<p>We are looking for a Workplace Experience Coordinator to join our team in Palo Alto, CA. In this contract position, you will play a vital role in ensuring smooth day-to-day operations within the workplace while delivering exceptional customer service to employees and visitors. This is an excellent opportunity for someone with strong organizational skills and a proactive mindset to contribute to a dynamic environment.</p><p><br></p><p>Job Summary</p><p>The <strong>Workplace Experience Coordinator</strong> is responsible for delivering a world-class customer service experience to employees, guests, and visitors within a designated building. This role serves as the first point of contact and supports daily workplace operations, events, and services. The position is part of the <strong>Workplace Experience</strong> function, focused on creating a welcoming, safe, and efficient workplace environment.</p><p>RKey Responsibilities</p><p>Front Desk & Customer Experience</p><ul><li>Serve as the first point of contact for all individuals entering the facility with a friendly and welcoming demeanor.</li><li>Greet visitors, issue visitor and parking passes, and follow established security protocols.</li><li>Answer telephone calls professionally and create a positive first impression.</li><li>Acknowledge and respond to inquiries or complaints from employees, guests, and coworkers, providing solutions in a customer service–driven manner.</li></ul><p>Workplace Operations & Services</p><ul><li>Coordinate and manage workplace services, including mail, office supplies, and onboarding support.</li><li>Arrange and confirm recreational, dining, and business activities on behalf of requestors.</li><li>Manage janitorial and maintenance work orders as needed.</li><li>Coordinate with vendors providing goods or services to the workplace.</li></ul><p>Events & Presentations</p><ul><li>Organize and manage on-site events, including securing event space, coordinating room setup and teardown, and ensuring delivery of supplies.</li><li>Create presentations and communicate effectively with groups of varying sizes.</li></ul><p>Safety, Security & Compliance</p><ul><li>Follow property-specific security and emergency procedures.</li><li>Notify appropriate parties to ensure the safety and well-being of all individuals in the building.</li></ul><p>Collaboration & Communication</p><ul><li>Explain detailed or complex information to team members when required.</li><li>Follow specific directions provided by management.</li><li>Perform clearly defined duties using established procedures to solve routine problems, with limited discretion.</li></ul>
<p>We're seeking an experienced Office Manager / Facilities Coordinator with proven success in fast-paced, high-growth start-up settings. This hybrid administrative/operations role is pivotal to building an efficient, positive, and scalable work environment. </p>
We are looking for a dynamic Workplace Experience Coordinator to join our team on a contract basis in San Francisco, California. This position will provide crucial support to ensure smooth office operations and exceptional customer service. The role offers an exciting opportunity to contribute to a detail-oriented environment while showcasing your skills in hospitality, administration, and technology.<br><br>Responsibilities:<br>• Deliver outstanding customer service to both internal and external clients, focusing on creating a welcoming and detail-oriented experience.<br>• Support front-of-house operations, including reception duties, catering setups, room transitions, and general office functions.<br>• Conduct daily walkthroughs of office and meeting spaces to ensure cleanliness, organization, and readiness for upcoming events.<br>• Provide basic technology assistance and troubleshoot A/V equipment to facilitate seamless meeting experiences.<br>• Collaborate with the Workplace Team to address guest inquiries and provide solutions for office or meeting room technology needs.<br>• Maintain accurate communication with team members regarding updates, client needs, and business activities.<br>• Offer local knowledge about the office, building amenities, transportation, and nearby attractions to enhance guest experience.<br>• Cross-train in Welcome Desk functions and assist with administrative tasks as needed.<br>• Ensure compliance with safety, security, and health protocols, including maintaining accurate records.<br>• Contribute to regular reporting and office documentation to support operational efficiency.
