<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>· Answer phones and greet visitors in English and Spanish</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We're working with a construction company who are looking for an admin assistant to join their team to support an upcoming project. </p><p>You'll be responsible for processing invoices, expense reports, ordering office supplies, scheduling meetings and helping to provide day to day clerical support. </p>
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. In this long-term contract role, you will play a vital part in ensuring smooth daily operations by managing administrative tasks and maintaining organizational efficiency. This position is ideal for someone who excels in multitasking and thrives in a dynamic work environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the team, ensuring tasks are completed efficiently and accurately.<br>• Maintain and organize filing systems to ensure easy access to important documents.<br>• Handle the processing, sorting, and distribution of incoming and outgoing mail.<br>• Assist with shipping and receiving tasks, including preparing packages and coordinating deliveries.<br>• Answer inbound calls professionally and direct inquiries to the appropriate departments.<br>• Perform data entry tasks to update and maintain accurate records.<br>• Take on receptionist duties, such as greeting visitors and managing front desk operations.<br>• Support various office functions to ensure seamless day-to-day activities.
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. </p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. </p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We are seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations. This role is responsible for handling a variety of administrative and clerical tasks to ensure the office runs efficiently. The ideal candidate is proactive, professional, and able to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support to management and staff</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and documents as needed</li><li>Maintain organized filing systems (both electronic and paper)</li><li>Assist with data entry and database management</li><li>Coordinate office supplies and place orders as needed</li><li>Support onboarding tasks and internal communications</li><li>Handle incoming and outgoing mail and packages</li><li>Perform additional administrative duties as assigned</li></ul><p><br></p>
<p>We are looking for a dedicated and detail-oriented Administrative Assistant to join a dynamic Property Managment firm in Los Angeles, California. This contract position offers an exciting opportunity to work closely with senior leadership, providing essential support to ensure smooth operations. The ideal candidate will bring a proactive mindset, exceptional organizational skills, and the ability to handle multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide executive-level administrative support to senior leadership, including managing schedules and coordinating meetings.</p><p>• Maintain organized systems for files, documentation, and other essential records.</p><p>• Handle sensitive and confidential information with the utmost professionalism and discretion.</p><p>• Assist with special projects and operational tasks, ensuring timely completion.</p><p>• Proactively anticipate needs and manage competing priorities efficiently.</p><p>• Communicate effectively with internal and external stakeholders, ensuring seamless collaboration.</p><p>• Perform data entry tasks with accuracy and attention to detail.</p><p>• Answer inbound calls and manage receptionist duties as needed.</p><p>• Support the preparation of reports, presentations, and other business materials.</p><p>• Ensure all administrative activities align with organizational goals and deadlines</p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. For immediate consideration apply today!</p><p>Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
We are looking for an experienced and highly organized Executive Assistant to provide comprehensive support to leadership in Monrovia, California. In this long-term contract position, you will play a pivotal role in ensuring the smooth management of daily schedules, travel arrangements, and key administrative functions. This is an excellent opportunity for a detail-oriented individual with a proven ability to manage executive-level tasks efficiently.<br><br>Responsibilities:<br>• Manage the executive’s daily calendar, including scheduling meetings, appointments, and coordinating commitments.<br>• Organize and oversee detailed travel arrangements, such as planning itineraries, preparing agendas, and handling expense reporting.<br>• Coordinate and set up meetings or conference calls, ensuring all materials and refreshments are prepared in advance.<br>• Maintain organized filing systems and records for key communications and office documentation.<br>• Serve as a point of contact between the executive and various departments to streamline communication and resolve issues.<br>• Act as a backup for the office manager and front desk supervisor when necessary.<br>• Build and maintain positive working relationships across the organization to support operational efficiency.<br>• Ensure timely preparation of materials needed for meetings or presentations.<br>• Monitor and prioritize incoming correspondence, including emails, to ensure prompt responses.
