<p>Robert Half is recruiting a Litigation Secretary for a highly regarded plaintiff-side personal injury and civil rights litigation law firm in the North Bay. The Legal Secretary will play a pivotal role in keeping the office functioning efficiently, assisting the partners with court filings, coordinating meetings, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Work with paralegal to prepare and serve discovery;</p><p>• Process and handle incoming subpoenas and obtain medical records;</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Create and maintain digital case files for each client;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar; and</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail.</p><p><br></p><p>Desired qualifications:</p><p>• 5+ year litigation legal assistant experience;</p><p>• Knowledge of state and Federal (ECF) e-filing platforms, rules, and eDockets is preferred;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good written (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects;</p><p>• Strong time management skills to handle multiple tasks with competing deadlines efficiently; and</p><p>• Solid office software, word processing, database maintenance, and internet research skills.</p><p><br></p><p>This is a terrific direct-hire opportunity with some telecommute flexibility to work remotely part of the week. Our client is offering an annual base salary range of $75,000 – 100,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and some employment benefits including HMO medical insurance plan, commuter checks, disability insurance, 401k Plan after at least one years of service, and paid vacation and paid sick leave. The attorneys and the office are very friendly and is a nice place to work.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. for Permanent Placement Services, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>Robert Half Legal is recruiting a Litigation Secretary for our international law firm client in the Silicon Valley (hybrid telecommute) with a leading intellectual property (IP) and commercial litigation practice. </p><p><br></p><p>To qualify, candidates should have at least 2 years of experience formatting and finalizing pleadings for e-filing (or manual) in Federal & state courts, tables of contents (TOC's) and tables of authorities (TOA's), case management, trial preparation and procedure, discovery and large document productions, and calendaring. Experience supporting IP litigators in patent infringement lawsuits is preferred. Technically, candidates should ideally be proficient in MS Office Suite (Word, Outlook, and Excel), PC Docs, and PDF/Adobe. Soft skills required include detail-oriented, very organized, excellent verbal/written communication, dependable, timely, efficient, and team player.</p><p><br></p><p>This is a direct-hire opportunity and hours are 37.5 per week (sometimes overtime). Our prestigious client is offering a base salary of $85,000 - 125,000+/yr, DOE, employment benefits (including 401k Plan with Firm contributions), and 20 days PTO and 10 firm holidays. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>Reputable firm is seeking a legal admin assistant for their office in San Rafael, California. As a legal admin assistant, you will assist attorneys with a variety of secretarial tasks, manage client files, answer phones, and maintain the Confidentiality Agreement program. </p><p><br></p><p>Responsibilities:</p><p>• Assist in document revisions, formatting, and finalizing</p><p>• Prepare and manage engagement letters</p><p>• Manage and organize client files efficiently</p><p>• Answer phone calls professionally and promptly</p><p>• Circulate letters and other legal documents via email and physical mail</p><p>• Circulate documents for execution via DocuSign</p><p>• Handle the administrative management of the Confidentiality Agreement program</p><p>• Utilize management systems and Microsoft Office Suites effectively</p><p>• Perform billing functions and calendar management</p><p>• Format documents using ProLaw and PDF</p><p>• Proofread and draft legal documents as required.</p>
<p>Established San Francisco law firm is seeking an Intellectual Property Litigation Secretary to support their growing practice. This role requires an experienced individual with a deep understanding of litigation processes and filing procedures across multiple patent venues. Join a dynamic team that values precision, efficiency, and collaboration.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and legal support to attorneys specializing in Intellectual Property litigation.</p><p>• Prepare, edit, and proofread legal documents, including correspondence, pleadings, and patent filings.</p><p>• File legal documents in various patent venues, such as NDCal, CDCal, WDTex, EDTex, and DDel, ensuring accuracy and compliance.</p><p>• Manage attorney calendars, schedule meetings, and coordinate travel arrangements.</p><p>• Maintain organized case files and track deadlines to ensure timely submissions.</p><p>• Handle time entries and billing processes with attention to detail.</p><p>• Liaise with clients and external parties to facilitate communication and case progress.</p><p>• Conduct research and gather information relevant to ongoing cases.</p><p>• Assist with administrative tasks, including notary public services and document management.</p><p>• Support partners in building and expanding their Intellectual Property practice.</p>
