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51 results for Human Resource Assistant in Santa Clara, CA

Human Resources (HR) Assistant

Fremont, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-06-10T00:00:00Z

HR Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
Job Title: HR AssistantJob Summary:The HR Assistant provides administrative support to the human resources team and helps ensure smooth day-to-day HR operations. This role assists with employee records, onboarding, scheduling, benefits administration, recruitment coordination, and general employee inquiries while maintaining confidentiality and accuracy.Key Responsibilities:<ul><li>Support daily administrative tasks for the human resources department</li><li>Maintain and update employee files, records, and HR databases</li><li>Assist with onboarding and new hire paperwork</li><li>Coordinate interviews, schedules, and candidate communications</li><li>Help process employment-related documents such as offer letters, forms, and status changes</li><li>Respond to routine employee questions regarding HR policies, procedures, and benefits</li><li>Assist with benefits enrollment, leave tracking, and other HR programs</li><li>Prepare reports, spreadsheets, and personnel documentation as needed</li><li>Support payroll and timekeeping processes by gathering and organizing information</li><li>Help ensure compliance with company policies and employment regulations</li><li>Maintain confidentiality of employee and company information</li><li>Assist with HR projects, training coordination, and employee engagement activities</li></ul>
2026-06-15T00:00:00Z

Human Resources Specialist

Hollister, CA
onsite
Permanent / Full Time
70000 - 78000 USD / Yearly
We are looking for an experienced Human Resources Specialist to oversee and enhance HR operations in Hollister, California. This role involves managing employee relations, benefits administration, and HR processes, ensuring compliance and supporting workforce development. The ideal candidate will bring strong organizational skills and expertise in HR systems to foster a positive and productive workplace. Responsibilities:• Manage employee relations by addressing workplace concerns and fostering a positive work environment.• Oversee benefits administration, including the management of benefit packages and payroll systems.• Ensure accurate and efficient use of automated payroll systems to process employee compensation.• Administer onboarding processes to provide new hires with a seamless transition into the organization.• Maintain and update HR information systems (HRIS) for accurate record-keeping and reporting.• Collaborate with team leaders to support labor and employee relations initiatives.• Develop and implement HR policies to ensure compliance with regulations and company standards.• Coordinate benefits programs and communicate details effectively to employees.• Provide guidance and support to employees regarding policies and procedures.• Evaluate and improve HR processes to align with organizational goals. Posted by Director of Recruiting Scott G. Moore
2026-06-12T00:00:00Z

Healthcare Administrative Assistant

Redwood City, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Robert Half partners with top healthcare organizations to connect detail-oriented and proactive Healthcare Administrative Assistants with fast-paced, dynamic teams here in the peninsula. This opportunity is ideal for someone who enjoys supporting cross-functional teams and is committed to delivering exceptional patient and administrative support. Key Responsibilities:<ul><li>Provide administrative support to healthcare providers, clinical staff, and leadership</li><li>Manage calendars, schedule appointments, and coordinate meetings</li><li>Handle patient intake, registration, and documentation with accuracy and confidentiality</li><li>Maintain and update electronic medical records (EMR/EHR systems)</li><li>Respond to patient inquiries via phone/email in a professional and timely manner</li><li>Assist with insurance verification, billing coordination, and referral processing</li><li>Prepare reports, correspondence, and general office documentation</li><li>Ensure compliance with HIPAA and organizational policies</li></ul>
2026-06-05T00:00:00Z

Healthcare Administrative Assistant

San Mateo, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Robert Half partners with top healthcare organizations to connect detail-oriented and proactive Healthcare Administrative Assistants with fast-paced, dynamic teams here in the peninsula. This opportunity is ideal for someone who enjoys supporting cross-functional teams and is committed to delivering exceptional patient and administrative support. Key Responsibilities:<ul><li>Provide administrative support to healthcare providers, clinical staff, and leadership</li><li>Manage calendars, schedule appointments, and coordinate meetings</li><li>Handle patient intake, registration, and documentation with accuracy and confidentiality</li><li>Maintain and update electronic medical records (EMR/EHR systems)</li><li>Respond to patient inquiries via phone/email in a professional and timely manner</li><li>Assist with insurance verification, billing coordination, and referral processing</li><li>Prepare reports, correspondence, and general office documentation</li><li>Ensure compliance with HIPAA and organizational policies</li></ul>
2026-06-05T00:00:00Z

