • Coordinate and prepare materials for meetings, such as agendas, presentations, and follow-up notes. • Oversee travel arrangements, including booking flights, accommodations, and transportation. • Manage expense reporting and ensure timely submission of related documentation. • Maintain confidentiality while handling sensitive correspondence and communications. • Assist with onboarding processes and support team operations, including office logistics. • Collaborate with HR, Operations, and leadership teams on administrative projects. • Ensure deadlines are met and deliverables are completed with accuracy and attention to detail. • Serve as a reliable point of contact for clients and internal stakeholders. • Adapt to evolving priorities in a fast-paced environment, maintaining a high level of organization.
2026-03-10T00:00:00Z

Legal Office Administrator

San Francisco, CA
onsite
Temporary
30 - 39 USD / Hourly
A well-established plaintiff-side litigation firm in San Francisco is seeking a Legal Office Administrator on a contract-to-hire basis to support the firm’s continued growth. This is an onsite, client-facing role best suited for someone who takes pride in being the operational backbone of a small, collaborative office. The firm represents individuals navigating serious life events, and many clients are managing physical or emotional challenges. The person in this role must be patient, composed, and compassionate while maintaining strong organization and professionalism in a busy legal environment. The ideal candidate will be comfortable handling reception, managing office logistics, coordinating attorney calendars, and serving as a steady, professional point of contact for clients, with the opportunity to take on additional responsibilities over time.Responsibilities:<ul><li>Serve as the primary front desk and client-facing point of contact for the firm</li><li>Manage incoming calls, client inquiries, and general correspondence</li><li>Handle mail processing, scanning, and distribution</li><li>Maintain attorney calendars and monitor key deadlines</li><li>Coordinate scheduling for meetings, court appearances, and client appointments</li><li>Support case intake tracking and file organization</li><li>Maintain organized physical and electronic filing systems</li><li>Assist with general office operations, vendor coordination, and supply management</li><li>Provide administrative support to attorneys as needed</li></ul>
2026-02-24T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary
23 - 26 USD / Hourly
We are looking for a skilled and proactive Office Manager to join our team in San Francisco, California. This is a Contract position offering an opportunity to oversee daily administrative operations, support client services, and contribute to a collaborative, mission-driven environment. The ideal candidate will be detail-oriented, organized, and adept at multitasking in a fast-paced workplace. Responsibilities:• Provide comprehensive administrative support, including data entry and document management.• Verify insurance details and handle authorization processing with accuracy.• Scan, upload, and organize important client documentation.• Input authorization information into various systems to maintain accurate records.• Prepare welcome materials and kits for new clients.• Coordinate lunch orders and manage supplies for office needs.• Assist in client program check-ins to ensure satisfaction and smooth operations.• Conduct audits of client charts to maintain compliance and quality standards.• Participate in Accounts Receivable meetings to provide relevant updates.• Process and upload client billing payments efficiently. ** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013399492**
2026-03-10T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-02-21T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-02-19T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary
25 - 25 USD / Hourly
A national immigration law firm has an immediate opening for Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Francisco, CA. The ideal candidate will be a recent college graduate with demonstrated office experience or have 1–2+ years of experience working in the legal field. Key Responsibilities:<ul><li>Perform high-volume data entry accurately and efficiently</li><li>Organize and maintain legal documents detailing eligibility for visa classification</li><li>Handle clerical tasks such as copying, printing, and scanning documents</li><li>Create electronic and physical client files for efficient case management</li><li>Track and monitor the status of immigration cases, ensuring timely updates</li><li>Circulate incoming mail according to specified procedures</li><li>Learn to analyze case documents and prepare immigration applications for filing</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits</li><li>Interface with corporate representatives and foreign nationals</li><li>Participate in legal practice meetings and alerts on current events, advanced topics, and client relationship-building skills</li><li>Support additional projects as assigned</li></ul>
2026-03-10T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-02-24T00:00:00Z