<p>Job Title: Office Coordinator – Dispatch & Invoicing</p><p>Overview:</p><p>We’re seeking an organized and proactive Office Coordinator to support daily operations in a busy plumbing and HVAC office. This position combines administrative support with dispatching technicians and managing invoicing processes. The right candidate will be detail-oriented, comfortable with multitasking, and committed to providing excellent customer service in a fast-paced environment.</p><p>Key Responsibilities:</p><p>• Coordinate office operations, including phone and email correspondence, greeting clients, and maintaining records</p><p>• Dispatch plumbing/HVAC technicians for service calls, ensuring efficient scheduling</p><p>• Prepare, review, and send invoices; follow up on outstanding payments</p><p>• Assist with data entry and maintain accurate job logs and client information</p><p>• Respond to customer inquiries about appointments, service status, and billing</p><p>• Support inventory tracking for parts and supplies</p><p>• Collaborate with management to streamline office workflows</p><p><br></p>
<p>The Office Manager is responsible for overseeing all administrative functions, fostering a positive workplace environment, and ensuring the smooth functioning of daily operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Supervise and support administrative and clerical staff</li><li>Manage office budget, supplies, and vendor relationships</li><li>Oversee facility maintenance and office safety compliance</li><li>Create and implement office policies and procedures</li><li>Organize company events and staff meetings</li><li>Liaise with leadership to support organizational goals</li></ul>
<p>Are you an experienced <strong>Project Coordinator</strong> ready to contribute to a dynamic team in a hybrid work environment? We are currently seeking a <strong>Project Coordinator</strong> who can bring strong organizational and communication skills to support departmental initiatives. This <strong>Project Coordinator</strong> role is a great opportunity for someone who thrives in a multi-functional administrative and leadership capacity.</p><p><strong>Schedule:</strong> Day shift | Hybrid (2 days onsite/week)</p><p><strong>Responsibilities</strong></p><ul><li>Manage reporting and ensure company resources are utilized appropriately.</li><li>Maintain and coordinate project schedules and departmental activities.</li><li>Oversee internal position control and serve as a liaison between departments and stakeholders.</li><li>Provide administrative leadership across financial management, purchasing, inventory, and HR support.</li><li>Coordinate departmental hiring, onboarding, orientation, and HealthStream course compliance.</li><li>Manage equipment and supply allocation, perform inventory reviews, and generate facility reports.</li><li>Plan and execute internal events and workshops.</li><li>Collaborate with departments like communications, housekeeping, and maintenance for operational support.</li><li>Ensure proper setup and support for new hires including technology and workspace readiness.</li><li>Participate in other projects and complete assignments within specified timeframes.</li></ul>
<p>We are looking for a temporary Front Desk Coordinator in San Ramon, California. This position is ideal for someone who thrives in a fast-paced environment and enjoys providing excellent customer service while managing front desk operations. The role requires effective communication skills and attention to detail to ensure smooth day-to-day activities.</p><p><br></p><p>Responsibilities:</p><p>• Greet and identify visitors, ensuring their purpose of visit is documented and directing them to the appropriate staff or management.</p><p>• Maintain a welcoming and organized front desk area, ensuring coverage during all working hours by coordinating with administrative support for breaks.</p><p>• Handle incoming mail, packages, and courier deliveries with accuracy and efficiency.</p><p>• Prepare outgoing mail at the end of the workday and deposit it in the designated mail drop box.</p><p>• Answer and direct inbound calls using a multi-line phone system, ensuring prompt and detail-oriented communication.</p><p>• Provide concierge services to visitors, ensuring they feel comfortable and informed while waiting.</p><p>• Monitor and manage front desk supplies, ensuring necessary items are always available.</p><p>• Assist with general administrative tasks as needed to support the team.</p><p>• Uphold security protocols by verifying visitor credentials and granting office access appropriately.</p><p><br></p><p>If you are interested in this temporary front desk coordinator role, submit your resume today! </p>
We are looking for a dedicated and creative Sales/Marketing Coordinator to join our nonprofit organization based in San Rafael, California. This long-term contract position focuses on enhancing the visibility of our programs and initiatives to drive community engagement and support. The ideal candidate will have a passion for making a positive impact and a strong background in marketing and administrative coordination.<br><br>Responsibilities:<br>• Develop and implement marketing strategies to increase public awareness and engagement with the organization’s services and events.<br>• Create and manage a variety of marketing materials, including brochures, newsletters, press releases, and social media posts, ensuring alignment with branding guidelines.<br>• Plan and coordinate logistics for outreach activities, fundraising events, and partnership initiatives, including volunteer communications and event promotions.<br>• Work closely with program managers to collect and utilize success stories, testimonials, and impact data for marketing and fundraising purposes.<br>• Manage and update the organization’s website and social media channels with fresh and engaging content.<br>• Monitor and analyze the performance of marketing and fundraising campaigns to identify areas for improvement and inform future strategies.<br>• Conduct research to identify potential funding sources, sponsors, and partnership opportunities to support organizational growth.<br>• Assist with the preparation of grant proposals and donor communications to support development goals.<br>• Provide administrative support for sales and marketing activities, ensuring smooth coordination of tasks and projects.
