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7 results for Communications Specialist in Santa Barbara, CA
- Goleta, CA
- onsite
- Temporary / Contract
- 23.75 - 25.00 USD / Hourly
- We are looking for an Administrative Coordinator to support daily workplace operations and deliver a welcoming, well-organized experience for employees, guests, and vendors in Goleta, California. This Long-term Contract position combines front desk coordination, office support, event assistance, and facilities-related administration in a fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep communication, scheduling, and office activities running smoothly.<br><br>Responsibilities:<br>• Welcome employees, candidates, vendors, and other guests with care, provide clear arrival guidance, and help maintain an organized and inviting reception area.<br>• Coordinate front office activities by answering workplace-related questions, sharing timely updates, and ensuring common areas, wellness spaces, and supply stations remain stocked and orderly.<br>• Oversee conference room usage by managing reservations, addressing scheduling issues promptly, and helping teams use shared spaces efficiently.<br>• Support facilities operations by monitoring incoming service requests, routing tickets to the appropriate contacts, tracking responses, and documenting resolution details after completion.<br>• Observe office needs and gather feedback from employees to identify opportunities for workplace improvements, then recommend practical solutions that enhance the onsite experience.<br>• Assist with planning and executing office events, holiday activities, and employee programs, including communications, ordering support, setup coordination, and post-event breakdown.<br>• Partner with food and beverage support teams by directing deliveries to the correct locations, reporting kitchen or service concerns quickly, and maintaining daily tracking information as needed.<br>• Prepare and distribute internal communications such as event notices, office updates, and promotional materials through approved channels, including chat platforms and digital postings.<br>• Help coordinate onsite perks and vendor-supported programs by organizing invitations, sending reminders in advance, and supporting participation on the day of each event.
- 2026-10-23T22:13:45Z
- Santa Barbara, CA
- remote
- Temporary / Contract
- 25.00 - 29.00 USD / Hourly
- <p>We are looking for a detail-oriented Billing Specialist to support invoicing, account adjustments, and billing-related customer service for a Long-term Contract position with a company based in Santa Barbara, California. This role will manage day-to-day billing activity, respond to invoice inquiries, and help maintain accurate financial records across customer accounts. The ideal candidate is comfortable working with billing platforms, investigating discrepancies, and coordinating with internal teams to keep contract terms and billing schedules aligned.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and distribute customer invoices in line with contract timelines, pricing terms, and account requirements.</p><p>• Monitor and resolve billing inquiries through the support queue, including updating invoice records, attaching purchase orders, and sending revised documentation when needed.</p><p>• Oversee invoice submission and payment follow-up for public sector accounts, including school districts and government agencies, while managing portal-based billing processes.</p><p>• Partner with renewals and revenue operations teams to research deal discrepancies and correct billing issues before they affect customers.</p><p>• Review contracts and recurring billing setups to ensure account details remain accurate and consistent across active agreements.</p><p>• Process approved credits, invoice reversals, and related billing adjustments in accordance with internal controls and authorization procedures.</p><p>• Perform routine reconciliations within billing and financial systems to confirm transaction accuracy and maintain balanced records.</p><p>• Evaluate refund requests by researching account history, validating supporting information, and helping reduce preventable revenue loss.</p>
- 2026-10-30T19:08:42Z
- Santa Barbara, CA
- onsite
- Temporary / Contract
- 26.60 - 30.80 USD / Hourly
- We are looking for a Food Safety Admin Specialist to support quality and compliance activities for a Contract position based in Santa Barbara, California. This role combines food safety administration, document coordination, and regulatory support in a fast-paced operational setting. The ideal candidate brings experience in quality assurance and is comfortable working with inspectors, maintaining controlled records, and preparing clear procedural documentation.<br><br>Responsibilities:<br>• Coordinate communication and follow-up with regulatory inspectors and external compliance representatives during site visits and routine inquiries.<br>• Welcome and assist visitors, auditors, and partner entities arriving on site, ensuring they are directed appropriately and supported professionally.<br>• Maintain organized document control practices by filing, updating, and tracking food safety and quality records for accuracy and accessibility.<br>• Scan, archive, and manage operational and compliance documents to support record retention and audit readiness.<br>• Provide day-to-day administrative support for food safety and quality assurance activities across the site.<br>• Draft, revise, and format standard operating procedures and related documentation to reflect current practices and compliance expectations.<br>• Prepare and update spreadsheets and reports that help monitor documentation status, inspections, and quality-related tasks.<br>• Support warehouse-related quality processes by working within internal systems and coordinating information tied to regulated operations.