<p>Immigration law firm has is looking for a dedicated Legal Assistant t to join our team in San Jose, California. In this Legal Assistant role, you will play a crucial part in supporting attorneys and foreign nationals through the immigration application process. This position offers an excellent opportunity to contribute to a fast-paced legal environment while honing your organizational and analytical skills. You must be able to work on-site in San Jose, CA Monday - Friday during standard business hours. The ideal candidate will hold a Bachelors degree OR have 1-2+ years of legal or administrative experience. </p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit immigration applications with precision and attention to detail.</p><p>• Communicate effectively with foreign nationals to gather necessary documentation and provide updates.</p><p>• Assist attorneys by managing case files and ensuring accurate data entry.</p><p>• Organize and maintain filing systems to ensure easy access to critical information.</p><p>• Handle administrative tasks to support day-to-day operations within the legal team.</p><p>• Monitor application deadlines and ensure timely submissions.</p><p>• Maintain compliance with regulations and legal standards throughout the application process.</p><p>• Collaborate with team members to streamline workflows and optimize efficiency.</p>
We are looking for a detail-oriented Legal Assistant/Paralegal to join our team in San Mateo, California. This role involves supporting attorneys with litigation tasks, discovery processes, and trial preparation. The ideal candidate will have a strong understanding of California Discovery Statutes, excellent organizational skills, and a proactive approach to managing deadlines.<br><br>Responsibilities:<br>• Manage billing of time and ensure accurate tracking of case-related activities.<br>• Prepare and file Case Management Statements and other required legal documentation.<br>• Draft and serve discovery documents, including Requests for Admissions, Form Interrogatories, Special Interrogatories, and Demands for Inspection.<br>• Coordinate depositions by scheduling court reporters, interpreters, and other necessary resources.<br>• Subpoena records such as medical, employment, and financial documents, and conduct thorough reviews and analyses of received discovery.<br>• Assist with expert witness discovery, including locating experts, retaining witnesses, and preparing necessary disclosures.<br>• Draft motions and monitor tentative rulings while adhering to strict filing deadlines.<br>• Support trial preparation by organizing trial binders, witness lists, subpoenas, and coordinating third-party vendors.<br>• Facilitate post-trial activities, including preparing Memorandums of Costs.<br>• Meet with clients to gather information, finalize discovery responses, and ensure proper service of legal documents.
<p>We are on the lookout for a diligent and high energy Litigation Secretary to join a growing law firm in San Francisco, California. As a Legal Secretary, your role will involve providing comprehensive administrative and clerical support to litigation attorneys, facilitating meetings, managing attorneys' calendars and handling court filings. This role operates within the legal industry and offers an exciting opportunity to engage with various aspects of the legal process.</p><p><br></p><p>Responsibilities include:</p><p><br></p><p>• Traveling to and attending trials with the Partner.</p><p>• Providing administrative and clerical support to Litigation Attorneys in relation to their cases and clients</p><p>• Drafting and editing correspondence, memos, and other legal documents</p><p>• Handling court filings and e-filings</p><p>• Facilitating meetings, depositions, and client calls</p><p>• Maintaining attorneys' calendars and coordinating with the records and conflicts departments in the opening and closing of matters</p><p>• Entering and editing attorney time as necessary</p><p>• Utilizing strong organizational skills to manage various tasks and deadlines</p><p>• Demonstrating excellent verbal and written skills in communication with clients, attorneys, and courts</p><p>• Displaying strong word processing and formatting skills, including experience generating tables of contents and tables of authorities</p><p>• Independently e-filing in accordance with court rules</p><p>• Leveraging civil litigation experience and knowledge of state and federal court rules, procedures, and calendaring requirements.</p><p><br></p><p>Skills required for this role include Civil Litigation, Civil Litigation Experience, e-Filing, Court Filing, Courts - Federal, Courts - State, and Managing Calendar.</p>
