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18 results for Project Assistantcoordinator in Santa Clara, CA

Project Assistant

Mountain View, CA
remote
Temporary / Contract
20.5865 - 23.837 USD / Hourly
Temporary Development Assistant100% Remote | ContractCreative Commons is seeking a detail-oriented Temporary Development Assistant to support the Fundraising Team during its busiest year-end giving season. This role will assist with donation processing, donor data management, acknowledgment letters, prospect research, and general administrative support while collaborating with a fully remote team.Key Responsibilities:<ul><li>Process and track donor gifts and contributions</li><li>Maintain accurate records in Salesforce and donor management databases</li><li>Prepare donor acknowledgment and thank-you correspondence</li><li>Conduct donor and prospect research</li><li>Support fundraising operations and administrative projects</li><li>Collaborate effectively with remote team members across time zones</li></ul>
2026-08-25T00:00:00Z

Project Assistant

Sunnyvale, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Project Assistant to provide day-to-day support for active construction projects in Sunnyvale, California. This Long-term Contract position is ideal for someone who is organized, proactive, and comfortable handling administrative and project coordination tasks in a fast-paced jobsite or project-based environment. The role will contribute to smooth project execution by supporting records management, purchasing activities, reporting, and field documentation while working with Procore and other web-based project tools. Responsibilities: • Maintain accurate project files and ensure drawings, records, and documentation are properly tracked in Procore and related project platforms. • Assist with weekly and daily timekeeping activities by collecting, reviewing, and organizing labor information for project teams. • Coordinate purchases for office materials, minor equipment, consumable items, and other routine project needs in alignment with established procedures. • Prepare, print, assemble, and distribute work packages so field and project teams have the materials needed to perform assigned tasks. • Use web-based project management systems to support purchasing, document updates, and timesheet processing across ongoing project activities. • Monitor document revisions and help keep current versions of project information available to the appropriate stakeholders. • Support reporting and general administrative coordination to help maintain project schedules, communication flow, and operational efficiency. • Assist with request-for-quote activities and related procurement documentation when sourcing project items and services.
2026-08-21T00:00:00Z

Project Coordinator

Redwood City, CA
onsite
Temporary to Hire
23.75 - 27 USD / Hourly
Job Summary:Our client, a growing cabinetry and construction business, is seeking a dependable, motivated, and customer-focused entry level Project Coordinator for a 2–3 month contract opportunity with strong potential for permanent hire based on performance and business needs. This role is ideal for someone with experience in retail, customer service, building materials, home improvement, shipping and receiving, or sales support who is looking to grow within the cabinetry and construction industry. The right candidate will be eager to learn estimating, assist with shipping and receiving, support sales activities, and help coordinate day-to-day project needs. A background in a high-volume home improvement, hardware, lumber, or building materials environment would translate well into this opportunity. Key Responsibilities:<ul><li>Support project coordination activities from customer inquiry through order fulfillment</li><li>Learn and assist with estimating, including material takeoffs, pricing, and quote preparation</li><li>Provide sales support by assisting customers with product information, order details, and follow-up communication</li><li>Communicate with customers regarding cabinetry, materials, product availability, and order updates</li><li>Assist with shipping and receiving, including checking inbound materials and preparing outbound orders</li><li>Coordinate deliveries, pickups, and order readiness with internal teams and customers</li><li>Track project details, materials, and order information to help ensure timelines are met</li><li>Work closely with office, warehouse, shop, and sales staff to support daily operations</li><li>Help organize inventory, supplies, and related documentation</li><li>Maintain accurate records for estimates, orders, deliveries, and customer communications</li><li>Deliver strong customer service in person, by phone, and through email</li><li>Learn company products, materials, and internal processes to become a valuable support resource across departments</li></ul>
2026-08-25T00:00:00Z