Healthcare Administrative Assistant

Daly City, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Robert Half partners with top healthcare organizations to connect detail-oriented and proactive Healthcare Administrative Assistants with fast-paced, dynamic teams here in the peninsula. This opportunity is ideal for someone who enjoys supporting cross-functional teams and is committed to delivering exceptional patient and administrative support. Key Responsibilities:<ul><li>Provide administrative support to healthcare providers, clinical staff, and leadership</li><li>Manage calendars, schedule appointments, and coordinate meetings</li><li>Handle patient intake, registration, and documentation with accuracy and confidentiality</li><li>Maintain and update electronic medical records (EMR/EHR systems)</li><li>Respond to patient inquiries via phone/email in a professional and timely manner</li><li>Assist with insurance verification, billing coordination, and referral processing</li><li>Prepare reports, correspondence, and general office documentation</li><li>Ensure compliance with HIPAA and organizational policies</li></ul>
2026-06-05T00:00:00Z

HR Coordinator

Livermore, CA
onsite
Temporary / Contract
29 - 33 USD / Hourly
Robert Half client is looking for an organized and service-focused HR Coordinator to support daily human resources operations for a manufacturing environment in California. This Long-term Contract position offers the opportunity to contribute across onboarding, training coordination, benefits administration, and employee support while helping maintain accurate records and smooth communication across departments. The ideal candidate brings strong attention to detail and the ability to handle confidential information with care. HR Coordinator Responsibilities:• Coordinate onboarding activities, including orientation scheduling, documentation tracking, and preparation of employee records.• Maintain accurate electronic and physical HR files using internal systems and standard office software while ensuring data is current and organized.• Support benefits-related processes by updating records, assisting with enrollments, and helping resolve employee questions in a timely manner.• Prepare HR reports, review information for accuracy, and assist with routine audits of personnel documentation and compliance-related records.• Provide responsive day-to-day administrative support to the HR team, including correspondence, meeting coordination, and follow-up with internal departments.• Facilitate training logistics by arranging sessions, tracking participation, and helping ensure completion of required programs.• Process screening documentation and help move employment information to the appropriate teams without delays.• Deliver courteous assistance to employees and managers while protecting sensitive information and maintaining an effective presence.• Offer guidance to administrative staff when needed and help promote efficient office workflows within the department. If you are interested in this HR Coordinator role, please submit your application!
2026-06-19T00:00:00Z

HR Coordinator

Foster City, CA
onsite
Temporary / Contract
28 - 40 USD / Hourly
Robert Half is working with a well-established and highly respected professional services organization on the Peninsula, is seeking an organized and proactive HR Coordinator to join their growing team. This is an excellent opportunity for an HR professional who enjoys supporting employees throughout the full employee lifecycle while contributing to a collaborative and fast-paced workplace culture. The ideal candidate is detail-oriented, customer-service driven, and passionate about creating a positive employee experience. This role offers exposure to a broad range of human resources functions, making it an excellent opportunity for someone looking to continue building a career in HR. Key Responsibilities<ul><li>Coordinate all aspects of employee onboarding and offboarding, ensuring a seamless employee experience.</li><li>Prepare and maintain employee records, personnel files, and HR documentation while ensuring data accuracy and confidentiality.</li><li>Assist with new hire orientation, benefits enrollment, and employee communications.</li><li>Support recruitment efforts by scheduling interviews, coordinating candidate communications, and managing applicant tracking systems.</li><li>Process employee status changes, including promotions, transfers, compensation updates, and terminations.</li><li>Serve as a primary point of contact for employee questions regarding HR policies, benefits, and general employment matters.</li><li>Assist with benefits administration, open enrollment activities, and vendor communications.</li><li>Support payroll processing by maintaining accurate employee data and coordinating with payroll providers.</li><li>Generate HR reports and maintain workforce data within the HRIS system.</li><li>Ensure compliance with federal, state, and local employment regulations.</li><li>Assist with employee engagement initiatives, training programs, and company events.</li><li>Support special HR projects and process improvement initiatives as needed.</li></ul>
2026-06-05T00:00:00Z