<p>A reputable Bay Area law firm is in search of Litigation Legal Assistant based in our San Jose office. The role primarily involves providing comprehensive administrative and secretarial support to attorneys and paralegals. The industry involved is legal, and the successful candidate will be expected to handle multiple functions such as document preparation, scheduling, client communication, and file management.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Drafting, formatting, and editing various legal documents and administrative correspondence.</p><p>• Organizing and maintaining attorney calendars; scheduling conferences, meetings, court appearance dates, and discovery deadlines.</p><p>• Communicating effectively with clients, courts, opposing counsel, and other parties through phone, electronic communication, and written correspondence.</p><p>• Handling the creation, formatting, and filing of legal documents including Table of Contents and Table of Authorities in State, Federal, and Appellate Courts.</p><p>• Processing and reviewing invoices.</p><p>• Assisting in the organization of exhibits, documents, evidence, briefs, and appendices.</p><p>• Promptly opening and closing matters in accordance with firm policies and procedures.</p><p>• Maintaining client and administrative files in line with firm policies and procedures.</p><p>• Providing backup support to assigned team members and performing other duties as assigned.</p><p>• Utilizing strong skills in Microsoft Word, Outlook, and Excel, as well as proficiency in e-filing in State, Federal, and Appellate Courts.</p>
<p>We are looking for a motivated and adaptable Office Assistant to join our team in Alameda, California. This is a long-term contract position that requires a proactive individual with strong organizational skills and the ability to manage multiple tasks in an efficient office environment. You will play a key role in ensuring smooth daily operations by providing administrative support and assisting with office management responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and handle incoming calls, including routing messages to internal staff.</p><p>• Manage deliveries by coordinating with couriers such as FedEx, UPS, and mail services.</p><p>• Assist with general administrative tasks, including document preparation using Microsoft Office Suite (Word, Excel, Outlook).</p><p>• Maintain an organized and efficient office environment, ensuring supplies and resources are well-stocked.</p><p>• Provide support for email communications, including drafting and managing email campaigns.</p><p>• Ensure timely and accurate delivery and distribution of mail within the office.</p><p>• Plan and coordinate corporate onsite events</p><p>• Process invoices for office purchases</p><p>• Vendor management</p><p>• Operate and set-up all surveillance office equipment </p><p>• Collaborate with a small team to address day-to-day operational needs in a flexible and efficient manner.</p><p>• Adhere to business casual dress code, adjusting attire based on specific office requirements.</p><p>• Demonstrate a willingness to learn new processes quickly and adapt to evolving office needs.</p><p><br></p><p>If you are interested in this role, please apply now and call us at (510) 470-7450</p>
We are looking for a dedicated and detail-oriented Senior Administrative Assistant to join our team in Pacific Grove, California. This is a Contract-to-permanent position, offering a unique opportunity to grow within a dynamic and fast-paced environment. The ideal candidate will bring strong organizational skills, a proactive mindset, and experience in administrative and bookkeeping tasks, particularly in the construction industry.<br><br>Responsibilities:<br>• Manage daily office operations, including scheduling meetings, organizing calendars, and coordinating travel arrangements.<br>• Process invoices and handle basic accounts payable and receivable tasks using QuickBooks.<br>• Oversee document management, including maintaining accurate records and ensuring proper filing systems are in place.<br>• Facilitate communication between team members by scheduling and managing conference calls.<br>• Utilize construction software, such as ServiceTitan, to track projects and manage job site scheduling.<br>• Assist with improving operational procedures to streamline processes and support growth.<br>• Coordinate with various departments, including HR, Finance, and Marketing, to support organizational needs.<br>• Prepare and manage export/import documents as required.<br>• Monitor and order office supplies to ensure smooth day-to-day operations.<br>• Provide general administrative support to the management team, including handling correspondence and reports.