Project Coordinator

Newark, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help keep projects organized, on schedule, and well documented in Newark, California. This Long-term Contract position works closely with leadership to coordinate reporting, administrative workflows, staffing support, inventory activities, and cross-functional communication. The ideal candidate brings strong organizational judgment, follows through on multiple priorities, and builds effective working relationships with internal teams, customers, and vendors. Responsibilities: • Coordinate project timelines, status updates, and documentation to help ensure work progresses efficiently and resources are used appropriately. • Prepare and maintain reports, track key activities, and communicate project information clearly to department leadership and stakeholders. • Support managers with day-to-day operational coordination, including administrative processes, paperwork flow, and follow-up on action items. • Partner with internal departments, customers, and external vendors to facilitate communication, resolve issues, and keep initiatives moving forward. • Assist with recruitment-related activities such as coordinating hiring steps, onboarding logistics, and orientation support for new team members. • Monitor compliance-related administrative tasks, including timely collection of evaluations, required documentation, and departmental training follow-up. • Oversee supply and equipment tracking, help organize inventory reviews, and contribute to cost-monitoring updates for staff and leadership meetings. • Plan and coordinate meetings, workshops, and departmental events, including scheduling, materials preparation, and onsite support as needed. • Take ownership of assigned special projects, provide progress updates, and complete additional related duties within established deadlines.
2026-08-21T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help drive organized, efficient project execution in Palo Alto, California. This Long-term Contract position works closely with leadership to coordinate schedules, reporting, administrative workflows, and cross-functional communication while helping keep operations running smoothly. The role is well suited for someone who is highly organized, comfortable managing multiple priorities, and confident working with internal teams, vendors, and stakeholders in a fast-paced healthcare-related environment. Responsibilities: • Coordinate project plans, timelines, and status reporting to help ensure milestones are tracked and resources are used effectively. • Maintain clear documentation for project phases, departmental activities, and administrative processes to support accurate records and smooth execution. • Partner with managers and internal teams to organize meetings, workshops, and committees, including preparing materials and communicating outcomes. • Provide day-to-day administrative guidance by improving workflow organization, managing paperwork, and supporting efficient department operations. • Assist with human resources coordination by supporting recruitment activities, onboarding logistics, orientation tasks, and timely completion of personnel-related documentation. • Monitor compliance-related tracking such as required training, evaluations, and policy-based administrative requirements within the department. • Oversee supply and equipment coordination, participate in inventory reviews, and prepare reports that support cost awareness and resource planning. • Serve as a key point of contact between the department, support teams, customers, and external vendors to promote responsive communication and strong working relationships. • Help plan and coordinate department events and complete additional assignments within established deadlines as business needs evolve.
2026-08-26T00:00:00Z

Development Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Development AssistantJob Description:A nonprofit organization is seeking a Development Assistant to support fundraising, donor relations, and community engagement efforts.Responsibilities:<ul><li>Maintain donor and fundraising databases</li><li>Process donations and acknowledgments</li><li>Assist with grant tracking and reporting</li><li>Coordinate fundraising events and campaigns</li><li>Prepare donor communications and reports</li></ul>
2026-08-19T00:00:00Z

Infrastructure Project Coordinator

San Bruno, CA
onsite
Temporary / Contract
33 - 42 USD / Hourly
We are seeking a hands-on Cable & Harness Technician to support assembly and production activities in a fast-paced manufacturing environment. This role is responsible for cable assembly, wire harness fabrication, crimping, wire termination, and quality testing to ensure products meet established specifications and deadlines. Responsibilities<ul><li>Assemble cable and wire harnesses according to drawings, schematics, and work instructions</li><li>Perform stripping, crimping, soldering, and connector installation</li><li>Route, bundle, and secure cables and harnesses to specification</li><li>Conduct continuity testing, inspections, and basic troubleshooting</li><li>Identify and resolve assembly issues while maintaining quality standards</li><li>Maintain a clean, organized, and safe work environment</li><li>Meet production schedules and project deadlines</li></ul>
2026-08-20T00:00:00Z

Project Manager

Redwood City, CA
onsite
Temporary to Hire
35.625 - 41.25 USD / Hourly
We are looking for an experienced Project Manager to join a premium custom millwork company serving clients across the Bay Area in Redwood City, California. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a hands-on environment and can guide complex millwork projects from kickoff through final delivery. The role requires strong ownership of schedules, budgets, coordination, and client communication while ensuring each project meets exacting craftsmanship and service expectations. Responsibilities: • Lead custom millwork projects from award through completion, ensuring deliverables are executed accurately and efficiently. • Build and manage project timelines that align internal production, vendor commitments, and installation milestones. • Procure materials and coordinate supplier activity to support uninterrupted project progress. • Track financial performance, manage costs, and help maintain healthy project margins throughout execution. • Collaborate closely with shop, field, and operations teams to keep work moving according to plan. • Organize installation activities and oversee site execution to support quality workmanship and timely completion. • Evaluate architectural plans, shop drawings, and specifications to confirm scope, accuracy, and constructability. • Administer project documentation including RFIs, submittals, revisions, and change management records. • Visit job sites to confirm conditions, monitor status, and resolve issues before they affect schedule or budget. • Verify that finished work meets company quality expectations and client requirements at closeout.
2026-08-25T00:00:00Z