HR Coordinator

Redwood City, CA
onsite
Temporary / Contract
28 - 40 USD / Hourly
Robert Half is working with a well-established and highly respected professional services organization on the Peninsula, is seeking an organized and proactive HR Coordinator to join their growing team. This is an excellent opportunity for an HR professional who enjoys supporting employees throughout the full employee lifecycle while contributing to a collaborative and fast-paced workplace culture. The ideal candidate is detail-oriented, customer-service driven, and passionate about creating a positive employee experience. This role offers exposure to a broad range of human resources functions, making it an excellent opportunity for someone looking to continue building a career in HR. Key Responsibilities<ul><li>Coordinate all aspects of employee onboarding and offboarding, ensuring a seamless employee experience.</li><li>Prepare and maintain employee records, personnel files, and HR documentation while ensuring data accuracy and confidentiality.</li><li>Assist with new hire orientation, benefits enrollment, and employee communications.</li><li>Support recruitment efforts by scheduling interviews, coordinating candidate communications, and managing applicant tracking systems.</li><li>Process employee status changes, including promotions, transfers, compensation updates, and terminations.</li><li>Serve as a primary point of contact for employee questions regarding HR policies, benefits, and general employment matters.</li><li>Assist with benefits administration, open enrollment activities, and vendor communications.</li><li>Support payroll processing by maintaining accurate employee data and coordinating with payroll providers.</li><li>Generate HR reports and maintain workforce data within the HRIS system.</li><li>Ensure compliance with federal, state, and local employment regulations.</li><li>Assist with employee engagement initiatives, training programs, and company events.</li><li>Support special HR projects and process improvement initiatives as needed.</li></ul>
2026-06-05T00:00:00Z

HR Coordinator

Daly City, CA
onsite
Temporary / Contract
28 - 40 USD / Hourly
Robert Half is working with a well-established and highly respected professional services organization on the Peninsula, is seeking an organized and proactive HR Coordinator to join their growing team. This is an excellent opportunity for an HR professional who enjoys supporting employees throughout the full employee lifecycle while contributing to a collaborative and fast-paced workplace culture. The ideal candidate is detail-oriented, customer-service driven, and passionate about creating a positive employee experience. This role offers exposure to a broad range of human resources functions, making it an excellent opportunity for someone looking to continue building a career in HR. Key Responsibilities<ul><li>Coordinate all aspects of employee onboarding and offboarding, ensuring a seamless employee experience.</li><li>Prepare and maintain employee records, personnel files, and HR documentation while ensuring data accuracy and confidentiality.</li><li>Assist with new hire orientation, benefits enrollment, and employee communications.</li><li>Support recruitment efforts by scheduling interviews, coordinating candidate communications, and managing applicant tracking systems.</li><li>Process employee status changes, including promotions, transfers, compensation updates, and terminations.</li><li>Serve as a primary point of contact for employee questions regarding HR policies, benefits, and general employment matters.</li><li>Assist with benefits administration, open enrollment activities, and vendor communications.</li><li>Support payroll processing by maintaining accurate employee data and coordinating with payroll providers.</li><li>Generate HR reports and maintain workforce data within the HRIS system.</li><li>Ensure compliance with federal, state, and local employment regulations.</li><li>Assist with employee engagement initiatives, training programs, and company events.</li><li>Support special HR projects and process improvement initiatives as needed.</li></ul>
2026-06-05T00:00:00Z

HR Specialist

San Jose, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an HR Specialist to support a non-profit organization in San Jose, California through a Contract assignment. This role focuses on day-to-day human resources coordination, employee support, and accurate handling of HR information and documentation. The ideal candidate brings strong administrative judgment, comfort working with HR systems, and the ability to manage sensitive information with discretion in a regulated environment. Responsibilities: • Provide administrative support to the human resources team, ensuring records, forms, and routine processes are completed accurately and on time. • Coordinate calendars, arrange meetings, and assist with scheduling for HR-related discussions, interviews, and team activities. • Support onboarding activities by preparing documentation, tracking pre-employment steps, and helping new hires move smoothly through the hiring process. • Maintain and update employee information within HRIS platforms while helping preserve data accuracy and consistency. • Respond to employee questions on general HR matters and direct more complex issues to the appropriate internal contacts. • Assist with employee relations activities by documenting information, organizing follow-up actions, and supporting timely communication. • Handle confidential personnel information with a high level of care, including materials connected to HIPAA-regulated environments when applicable. • Contribute to HR projects and operational tasks, including process updates or system-related coordination as assigned by the department.
2026-06-10T00:00:00Z