<p>We are seeking a Legal Assistant to join our team based in Campbell, California. In this role, you will be using your extensive legal knowledge to perform a variety of tasks, including the management of legal documents, client communication, and the use of case management software. This role operates within the legal industry and provides an exciting opportunity to be part of a dynamic workplace. </p><p><br></p><p>Responsibilities:</p><p>• Utilize various legal software to manage client information and legal procedures.</p><p>• Manage the e-Filing of documents in state and federal courts.</p><p>• Maintain a clear understanding and application of civil procedures and litigation.</p><p>• Prepare legal documents, pleadings, and discovery.</p><p>• Use Case Management Software (CMS) and Clio to track deadlines and manage tasks.</p><p>• Maintain high attention to detail when dealing with client relations and claim administration.</p><p>• Exhibit effective communication skills in liaising with clients and team members.</p><p>• Handle billing functions and calendar management efficiently.</p><p>• Foster a positive environment through good interpersonal skills.</p>
<p>We are eager to welcome a Legal Assistant/Paralegal to our trial team located in San Francisco, California. This role is essential within our industry and will involve a variety of tasks related to legal support and administration. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting in the preparation of court filings, including briefs, declarations, exhibits, and proofs of service</p><p>• Drafting various legal documents such as pleadings and discovery responses</p><p>• Ensuring all legal deadlines and dates are accurately calendared and met</p><p>• Conducting comprehensive legal research and assisting with document review</p><p>• Communicating effectively with clients, court personnel, and vendors</p><p>• Organizing and maintaining both electronic and hard-copy case files</p><p>• Providing crucial support during legal proceedings such as depositions, trials, arbitrations and mediations</p><p>• Managing hearing, deposition, and trial binders for attorneys</p><p>• Utilizing various legal discovery and filing platforms such as Pacer, OneLegal, Relativity, Disco</p><p>• Assisting with additional administrative tasks and special projects as required</p><p>• Editing, proofreading, and formatting legal documents to meet firm and legal style requirements.</p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in San Francisco, California. This Contract position requires exceptional attention to detail and the ability to manage multiple tasks efficiently in a fast-paced environment. The ideal candidate will excel in calendar management, travel coordination, and executive meeting preparation.<br><br>Responsibilities:<br>• Maintain and manage executives’ calendars, ensuring scheduling conflicts are avoided and priorities are met.<br>• Arrange and coordinate domestic and international travel plans, including booking flights, accommodations, and transportation.<br>• Prepare detailed travel itineraries and ensure all arrangements align with the executives’ preferences.<br>• Organize and schedule executive meetings, including handling logistics such as venue bookings and technology setup.<br>• Act as the primary point of contact for executives, handling communication and correspondence with professionalism.<br>• Assist in preparing meeting agendas and compiling relevant documents for presentations.<br>• Monitor and respond to emails on behalf of executives, ensuring urgent matters are addressed promptly.<br>• Handle confidential information with discretion and maintain a high level of professionalism at all times.<br>• Collaborate with other departments to facilitate seamless communication and support for executives.<br>• Ensure all administrative tasks are completed in a timely and accurate manner.
