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6 results for Office Assistant in Santa Barbara, CA
- Santa Barbara, CA
- onsite
- Temporary / Contract
- 35 - 43 USD / Hourly
- <p>We are looking for an experienced Executive Assistant to join our team in Santa Barbara, California. This short-term contract position offers an exciting opportunity to support a dynamic group of C-level executives, ensuring their schedules run smoothly and their administrative needs are met efficiently. The role involves direct interaction with executives, employees, and external stakeholders, requiring impeccable organizational skills and a proactive approach.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain calendars for C-level executives, ensuring schedules are accurate and meetings are prioritized effectively.</p><p>• Coordinate domestic and occasional international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Organize catering and lunch orders for meetings, and make dining reservations as needed.</p><p>• Prepare and submit expense reports, process credit card memos, and handle approvals.</p><p>• Schedule one-on-one meetings between executives and their direct reports to facilitate productive communication.</p><p>• Assist with personal tasks as required.</p><p>• Support additional administrative projects and tasks to meet evolving business needs.</p>
- 2026-11-11T00:00:00Z
- Santa Barbara, CA
- onsite
- Temporary / Contract
- 20.9 - 24.2 USD / Hourly
- We are looking for a dependable Operations Assistant to support day-to-day facilities, event, and front office activities in Santa Barbara, California. This is a Contract position suited for someone who enjoys hands-on work, stays organized, and can shift smoothly between operational support and reception coverage when needed. The role works closely with the Operations team to keep shared spaces, supplies, and workplace services running efficiently while maintaining a detail-oriented and safe environment.<br><br>Responsibilities:<br>• Support daily operational needs by handling physical tasks such as moving furniture, arranging equipment, and preparing spaces for meetings, events, and office activities.<br>• Assist with basic upkeep and minor maintenance tasks under the direction of Operations leadership, and alert management when repairs or damage require further attention.<br>• Help maintain clean, orderly, and safe work areas by contributing to routine cleaning, organization, and adherence to workplace safety standards.<br>• Provide responsive team support by addressing last-minute requests, communicating updates clearly, and helping complete projects on schedule.<br>• Use workplace tools and equipment carefully, following proper handling procedures and helping ensure items remain in good working condition.<br>• Step in for front desk coverage when needed by welcoming visitors, sorting incoming mail, monitoring deliveries, and directing time-sensitive materials to the appropriate recipients.<br>• Coordinate shared office resources by tracking conference room usage, supporting meeting readiness, and assisting with calendars, reminders, and other administrative updates.<br>• Contribute to event support by preparing hospitality items, organizing meeting materials, placing signage, assisting with room setup, and helping with post-event cleanup.<br>• Monitor and replenish office, kitchen, bathroom, and first-aid supplies across the Santa Barbara location, including floors 1 and 2, to keep essential items available for staff.<br>• Maintain awareness of general departmental workflows to assist colleagues, answer routine questions, and route requests to the appropriate internal contacts.
- 2026-11-14T00:00:00Z
- Santa Barbara, CA
- onsite
- Temporary to Hire
- 22.5 - 24 USD / Hourly
- We are looking for an Accounting Assistant to join a team in California in a contract-to-permanent capacity. This position supports day-to-day accounting operations with a strong focus on cash application, resident account maintenance, and administrative coordination. The ideal candidate is comfortable handling detailed financial records, communicating with clients and banking partners, and keeping documentation organized in a fast-paced environment.<br><br>Responsibilities:<br>• Apply incoming payments accurately, investigate unapplied funds, and ensure deposits are recorded in the appropriate accounts.<br>• Prepare and complete bank deposits while serving as the main point of contact for deposit-related banking questions, equipment concerns, and software issues.<br>• Resolve returned payments, reconcile cash collections such as laundry revenue, and keep account balances current and accurate.<br>• Review resident ledgers, explain account activity to clients with complex billing arrangements, and support timely account corrections.<br>• Complete monthly billing updates, post charge adjustments, and conduct collection outreach when follow-up is needed.<br>• Manage document scanning, electronic and physical filing, and records cleanup in accordance with established retention guidelines.<br>• Coordinate lease setup for new residents and process occupancy changes with accuracy and attention to detail.<br>• Support the property management team with assigned projects and maintain insurance tracking records in spreadsheets and property management systems.<br>• Communicate with insurance carriers to confirm active coverage and verify compliance with management agreement requirements.
