<p>Position Overview</p><p>A growing East Bay organization is seeking a professional and customer-focused Front Desk Coordinator to serve as the first point of contact for visitors, clients, vendors, and employees. This role is responsible for creating a welcoming office environment while supporting the day-to-day administrative operations that keep the office running efficiently.</p><p>The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Strong communication skills, professionalism, and a service-minded approach are essential to success in this position.</p><p><br></p><p>Day-to-Day Responsibilities</p><ul><li>Greet and assist visitors, clients, vendors, and employees with professionalism and enthusiasm.</li><li>Answer, screen, and direct incoming calls using a multi-line phone system.</li><li>Respond to general inquiries and provide exceptional customer service.</li><li>Maintain visitor logs and ensure guests are properly checked in and directed.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Coordinate conference room scheduling and meeting logistics.</li><li>Prepare meeting spaces and assist with internal events as needed.</li><li>Ensure the reception area, conference rooms, and common areas remain organized and professional.</li><li>Perform data entry, filing, document scanning, and record maintenance.</li><li>Assist with preparing correspondence, reports, and presentations.</li><li>Support various departments with administrative projects and special assignments.</li><li>Monitor and maintain office supply inventory.</li></ul><p><br></p>
We are looking for a Front Desk Coordinator to support a busy workplace environment. This long-term contract position is ideal for someone who enjoys creating a welcoming experience, keeping daily office activity organized, and handling a variety of administrative needs with confidence. The role requires strong communication, sound judgment, and the ability to stay composed while managing multiple priorities in a fast-moving setting.<br><br>Responsibilities:<br>• Oversee entry to the office by monitoring access points, coordinating visitor arrival procedures, and facilitating approvals through communication platforms and internal tools.<br>• Welcome guests, employees, and vendors at the front desk while maintaining a detail-oriented and organized reception area.<br>• Provide day-to-day administrative support, including assisting with calendars, handling routine office requests, and helping teams with operational needs.<br>• Answer and direct incoming calls through a multi-line phone system, ensuring messages and inquiries reach the appropriate contacts promptly.<br>• Help maintain smooth office operations by tracking front desk activity, responding to changing priorities, and supporting a positive onsite experience.<br>• Partner with internal teams to address workplace needs quickly and effectively in a fast-paced environment.
<p>We are looking for an experienced Front Desk Coordinator to support daily office operations for a property management company in Vallejo, California. This contract-to-permanent opportunity is ideal for someone who enjoys being the first point of contact for visitors, residents, and callers while keeping the front office organized and responsive. The role combines customer-facing reception work with administrative support, requiring strong communication skills, attention to detail, and the ability to manage multiple tasks throughout the day.</p><p><br></p><p>Front Desk Coordinator Responsibilities:</p><p>• Welcome guests, tenants, and vendors professionally while maintaining an organized and efficient front desk presence.</p><p>• Handle incoming phone calls promptly, direct inquiries to the appropriate team members, and provide helpful information when appropriate.</p><p>• Monitor voicemail inboxes, retrieve messages in a timely manner, and ensure follow-up items are routed correctly.</p><p>• Support day-to-day administrative activities such as scheduling, filing, data entry, and general office coordination.</p><p>• Assist with property management-related communication by relaying resident concerns, service requests, and routine updates to internal teams.</p><p>• Maintain accurate records and correspondence to help the office run smoothly and support operational workflows.</p><p>• Coordinate with staff and external contacts to ensure visitors, deliveries, and appointments are managed efficiently.</p><p><br></p><p>If you are interested in this Front Desk Coordinator position, please apply today!</p>
<p>We are looking for an experienced and dependable Receptionist to support daily front-desk operations for a contract-to-hire position based in San Francisco, California. This role is ideal for someone who thrives in a detail-oriented office setting, values accuracy, and enjoys creating a welcoming experience for visitors and callers. The successful candidate will balance administrative support, communication, and confidentiality while working closely with internal teams and client contacts.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and provide a detail-oriented first point of contact for guests, employees, and external partners.</p><p>• Manage incoming calls through a multi-line phone or switchboard system, directing inquiries promptly to the appropriate contacts.</p><p>• Safeguard sensitive records and confidential information while following established handling procedures.</p><p>• Coordinate with managers and client stakeholders to address scheduling needs, service concerns, and deadline-related matters.</p><p>• Support general office operations by assisting with administrative tasks and front-desk coverage throughout the day.</p><p>• Contribute to team-based workflows and step in on special assignments or additional projects as business needs evolve.</p><p>• Maintain organized reception and common areas to ensure an efficient workplace environment.</p>