<p><strong>Interested?</strong> Apply today and send your resume via LinkedIn to <strong>JC del Rosario</strong> — I’d love to connect!</p><p><br></p><p><strong>Accounting & Tax Manager — Family Office</strong></p><p><br></p><p><strong>About the Firm</strong></p><p>A long‑established multi‑family office providing integrated financial, tax, investment, and administrative services to ultra‑high‑net‑worth families. The firm supports multigenerational wealth needs through a holistic service model spanning investment advisory, tax and estate planning, risk management, family governance, and household financial operations.</p><p><br></p><p><strong>The Role</strong></p><p>As the <strong>Accounting & Tax Manager (CFO Services)</strong>, you will oversee comprehensive accounting, reporting, tax, investment, and compliance functions for UHNW families and their related entities. This role serves as a trusted advisor, leading financial operations, supervising staff, coordinating with external partners, and ensuring a best‑in‑class client experience.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Act as a trusted advisor across tax, estate, trust, insurance, and investment matters to deliver integrated solutions.</li><li>Lead, mentor, and supervise accounting and administrative staff; manage outsourced service providers.</li><li>Oversee accounting and reporting for individuals, trusts, LLCs, partnerships, and other entities.</li><li>Manage monthly, quarterly, and annual close processes, including coordination with GL providers.</li></ul><p><strong>Key Attributes</strong></p><ul><li>Excellent interpersonal communication and client‑service orientation.</li><li>Strong analytical and problem‑solving capabilities.</li><li>Highly organized, detail‑focused, and deadline‑driven.</li><li>Proactive, hands‑on, solutions‑oriented, and eager to improve processes.</li><li>Professional, trustworthy, and committed to confidentiality.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join a non-profit organization in Berkeley, California. This Contract to permanent position involves providing essential administrative and event coordination support, ensuring smooth operations and exceptional service. The role combines administrative tasks with event setup coordination, offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Coordinate room reservations, manage client communications, and provide accurate quotes.<br>• Organize and maintain spreadsheets and calendars using Google Suite to ensure efficient scheduling.<br>• Confirm reservations and ensure all details are accurate and up-to-date.<br>• Collaborate with setup teams and facilities staff to ensure event spaces are prepared according to client specifications.<br>• Provide on-site support during events, addressing any issues and assisting as needed.<br>• Handle multiple events weekly, including managing overlapping schedules and logistics.<br>• Occasionally work flexible hours, including evenings or weekends, to meet event needs.<br>• Work remotely for administrative tasks while being present on-site for event coordination.<br>• Maintain strong customer service standards and clear communication with all stakeholders.<br>• Adapt to ad hoc tasks and provide support across different teams as required.
We are looking for a detail-oriented Purchasing Coordinator to join our team on a contract basis in Emeryville, California. In this role, you will play a key part in streamlining vendor onboarding processes and ensuring compliance with company policies. This position offers an excellent opportunity to collaborate across multiple departments while managing vendor relationships effectively.<br><br>Responsibilities:<br>• Oversee the onboarding process for new vendors, ensuring all profiles are completed accurately and in a timely manner.<br>• Provide guidance to vendors on navigating the portal, completing required forms, and addressing inquiries regarding documentation such as tax forms, insurance certificates, and banking details.<br>• Maintain accurate and compliant vendor records, ensuring they meet company policies and regulatory requirements.<br>• Conduct thorough risk assessments for vendors, escalating cases flagged as high-risk to the appropriate teams.<br>• Act as a liaison between Procurement, Finance, and Compliance teams to ensure seamless communication and coordination.<br>• Deliver exceptional support and clear communication to vendors to foster a positive onboarding experience.<br>• Monitor purchasing activities to align with organizational standards and goals.<br>• Collaborate with internal teams to address any discrepancies or issues related to vendor onboarding and purchasing functions.