- 2026-11-04T00:00:00Z
- Goleta, CA
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- We are looking for a motivated Sales Assistant to support day-to-day sales activity and help maintain strong customer engagement in Goleta, California. This Long-term Contract position is well suited for someone with at least 1 year of experience who enjoys working in a fast-paced environment and contributing to revenue-focused goals. The role involves assisting with inbound and outbound sales efforts, coordinating follow-up with prospects, and helping the team deliver responsive service throughout the sales process.<br><br>Responsibilities:<br>• Support the sales team by managing daily administrative and customer-facing tasks that keep the pipeline moving efficiently.<br>• Respond to incoming inquiries, qualify customer interest, and route opportunities to the appropriate sales contacts.<br>• Conduct outbound outreach to prospective clients to introduce services, generate interest, and schedule follow-up conversations.<br>• Maintain accurate sales records, customer notes, and activity updates to ensure clear visibility into ongoing opportunities.<br>• Assist with preparing sales materials, quotes, and communications that help move prospects through the decision-making process.<br>• Follow up with leads and existing customers to answer questions, provide updates, and encourage continued engagement.<br>• Coordinate with internal team members to ensure timely handling of customer requests and smooth sales support operations.
- 2026-11-12T00:00:00Z
- Camarillo, CA
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- We are looking for a Purchasing Assistant to support daily procurement operations for a Contract position based in Camarillo, California. This role focuses on coordinating material purchases, maintaining accurate order records, and helping ensure goods and services arrive on schedule. The ideal candidate brings a careful, organized approach and is comfortable working with suppliers and internal teams to keep purchasing activities running smoothly.<br><br>Responsibilities:<br>• Coordinate day-to-day procurement tasks by identifying material needs and assisting with sourcing activities.<br>• Prepare, submit, and track purchase orders to support timely fulfillment of business requirements.<br>• Communicate with vendors to confirm pricing, availability, lead times, and delivery updates.<br>• Maintain accurate purchasing documentation, records, and order status information for the department.<br>• Work with internal stakeholders to clarify specifications and support purchasing requests across functions.<br>• Monitor incoming deliveries and help resolve issues related to delays, discrepancies, or incomplete shipments.<br>• Support general purchasing department operations to help maintain efficient procurement workflows.
- 2026-11-13T00:00:00Z
- Santa Barbara, CA
- onsite
- Temporary / Contract
- 25 - 27.5 USD / Hourly
- <p>We are looking for a detail-oriented Human Resource Manager to support HR operations in California. This position focuses on reviewing employee records for completeness and compliance while assisting with core administrative tasks that keep the department organized and responsive. The ideal candidate is comfortable handling sensitive information, maintaining accurate documentation, and providing day-to-day support across HR processes.</p><p><br></p><p>Responsibilities:</p><p>• Examine personnel records to confirm required documents are present, accurate, and aligned with established compliance standards.</p><p>• Organize, update, and maintain employee files while ensuring confidential information is handled appropriately.</p><p>• Assist with posting open roles on approved job boards and internal hiring channels.</p><p>• Track and update HR data in spreadsheets and related administrative records with a high level of accuracy.</p><p>• Support filing, document retrieval, and general clerical tasks that contribute to efficient HR operations.</p><p>• Coordinate hiring documentation and help monitor completion status for hiring activities.</p><p>• Provide administrative assistance related to employee benefit processes and supporting paperwork.</p>
- 2026-11-13T00:00:00Z