<p>The Administrative Assistant will provide high-level administrative support to executives, managers, and other staff members to ensure efficient operation of the office. Responsibilities include managing schedules, handling correspondence, coordinating meetings, and aiding in various clerical tasks. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.</p>
<p>We are looking for an Office Manager/Executive Assistant to support a small investment firm in Walnut Creek. This person will play a critical role in ensuring the seamless day-to-day operations of the office while providing executive-level support to our leadership team.</p><p> </p><p>Key Responsibilities:</p><p>This role combines office management with executive support duties, ensuring efficient daily operations and supporting the leadership team. Key responsibilities include:</p><p> </p><p>Office Manager/Executive Support Duties:</p><p> </p><p>Administrative Operations: Oversee day-to-day office activities, ensuring that all systems and processes run effectively.</p><p>Supply Management: Order office supplies, business cards, and other essential materials as needed.</p><p>Catering Coordination: Manage daily catered meals for the office, ensuring quality and timely delivery.</p><p>Event Coordination: Lead the planning and execution of major company events, such as the annual holiday party and investor conference.</p><p>Executive Support</p><p>Scheduling: Manage and coordinate complex calendars for executives, including arranging meetings and appointments.</p><p>Expense Reporting: Prepare and process expense reports for executives promptly and accurately.</p><p>Anticipatory Assistance: Proactively anticipate the needs of executives and the broader team, providing solutions before issues arise.</p><p>Required Skills and Qualifications:</p><p>Experience: Minimum of 5 years of experience in an administrative, office management, or executive support role.</p><p>Independent and Proactive: Ability to work independently, take initiative, and identify opportunities to streamline processes or improve workflows.</p><p>Attention to Detail: Highly organized, detail-oriented, and dedicated to completing tasks efficiently and accurately.</p><p>Time Management: Proven ability to handle multiple priorities and work well under pressure to meet deadlines.</p><p>Communication Skills: Exceptional verbal and written communication skills.</p><p>Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Canva, Mailchimp) and familiarity with scheduling and expense management tools</p><p>Event Coordination Experience: Experience planning and executing corporate events, such as conferences or parties, is strongly preferred.</p><p> </p><p>Must be able to travel a few times a year for conferences.</p><p> </p><p>If you are interested in this Office Manager/Executive Assistant role, please apply today!</p>
<p><strong>Senior Administrative Assistant (Part-Time, 2-Month Assignment)</strong></p><p> <strong>Location:</strong> Oakland, CA (Onsite, Tuesday–Thursday, 8:30am–5:00pm)</p><p> <strong>Duration:</strong> November – December</p><p><br></p><p><strong>About the Role:</strong></p><p> The Robert Toigo Foundation is seeking a highly organized and proactive <strong>Senior Administrative Assistant</strong> to provide direct support to leadership during a busy two-month period. This role will focus on managing communications, preparing documents and presentations, and assisting with event production.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, coordinate meetings, and schedule appointments.</li><li>Handle communication management including phone calls, email correspondence, and information distribution.</li><li>Prepare and edit documents, reports, and presentations (PowerPoint).</li><li>Make travel arrangements and handle related logistics.</li><li>Support planning and execution of upcoming events and special projects.</li><li>Maintain accurate records and ensure smooth administrative operations.</li></ul><p><br></p><p><br></p>
<p>Robert Half is partnering with a boutique law firm in Benicia specializing in real estate, landlord/tenant, and unlawful detainer (UD) matters. This team is seeking a detail-oriented Legal Assistant to provide critical case and client support. This is a fantastic opportunity for someone who thrives in a fast-paced legal environment and enjoys working closely with attorneys and clients.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Handle incoming and outgoing client phone calls, providing timely status updates and answering questions.</li><li>Communicate with courts to track filings, hearings, and case progress from start to finish.</li><li>Maintain and update the firm’s case management system to ensure accurate, up-to-date case information.</li><li>Assist in drafting unlawful detainer (UD) and related real estate documents.</li><li>Support attorneys with case tracking, scheduling, and file organization.</li></ul><p><br></p>
<p>We are looking for a meticulous Administrative Assistant to join our team in Antioch, California. This role is a Contract to permanent position and requires consistent, onsite availability. The ideal candidate will play a key role in supporting daily operations, maintaining efficient workflows, and ensuring smooth communication across the office.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input data into spreadsheets and Smartsheet to maintain organized records.</p><p>• Manage outgoing mail and correspondence, including drafting and sending emails.</p><p>• Monitor and replenish office supplies, including snacks for the kitchen, to ensure continuous availability.</p><p>• Verify and review timesheets submitted by the superintendent every morning, addressing any missing timecards.</p><p>• Answer inbound calls and provide prompt and attentive customer service.</p><p>• Schedule appointments and maintain calendars to optimize time management.</p><p>• Coordinate with team members to ensure timely completion of administrative tasks.</p><p>• Assist with creating reports and presentations using Microsoft Office tools.</p><p>• Support general office operations and contribute to a productive work environment.</p><p><br></p><p>If you are interested in this administrative assistant role, submit your resume today! </p>
We are looking for an Administrative Assistant with experience in HR recruiting to join our team in San Francisco, California. This is a Contract to permanent position that offers an exciting opportunity to contribute to talent acquisition efforts and administrative support. The ideal candidate will demonstrate strong organizational abilities, excellent communication skills, and a proactive approach to sourcing and recruiting top talent.<br><br>Responsibilities:<br>• Manage administrative tasks such as scheduling meetings, maintaining records, and handling correspondence.<br>• Answer incoming calls and provide attentive support to clients and candidates.<br>• Conduct data entry tasks with precision and ensure accurate documentation of recruitment activities.<br>• Support full-cycle recruiting processes, including sourcing, screening, and onboarding candidates.<br>• Utilize e-recruitment tools and platforms to identify and engage potential candidates.<br>• Research and analyze market trends to provide insights into hiring practices and salary benchmarks.<br>• Coordinate and assist with interviews, ensuring smooth communication between candidates and hiring teams.<br>• Act as a candidate advocate, promoting their skills and qualifications to potential employers.<br>• Provide guidance to candidates on interview preparation and salary negotiation.<br>• Perform receptionist duties, including greeting visitors and managing the front desk operations.
