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9 results for Event Assistant in San Ramon, CA

Events Coordinator

Portola Valley, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
<ul><li>Plan and coordinate corporate, client, and internal events from start to finish.</li><li>Develop event timelines, budgets, and logistics plans.</li><li>Source and manage venues, vendors, and suppliers.</li><li>Coordinate event registration, invitations, and attendee communications.</li><li>Ensure all event materials and equipment are prepared and delivered on time.</li><li>Oversee event setup, execution, and breakdown.</li><li>Monitor event budgets and track expenses.</li><li>Resolve issues that arise before or during events.</li><li>Gather attendee feedback and prepare post-event reports.</li><li>Maintain relationships with vendors and negotiate contracts when needed.</li></ul>
2026-08-28T00:00:00Z

Event Staff

San Jose, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a dependable, detail-oriented Event Staff member to support onsite event operations in California. This is a Contract position suited for someone who can create order in fast-paced environments, assist with attendee coordination, and keep activities moving according to plan. The role blends front-line event support with project-focused coordination, making it ideal for someone who is organized, responsive, and comfortable handling scheduling and administrative event tasks. Responsibilities: • Welcome attendees at the event site, verify registrations, and provide a smooth check-in experience. • Scan tickets accurately and resolve basic entry issues to keep lines moving efficiently. • Support event coordination by tracking schedules, monitoring task progress, and helping maintain key timelines. • Assist with planning activities that require strong project organization and attention to deadlines. • Coordinate logistics tied to event setup and related project work, including schedule adjustments as needed. • Maintain organized records of attendance, scanned entries, and event-related updates for the team. • Communicate with internal stakeholders and onsite personnel to ensure activities stay aligned with the event plan.
2026-08-27T00:00:00Z

Events & Meeting Supervisor

San Francisco, CA
onsite
Temporary / Contract
45.6 - 52.8 USD / Hourly
We are looking for an experienced Events & Meeting Supervisor to oversee meeting and event delivery across multiple workplace locations in San Francisco, California. This Contract position is ideal for a hands-on leader who can guide a team, coordinate vendors and stakeholders, and ensure each event is executed with precision and professionalism. The role combines operational planning, onsite supervision, and continuous process improvement to support a wide range of internal and external programs. Responsibilities: • Oversee the planning and onsite delivery of meetings, workshops, executive gatherings, recurring programs, and workplace events for both internal and external audiences. • Coordinate full event logistics, including calendars, room configurations, catering, audiovisual support, security, signage, staffing coverage, guest experience, and day-of readiness. • Create and manage event documentation such as project schedules, production timelines, floor layouts, staffing plans, show flow materials, and post-event summaries. • Lead planning meetings with partners and stakeholders to confirm priorities, clarify ownership, and align teams on deadlines and expectations. • Supervise a team of event professionals by setting daily direction, assigning work, coaching performance, and helping remove operational obstacles. • Partner with vendors and internal groups to manage service delivery, budgets, contracts, and event-related resources while maintaining strong working relationships. • Monitor event spaces, storage areas, furnishings, and supplies to keep environments organized, functional, and prepared for recurring use. • Support activity across five nearby buildings, including regular movement between locations to ensure consistent execution and service standards. • Identify process gaps and introduce improved workflows, templates, staffing approaches, and service practices that strengthen the meetings and events function. • Step in during live events as needed to resolve issues quickly, maintain safety and accessibility expectations, and uphold brand and service quality standards.
2026-09-01T00:00:00Z

Program Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Program AssistantJob DescriptionWe are seeking a Program Assistant to provide administrative support for program operations, communications, and scheduling.Responsibilities<ul><li>Schedule meetings and maintain calendars</li><li>Process documentation and maintain records</li><li>Assist with data entry and reporting</li><li>Respond to participant inquiries</li><li>Provide general administrative support</li></ul>
2026-09-04T00:00:00Z