Project Accountant

Berkeley, CA
onsite
Permanent / Full Time
75000 - 110000 USD / Yearly
We are looking for an experienced Project Accountant to support a growing architecture and engineering office in Berkeley, California. This hybrid role offers the opportunity to oversee the financial administration of assigned projects while partnering closely with project and operations leaders. The ideal candidate brings strong project accounting expertise, works well in a fast-moving environment, and is confident taking ownership of deadlines, billing accuracy, and financial coordination. Responsibilities: • Oversee the full financial administration of assigned projects, from setup through closeout, ensuring records remain accurate and up to date. • Prepare client invoices, review billing details, and coordinate approval steps so invoices are issued on schedule. • Track contract terms, project milestones, and billing requirements to support timely and accurate revenue activity. • Establish new projects in the accounting system and verify that budgets, billing structures, and contract conditions are entered correctly. • Examine agreements, proposals, purchase orders, and consultant documentation to confirm financial compliance and proper project charging. • Process subcontractor and vendor invoices while maintaining organized support for project-related costs and reimbursable expenses. • Monitor outstanding receivables and work with project leaders to address collection issues and improve cash flow. • Contribute to monthly project reviews, work-in-progress reporting, and period-end close activities with clear financial insight. • Maintain complete project documentation and recommend process improvements that reduce delays and strengthen accounting workflows.
2026-08-07T00:00:00Z

Project Accountant

Fremont, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a detail-oriented Project Accountant to support the financial administration of projects in Fremont, California. This role works closely with operations and project teams to maintain accurate project records, support contract compliance, and help ensure reliable revenue and cost reporting. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage project-related financial activity in a fast-paced environment. Responsibilities: • Set up new projects, revisions, and approved scope changes in accounting and project management systems, ensuring budgets and values are recorded accurately. • Review project documentation for completeness and compliance, verify account structures, and prevent incorrect or incomplete bookings from moving forward. • Update cost estimates for ongoing work in a timely manner so active projects reflect current financial expectations. • Prepare and manage owner notice documentation, including lien-related filings and releases, while coordinating supporting materials when required. • Monitor projects through completion and finalize closeout activities within the accounting system once contractual work is finished. • Support post-payroll reporting by assisting with financial analysis tied to labor activity and project performance. • Examine monthly project charges, identify inconsistencies, and work with stakeholders to resolve billing or cost allocation issues. • Verify labor hours charged to jobs against weekly timesheet submissions to help maintain accurate project costing. • Evaluate work-in-progress and overall project results, offering insights that can strengthen profitability and improve cash flow management. • Contribute to month-end close activities and assist with additional accounting initiatives or department projects as assigned.
2026-08-21T00:00:00Z

Project Accountant

Saratoga, CA
onsite
Temporary / Contract
60 - 90 USD / Hourly
Our client in Saratoga, CA is looking for a Project Accounting Manager to step in to a role as soon as August 31st and as late as September 14. The client is interested in meeting someone with experience using Procure construction software.This position is 5 days/week onsite in Saratoga, CA. You will start off as a W2 hourly consultant via Robert Half Management Resources, however there is a lot of potential for it to become an FTE role. If you are ready to step in to a new role and enjoy the construction industry, apply immediately.
2026-08-22T00:00:00Z

Project Accountant

Pleasanton, CA
onsite
Temporary to Hire
27 - 33 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join on a contract basis with the potential for a permanent position. This role supports the financial management of construction projects by overseeing billing, cost tracking, reconciliations, and reporting throughout each project stage. The ideal candidate is comfortable working with project teams and accounting records to keep financial information accurate, timely, and aligned with contract requirements. Responsibilities:• Establish new projects in the accounting system, including budgets, cost structures, and coding needed for accurate financial tracking.• Monitor job-related spending, subcontractor commitments, approved changes, and overall cost activity to maintain clear project visibility.• Create and process monthly customer invoicing, progress billings, and other project-related billing documents with accuracy and timeliness.• Examine subcontractor invoices for supporting backup, proper authorization, and compliance before payment is released.• Analyze budget performance and update profitability projections across the life of each project.• Reconcile project accounts, research variances, and resolve discrepancies affecting job cost accuracy.• Support month-end activities by preparing accruals, assisting with close tasks, and contributing to financial reporting deliverables.• Produce job cost and project performance reports and share key financial insights with Project Managers and internal stakeholders.• Track retention balances for both receivables and payables while helping maintain audit readiness and contract compliance documentation
2026-08-26T00:00:00Z

Administrative Coordinator

Alameda, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements. Responsibilities: • Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities. • Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding. • Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules. • Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines. • Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements. • Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies. • Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.
2026-08-21T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a Contract position based in San Francisco, California. This role serves as a key point of contact for visitors and residents, helping maintain an organized office environment while ensuring records, notices, and service requests are handled accurately. The ideal candidate is comfortable balancing front-desk support, document management, and routine clerical tasks in a fast-paced setting. Responsibilities: • Welcome walk-in visitors and provide courteous assistance, answering questions and directing inquiries appropriately. • Draft and prepare resident communications, ensuring notices are completed accurately and distributed on time. • Deliver and post required notices at assigned properties throughout the portfolio and nearby areas as needed. • Receive maintenance-related requests, enter details into the Yardi system, and update records through completion. • Maintain organized electronic records by scanning, uploading, and filing documents in company databases and Google Drive. • Assemble and organize files for management review, making sure documentation is complete and easy to access. • Collect and process recertification paperwork, verifying that submitted materials are routed to the proper files. • Accept rent payments under management oversight and document transactions according to office procedures. • Prepare outgoing mail materials, including stuffing and organizing envelopes, and help keep office supplies and shared spaces in order.
2026-08-26T00:00:00Z