We are looking for a detail-oriented Receptionist to support daily front-desk and administrative operations for a contract position based in California. This role serves as the first point of contact for visitors and callers, helping create a welcoming and organized office environment. The ideal candidate is courteous, dependable, and comfortable managing multiple tasks while providing strong customer service.<br><br>Responsibilities:<br>• Welcome guests and direct them to the appropriate staff members or meeting areas in a friendly and attentive manner.<br>• Manage incoming phone calls, route inquiries accurately, and take clear messages when needed.<br>• Coordinate the preparation and scheduling of conference rooms to support meetings and office activities.<br>• Perform a range of clerical and administrative tasks that help keep the office running smoothly each day.<br>• Maintain a tidy and presentable reception area to ensure a positive experience for visitors and employees.<br>• Assist with general office support such as handling correspondence, organizing documents, and responding to routine requests.
We are looking for a detail-oriented and welcoming Receptionist to support daily front-desk operations for a contract position based in Fremont, California. This role is ideal for someone with at least one year of experience handling incoming calls, greeting visitors, and keeping reception activities organized in a fast-paced office setting. The successful candidate will serve as the first point of contact for callers and guests while helping maintain smooth communication across the workplace.<br><br>Responsibilities:<br>• Welcome visitors, provide a positive first impression, and direct guests to the appropriate staff or department<br>• Manage a multi-line phone system by answering, screening, and routing inbound calls accurately and efficiently<br>• Respond to general inquiries in a courteous and timely manner, taking clear messages when needed<br>• Maintain the reception area so it remains tidy, well organized, and ready for daily business activities<br>• Support routine front-desk administrative tasks such as monitoring visitor flow and assisting with basic office coordination<br>• Communicate effectively with internal teams to ensure calls and guest requests are handled promptly<br>• Follow established office procedures for receiving visitors and managing incoming communications
<p>We are looking for a dependable Office Assistant to support daily front desk and administrative operations. This long-term contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling a mix of reception and clerical responsibilities. The person in this role will help keep communication flowing smoothly, manage document-related tasks, and provide consistent support to internal teams and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, manage the reception area, and ensure a welcoming first impression for guests and staff.</p><p>• Answer incoming calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.</p><p>• Scan, organize, and maintain documents so records remain accessible, complete, and properly filed.</p><p>• Perform a variety of administrative support tasks such as data entry, filing, copying, and general office coordination.</p><p>• Assist with routine clerical work to help maintain efficient day-to-day office operations.</p><p>• Monitor office communications and respond to basic requests in a timely and courteous manner.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013497523**</p><p> </p>
<p>We are looking for a dependable Office Assistant to help keep daily operations running smoothly in Santa Clara, California. This opportunity is well suited for someone who enjoys supporting a busy office, delivering excellent service to visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the chance to contribute to front office coordination, record maintenance, and general clerical support in a detail-focused environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome guests, answer incoming calls, and ensure inquiries are directed promptly to the appropriate person or department.</p><p>• Provide day-to-day administrative support by managing filing, document scanning, data entry, and other clerical activities that keep the office organized.</p><p>• Coordinate front office operations and assist staff with routine office needs to maintain an efficient workplace.</p><p>• Maintain accurate records and update membership or database information with strong attention to detail.</p><p>• Partner with office leadership on scheduling, correspondence, and general office coordination tasks.</p><p>• Support invoicing, payment follow-up, and related administrative processes as needed, including work connected to QuickBooks.</p><p>• Assist with improvements to office procedures and help implement updated workflows as operational processes evolve.</p>
