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34 results for Data Entry Clerk in San Ramon, CA

Accounts Payable Clerk

San Jose, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Colleen McAuliffe at Robert Half is looking for an Accounts Payable Clerk to support construction-related accounting operations in San Jose, California. This role focuses on managing payables across multiple projects, ensuring invoices, subcontractor documentation, and payment records are handled with precision. The ideal candidate brings strong construction accounting knowledge, a detail-oriented approach, and the ability to coordinate effectively with internal teams and external vendors. Responsibilities:• Manage the complete accounts payable cycle for vendor and subcontractor invoices across active construction projects.• Review invoices against purchase orders and receiving records to confirm accuracy before payment is issued.• Assign expenses to the correct job numbers, project phases, cost codes, and ledger accounts.• Administer subcontractor billing documents, including progress payment requests and related supporting materials.• Collect and track required lien waiver documentation prior to releasing payments.• Maintain organized vendor and subcontractor records, including tax forms, insurance certificates, and compliance paperwork.• Prepare scheduled payment batches, including checks and electronic disbursements, in accordance with company procedures.• Investigate statement differences, respond to payment inquiries, and work with project teams to resolve approval issues.• Contribute to period-end accounting tasks by assisting with payables reconciliations, accrual support, audit requests, and 1099 reporting.
2026-06-30T00:00:00Z

Accounts Payable Clerk

Lodi, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-focused Accounts Payable Clerk to join a busy accounting team in Lodi, California. This Long-term Contract position offers the opportunity to support day-to-day billing and payables activities in a fast-paced office while working closely with accounting leadership. The ideal candidate is organized, dependable, and comfortable handling invoice-related tasks, record maintenance, and administrative support with accuracy. Responsibilities:• Manage invoice and billing transactions by entering, updating, and maintaining accurate financial records.• Review payment and billing documentation to confirm completeness, correct coding, and alignment with internal standards.• Investigate discrepancies in account activity and assist with reconciliations to help resolve outstanding issues promptly.• Organize and maintain digital and physical records so accounting documentation remains accessible and audit-ready.• Support accounts payable activities, including invoice processing, coding, and preparation for check runs.• Use Microsoft Excel and other Office applications to track data, update reports, and support daily accounting operations.• Provide administrative assistance to the accounting team and respond to routine requests related to billing and payables.• Collaborate with the Senior Accountant and other team members to keep workflows moving efficiently and deadlines on track.For immediate consideration please call 209-225-2014
2026-06-17T00:00:00Z

Accounts Payable Clerk

Hayward, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Accounts Payable Clerk to join our team in Hayward, California in a contract capacity with the potential for a permanent position. This position is ideal for someone who is confident managing a busy accounts payable workload, works accurately under pressure, and can operate with limited day-to-day direction. The role offers the opportunity to support ongoing accounting operations by handling invoice activity, maintaining organized financial records, and contributing to timely payment processes. Responsibilities: • Process a high volume of vendor invoices with accuracy, ensuring proper entry, account coding, and supporting documentation. • Review and match invoices to purchase orders, receipts, or other backup materials before payment approval. • Apply the correct general ledger codes and cost center allocations within a detailed chart of accounts. • Prepare and assist with check runs and other scheduled payment activities to support timely vendor disbursements. • Monitor daily accounts payable activity, resolve discrepancies, and follow up on outstanding items to keep transactions moving efficiently. • Maintain organized invoice and payment records while supporting audit readiness and internal documentation standards. • Work independently in a fast-paced setting, managing deadlines and prioritizing tasks with minimal supervision. • Use QuickBooks or a comparable ERP system to complete accounts payable transactions and maintain accurate financial data.
2026-07-07T00:00:00Z

Billing Clerk

Oakland, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a highly organized Billing Clerk to join a Contract assignment supporting service operations in Oakland, California. In this role, you will help keep billing activities accurate and on schedule by connecting customer purchase orders, service records, and job details within the company’s accounting process. This position works closely with operations, field teams, customers, and accounting to reduce delays, maintain clean documentation, and support timely invoicing. Responsibilities: • Obtain and monitor customer purchase orders for service visits, inspections, installations, and repair activities. • Compare scheduled assignments and completed work against customer authorization details to confirm billing readiness. • Partner with dispatch staff, project leaders, technicians, and clients to correct incomplete or inaccurate purchase order information. • Enter customer, job, and billing data into the billing system with a high level of accuracy and timeliness. • Review work orders, service documentation, and job records to ensure they meet customer invoicing requirements. • Maintain well-organized files for purchase orders, invoices, service records, and related account documentation. • Communicate with customers as needed to request supporting billing information and provide updates tied to job status. • Assist accounting by preparing complete and accurate billing records so invoices can be issued without unnecessary delay. • Track open jobs and follow up on missing approvals or outstanding purchase orders that could slow the billing cycle. • Investigate billing issues by reviewing schedules, service history, and account details to help resolve discrepancies.
2026-07-01T00:00:00Z

Billing Clerk

Hayward, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Billing Clerk to join a construction-focused accounting team in Hayward, California. This Long-term Contract position will support project invoicing, documentation, and month-end billing activities in a busy onsite environment. The ideal candidate brings hands-on construction billing experience, strong organizational skills, and the ability to manage multiple deadlines with accuracy and professionalism. Responsibilities: • Create and process project invoices accurately and on schedule while supporting the full billing cycle for construction work. • Input schedules of values, contract updates, and approved change orders into billing and contract management systems. • Prepare owner billing packages using platforms such as Textura, GCPay, Clearstory, or similar payment application tools. • Assemble and maintain required compliance documents, including lien waivers, sworn statements, and related project billing records. • Investigate billing discrepancies, make corrections as needed, and coordinate with internal teams to resolve outstanding issues before month-end. • Record customer billing activity in Sage 300 and ensure transactions are posted correctly and supported by complete documentation. • Monitor retainage balances, track project billing status, and assist with collection follow-up on unpaid invoices and pending change orders. • Contribute to month-end close tasks and provide occasional front office or general administrative assistance when needed.
2026-07-09T00:00:00Z