Office Assistant

Santa Clara, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a dependable Office Assistant to help keep daily operations running smoothly in Santa Clara, California. This opportunity is well suited for someone who enjoys supporting a busy office, delivering excellent service to visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the chance to contribute to front office coordination, record maintenance, and general clerical support in a detail-focused environment. Responsibilities:• Welcome guests, answer incoming calls, and ensure inquiries are directed promptly to the appropriate person or department.• Provide day-to-day administrative support by managing filing, document scanning, data entry, and other clerical activities that keep the office organized.• Coordinate front office operations and assist staff with routine office needs to maintain an efficient workplace.• Maintain accurate records and update membership or database information with strong attention to detail.• Partner with office leadership on scheduling, correspondence, and general office coordination tasks.• Support invoicing, payment follow-up, and related administrative processes as needed, including work connected to QuickBooks.• Assist with improvements to office procedures and help implement updated workflows as operational processes evolve.
2026-08-21T00:00:00Z

Office Assistant

Redwood City, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking a dependable, personable, and motivated Office Assistant to work in the millwork, carpentry, and cabinetry industry. This is an entry-level contract-to-hire opportunity, with an initial contract period of 2–3 months and the potential for long-term hire based on performance and business needs. This role is ideal for someone with strong customer service skills, a positive attitude, and an interest in the construction, woodworking, millwork, or cabinetry field. In addition to supporting daily office operations, this position also includes a sales support component, communicating with customers regarding wood products, materials, and general product inquiries.
2026-08-19T00:00:00Z

Contracts Admin/Project Assistant

Concord, CA
onsite
Temporary to Hire
26 - 31 USD / Hourly
We are seeking a detail-oriented Contracts Admin/Project Assistant to support construction projects and contract administration activities in Concord, CA. This contract opportunity is ideal for someone who enjoys keeping project documentation organized, coordinating compliance-related tasks, and helping teams stay on schedule. The person in this role will work closely with contract and risk functions to maintain accurate records, assist with subcontract and purchase order processing, and support day-to-day administrative operations. Contracts Admin/Project Assistant Responsibilities:• Create and maintain project tracking systems for contract documents, insurance records, and union-related status information to ensure files remain accurate and accessible.• Review subcontracts and purchase orders for completeness and accuracy, then record, scan, and organize documents for ongoing project oversight.• Assist with preparing project startup materials, including support for new project documentation packages and related contract paperwork.• Coordinate preliminary notice, lien, and release documentation by monitoring vendor compliance and tracking required filings.• Support project compliance efforts by identifying discrepancies in documentation and helping resolve outstanding issues in a timely manner.• Request, examine, and maintain project certificates of insurance, ensuring records meet company and project requirements.• Update compliance reports, logs, and internal databases to provide clear visibility into contract and risk-related project status.• Handle administrative support tasks such as drafting correspondence, scanning files, and helping prepare reports for the contract and risk team. If you are interested in this Contracts Admin/Project Assistant role, please submit your resume for immediate consideration!
2026-08-26T00:00:00Z

Temp Program Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Our client is seeking a Temporary Program Assistant to support the Coordination team. This role is ideal for someone who is highly organized, detail-oriented, and enjoys providing behind-the-scenes administrative support to keep programs and outreach efforts running smoothly.The Program Assistant will support community outreach activities through event coordination, calendar management, data entry, materials tracking, and general program support. This is a great opportunity for someone who enjoys administrative work with a purpose and is comfortable supporting both internal teams and external community partners.Key Responsibilities:<ul><li>Schedule meetings, outreach events, and calendar invitations</li><li>Support outreach event logistics, including materials preparation and coordination</li><li>Enter, update, and maintain outreach data in the program database</li><li>Maintain and update the program calendar of events</li><li>Process requests for outreach materials and distribute resources to partner agencies</li><li>Organize and maintain onsite and offsite storage areas, materials, and supplies</li><li>Inventory, sort, and organize newly ordered outreach materials</li><li>Provide support at community outreach events as needed</li><li>Monitor and respond to Help Me Grow outreach inboxes in a timely and professional manner</li><li>Provide general administrative and program support as assigned</li></ul>
2026-08-21T00:00:00Z