<p>We are seeking a dependable, personable, and motivated <strong>Office Assistant</strong> to work in the millwork, carpentry, and cabinetry industry. This is an <strong>entry-level contract-to-hire opportunity</strong>, with an initial contract period of <strong>2–3 months</strong> and the potential for long-term hire based on performance and business needs.</p><p><br></p><p>This role is ideal for someone with strong customer service skills, a positive attitude, and an interest in the construction, woodworking, millwork, or cabinetry field. In addition to supporting daily office operations, this position also includes a <strong>sales support component</strong>, communicating with customers regarding wood products, materials, and general product inquiries.</p><p><br></p>
<p><br></p><ul><li>Welcome patients and visitors in a professional and courteous manner.</li><li>Schedule appointments and manage provider calendars.</li><li>Answer phone calls and respond to patient inquiries.</li><li>Verify patient information, insurance details, and update medical records.</li><li>Process patient check-in/check-out and collect payments as required.</li><li>Maintain confidentiality and comply with privacy regulations.</li><li>Provide administrative support to clinical staff as needed.</li></ul>
<p><br></p><p><br></p><ul><li>Welcome patients and visitors in a professional and courteous manner.</li><li>Schedule appointments and manage provider calendars.</li><li>Answer phone calls and respond to patient inquiries.</li><li>Verify patient information, insurance details, and update medical records.</li><li>Process patient check-in/check-out and collect payments as required.</li><li>Maintain confidentiality and comply with privacy regulations.</li><li>Provide administrative support to clinical staff as needed.</li></ul>
<p><br></p><p><br></p><ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
<p><br></p><ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
<p>Robert Half client is looking for a detail-oriented Administrative Assistant to support a CPA office during a busy time of year. This Contract position is part-time, M-F 10AM-3PM. This role is on-site, and offers the opportunity to help keep administrative and document workflows organized and on schedule. The ideal candidate is comfortable handling repetitive tasks, working accurately with numbers, and communicating clearly in an office environment.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Manage the final processing of completed tax return packages, including printing, scanning, reviewing supporting materials, and preparing documents for distribution or mailing.</p><p>• Enter employee time records into the firm's billing system by accurately applying time codes, client codes, and hours from submitted timesheets.</p><p>• Perform high-volume data entry with strong attention to accuracy, consistency, and confidentiality.</p><p>• Organize, assemble, and verify client documents to ensure federal and state return materials are complete before release.</p><p>• Support routine office operations such as document handling, file organization, and other seasonal administrative tasks as needed.</p><p>• Work with numerical information carefully and follow established procedures to maintain accuracy across recurring assignments.</p><p>• Assist with payment collection support and related administrative follow-up when required.</p><p>• Use Microsoft Word and Excel to update records, maintain basic reports, and support day-to-day office administration.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>Robert Half's client is seeking an Administrative Assistant to support insurance operations in Concord, California. This role is ideal for someone who thrives in a fast-paced office environment and can balance client service, documentation, and coordination across multiple priorities. The role will partner closely with two insurance agents, helping keep applications, renewals, and client records organized while ensuring responsive follow-up with carriers and customers.</p><p><br></p><p><strong><u>Administrative Assistant Duties:</u></strong></p><ul><li>Provide administrative support to two insurance agents handling both group and individual insurance services.</li><li>Assist with processing and tracking insurance applications to help ensure timely approvals.</li><li>Perform accurate data entry and maintain client records within the company's CRM system.</li><li>Upload and organize client information, emails, and documentation.</li><li>Retrieve and process policy renewals from carrier websites.</li><li>Communicate with insurance carriers to resolve policy, enrollment, and service-related issues.</li><li>Support day-to-day office operations and assist with various administrative projects as needed.</li><li>Help manage client inquiries and assist with insurance-related documentation and follow-up.</li><li>Work with individual insurance plans through Covered California, Kaiser and Blue Shield.</li><li>Utilize Excel and internal systems to maintain records, track information, and support reporting needs.</li></ul><p><br></p><p><strong><u>Ideal Background:</u></strong></p><ul><li>Previous administrative or office support experience required.</li><li>Previous insurance industry experience preferred.</li><li>Demonstrated ability to learn new systems, processes, and tools.</li><li>Professional and confident communication skills, both over the phone and through email.</li><li>Strong interpersonal skills and a customer-focused approach.</li><li>Comfortable interacting with a diverse client base and building positive working relationships.</li><li>Highly organized, dependable, and able to manage multiple responsibilities effectively.</li><li>California Life and Health Insurance licensing is a plus but not required.</li></ul><p><br></p><p>If you are interested in the Administrative Assistant position, please submit your resume today!</p>