<p>A real estate portfolio company is West LA is looking for an Executive Assistant on a temp to hire basis. This role supports executives and managers by preparing reports, conducting research, and managing information requests. Handles a variety of administrative tasks such as welcoming visitors, receiving mail and packages, drafting correspondence, scheduling meetings and conference calls, and maintaining calendars. This position requires you to be on-site five days a week, hours are 9:00-6:00pm.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to executive management and departmental leaders</li><li>Manage phone, email, and mail communications and facilitate information sharing</li><li>Monitor expenditures, prepare budgeting spreadsheets, and reconcile accounts</li><li>Compose correspondence for internal and external stakeholders</li><li>Prepare documents related to rent changes and security deposits</li><li>Draft and maintain meeting minutes and corporate records</li><li>Schedule and coordinate meetings, events, and appointments, including logistics</li><li>Organize and distribute partner letters, distributions, and financial statements</li><li>Prepare daily financial reports and manage multiple accounts</li><li>Scan and electronically circulate incoming checks</li><li>Purchase and maintain office supply inventory</li><li>Sort and distribute mail; handle certified mailings and proof of delivery for important documents</li><li>Manage electronic and physical filing systems</li><li>Cross-train to provide backup coverage for additional office functions</li><li>Coordinate and schedule external IT support for technical issues</li><li>Complete other duties and special projects as assigned</li></ul>
<p>We are looking for an experienced Executive Assistant to support senior leadership at a dynamic organization in Century City. This contract to permanent position requires an individual with exceptional organizational and communication skills, capable of managing a wide range of administrative tasks. The ideal candidate thrives in a fast-paced environment and demonstrates a proactive approach to problem-solving. This is a combination of personal and professional support duties and requires you to be on site daily.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage complex calendars, ensuring efficient scheduling and timely adjustments as needed.</p><p>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and ready.</p><p>• Act as a liaison between the executive team and internal or external stakeholders.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Assist in prioritizing tasks and managing deadlines to support organizational goals.</p><p>• Maintain and update records, files, and reports for executive-level initiatives.</p><p>• Provide support in venture capital and private equity-related activities, including research and documentation.</p><p>• Coordinate logistics for events and meetings, ensuring seamless execution.</p><p>• Address ad hoc requests and special projects with efficiency and attention to detail.</p>
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the entertainment and production industry. This is a Contract to permanent position based in Burbank, California, offering an excellent opportunity for a detail-oriented individual who thrives in a dynamic and fast-paced environment. The ideal candidate will have a proactive approach to managing schedules, travel, and administrative tasks while ensuring seamless communication and organization.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved efficiently.<br>• Coordinate and arrange complex domestic and international travel plans, including flights, accommodations, and ground transportation.<br>• Prepare and process expense reports using Concur, ensuring accuracy and compliance with organizational policies.<br>• Organize and oversee executive meetings, including scheduling, agenda preparation, and follow-ups.<br>• Act as a liaison between executives and internal teams, facilitating clear communication and efficient workflows.<br>• Handle sensitive and confidential information with discretion and a high standard of conduct.<br>• Assist in managing special projects and initiatives as directed by leadership.<br>• Anticipate executive needs and proactively address administrative challenges.<br>• Ensure all travel arrangements align with company guidelines and budgets.
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Apply today for immediate consideration. </p><p>Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
<p>Job Title: Executive Assistant (Direct Hire) – Onsite daily, Beverly Hills</p><p>Location: Beverly Hills, CA</p><p> Salary: $75,000 to $100,000 annually</p><p>Position Overview:</p><p> Our client seeks an experienced and highly organized Executive Assistant to support a C-level executive. This position is a blend of traditional executive support and high-level personal assistant duties (50% EA/50% PA). Discretion, detail orientation, flexibility, and a proactive attitude are essential. This is an excellent opportunity to join a dynamic workplace and make a significant impact.</p><p>Key Responsibilities:</p><p><strong>Executive Assistant Duties (Approx. 50%)</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements (domestic & international)</li><li>Prepare presentations, reports, correspondence, and expense reports as needed</li><li>Serve as a gatekeeper and point of contact for internal and external stakeholders</li><li>Run point on meeting logistics, take minutes, and track follow-up action items</li><li>Assist with confidential projects and operational tasks</li><li>Manage communications and ensure prompt response to time-sensitive requests</li></ul><p><strong>Personal Assistant Duties (Approx. 50%)</strong></p><ul><li>Coordinate personal appointments, reservations, social events, and family logistics</li><li>Handle vendors, household staff, and manage service providers/maintenance for the residence</li><li>Run personal errands, including shopping, couriering, and gift procurement</li><li>Maintain detailed records for household and executive preferences</li><li>Maintain travel itineraries, including family or guests as needed</li><li>Support ad-hoc life management needs (private events, property projects)</li></ul><p><br></p>
We are looking for a skilled and detail-oriented Executive Assistant to provide high-level administrative support to a Partner at a leading entertainment management company. This Contract to permanent position is based in Century City, California, and requires a proactive individual who thrives in a fast-paced environment. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a passion for the entertainment industry.<br><br>Responsibilities:<br>• Serve as the primary administrative support for a Partner, managing day-to-day activities with precision and efficiency.<br>• Handle a variety of tasks such as scheduling meetings, rolling calls, organizing files, and maintaining records.<br>• Coordinate complex travel arrangements, including booking flights, preparing itineraries, and managing calendars.<br>• Provide support for brand campaigns and assist with advancing comedy-related projects.<br>• Liaise with agents, publicists, attorneys, and production teams to ensure seamless communication and task execution.<br>• Prepare and organize auditions, submissions, and other client-related materials.<br>• Assist in the planning and execution of internal meetings, ensuring all details are managed effectively.<br>• Maintain confidentiality while handling sensitive client and company information.<br>• Offer solutions and anticipate needs to streamline operations and improve efficiency.