We are looking for a detail-oriented Shipping and Receiving Coordinator to join our team in Union City, California. In this role, you will oversee the scheduling and execution of shipping and receiving activities while ensuring seamless coordination with logistics, warehouse, and operations teams. This is a Contract to permanent position within the manufacturing industry, offering the opportunity to contribute to efficient material movement and inventory management.<br><br>Responsibilities:<br>• Coordinate shipping and receiving operations to ensure timely delivery and receipt of goods across warehouse locations.<br>• Collaborate with logistics and customer service teams to schedule outbound shipments based on inventory levels and production needs.<br>• Organize and update receiving schedules for incoming materials and packaging, maintaining records in line with company protocols.<br>• Provide detailed daily reports on shipments, receipts, transfers, and discrepancies to key stakeholders.<br>• Verify inventory availability for shipments by consulting inventory records or liaising with inventory control specialists.<br>• Prepare and review shipping documents for internal transfers and outbound deliveries, ensuring accuracy.<br>• Manage the flow of inbound, outbound, and transfer traffic by working closely with logistics, purchasing, production, and warehousing teams.<br>• Oversee scheduling platforms to set warehouse rules, carrier requirements, and shipment times.<br>• Assist with the reconciliation of inventory discrepancies and maintain data accuracy using inventory tracking systems.<br>• Analyze work processes and recommend improvements to enhance efficiency and quality of service.
<p>We are looking for a detail-oriented Accounting and Compliance Coordinator to join our team in Oakland, California. In this role, you will manage essential accounting tasks, ensuring accuracy in financial transactions and compliance with organizational policies. The ideal candidate will have strong organizational skills and experience in accounts payable, accounts receivable, and data entry.</p><p><br></p><p>Responsibilities:</p><ul><li>Process invoices by collecting PODs/receipts, obtaining field approvals, verifying contract compliance and project completion, coding invoices, and routing for final approval and payment.</li><li>Maintain vendor records, including credit status, authorized purchasers, contacts, and required shipping documentation.</li><li>Prepare and manage contract packages, ensure required compliance documents are current, coordinate with consultants, track pre-liens, and prepare and execute change orders.</li><li>Enter and review all construction transactions in the CCR database with Construction staff.</li><li>Track, value, and record construction-related Gifts in Kind and warehouse inventory, and prepare annual inventory and valuation reports for Finance.</li></ul>
<p>Robert Half is seeking a <strong>Legal Billing Specialist</strong> for our client, a local law firm. This contract-to-hire role offers a strong opportunity for professional growth as part of a reputable firm committed to excellence in legal services.</p><p> </p><p><strong>Job Responsibilities:</strong></p><ul><li>Manage and execute end-to-end legal billing functions, ensuring accuracy and compliance with firm protocols.</li><li>Prepare, review, and process detailed client invoices in adherence to client-specific billing guidelines.</li><li>Monitor and track billing timelines, resolving delayed or rejected bills proactively.</li><li>Address inquiries regarding billing discrepancies and collaborate with attorneys and staff for resolution.</li><li>Ensure compliance with electronic billing (e-Billing) systems and resolve e-Billing rejections or adjustments.</li><li>Maintain proper documentation of all billing activities for reporting purposes.</li><li>Offer continuous support to attorneys, paralegals, and other staff regarding billing and time entry best practices.</li></ul><p><br></p>