Facilities Assistant

Redwood City, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Facilities Assistant to support shipping, receiving, and material flow activities for a biotech operation in Redwood City, California. This Contract position is ideal for someone who thrives in a fast-paced environment and brings strong accuracy, organization, and follow-through to daily logistics tasks. The person in this role will help ensure materials are received, documented, labeled, and sent out correctly while supporting laboratory and operations teams with time-sensitive requests. Responsibilities: • Manage inbound and outbound packages through carrier systems such as FedEx and related shipping platforms, ensuring timely and accurate processing. • Create and apply shipping labels, barcodes, and required documentation with a high degree of precision. • Coordinate domestic and international deliveries while following applicable shipping rules, company standards, and handling requirements. • Check incoming goods against packing slips and purchase records, then route materials to the correct teams or individuals. • Prepare items for dispatch using appropriate packaging methods, especially for fragile or sensitive laboratory-related materials. • Maintain current shipping, receiving, and inventory logs to support traceability and day-to-day operational accuracy. • Track stock levels for boxes, labels, and other shipping supplies, and help arrange replenishment before shortages occur. • Support cycle counts, storage organization, and general warehouse orderliness to keep materials accessible and controlled. • Work closely with laboratory and operations personnel to meet deadlines and respond to changing business priorities. • Keep the shipping and receiving area clean, safe, and organized in alignment with workplace standards.
2026-06-19T00:00:00Z

Administrative Assistant

Union City, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Position OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. The ideal candidate is proactive, professional, and able to manage multiple tasks efficiently while maintaining a high level of accuracy and confidentiality.Key Responsibilities<ul><li>Provide day-to-day administrative support to managers and team members</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and other business documents</li><li>Organize and maintain physical and digital filing systems</li><li>Order office supplies and help manage office inventory</li><li>Coordinate travel arrangements and expense reports as needed</li><li>Greet visitors and assist with front desk coverage when required</li><li>Support internal communications and team events</li><li>Perform data entry and other clerical duties as assigned</li></ul>
2026-06-19T00:00:00Z

Administrative Assistant

Salinas, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Salinas, California. In this role, you will provide bilingual administrative support while ensuring the smooth operation of office procedures. This is a long-term contract position, offering an opportunity to work in a dynamic environment where organizational skills and multitasking abilities are highly valued. Responsibilities: • Provide comprehensive administrative support, including preparing correspondence, maintaining filing systems, and managing databases. • Assist administrators with tasks related to their areas of responsibility, ensuring efficient coordination of office activities. • Prepare and distribute meeting agendas, transcribe minutes, and compile reports as required. • Maintain calendars, schedule appointments, and organize travel arrangements for administrators and staff. • Operate and troubleshoot standard office equipment, such as computers, scanners, and copiers. • Translate documents and correspondence into Spanish, ensuring clear communication with students, parents, and community members. • Compile and post statistical data, support budget development, and process invoices for payment. • Train personnel on clerical processes and cross-train staff to perform critical functions. • Research and gather information needed for compliance, payroll reports, and other administrative tasks. • Assist in preparing materials and agendas for board meetings and other special projects as assigned.
2026-06-05T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-06-12T00:00:00Z

Administrative Assistant

Salinas, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily operations for a growing nonprofit organization in Salinas, California. This Long-term Contract position offers the opportunity to work closely with leadership and the Human Services Manager while helping bring greater organization and consistency to the office. The ideal candidate is eager to learn, communicates clearly, and can be trusted to handle a wide range of administrative tasks effectively. Responsibilities: • Provide day-to-day administrative support to organizational leadership and the Human Services Manager, helping keep priorities organized and operations on track. • Welcome visitors, answer incoming calls, and respond to routine office inquiries in a courteous and attentive manner. • Prepare, update, and maintain records, spreadsheets, correspondence, and other administrative documents with a high level of accuracy. • Enter data into internal files and reporting tools, ensuring information is complete, current, and easy to retrieve. • Coordinate schedules, meetings, and general office activities to support smooth communication across departments. • Assist with routine clerical tasks such as filing, document organization, and office supply tracking. • Support a structured office environment by following established procedures and adapting to new administrative processes as needed. • Work collaboratively with teams across areas such as human services, finance, HR, marketing, legal, and technology when administrative support is needed.
2026-06-18T00:00:00Z