We are looking for a detail-oriented and proactive Executive Assistant to provide high-level support to the leadership team of an established international company in the food and beverage export industry. This contract position is based in Los Angeles, California, and requires someone who thrives in a fast-paced environment, excels in organization, and can handle sensitive information with discretion. The role offers a part-time schedule (3 days per week) with potential for future expansion into a permanent position.<br><br>Responsibilities:<br>• Manage complex calendars and schedules for executives, ensuring all appointments, meetings, and travel plans are efficiently organized.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation, while addressing any last-minute changes.<br>• Act as the primary point of contact between the leadership team and internal or external stakeholders, maintaining clear and precise communication.<br>• Prepare meeting agendas, take detailed notes during sessions, and track follow-up actions to ensure timely completion.<br>• Handle sensitive and confidential information with discretion.<br>• Support the leadership team by anticipating their needs and proactively managing priorities and deadlines.<br>• Facilitate communication within a multicultural and multilingual environment, ensuring smooth collaboration with international team members.<br>• Assist in the preparation and organization of executive meetings, presentations, and reports.<br>• Utilize modern tools, including AI-driven solutions, to streamline tasks such as notetaking and project tracking.<br>• Adapt to evolving business needs and provide support during organizational restructuring initiatives.
<p>We are looking for a detail-oriented Executive Assistant to support senior leadership in Brentwood. This is a contract to permanent position offering the opportunity to work closely with a dynamic team and contribute to high-level organizational goals. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating effective communication across departments. This is for a non-profit focused on education and will allow you to have flexibility to work two days a week from home. Previous experience with helping to plan events and administrative support work for board meetings is highly desirable. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage and maintain executive calendars, ensuring seamless scheduling of meetings and events.</p><p>• Coordinate and arrange complex travel itineraries, including flights, accommodations, and transportation.</p><p>• Prepare materials and agendas for executive and board meetings, ensuring all documentation is accurate and complete.</p><p>• Collaborate with the finance and development teams to support fundraising initiatives and donor engagement.</p><p>• Assist in identifying and reviewing donor prospects, providing detailed research and recommendations.</p><p>• Act as a liaison between the development team leader and other departments, ensuring smooth communication.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Monitor and follow up on action items from meetings to ensure timely completion.</p>
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
We are looking for a bilingual Administrative Assistant to join a dynamic non-profit organization in Los Angeles, California. In this Contract to ongoing role, you will provide essential administrative support to a family resource center, ensuring the smooth planning and execution of workshops, training events, and other program activities. This position involves collaborating with staff, community partners, and families while managing communication materials and maintaining confidentiality.<br><br>Responsibilities:<br>• Coordinate and execute logistics for workshops, training sessions, and other program events.<br>• Develop and maintain both print and digital communication materials to support program activities.<br>• Serve as a point of contact for agency staff, community partners, and families to disseminate information effectively.<br>• Maintain accurate and organized filing systems to ensure efficient record-keeping.<br>• Manage sensitive and confidential information with care and professionalism.<br>• Utilize Microsoft Office applications and other relevant software to create presentations, reports, and other materials.<br>• Host virtual meetings using online platforms and ensure smooth technological operations during events.<br>• Provide general administrative support, including answering inbound calls, data entry, and receptionist duties.
We are looking for a highly organized and detail-oriented Senior Executive Assistant to provide top-tier support to senior executives in a fast-paced environment. In this contract position, you will play a vital role in managing schedules, coordinating travel, and ensuring seamless communication and operations. This opportunity is based in Burbank, California.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, ensuring all meetings and appointments are accurately scheduled and conflicts are avoided.<br>• Coordinate and facilitate executive meetings, including preparing agendas and ensuring necessary materials are available.<br>• Arrange and manage conference calls, ensuring participants are informed and technical setups run smoothly.<br>• Handle travel arrangements, including booking flights, accommodations, and transportation for executives.<br>• Prepare detailed itineraries and ensure all travel logistics are aligned with business objectives.<br>• Provide administrative support by drafting correspondence, managing documentation, and handling sensitive information with discretion.<br>• Serve as the primary point of contact for executive communications, ensuring timely responses and clear messaging.<br>• Monitor deadlines and follow up on tasks to ensure projects and initiatives stay on track.<br>• Collaborate with various departments to ensure executive priorities are addressed efficiently.<br>• Identify and resolve scheduling conflicts or operational challenges promptly.
