12 Results for Project Assistantcoordinator Jobs in San Rafael, CA

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Project Assistant

South San Francisco, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
Are you organized, detail-oriented, and looking for an opportunity to build a career in construction estimating? Robert Half is partnering with Pribuss Engineering, a respected engineering and construction organization in South San Francisco, to identify an Estimating Coordinator to join their team.This is an excellent opportunity for someone who enjoys working with numbers, documents, vendors, and project details — and wants to learn the ins and outs of plumbing estimating and commercial construction from experienced professionals. What You'll DoAs an Estimating Coordinator, you'll provide critical administrative and organizational support to the Plumbing Estimating team while developing hands-on knowledge of construction estimating. Responsibilities will include:<ul><li>Support the Plumbing Estimating Department with day-to-day administrative and organizational needs.</li><li>Organize, review, and maintain construction plans, specifications, bid documents, and estimating files.</li><li>Prepare and maintain estimating spreadsheets, material lists, quote logs, and bid documentation using Microsoft Excel and other estimating tools.</li><li>Request, collect, organize, and track quotes from vendors, suppliers, subcontractors, and other partners.</li><li>Assist with preparing bid packages, scope summaries, and supporting documentation for project estimates.</li><li>Learn to read construction plans and specifications and identify plumbing-related scope and requirements.</li><li>Assist with basic plumbing takeoffs and quantity counts using Bluebeam and other estimating software as your skills develop.</li><li>Maintain bid calendars, deadlines, quote logs, and other department tracking systems.</li><li>Communicate with vendors, suppliers, subcontractors, and internal team members to gather information and follow up on outstanding items.</li><li>Upload and organize project documentation using platforms such as Procore and BuildingConnected.</li><li>Provide data entry, document control, and general administrative support to ensure estimates are complete and accurate.</li><li>Develop knowledge of plumbing systems, construction methods, material costs, labor production, and the California Plumbing Code through hands-on training and mentorship.</li><li>Take on increasingly advanced estimating responsibilities as your knowledge and experience grow.</li></ul>
2026-10-02T00:00:00Z

Program Assistant

Alameda, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
The Program Assistant supports day-to-day program operations, scheduling, reporting, and communication to help ensure services and projects run smoothly.Responsibilities:<ul><li>Provide administrative support to program staff and leadership</li><li>Coordinate calendars, meetings, and program events</li><li>Maintain records, files, and program documentation</li><li>Track deadlines, invoices, and reporting requirements</li><li>Respond to participant, client, or vendor inquiries</li><li>Assist with data entry and preparation of reports</li></ul>
2026-09-25T00:00:00Z

Case Assistant

San Francisco, CA
remote
Temporary / Contract
25 - 26 USD / Hourly
National AmLaw 100 firm has an immediate opening for a Case Clerk to support its defense-side litigation teams on a fully remote contract basis. This role provides administrative and case support to attorneys and paralegals, with a focus on keeping documents, case files, and matter information organized and accessible.The ideal candidate has at least one year of administrative experience in a law firm setting, strong attention to detail, and the ability to manage competing requests in a busy litigation practice.This is an open-ended contract position that offers stability and meaningful, ongoing work with one of the country’s leading litigation firms, making it a fantastic opportunity for a dependable Case Clerk to establish and grow a career in the legal industry. Responsibilities<ul><li>Organize, file, and index correspondence, pleadings, and other case documents</li><li>Scan and save documents in iManage and route materials to attorneys and paralegals</li><li>Maintain electronic case files and retrieve documents as requested</li><li>Assist with assembling materials for court filings, depositions, mediations, arbitrations, and trial</li><li>Track case information and assist with calendars, scheduling, and deadlines as directed</li><li>Communicate professionally with attorneys, paralegals, clients, courts, counsel, and vendors as needed</li><li>Provide administrative support across active litigation matters, including data entry and preparation of correspondence</li></ul>
2026-09-25T00:00:00Z