- 2026-10-21T23:28:47Z
- Santa Ynez, CA
- onsite
- Permanent / Full Time
- 115000.00 - 140000.00 USD / Yearly
- We are looking for an accomplished Tax Manager to lead tax-related work for a public accounting environment in California. This position is suited for someone who is detail oriented and can balance technical tax expertise with practical guidance for clients and internal staff. The role focuses on accurate filings, forward-thinking tax planning, and clear communication across a range of entity types.<br><br>Responsibilities:<br>• Oversee the preparation and final review of federal, state, and local tax filings, ensuring work is accurate, timely, and aligned with current regulations.<br>• Design and recommend tax strategies that help reduce exposure, improve efficiency, and support client or business objectives.<br>• Monitor legislative and regulatory developments, evaluate their effect on engagements, and document conclusions for complex tax matters.<br>• Lead responses to tax notices, examinations, and audits by coordinating with external parties and maintaining organized support files.<br>• Guide and develop entry-level tax team members and operational staff through coaching, technical review, and day-to-day support.<br>• Maintain complete tax records and produce clear summaries, status updates, and issue reports for leadership.<br>• Manage work across individual, corporate, partnership, fiduciary, exempt organization, and sales tax engagements as needed.
- 2026-11-11T19:28:44Z
- Solvang, CA
- onsite
- Temporary / Contract
- 35.00 - 45.00 USD / Hourly
- We are looking for an experienced Human Resources (HR) Manager to support a Contract assignment in Solvang, California. This role will oversee core HR operations while helping create a positive employee experience across onboarding, benefits administration, and day-to-day employee relations matters. The ideal candidate brings strong organizational skills, sound judgment, and hands-on experience working with HR systems and administrative processes.<br><br>Responsibilities:<br>• Guide employees and managers on workplace matters, helping resolve concerns fairly and in alignment with company policies.<br>• Manage daily HR administration, including maintaining personnel records, preparing documentation, and ensuring accurate employee data.<br>• Coordinate onboarding activities to create a smooth start for new hires, from pre-employment paperwork through orientation support.<br>• Administer employee benefits processes, including enrollments, updates, and responses to staff questions regarding available programs.<br>• Maintain and update HRIS records to support data accuracy, reporting needs, and compliance with internal standards.<br>• Partner with leadership to support HR initiatives, reinforce policy understanding, and promote consistent people practices.<br>• Monitor HR documentation and processes to help ensure compliance with applicable employment requirements and company guidelines.<br>• Assist with process updates or system-related changes within HR operations when needed, ensuring minimal disruption to employees and managers.
- 2026-11-05T19:53:45Z
- Santa Barbara, CA
- onsite
- Temporary / Contract
- 25.00 - 27.50 USD / Hourly
- <p>We are looking for a detail-oriented Human Resource Manager to support HR operations in California. This position focuses on reviewing employee records for completeness and compliance while assisting with core administrative tasks that keep the department organized and responsive. The ideal candidate is comfortable handling sensitive information, maintaining accurate documentation, and providing day-to-day support across HR processes.</p><p><br></p><p>Responsibilities:</p><p>• Examine personnel records to confirm required documents are present, accurate, and aligned with established compliance standards.</p><p>• Organize, update, and maintain employee files while ensuring confidential information is handled appropriately.</p><p>• Assist with posting open roles on approved job boards and internal hiring channels.</p><p>• Track and update HR data in spreadsheets and related administrative records with a high level of accuracy.</p><p>• Support filing, document retrieval, and general clerical tasks that contribute to efficient HR operations.</p><p>• Coordinate hiring documentation and help monitor completion status for hiring activities.</p><p>• Provide administrative assistance related to employee benefit processes and supporting paperwork.</p>
- 2026-10-12T15:38:44Z
- Agoura Hills, CA
- onsite
- Temporary to Hire
- 28.50 - 33.00 USD / Hourly
- <p>We are looking for a detail-oriented Bookkeeper/Office Manager to support daily financial operations and office administration for a growing business in Agoura Hills, California. This contract opportunity with permanent potential is ideal for someone who is comfortable managing bookkeeping tasks, payroll coordination, and administrative priorities in a fast-paced environment. The right candidate will bring strong QuickBooks experience, sound judgment with confidential information, and the ability to stay organized while handling multiple responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily bookkeeping activities in QuickBooks Desktop, ensuring financial records remain accurate and up to date.</p><p>• Reconcile bank accounts and credit card transactions, record deposits, and assign expenses to the proper categories.</p><p>• Process roughly 100 invoices using established Excel-based workflows and maintain supporting documentation.</p><p>• Prepare financial reports such as profit and loss statements and trial balance summaries for leadership review.</p><p>• Maintain cash-basis accounting records and coordinate recurring intercompany payments between related entities.</p><p>• Administer payroll for approximately 30 employees across two companies while supporting accurate and timely processing.</p><p>• Coordinate employee onboarding and separation activities, including communication related to benefits administration with external insurance partners.</p><p>• Safeguard sensitive employee and company information while handling HR and financial documentation.</p><p>• Oversee office administrative needs, including business license renewals, event coordination, and other time-sensitive operational tasks.</p>
- 2026-11-09T16:48:45Z