Administrative Assistant

Pleasant Hill, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations for a busy laboratory team in California. This contract opportunity with permanent potential is ideal for someone who enjoys keeping office workflows organized, coordinating communication across multiple parties, and ensuring important materials and records are handled accurately. The Administrative Assistant will work closely with laboratory staff, client offices, couriers, and field partners to help maintain smooth administrative processes and responsive service. Responsibilities:• Coordinate administrative support for the Administration Manager and laboratory staff to help maintain an efficient day-to-day workflow.• Review documents for accuracy and completeness before distribution, filing, or follow-up action.• Organize courier activity, including scheduling pickups and helping ensure timely movement of materials between locations.• Prepare, print, and distribute daily reports, including sending information to couriers and delivering reports to clients by fax or mail when needed.• Manage outgoing slides and tissue blocks for additional testing or external departmental review while tracking their status carefully.• Monitor inventory levels for requisition forms and office supplies and arrange replenishment before shortages affect operations.• Produce client-specific requisitions and coordinate delivery through couriers or the Territory Sales Manager.• Serve as a communication point between the laboratory, physician offices, and surgery centers to support client satisfaction and proper specimen submission.• Use office systems and equipment efficiently, including the pathology information system and standard administrative tools, while following organizational procedures.• Carry out additional administrative duties as assigned to support departmental needs.
2026-06-19T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an organized and resourceful Administrative Assistant to provide high-level support to a Chief Administrative Officer in San Francisco, California. This Long-term Contract position is ideal for someone who can manage shifting priorities, coordinate complex schedules, and keep executive operations running smoothly in a fast-paced environment. The role calls for sound judgment, strong partnership with leadership, and the ability to move work forward even when direction is evolving. Responsibilities: • Manage complex scheduling for the Chief Administrative Officer, balancing changing priorities and resolving conflicts across multiple requests and deadlines. • Coordinate meetings from planning through follow-up, including logistics, agendas, materials, and communication with participants. • Organize team events, leadership gatherings, and offsite sessions to support collaboration, engagement, and business goals. • Work closely with executives to understand strategic priorities, evaluate incoming meeting requests, and make informed decisions on scheduling and alignment. • Serve as a central contact for direct reports and administrative partners, helping maintain strong communication and effective coordination across the organization. • Identify opportunities to improve administrative processes, implement practical adjustments, and support longer-term operational initiatives. • Build productive relationships across teams to strengthen collaboration, support morale, and help maintain alignment on key activities. • Provide guidance to other administrative business partners and collaborate with Human Resources on workforce planning and organizational structure updates.
2026-06-16T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 27 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily operations for a Long-term Contract opportunity in California. This role is ideal for someone who combines strong computer proficiency with a customer-focused approach and is comfortable handling in-person errands throughout the surrounding neighborhood. The position will help keep office and tenant-related administrative activities organized while supporting responsive service and smooth day-to-day coordination. Responsibilities: • Provide administrative support for daily office activities, including document handling, record upkeep, and general coordination of routine tasks. • Deliver attentive customer service when assisting tenants, staff, and visitors, ensuring questions and requests are addressed promptly and courteously. • Complete local operational errands such as mail pickup and delivery runs within the area while maintaining awareness of surroundings. • Maintain organized files and accurate service documentation, including creating, updating, and archiving records as needed. • Assist with scheduling, meeting coordination, and preparation of materials to support team communication and workflow. • Help coordinate rent-related paperwork, benefits-related documentation, and other administrative processes tied to tenant support services. • Support building operations by helping track unit concerns, inspection follow-up items, and other property-related administrative needs. • Respond calmly during urgent tenant situations by relaying information quickly, supporting de-escalation efforts, and connecting staff with needed resources. • Work closely with internal teams and external service providers to ensure requests, referrals, and follow-up actions are completed in a timely manner.
2026-06-19T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Key Responsibilities<ul><li>Provide day-to-day administrative support to department leaders and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Answer and direct incoming calls, emails, and other communications</li><li>Maintain filing systems, records, and confidential documents</li><li>Order office supplies and help manage vendor relationships</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Assist with special projects and general office support as needed</li></ul>
2026-06-16T00:00:00Z

Administrative Assistant

San Ramon, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency. Responsibilities:• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.• Coordinate administrative tasks across the office to support day-to-day operations and team needs.
2026-06-18T00:00:00Z