Part-Time Workplace Coordinator

San Mateo, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half is working with an exciting Ai company. We are seeking a reliable, organized, and personable Office Support Administrator to provide day-to-day administrative and workplace support for a San Mateo office. This is an excellent opportunity for someone with prior administrative, office coordination, receptionist, or workplace support experience who enjoys keeping an office organized, welcoming, and running smoothly. The ideal candidate will be highly organized, customer-service oriented, proactive, and comfortable interacting with employees, visitors, candidates, vendors, and building management. Key Responsibilities<ul><li>Coordinate employee lunches, including placing catering orders, confirming headcount, arranging deliveries, setting up meals, and managing cleanup.</li><li>Restock and organize snacks, beverages, kitchen supplies, and other shared office items.</li><li>Monitor office inventory and place orders for office, kitchen, janitorial, and other workplace supplies as needed.</li><li>Serve as the onsite point of contact for maintenance, repairs, janitorial services, and other facility-related needs.</li><li>Coordinate with property management, building management, and external vendors to resolve office and building concerns.</li><li>Manage visitor access by preparing visitor passes, greeting guests, notifying employees of arrivals, and assisting visitors with navigating the office.</li><li>Support onsite candidate interviews by preparing conference rooms, coordinating visitor access, managing NDA sign-ins, and ensuring candidates receive a welcoming experience.</li><li>Manage employee access needs, including office badges, parking permits, and parking validation.</li><li>Receive, sort, and distribute mail, packages, catering orders, and other office deliveries.</li><li>Maintain conference rooms and common areas, ensuring they remain clean, organized, stocked, and ready for use.</li><li>Coordinate with vendors for catering, office supplies, facilities services, and other workplace needs.</li><li>Troubleshoot routine office issues and escalate urgent, technical, or building-related concerns to the appropriate contact.</li><li>Provide general administrative and office support as needed.</li></ul>
2026-10-01T00:00:00Z

Project Accountant

Fremont, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a detail-oriented Project Accountant to support the financial administration of projects in Fremont, California. This role works closely with operations and project teams to maintain accurate project records, support contract compliance, and help ensure reliable revenue and cost reporting. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage project-related financial activity in a fast-paced environment. Responsibilities: • Set up new projects, revisions, and approved scope changes in accounting and project management systems, ensuring budgets and values are recorded accurately. • Review project documentation for completeness and compliance, verify account structures, and prevent incorrect or incomplete bookings from moving forward. • Update cost estimates for ongoing work in a timely manner so active projects reflect current financial expectations. • Prepare and manage owner notice documentation, including lien-related filings and releases, while coordinating supporting materials when required. • Monitor projects through completion and finalize closeout activities within the accounting system once contractual work is finished. • Support post-payroll reporting by assisting with financial analysis tied to labor activity and project performance. • Examine monthly project charges, identify inconsistencies, and work with stakeholders to resolve billing or cost allocation issues. • Verify labor hours charged to jobs against weekly timesheet submissions to help maintain accurate project costing. • Evaluate work-in-progress and overall project results, offering insights that can strengthen profitability and improve cash flow management. • Contribute to month-end close activities and assist with additional accounting initiatives or department projects as assigned.
2026-09-30T00:00:00Z

Administrative Coordinator

Moraga, CA
onsite
Temporary to Hire
26 - 30 USD / Hourly
We are looking for a PART-TIME (approximately 24-32 hours per week) Administrative Coordinator to support a boutique wealth management office while also overseeing the day-to-day coordination of vacation rental properties in Moraga, CA. This is a direct hire opportunity, ideal for someone who is highly organized, service-oriented, and comfortable balancing client-facing administrative work with property-related logistics. The role requires strong follow-through, effective communication, and the ability to keep multiple schedules, requests, and priorities moving efficiently. Administrative Coordinator Responsibilities:• Manage front-line administrative support for the office, including handling inbound calls, responding to routine inquiries, and maintaining a positive client experience.• Retrieve and organize account-related information and monitor the progress of wire activity, escalating questions or delays as needed.• Coordinate calendars, arrange appointments, and ensure meetings and client commitments are scheduled accurately and efficiently.• Serve as a point of contact for clients by providing timely updates, answering questions, and directing requests to the appropriate parties.• Oversee reservation activity for multiple vacation rental homes, including confirming bookings, tracking availability, and supporting a smooth guest experience.• Arrange turnover logistics for rental properties by scheduling cleaning services, maintenance visits, and move-in or move-out coordination.• Process or track rental-related payments and help ensure property operations remain organized and on schedule.• Maintain clear records, task lists, and administrative documentation to support both office operations and rental property coordination. If you are interested in this Administrative Coordinator position, please submit your resume today to be considered!
2026-10-02T00:00:00Z