<p>We are seeking a highly motivated and detail-oriented <strong>Accounting Manager</strong> to join our growing team. This stand-alone position is ideal for an experienced accounting professional who thrives in a dynamic startup environment and is eager to own the accounting function. The Accounting Manager will work closely with the CFO and play a critical role in establishing and managing the company’s financial processes, ensuring accurate reporting and compliance, and driving operational efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Accounting Operations:</strong></li><li>Manage and oversee all aspects of daily accounting operations, including accounts payable (AP), accounts receivable (AR), general ledger (GL), fixed assets, and payroll.</li><li>Maintain accurate and up-to-date financial records.</li><li>Ensure timely month-end and year-end close processes.</li><li><strong>Financial Reporting:</strong></li><li>Prepare monthly, quarterly, and annual financial statements in accordance with GAAP to present to the CFO and other stakeholders.</li><li>Generate management reports, dashboards, and key performance indicator (KPI) summaries for leadership review.</li><li><strong>Compliance and Audit:</strong></li><li>Ensure compliance with all applicable local, state, and federal tax regulations.</li><li>Coordinate audits and create audit-ready documentation.</li><li>Manage tax filings in partnership with external consultants as needed.</li><li><strong>Budgeting and Forecasting:</strong></li><li>Work with the CFO to develop and manage budgets, forecasts, and strategic financial plans.</li><li>Monitor variances and propose corrective actions to achieve financial targets.</li><li><strong>Process Improvements:</strong></li><li>Identify gaps in current systems and processes; design and implement accounting and reporting improvements to optimize efficiency.</li><li>Ensure effective use of ERP and financial software platforms.</li><li><strong>Cross-functional Collaboration:</strong></li><li>Partner with business and operations teams to ensure accurate cost accounting and inventory tracking.</li><li>Support teams with financial data and help develop decision-making frameworks.</li></ul>
<p>Legal non-profit based in the San Francisco Bay Area has an immediate opening for an Attorney! This Attorney will work on the Housing team to defend tenants against eviction, enforce existing tenant protections, and advocate for just and legal outcomes for tenants. The Housing team includes attorneys, project coordinators, and a project manager who work collaboratively on all aspects of the program. This position offers an opportunity to handle a high volume of cases, engage in client advocacy, and contribute to equitable housing outcomes. If you're passionate about making San Mateo County a more just and equitable place to live and work, this is the position for you! This is a hybrid role, requiring occasional on-site work in Redwood City with a flexible in-office schedule. Attorneys from all backgrounds and tenures are encouraged to apply! Must hold an active CA Bar license for consideration. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Conduct client intake and interviews to assess legal needs and identify case issues.</p><p>• Prepare and file legal pleadings, including judicial council forms, in response to unlawful detainer actions.</p><p>• Provide legal counsel to tenants, guiding them through the eviction process and their rights under housing laws.</p><p>• Collaborate with team members and supervising attorneys to develop case strategies and ensure effective representation.</p><p>• Perform legal research and apply fair housing laws to support tenant advocacy efforts.</p><p>• Coordinate with program managers and project coordinators to manage case progress and deadlines.</p><p>• Draft and review legal documents, ensuring accuracy and compliance with applicable laws.</p><p>• Maintain clear communication with clients, addressing their concerns and managing expectations.</p><p>• Participate in team meetings and contribute to ongoing efforts to improve housing justice.</p>
We are looking for a detail-oriented Office Manager to join our team on a contract basis in San Leandro, California. In this role, you will oversee essential administrative tasks, manage office supplies, and ensure the smooth day-to-day operations of the office. This position offers an opportunity to contribute to a well-organized and efficient workplace.<br><br>Responsibilities:<br>• Coordinate administrative activities to ensure a productive and efficient office environment.<br>• Monitor and manage office supply inventory, placing orders as needed to maintain stock levels.<br>• Handle accounts payable processes, including invoice management and payment tracking.<br>• Serve as the primary receptionist, welcoming visitors and directing phone calls appropriately.<br>• Maintain organized records and filing systems for easy access to documentation.<br>• Assist in scheduling meetings and managing calendars for team members.<br>• Ensure compliance with office policies and procedures.<br>• Support other departments with administrative needs as required.<br>• Troubleshoot minor office equipment issues and coordinate repairs when necessary.<br>• Foster a positive and collaborative office culture through effective communication.