Project Assistant

Sunnyvale, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Project Assistant to provide day-to-day support for active construction projects in Sunnyvale, California. This Long-term Contract position is ideal for someone who is organized, proactive, and comfortable handling administrative and project coordination tasks in a fast-paced jobsite or project-based environment. The role will contribute to smooth project execution by supporting records management, purchasing activities, reporting, and field documentation while working with Procore and other web-based project tools. Responsibilities: • Maintain accurate project files and ensure drawings, records, and documentation are properly tracked in Procore and related project platforms. • Assist with weekly and daily timekeeping activities by collecting, reviewing, and organizing labor information for project teams. • Coordinate purchases for office materials, minor equipment, consumable items, and other routine project needs in alignment with established procedures. • Prepare, print, assemble, and distribute work packages so field and project teams have the materials needed to perform assigned tasks. • Use web-based project management systems to support purchasing, document updates, and timesheet processing across ongoing project activities. • Monitor document revisions and help keep current versions of project information available to the appropriate stakeholders. • Support reporting and general administrative coordination to help maintain project schedules, communication flow, and operational efficiency. • Assist with request-for-quote activities and related procurement documentation when sourcing project items and services.
2026-08-28T00:00:00Z

Project Assistant

Mountain View, CA
remote
Temporary / Contract
20.5865 - 23.837 USD / Hourly
Temporary Development Assistant100% Remote | ContractCreative Commons is seeking a detail-oriented Temporary Development Assistant to support the Fundraising Team during its busiest year-end giving season. This role will assist with donation processing, donor data management, acknowledgment letters, prospect research, and general administrative support while collaborating with a fully remote team.Key Responsibilities:<ul><li>Process and track donor gifts and contributions</li><li>Maintain accurate records in Salesforce and donor management databases</li><li>Prepare donor acknowledgment and thank-you correspondence</li><li>Conduct donor and prospect research</li><li>Support fundraising operations and administrative projects</li><li>Collaborate effectively with remote team members across time zones</li></ul>
2026-09-04T00:00:00Z

Development Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are hiring a Development Assistant to support fundraising, donor relations, and administrative activities for the development team.Responsibilities:<ul><li>Maintain donor records and update contribution databases</li><li>Prepare donor acknowledgments and fundraising materials</li><li>Assist with event planning and campaign coordination</li><li>Generate reports and track fundraising activity</li><li>Provide administrative support to development leadership</li></ul>
2026-08-28T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help drive organized, efficient project execution in Palo Alto, California. This Long-term Contract position works closely with leadership to coordinate schedules, reporting, administrative workflows, and cross-functional communication while helping keep operations running smoothly. The role is well suited for someone who is highly organized, comfortable managing multiple priorities, and confident working with internal teams, vendors, and stakeholders in a fast-paced healthcare-related environment. Responsibilities: • Coordinate project plans, timelines, and status reporting to help ensure milestones are tracked and resources are used effectively. • Maintain clear documentation for project phases, departmental activities, and administrative processes to support accurate records and smooth execution. • Partner with managers and internal teams to organize meetings, workshops, and committees, including preparing materials and communicating outcomes. • Provide day-to-day administrative guidance by improving workflow organization, managing paperwork, and supporting efficient department operations. • Assist with human resources coordination by supporting recruitment activities, onboarding logistics, orientation tasks, and timely completion of personnel-related documentation. • Monitor compliance-related tracking such as required training, evaluations, and policy-based administrative requirements within the department. • Oversee supply and equipment coordination, participate in inventory reviews, and prepare reports that support cost awareness and resource planning. • Serve as a key point of contact between the department, support teams, customers, and external vendors to promote responsive communication and strong working relationships. • Help plan and coordinate department events and complete additional assignments within established deadlines as business needs evolve.
2026-08-26T00:00:00Z

Program Coordinator

Alameda, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Job Summary:The Program Coordinator supports the planning, execution, and monitoring of organizational programs and initiatives. This role coordinates schedules, communications, resources, and reporting to help ensure program goals are achieved efficiently and on time.Key Responsibilities:<ul><li>Coordinate program activities, timelines, and deliverables</li><li>Track project milestones and maintain program documentation</li><li>Communicate with internal teams, external partners, and stakeholders</li><li>Schedule meetings, prepare agendas, and document action items</li><li>Monitor budgets, invoices, and program-related expenses</li><li>Assist with reporting, data collection, and process improvement efforts</li><li>Provide administrative support to program leaders and department staff</li></ul>
2026-08-29T00:00:00Z