4 results for Event Assistant in San Ramon, CA

Event Coordinator

Sunnyvale, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for a skilled Event Coordinator to oversee the planning and execution of a high-profile annual Holiday Party. This large-scale event, hosted at a hotel venue, involves a significant budget and requires meticulous attention to detail from start to finish. As this is a long-term contract position, the selected candidate will be integral in managing logistics, vendor coordination, and ensuring the event meets the highest standards of quality and guest satisfaction. Responsibilities: • Plan and execute every aspect of the Holiday Party, utilizing existing project documentation as foundational resources. • Coordinate closely with the internal planning team to ensure knowledge sharing and alignment throughout the project. • Use Monday.com or similar project management tools to organize timelines, track deliverables, and communicate updates effectively. • Manage all logistical aspects of the event, including vendor negotiations, décor, entertainment, catering, AV requirements, and guest arrangements. • Maintain regular communication with the hotel to ensure all contractual agreements, including room bookings and food and beverage services, are fulfilled. • Monitor and control the event budget, addressing potential issues proactively and ensuring accurate financial reporting. • Ensure the event complies with company standards, procedures, and guest satisfaction expectations. • Oversee on-site execution during the event, ensuring seamless coordination and timely issue resolution. • Conduct post-event wrap-up activities, including debriefs and final reporting. • Collaborate across teams to ensure the event aligns with organizational goals and delivers a memorable experience.
2026-03-05T00:00:00Z

Event Outreach Assistant

Oakland, CA
onsite
Temporary
25 - 29 USD / Hourly
We are looking for a dedicated and detail-oriented Event Outreach Assistant to join our team in Oakland, California. This is a long-term contract opportunity within the non-profit sector, offering an excellent chance to contribute to impactful projects while expanding your attention to detail and organizational abilities. The ideal candidate will play a key role in supporting event outreach, administrative tasks, and project coordination. Responsibilities:• Conduct outreach to firms and organizations through cold calling to promote event attendance.• Maintain and update organizational contact lists to ensure accurate and efficient communication.• Assist in the preparation of documents and presentations, including PowerPoint materials.• Provide administrative support such as scanning, organizing files, and managing timelines.• Coordinate event-related tasks, ensuring smooth execution and adherence to schedules.• Support project management efforts by tracking progress and ensuring deadlines are met.• Collaborate with team members to ensure successful delivery of assigned tasks.• Manage master schedules and timelines for various projects and events.• Perform other duties as assigned to support organizational goals and objectives.
2026-02-23T00:00:00Z

Project Assistant

Alameda, CA
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a highly organized and detail-oriented Project Assistant to join our team in Alameda, California. In this role, you will support various aspects of project management, working closely with team members to ensure smooth operations and timely completion of tasks. This is a Contract position with the potential for long-term employment, offering an opportunity to grow within a dynamic and fast-paced environment. Responsibilities: • Assist in managing project schedules, ensuring milestones are met and deadlines are adhered to. • Utilize advanced Excel functions, including pivot tables, to analyze and present project data. • Coordinate shipping and receiving logistics to support project timelines. • Maintain and organize construction documents and records for efficient access. • Support construction estimating by gathering and analyzing relevant data. • Collaborate with team members to ensure construction schedules are planned effectively. • Facilitate communication between departments and external stakeholders to streamline processes. • Ensure compliance with industry standards and safety protocols during project execution. • Provide administrative support, including scheduling meetings and preparing reports. • Contribute to problem-solving efforts and propose solutions to enhance project efficiency.
2026-02-13T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary
50 - 60 USD / Hourly
We are looking for a dedicated Hybrid Project Coordinator to join our team on a contract basis in Palo Alto, California. This role involves managing various projects and supporting departmental operations to ensure efficiency and compliance with organizational standards. The ideal candidate will have strong leadership skills, excellent organizational abilities, and a proactive approach to problem-solving. Responsibilities:• Manage project schedules and ensure all phases are documented and completed on time.• Oversee financial management, inventory, and purchasing processes to optimize departmental resources.• Coordinate hiring processes, conduct department orientations, and ensure compliance with HR policies and procedures.• Facilitate inventory reviews and prepare reports for equipment and supply management.• Organize and manage events, workshops, and committee meetings to support departmental goals.• Serve as a liaison between customers, vendors, and internal departments to maintain positive relationships.• Provide administrative support, ensuring smooth workflow and timely submission of required paperwork.• Track and report cost management efforts, presenting findings during staff meetings.• Identify opportunities for improvement and implement solutions to enhance departmental processes.• Participate in assigned projects and complete tasks within established deadlines.
2026-03-03T00:00:00Z