Legal Assistant/Paralegal

San Francisco, CA
onsite
Permanent
70000 - 90000 USD / Yearly
We are eager to welcome a Legal Assistant/Paralegal to our trial team located in San Francisco, California. This role is essential within our industry and will involve a variety of tasks related to legal support and administration. Responsibilities: • Assisting in the preparation of court filings, including briefs, declarations, exhibits, and proofs of service• Drafting various legal documents such as pleadings and discovery responses• Ensuring all legal deadlines and dates are accurately calendared and met• Conducting comprehensive legal research and assisting with document review• Communicating effectively with clients, court personnel, and vendors• Organizing and maintaining both electronic and hard-copy case files• Providing crucial support during legal proceedings such as depositions, trials, arbitrations and mediations• Managing hearing, deposition, and trial binders for attorneys• Utilizing various legal discovery and filing platforms such as Pacer, OneLegal, Relativity, Disco• Assisting with additional administrative tasks and special projects as required• Editing, proofreading, and formatting legal documents to meet firm and legal style requirements.
2026-03-06T00:00:00Z

Paralegal / Legal Assistant

San Francisco, CA
onsite
Permanent
55000 - 90000 USD / Yearly
Robert Half is recruiting a Paralegal for a premier plaintiff-side personal injury litigation law firm in San Francisco’s Financial District (near BART/MUNI/ferries). The Paralegal plays a pivotal role in assisting the attorneys with case management and court filings, calendaring for the litigation docket, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery. Principle responsibilities:• Communicate with clients in person, over the phone, and via email;• Assist with drafting, formatting, proofreading, and finalizing correspondence, pleadings, demand letters, mediation briefs, and other legal documents;• Prepare and serve discovery;• File pleadings with both state and Federal trial courts;• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar;• Process and handle incoming subpoenas and obtain medical records, including medical billing;• Create and maintain digital case files for each client;• Screen, process, direct, and prioritize incoming calls, emails, and mail; and• Take initiative to manage law firm marketing efforts. Desired qualifications:• 3+ years litigation legal assistance experience, with some plaintiffs’ PI law experience;• College degree, and preferably a Paralegal Certificate;• Knowledge of state and Federal (ECF / PACER) e-filing platforms and service processers (OneLegal), local court rules, and calendaring deadlines;• Bilingual fluency in Spanish and English is a plus factor;• Good writing (including editing and proofreading) and verbal communication skills;• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects; and• Solid word processing experience (MS Office Suite and Adobe) and database software proficiency (Dropbox and Filevine are a plus). This is a terrific direct-hire opportunity with a collaborative and very easygoing boutique law firm. Our client is offering a base salary range of $70,000 – 90,000/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and employment benefits including medical insurance plan coverage, 401k Plan, 3 weeks of paid time off (PTO), and paid firm holidays. The attorneys are flexible about occasionally changing schedule to attend to personal appointments. For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. - Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!
2026-03-03T00:00:00Z

Accounting Clerk

Benicia, CA
onsite
Permanent
24.5 - 28.5 USD / Hourly
Robert Half’s Full-Time Engagement Professionals (FTEP) team is seeking an Accounting Clerk with strong GAAP knowledge, excellent communication skills, and a proactive mindset. In this full-time role, you will support accounts payable (AP), accounts receivable (AR), account reconciliations, and day-to-day financial operations across diverse client projects. Apply today to grow your career with our team. To learn more about this opportunity, please contact Tawnia Kirshen via LinkedIn to obtain my email and share your resume. Key Job Duties:<ul><li>Processing accounts payable and receivable transactions</li><li>Reconciling bank statements and account balances</li><li>Preparing and maintaining accurate financial records</li><li>Assisting with invoice generation and payment tracking</li><li>Supporting month-end and year-end closing activities</li><li>Responding to client inquiries related to accounting transactions</li><li>Assisting with data entry and administrative tasks as needed</li></ul>
2026-03-06T00:00:00Z