<p>We are looking for an experienced Senior Administrative Assistant to join our team in Walnut Creek, California. This position is ideal for a detail-oriented individual with exceptional organizational skills and a passion for delivering high-quality administrative support. The role involves assisting with client account management, providing administrative support, ensuring compliance with industry regulations, and fostering effective team collaboration.</p><p><br></p><p>Senior Administrative Assistant Responsibilities:</p><p>1. Account Management:</p><p>• Assist with the onboarding of new clients by preparing necessary custodian paperwork and ensuring all required documents are properly completed.</p><p>• Handle account maintenance tasks, such as updating client contact information and responding to general client inquires.</p><p>2. Administrative Support:</p><p>• Provide administrative support including scheduling, preparing for, and possibly attending prospect/client meetings.</p><p>• Ensure accurate documentation of all prospect/client/vendor interactions and tasks within the firm’s CRM.</p><p>3. Communication:</p><p>• Serve as the client’s primary point of contact for account questions.</p><p>• Proactively reach out to clients to ensure all service needs are met, addressing concerns in a professional and timely manner.</p><p>4. Compliance:</p><p>• Ensure compliance with industry regulations and company policies by following policies and procedures outlined by the MCS and/or Chief Compliance Officer (CCO).</p><p>• Monitor client account activity to detect and resolve compliance issues.</p><p>5. Team Collaboration:</p><p>• Work closely with advisors, other CSAs, and the operations department to ensure seamless client experiences.</p><p>• Participate in team meetings to discuss best practices and solutions for improving client service delivery.</p><p>• Assist with special projects assigned by direct management and the CCO.</p><p><br></p><p>If you are interested in applying to our Senior Administrative Assistant Position, submit your resume today!</p>
We are looking for a skilled Paralegal to join our team in San Jose, California. This role offers the flexibility of a hybrid schedule and is open to remote candidates with exceptional qualifications. The ideal candidate will bring expertise in civil litigation, trial preparation, and case management while contributing to a dynamic legal environment.<br><br>Responsibilities:<br>• Assist with discovery processes, including gathering and organizing relevant documents.<br>• Provide comprehensive support in civil litigation cases, ensuring deadlines and filings are met.<br>• Prepare trial materials and documentation, collaborating with attorneys for effective case presentation.<br>• Manage case files using specialized software, maintaining accuracy and organization.<br>• Conduct legal research and draft correspondence to support attorneys in various matters.<br>• Monitor billable hours to meet monthly and annual targets efficiently.<br>• Handle family law cases with attention to detail and client confidentiality.<br>• Coordinate with clients and legal teams to ensure effective communication and case progress.<br>• Support hybrid legal assistant and paralegal responsibilities as required.<br>• Maintain compliance with legal standards and procedures throughout all casework.