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Los Gatos, California. This Contract position will focus on administrative coordination, accurate record maintenance, and front-office support at the District Office. The role requires someone who can manage data carefully, communicate professionally, and help keep essential processes organized and running smoothly.<br><br>Responsibilities:<br>• Provide day-to-day administrative support for District Office operations, ensuring tasks are completed accurately and on schedule.<br>• Enter, update, and maintain records in internal databases and student information systems, including Aeries and CalPADS.<br>• Assist with absence tracking and related documentation while keeping files current and organized.<br>• Record and monitor required information in designated logging systems to support office compliance and reporting needs.<br>• Coordinate volunteer clearance activities by reviewing documents, processing submissions, and following established procedures.<br>• Answer inbound calls, respond to routine inquiries, and direct visitors or requests to the appropriate department.<br>• Perform reception and general office support duties such as filing, document preparation, and correspondence handling.
<p>We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track.</p><p><br></p><p><strong>Responsibilities</strong></p><p><strong>Executive & Administrative Support</strong></p><ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul><p><strong>Estimating & Procurement Support</strong></p><ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul><p><strong>Marketing & Event Coordination</strong></p><ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams.<br><br>Responsibilities:<br>• Prepare and send invoices accurately and in a timely manner.<br>• Match purchase orders to invoices to ensure proper documentation and billing.<br>• Collaborate with the sales and management teams to support billing-related processes.<br>• Assist with bookkeeping tasks and maintain organized financial records.<br>• Manage customer billing inquiries and provide resolution promptly.<br>• Use QuickBooks or similar software for billing and record-keeping purposes.<br>• Generate billing statements and ensure all payments are recorded properly.<br>• Participate in training to learn additional responsibilities and enhance skills.<br>• Maintain administrative records and provide general office support as needed.
<p><br></p><p><br></p><ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare, file, and maintain documents and records.</li><li>Assist with data entry, reporting, and basic administrative tasks.</li><li>Order and manage office supplies.</li></ul><p><br></p>
<p>Administrative Assistant</p><p><strong>Job Description:</strong></p><p>We are seeking a detail-oriented Administrative Assistant to support daily office operations and provide administrative support to various departments.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones and respond to emails</li><li>Schedule meetings and maintain calendars</li><li>Prepare reports, correspondence, and presentations</li><li>Organize and maintain filing systems</li><li>Support special projects as needed</li></ul>
We are looking for an Administrative Assistant to support patient access and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on accurate registration, insurance verification, document collection, and responsive service for patients, visitors, and clinical teams. The ideal candidate brings strong organizational skills, sound judgment in fast-paced situations, and the ability to manage multiple tasks while maintaining professionalism and accuracy.<br><br>Responsibilities:<br>• Manage patient intake and registration activities by entering demographic details accurately and completing required admission documentation in a timely manner.<br>• Verify insurance coverage, confirm eligibility, and collect applicable co-payments, deductibles, and deposits while documenting all financial information appropriately.<br>• Obtain signatures for required legal, privacy, and registration forms and ensure records are complete before finalizing the visit or admission process.<br>• Scan and upload supporting paperwork before the end of each shift to maintain complete and accessible electronic records.<br>• Coordinate with clinical staff to provide wristbands, face sheets, labels, and other registration materials needed for patient care and unit workflow.<br>• Respond to updates from nursing and other departments promptly, including visitor approvals and changes that affect registration status or patient movement.<br>• Safeguard patient valuables according to departmental guidelines and handle sensitive interactions with discretion, empathy, and professionalism.<br>• Prioritize work effectively during busy periods, assist team members when needed, and follow downtime procedures or alternate workflows when systems or equipment are unavailable.