<p><strong>Ready to Take the Next Step? Let’s Connect!</strong></p><p>If this opportunity feels like the right fit, apply today and send your resume to JC del Rosario via LinkedIn—I’d love to connect and learn more about you!</p><p><br></p><p><strong>Accounting Manager</strong></p><p>Are you an experienced accounting professional looking to take ownership of critical financial operations in a dynamic environment? We’re seeking an <strong>Accounting Manager</strong> to lead management company accounting and drive process improvements for a growing, innovative organization.</p><p><br></p><p><strong>Why You’ll Love This Role</strong></p><ul><li>Play a key role in shaping and evolving the accounting function.</li><li>Join a collaborative, high-performing finance team that values integrity and professional growth.</li><li>Work in a hybrid model with competitive compensation and benefits.</li></ul><p><strong>What You’ll Do</strong></p><ul><li>Prepare quarterly and annual financial statements with accuracy and rigor.</li><li>Manage cash operations, payments, distributions, and general ledger for the management company.</li><li>Oversee accounts payable, payroll, and 401(k) administration.</li><li>Partner with tax and compliance teams to ensure smooth filings and processes.</li><li>Drive budgeting, forecasting, and process improvements, including automation and system enhancements.</li><li>Strengthen internal controls and support fund accounting operations.</li></ul><p><strong>Benefits & Perks</strong></p><ul><li>Competitive salary and annual bonus.</li><li>Comprehensive health, life, and disability coverage.</li><li>Attractive 401(k) plan.</li><li>Hybrid work flexibility.</li><li>Supportive team culture with opportunities for growth.</li></ul>
<p>We are looking for an experienced Office Manager to oversee daily administrative functions and ensure smooth operations within our office in San Francisco, California. This is a long-term contract position offering the opportunity to contribute to a well-organized and productive workplace. The role requires attention to detail, excellent organizational skills, and the ability to manage multiple tasks effectively.</p><p><br></p><p>This is a part-time role with flexible hours: 2-3 days in office per week (24 hours)</p><p>Located near Presidio Heights San Francisco (not easily accessible by BART) </p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage administrative tasks to ensure efficient office operations.</p><p>• Maintain adequate stock of office supplies by monitoring inventory and placing orders as needed.</p><p>• Handle accounts payable processes, including invoice management and payment tracking.</p><p>• Perform receptionist duties such as greeting visitors, answering calls, and directing inquiries to the appropriate departments.</p><p>• Organize and maintain office records and documentation in an orderly manner.</p><p>• Assist in scheduling meetings and managing calendars for team members.</p><p>• Ensure compliance with office policies and procedures while addressing any operational issues.</p><p>• Support team members with general administrative needs and requests.</p><p>• Develop and implement processes to improve overall office efficiency.</p><p><br></p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013350123**</p><p><br></p>
<p>Reputable personal injury firm is seeking an experienced and compassionate Case Manager to join their team. This position is ideal for someone with a strong background in personal injury law who thrives in a fast-paced environment and is committed to delivering exceptional client service. As a key member of our legal team, you will play a vital role in managing cases, communicating with clients, and supporting attorneys to ensure successful outcomes.</p><p><br></p><p>Responsibilities:</p><p>• Conduct initial interviews with prospective clients to gather relevant case information.</p><p>• Request, review, and organize medical records related to client cases.</p><p>• Maintain consistent communication with insurance companies, medical providers, and clients to provide updates and address inquiries.</p><p>• Draft and send correspondence letters to clients, insurance companies, and healthcare providers.</p><p>• Collaborate closely with attorneys to review case status and develop strategies.</p><p>• Perform investigative tasks related to claims and pre-litigation case work.</p><p>• Manage administrative duties such as faxing, filing, and copying to support case management.</p><p>• Oversee and prioritize a substantial caseload while ensuring accuracy and timeliness.</p><p>• Assist staff and team members with various tasks, ensuring seamless workflow and collaboration.</p><p>• Utilize software tools, including Microsoft Word and Excel, to maintain organized records and documentation.</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>PROPERTY ACCOUNTING MANAGER</strong></p><p>Responsibilities:</p><p>-Oversee the financial close process for all entities including review and reconciliation of property intercompany eliminations and reporting financial results to management.</p><p>-Work closely with the external auditors and Accounting Leadership to ensure thorough and accurate audits.</p><p>-Serve as the primary liaison between our internal accounting team and external (outsourced) accounting partners.</p><p>-Manage and produce monthly financials for timely and accurate reporting</p><p>-Manage daily operations of the property accounting function, ensuring accurate and timely financial reporting for assigned properties</p><p>-Responsible for reviewing work of staff including, but not limited to monthly account reconciliations, tax returns, and financial statements</p><p>-Present financial information and appropriately research and answer accounting questions to management</p><p>-Review audit schedules and work papers prepared by staff accountant</p><p>-Review or prepare footnotes to the financial statements</p><p>-Assist with the review of the audit reports to ensure audit adjustments are recorded properly and analysis/documentation is completed</p><p>-Collaborate with internal stakeholders to develop and implement process improvements to enhance efficiency and accuracy in property accounting operations</p><p><br></p>
We are looking for a detail-oriented and dependable Office Manager to oversee the daily operations of our office in San Francisco, California. This role requires strong organizational skills, proficiency in administrative tasks, and the ability to effectively support both internal teams and visitors. As a key contributor to maintaining a smooth and efficient office environment, you will play a vital role in ensuring operational success. This is a long-term contract position.<br><br>Responsibilities:<br>• Manage the day-to-day operations of the office, ensuring smooth functioning and organization.<br>• Coordinate mail handling, including both incoming and outgoing correspondence.<br>• Oversee office supply inventory and orders, primarily through online platforms such as Amazon.<br>• Maintain a clean and organized office space to create a welcoming environment.<br>• Provide administrative support, including preparing and submitting expense reports.<br>• Arrange travel logistics such as flights, hotels, and itineraries for team members.<br>• Utilize and manage office tools and systems, including Microsoft Office, Google Workspace, and Concur.<br>• Collaborate with the team on ad hoc operational and administrative projects.<br>• Serve as a point of contact for visitors, ensuring a courteous and friendly experience.<br>• Work independently while maintaining effective communication with the broader team.