We are looking for a motivated Office Assistant to support operations during a financial services event in Palo Alto, California. This contract position requires someone with strong sales experience, excellent communication abilities, and a general understanding of financial services. You will play a key role in ensuring a smooth event experience, engaging with attendees, and promoting business opportunities.<br><br>Responsibilities:<br>• Represent the organization at the event, building meaningful connections with attendees and promoting services effectively.<br>• Assist with event logistics such as managing registration and providing attendees with detailed information about the organization.<br>• Leverage sales skills to identify potential leads and initiate discussions about financial services solutions.<br>• Offer knowledgeable support on financial services topics, addressing attendee inquiries with professionalism.<br>• Collaborate with the event team to ensure seamless operations and an exceptional experience for all participants.<br>• Handle receptionist duties during the event, including greeting attendees and directing them to the appropriate resources.<br>• Perform clerical tasks such as scanning documents and maintaining accurate records.<br>• Respond to inbound calls and inquiries, providing excellent customer service.<br>• Support networking activities and foster business development opportunities.<br>• Ensure all event-related tasks are completed efficiently and professionally.
<p>We are looking for a dynamic and highly organized Executive Assistant to join our team in San Francisco, California. This position offers a unique opportunity to contribute to the foundational operations of a venture capital firm focused on AI startups. If you excel in providing strategic support and thrive in a fast-paced, innovative environment, we invite you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Strategically manage the executive’s calendar to optimize time allocation and focus on high-impact activities.</p><p>• Oversee email systems, ensuring critical messages are prioritized and deadlines are consistently met.</p><p>• Coordinate and arrange travel plans, ensuring seamless logistics.</p><p>• Prepare, organize, and track essential investment documents to support decision-making processes.</p><p>• Foster strong relationships with investors and portfolio companies through effective communication and engagement.</p><p>• Organize events and updates for stakeholders, including blog posts, quarterly reports, and networking opportunities.</p><p>• Develop and implement operational systems to enhance efficiency and scalability within the firm.</p><p>• Maintain and optimize internal software platforms to meet evolving business needs.</p><p>• Manage administrative tasks such as insurance policies and operational logistics to support day-to-day activities.</p>
We are looking for a skilled Trust and Estate Paralegal to join our team in Orinda, California. In this role, you will play a vital part in assisting attorneys with estate planning, trust administration, and litigation matters. This position requires a high level of attention to detail, excellent organizational skills, and a commitment to providing exceptional service.<br><br>Responsibilities:<br>• Assist attorneys with drafting and reviewing estate planning documents, including wills and trusts.<br>• Support litigation efforts related to trust disputes and estate matters by managing discovery processes and preparing case files.<br>• Coordinate and manage trust administration tasks, ensuring compliance with legal requirements.<br>• Serve as a licensed Notary Public to notarize essential legal documents as needed.<br>• Conduct legal research to provide accurate information and recommendations to attorneys.<br>• Maintain and organize case files, ensuring all documentation is up-to-date and accessible.<br>• Communicate with clients to gather necessary information and provide updates on case progress.<br>• Collaborate with the legal team to prepare for hearings, trials, and other court proceedings.<br>• Monitor deadlines and ensure timely submission of required filings and documentation.<br>• Contribute to the development and implementation of efficient workflows for estate planning and litigation processes.
We are seeking a skilled Paralegal to join our team in our San Jose, California branch. The role involves working closely with attorneys in handling various aspects of litigation within the industry that requires a high level of attention to detail. This position offers an exciting opportunity to apply your skills in Civil Litigation, Motions, Briefs, and Trial Preparation.<br><br>Responsibilities:<br>• Assisting attorneys with the management and preparation of legal documents, including motions, complaints, and briefs.<br>• Handling client and witness interviews for hearing, deposition, and trial.<br>• Conducting thorough and accurate legal support work as permitted by the rules of the California State Bar.<br>• Utilizing exceptional communication and analytical skills to resolve complex legal issues.<br>• Working independently and collaboratively with the team to ensure legal tasks are completed efficiently.<br>• Managing evidence in an organized manner to assist attorneys in the litigation process.<br>• Utilizing creative thinking and problem-solving skills to tackle legal challenges.<br>• Maintaining a high level of performance and delivering measurable results.