<p>Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please apply today!</p><p>Bookkeeping:</p><p>· Assist in maintaining accurate and up-to-date financial records.</p><p>· Record daily transactions, including accounts payable and accounts receivable entries.</p><p>Invoice Processing:</p><p>· Process and verify invoices from vendors.</p><p>· Ensure proper coding and documentation before submitting invoices for approval.</p><p>Expense Reconciliation:</p><p>· Reconcile credit card statements and receipts.</p><p>· Verify and reconcile employee expense reports with receipts and company policies.</p><p>Data Entry:</p><p>· Enter financial data into accounting software or spreadsheets.</p><p>· Maintain organized and well-documented records for easy retrieval.</p><p>Assist with Financial Reporting:</p><p>· Support the preparation of financial reports, including income statements and balance sheets.</p><p>· Provide necessary information and documentation for financial audits.</p><p><br></p>
<p>A <strong>prestigious AmLaw 100 law firm</strong> is seeking an experienced <strong>Office Administrator.</strong></p><p><br></p><p>This is a highly visible leadership role supporting a collaborative office of <strong>approximately 100 professionals within a firm of 600+ attorneys nationwide</strong>.</p><p><br></p><p>This firm is known for its <strong>full-service platform, strong federal practice, and collegial culture</strong>, offering the opportunity to work closely with attorneys and firm leadership while managing the day-to-day operations of a dynamic office.</p><p><br></p><p>Key Responsibilities</p><p>• Manage workflows, performance evaluations, disciplinary actions, and compensation discussions</p><p>• Work closely with attorneys and leadership to ensure operational efficiency and a positive office culture</p><p>• Coordinate office initiatives, events, and operational projects</p><p>• Maintain strong communication across departments including HR, operations, and firm leadership</p><p><br></p><p>This is a <strong>hands-on leadership role</strong> requiring someone who enjoys being visible in the office, interacting with attorneys and staff, and rolling up their sleeves to support operations as needed.</p><p><br></p><p>Benefits</p><p>• Comprehensive <strong>Medical, Dental, and Vision insurance</strong></p><p>• <strong>Paid Time Off</strong></p><p>• <strong>401(k) retirement plan</strong></p><p>• Competitive benefits package offered by a <strong>national AmLaw 100 firm</strong></p><p><br></p><p>To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com></p>
<p>Robert Half is looking for bilingual Spanish Jr. Administrative Assistant to work at a 5-star hotel to assist with their annual Employee Engagement Survey. You will work the week of 4/27-5/1 and will be responsible for interacting with hotel employees to facilitate the survey. The survey will be completed electronically, and we are looking for a computer attendant who monitors computers in the training room and assists employees with any problem that may arise. Hours are 9am-6pm, parking is covered, and pay is $20/hr.</p>
We are looking for a skilled Legal Secretary to join our team on a contract basis in Beverly Hills, California. In this role, you will provide essential administrative and legal support to a partner specializing in personal injury cases. This position requires a high level of professionalism, attention to detail, and the ability to handle confidential information in a dynamic work environment.<br><br>Responsibilities:<br>• Organize, maintain, and archive legal documents to ensure efficient file management.<br>• Digitally upload and manage case files using electronic filing systems.<br>• Assist in preparing and reviewing case materials for personal injury cases.<br>• Safeguard sensitive legal information and maintain strict confidentiality.<br>• Provide administrative assistance to a partner, including scheduling, correspondence, and calendar management.<br>• Handle dictation and transcription tasks accurately and promptly.<br>• Manage time-sensitive tasks and ensure deadlines are met.<br>• Support the smooth operation of legal proceedings by coordinating with other team members.
<p>A high-end law firm is seeking a legal assistant with 2+ years of experience in civil litigation. My team has worked with this firm for years, and we can’t say enough great things about their culture and team environment! This firm is very organized and tech-savvy. This firm truly works as a team. They heavily invest in training their legal assistants, and the sky is the limit for their growth within the firm!</p><p> </p><p>This legal assistant will support 2-3 attorneys. The ideal legal assistant will have experience with:</p><ul><li>Calendaring</li><li>Court filings (state and federal)</li><li>Document formatting, including TOA’s, TOC’s, motions, pleadings, etc.</li><li>Preparing for hearings, depositions, mediations, and trials</li></ul><p><strong>37.5-hour work week (7.5-hour day). 100% onsite for the first 3 months, then 4 days onsite and 1 day work from home.</strong></p><p><br></p><p><strong>Perks & Benefits:</strong></p><ul><li>Competitive salary + discretionary bonuses</li><li><strong>401(k) with employer match</strong></li><li><strong>100% employer paid medical, dental, and vision</strong></li><li>Long-term disability</li><li>Paid vacation</li><li>Paid sick time</li><li>Paid holidays</li></ul><p><br></p><p>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com></p>