<p>Established tech company is seeking a skilled <strong>Contracts Manager</strong> to join our team in San Jose, California. This Contract Manager position requires a proactive and detail-oriented individual to handle a high volume of contracts with fast turnaround times. The ideal candidate will possess expertise in commercial contracts, demonstrating both pragmatism and responsiveness in their approach. This is a hybrid role, with on-site work required twice a week. If you're looking to join a flexible team that will keep you busy, this is the position for you! The ideal candidate will have at least 5+ years of contract management experience, including expertise in contact negotiation. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Review, draft, and negotiate various types of contracts, including NDAs, MSAs, and SOWs.</p><p>• Manage a high volume of contracts while ensuring accuracy and compliance within tight deadlines.</p><p>• Utilize AI tools to streamline contract negotiation processes and improve efficiency.</p><p>• Collaborate with the legal team to maintain and update the contract playbook.</p><p>• Provide support for legal operations tasks to enhance departmental workflows.</p><p>• Ensure all contractual documents align with organizational policies and legal standards.</p><p>• Communicate effectively with internal stakeholders to address contract-related inquiries.</p><p>• Implement best practices for contract management and administration.</p><p>• Monitor and track contract lifecycles to ensure timely renewals and updates.</p>
<p>Reach out to <u>Michelle Espejo via email or LinkedIn</u> for additional information or questions.</p><p> </p><p><strong>Fund Accounting Manager| Private Equity | Menlo Park| Hybrid | $base + Bonus + Equity</strong></p><p> </p><p>Join a fast-moving, mission-driven private equity team shaping the future. This is your chance to make a real impact, work on diverse funds, and grow your career in a collaborative, high-performing environment.</p><p> </p><p>This role offers bonus potential, possible equity participation, and the opportunity to work closely with a talented finance team on both operational and strategic initiatives. The firm values professional growth, teamwork, and integrity, giving you the space to take ownership of meaningful work.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Oversee fund administrators for accounting and investor reporting</li><li>Lead fund reporting, audits, and regulatory filings</li><li>Review complex equity accounting and analyses</li><li>Support financial planning and analysis across multiple funds</li><li>Manage capital calls, distributions, income allocation, fee/expense calculations, and cash forecasting</li><li>Partner with Treasury on funding, collections, fair value, and payment allocations</li><li>Maintain processes for investment cost measurement, royalty income recognition, and cost relief</li></ul><p><strong>For fastest consideration, reach out to <u>Michelle Espejo via email or LinkedIn</u>.</strong></p>
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage daily administrative tasks to ensure efficient office operations.</p><p>• Monitor and maintain inventory levels for office supplies, placing orders as needed to avoid shortages.</p><p>• Handle accounts payable processes, including invoice management and vendor payments.</p><p>• Provide receptionist support by greeting visitors and directing them to appropriate personnel.</p><p>• Ensure a clean, organized, and well-maintained office environment.</p><p>• Liaise with vendors and service providers to address office-related needs.</p><p>• Develop and implement procedures to improve office efficiency.</p><p>• Assist with scheduling meetings and maintaining calendars for staff.</p><p>• Support staff with administrative tasks as needed.</p><p>• Maintain accurate records and documentation related to office operations.</p>