Legal Billing Clerk

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are looking for a Legal Billing Clerk to join a busy team on a long-term contract assignment. This role is ideal for a billing specialist who can step in quickly to support high-volume legal and administrative workflows, with a strong emphasis on time entry review, expense processing, and client billing coordination. The position offers the opportunity to contribute across accounting and billing operations while helping reduce outstanding workload in a fast-paced services environment. Responsibilities: • Review and follow up on attorney and staff time entries to help ensure June records are complete, accurate, and ready for processing. • Prepare and submit expense reports, including corporate card transactions and older outstanding reimbursements, in accordance with internal guidelines. • Enter and maintain billing information in firm systems, supporting the timely preparation of client invoices and related documentation. • Assist with monthly submittals by organizing required details, verifying entries, and helping move items through the approval process. • Provide administrative support for invoice-related activities, including data entry, status tracking, and resolution of routine billing issues. • Coordinate with vendors and internal stakeholders to help manage payment details, documentation, and follow-up items. • Allocate expenses and costs to the appropriate client matters or cases to support accurate financial reporting and billing. • Contribute to general accounting and backlog reduction efforts by handling clerical billing tasks and maintaining organized financial records.
2026-07-10T00:00:00Z

Receptionist

San Carlos, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
Are you someone who enjoys creating a welcoming first impression while keeping an office running smoothly? Our client is seeking a friendly, organized, and detail-oriented Receptionist for a contract opportunity in San Carlos, CA. This is an excellent opportunity for someone who thrives in a professional office environment, enjoys interacting with people, and takes pride in providing exceptional administrative support. As the face of the organization, you'll be the first point of contact for visitors, clients, and employees while supporting day-to-day front office operations. If you're dependable, polished, and enjoy balancing customer service with administrative responsibilities, we'd love to hear from you! What You'll Do<ul><li>Greet visitors, clients, and vendors with professionalism while creating a positive and welcoming front office experience.</li><li>Answer, screen, and route incoming calls through a multi-line phone system, accurately taking messages and responding to general inquiries.</li><li>Receive, sort, and distribute incoming mail, packages, and deliveries efficiently.</li><li>Provide administrative support, including data entry, receipt processing, document preparation, and other clerical tasks.</li><li>Coordinate appointments, schedule meetings, and assist with calendar management for team members as needed.</li><li>Maintain organized electronic and paper filing systems to ensure accurate and efficient recordkeeping.</li><li>Provide front desk coverage throughout the day, assisting walk-in visitors and supporting office operations during slower periods.</li><li>Assist visitors with reception-related questions and help ensure a positive customer experience in public-facing areas.</li><li>Support the office team with additional administrative projects and general office duties as assigned.</li></ul>
2026-07-08T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Title: ReceptionistJob Summary:The Receptionist serves as the first point of contact for visitors, clients, and callers, helping ensure smooth front desk and office operations. This role is responsible for greeting guests, managing incoming calls, handling basic administrative tasks, and providing professional customer service. Based on general knowledge.Key Responsibilities:<ul><li>Greet and welcome visitors, clients, and staff in a professional manner. Based on general knowledge.</li><li>Answer, screen, and direct incoming phone calls. Based on general knowledge.</li><li>Manage incoming and outgoing mail, packages, and deliveries. Based on general knowledge.</li><li>Maintain the reception area to ensure it is clean, organized, and presentable. Based on general knowledge.</li><li>Schedule appointments, meetings, and conference rooms as needed. Based on general knowledge.</li><li>Provide general administrative support such as filing, data entry, copying, and scanning. Based on general knowledge.</li><li>Assist with office supply inventory and ordering. Based on general knowledge.</li><li>Respond to general inquiries and direct requests to the appropriate department or staff member. Based on general knowledge.</li><li>Maintain confidentiality and professionalism in all interactions. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

Receptionist

Palo Alto, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
Reception CoordinatorPosition SummaryWe are seeking a professional, personable, and highly organized Reception Coordinator to serve as the first point of contact for visitors, clients, and employees. This role is responsible for creating a welcoming environment, maintaining front office operations, coordinating facility-related tasks, and ensuring conference rooms and common areas are presentation-ready at all times.Key Responsibilities<ul><li>Deliver an exceptional visitor experience by warmly greeting guests, escorting visitors as needed, and ensuring all guests feel welcomed and supported.</li><li>Professionally answer and direct incoming phone calls, taking messages and responding to inquiries in a courteous and efficient manner.</li><li>Maintain the appearance and functionality of conference rooms, lobby areas, and kitchen spaces, ensuring they remain clean, organized, and ready for meetings.</li><li>Coordinate office mail, packages, courier services, and deliveries, ensuring timely distribution and tracking as needed.</li><li>Manage conference room readiness, including room setup, supplies, and meeting support.</li><li>Develop and maintain a working knowledge of audiovisual (AV) systems in conference rooms and provide basic troubleshooting assistance when needed.</li><li>Promptly communicate AV or equipment issues to the IT team to ensure minimal disruption to meetings and events.</li><li>Monitor office supplies and coordinate restocking of common areas.</li><li>Support administrative and office operations projects as assigned.</li><li>Maintain a professional, polished, and customer-focused presence at the front desk.</li></ul>
2026-07-09T00:00:00Z