Administrative Assistant

Foster City, CA
onsite
Temporary to Hire
38 - 44 USD / Hourly
Robert Half is working with a highly respected real estate development and investment firm with a long-standing track record of delivering large-scale residential, commercial, and mixed-use projects throughout the San Francisco Bay Area. With decades of industry expertise and a diverse portfolio spanning development, asset management, construction, and consulting services, the organization is known for its commitment to excellence, innovation, and long-term growth. They are seeking an experienced Project Coordinator & Contracts Administrator to support multiple development and construction projects while managing the full lifecycle of contracts and procurement activities. This role offers the opportunity to work closely with project teams, executive leadership, legal counsel, consultants, contractors, and vendors in a fast-paced and collaborative environment. Job Description: <ul><li>Manage the full contract lifecycle, including contracts, purchase orders, change orders, renewals, and closeout documentation.</li><li>Draft, review, negotiate, and administer design, consulting, and construction agreements.</li><li>Ensure contract compliance with company policies, legal requirements, and applicable regulations.</li><li>Prepare RFQs, RFPs, bid packages, and support vendor selection and onboarding activities.</li><li>Coordinate with project managers, contractors, consultants, accounting, and legal teams to keep projects on track.</li><li>Process project billings, invoices, lien waivers, insurance certificates, and compliance documentation.</li><li>Track project costs and maintain accurate contract, billing, and procurement records.</li><li>Maintain organized, audit-ready project files, including contracts, drawings, RFIs, submittals, and correspondence.</li><li>Identify contract risks, resolve issues proactively, and escalate concerns when appropriate.</li><li>Support project closeout activities and ensure all required documentation is complete.</li></ul>
2026-06-12T00:00:00Z

Legal Administrative Assistant

San Mateo, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Our client, a mission-driven legal program supporting children and families, is seeking a Legal Administrative Assistant to provide part-time, temporary support. This is a great opportunity to contribute to meaningful work in a flexible environment. The role offers approximately 10+ hours per week, with a flexible schedule. If you have prior Legal Administrative experience or are looking to get experience in this entry level role, apply today! Responsibilities<ul><li>Monitor and manage the intake line, including routing inquiries and capturing key information</li><li>Provide Spanish-English translation support for client communications as needed</li><li>Assist attorneys with general administrative tasks and case support</li><li>Maintain organized records and track basic case or intake activity</li><li>Support day-to-day operations to ensure smooth program function</li></ul>
2026-06-06T00:00:00Z

Legal Administrative Assistant

Menlo Park, CA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a Legal Administrative Assistant to support daily operations in our Redwood City office. This role works closely with attorneys, paralegals, and office leadership to keep documents, schedules, and administrative processes organized and running smoothly. The ideal candidate is comfortable balancing clerical support, front office coverage, and time-sensitive legal administrative tasks in a fast-paced environment. Responsibilities:• Provide day-to-day administrative support to legal staff and office leadership, helping coordinate a wide range of office and case-related activities.• Manage the intake, scanning, electronic filing, and organization of correspondence, pleadings, and other legal records within the document management system.• Create, label, organize, and maintain paper files while ensuring both physical and digital records remain easy to access and up to date.• Index and sort litigation materials, discovery documents, and incoming or outgoing mail to support efficient file retrieval.• Respond to requests for records by locating and delivering electronic and hard-copy files in a timely manner.• Step in to support reception and office services functions, including handling deliveries, mail distribution, and general front-desk coverage as needed.• Enter check requests, expense reports, and attorney time records accurately using approved software and billing tools.• Assist with meeting and trial logistics by arranging travel, coordinating catering, and supporting related administrative needs.• Maintain shared office spaces such as copy areas and break rooms, replenish supplies, complete copying and scanning projects, and run local business errands when required.
2026-06-10T00:00:00Z

Admin Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
This is a great Admin Assistant job for someone looking for work with a busy, and fast-growing accounting firm. Robert Half is hiring an Administrative Assistant, so if you're detail-oriented and organized, you should consider this opening. This is a short-term contract with potential to extend for the right candidate in the Oakland, California area. Responsibilities:<ul><li> Organize word processors, files, and faxes</li><li>Provide administrative support to our Accounting and Tax Staff and Partners</li><li>Electronic document filing</li><li>Organize, email, fax, and/or scan confidential documents and financial information</li><li>Maintain various information logs with different deadlines</li><li>Copying, organizing, filing, and other miscellaneous administrative projects</li><li>Backup to receptionist – greet clients and operate a multi-line phone system</li></ul> We offer a pleasant work environment with competitive salary and benefits. Our office is business casual and includes parties, potlucks, and day trips.Our building amenities include plenty of free parking, a complimentary shuttle to and from BART, a fitness center and deli.
2026-05-29T00:00:00Z