We are looking for a detail-oriented Administrative Assistant to support patient registration and front-end administrative operations in Palo Alto, California. This Long-term Contract position is ideal for someone who can balance accuracy, professionalism, and compassion while assisting patients and coordinating essential intake documentation. The role requires strong organizational skills, comfort working across multiple systems, and the ability to provide dependable service in a fast-paced healthcare setting.<br><br>Responsibilities:<br>• Manage patient intake and registration activities by accurately entering demographic details, verifying coverage information, and completing required account setup steps.<br>• Collect co-payments, deductibles, deposits, and required signatures while ensuring all legal and privacy-related forms are properly completed.<br>• Safeguard patient belongings in accordance with department guidelines and maintain careful handling of sensitive materials.<br>• Scan and upload registration records and supporting documents before the end of each shift to keep files complete and accessible.<br>• Use payer portals and eligibility tools to confirm insurance status, review patient information, and support efficient financial clearance.<br>• Coordinate closely with clinical and registration teams to deliver wristbands, face sheets, labels, and other required materials without delay.<br>• Respond to updates from nursing staff promptly, including notification and crossover changes, to maintain accurate patient records.<br>• Provide courteous, solutions-focused service to patients, visitors, and partner agencies while following privacy standards and visitor authorization procedures.<br>• Monitor office equipment readiness, follow downtime procedures when needed, and assist with additional administrative tasks assigned by leadership.
<p>Our client, a leading Venture Capital / Private Equity firm, is seeking a polished and proactive <strong>Administrative / Client Services Support professional</strong> to provide high-level administrative support and deliver exceptional service to investors, executives, and internal stakeholders. This individual will serve as a key point of contact, helping ensure smooth day-to-day operations within a fast-paced, relationship-driven environment.</p><p>Key Responsibilities</p><ul><li>Provide administrative support including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Serve as a primary point of contact for investors, clients, vendors, and internal teams.</li><li>Manage incoming communications, inquiries, and requests with professionalism and urgency.</li><li>Coordinate meetings, events, and office operations while ensuring a high-touch client experience.</li><li>Assist with investor communications, reporting packages, presentations, and document management.</li><li>Support special projects, data entry, and process improvement initiatives.</li><li>Maintain accurate records and help manage information across CRM and internal systems.</li></ul><p><br></p>
<p>Administrative Assistant (Executive Office)</p><p>Position Overview</p><p>We are seeking a professional and detail-oriented <strong>Administrative Assistant</strong> to provide high-level support to executive leadership and assist with day-to-day office operations. This role requires strong organizational skills, discretion with confidential information, and the ability to work independently in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Provide administrative support to executive leadership.</li><li>Prepare reports, correspondence, presentations, and other documents.</li><li>Screen calls, visitors, and inquiries, directing them appropriately.</li><li>Maintain confidential files, records, and sensitive information.</li><li>Assist with budget support, attendance tracking, payroll-related processes, and various administrative functions.</li><li>Conduct research, compile data, and prepare reports and recommendations.</li><li>Support office procedures, special projects, and program implementation.</li><li>Coordinate with internal departments and assist with general office operations.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to support transit service development activities in Stockton, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing office coordination with occasional field-based assignments, including transit observations and service data collection. The role requires strong organization, sound judgment, and the ability to communicate clearly with both internal staff and transit riders while helping maintain accurate administrative records and reports.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support for the department, including front-desk assistance, document preparation, filing, and general office coordination.</p><p>• Enter and maintain operational data with accuracy, including information gathered from driver manifests and other service-related records.</p><p>• Conduct field observations by riding buses, counting passengers, reviewing route activity, and documenting findings for reporting purposes.</p><p>• Assist riders by interpreting bus schedules, explaining route options, and offering clear travel directions using printed and online resources.</p><p>• Prepare, update, and organize spreadsheets, reports, and department records using Microsoft Office applications.</p><p>• Support required transit reporting activities by compiling and organizing data used for annual performance tracking.</p><p>• Work effectively both independently and with team members to complete assignments on schedule and with close attention to detail.</p><p><br></p><p>For immediate consideration please call Cortney at 209-225-2014</p>