Administrative Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking an Administrative Coordinator to oversee office processes, support internal teams, and ensure efficient daily operations.Responsibilities:<ul><li>Coordinate schedules, meetings, and office activities</li><li>Prepare reports, presentations, and internal communications</li><li>Monitor office supply inventory and vendor relationships</li><li>Support department projects and workflow improvements</li><li>Maintain records and assist with policy or procedure documentation</li></ul>
2026-09-19T00:00:00Z

Administrative Coordinator

Alameda, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements. Responsibilities: • Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities. • Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding. • Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules. • Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines. • Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements. • Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies. • Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.
2026-09-16T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 26 USD / Hourly
We are looking for a proactive Office Assistant to support a welcoming and efficient office environment. This contract position is ideal for someone who enjoys balancing front-of-house hospitality with day-to-day workplace operations and takes pride in creating a positive employee experience. You will help keep the office organized, responsive, and ready for daily business needs while partnering with teams across the company to support smooth operations. Responsibilities:• Welcome employees, visitors, and vendors with professionalism while providing guidance and timely assistance at the front desk.• Keep reception, shared spaces, and common areas orderly, presentable, and supplied for daily use.• Monitor snack, beverage, and coffee stations, replenishing items regularly and maintaining cleanliness throughout the day.• Receive and distribute incoming food orders, parcels, and internal mail so deliveries reach the right recipients quickly.• Coordinate workplace upkeep by tracking supplies, preparing meeting spaces, and following through on facility-related needs.• Assist with office activities such as team events, onboarding support, office moves, and special projects based on changing business priorities.• Partner with colleagues across departments to ensure communication, scheduling, and operational requests are handled effectively.• Support workplace safety and security practices in collaboration with internal environmental health and safety and security partners. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498279**
2026-10-02T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This Contract position is ideal for someone who enjoys creating a welcoming office environment, keeping administrative tasks organized, and assisting with a variety of front-office needs. The person in this role will help maintain smooth day-to-day operations while providing friendly support to visitors, team members, and vendors. Responsibilities: • Oversee routine office activities to help maintain an organized, efficient, and well-stocked workplace environment. • Welcome guests and visitors professionally, ensuring a positive arrival experience and directing them as needed. • Coordinate food, beverage, and snack orders for the office while monitoring general supply levels. • Handle incoming and outgoing packages, mail, and deliveries with accuracy and timely follow-through. • Provide administrative assistance such as answering inbound calls, scanning documents, and supporting clerical tasks. • Assist with general workplace requests and help address day-to-day operational needs across the office. • Support short-term office coverage needs during the initial assignment period, with flexibility to continue based on business demand and performance.
2026-10-02T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a dependable Office Assistant to provide front desk and administrative support for a Contract position based in San Francisco, California. This role plays an important part in keeping the office organized, welcoming visitors, and ensuring day-to-day workplace needs are handled efficiently. The ideal candidate is comfortable managing multiple priorities, communicating with a wide range of people, and supporting a busy construction-focused environment. Responsibilities: • Welcome guests, answer incoming calls, and create a well-organized front desk experience for employees, clients, and vendors. • Oversee visitor check-in procedures, including managing the building access portal and ensuring guests are properly registered. • Handle routine office support tasks such as distributing mail, scanning documents, and maintaining orderly shared spaces including break rooms and common areas. • Coordinate meeting logistics by arranging calendars, reserving conference rooms, and preparing spaces for internal and external gatherings. • Support workplace operations by organizing lunches, assisting with office events, and helping maintain daily administrative coverage. • Perform clerical duties such as document handling, data entry, and general administrative assistance to keep office workflows running smoothly.
2026-10-02T00:00:00Z

Part-Time Office Assistant

San Ramon, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
About Robert Half:Robert Half is a specialized talent solutions and staffing firm that connects skilled professionals with leading companies across a variety of industries. Our team partners with organizations throughout the Bay Area to support hiring needs in Administrative, Customer Service, Finance & Accounting, Human Resources, and other professional disciplines. This is not an active opening with a specific client at this time. We are proactively connecting with Office Assistants interested in upcoming temporary and temp-to-hire opportunities. By applying, you'll have the chance to be considered for future roles that match your skills and career goals. Robert Half client is seeking a reliable and detail-oriented Part-Time Office Assistant to support daily office operations and help keep the team organized and efficient. This is an ongoing opportunity ideal for a professional who thrives in a fast-paced environment and enjoys providing high-level administrative support.Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls and emails professionally</li><li>Prepare correspondence, reports, and other documents</li><li>Maintain filing systems and accurate records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, expense reports, and invoice processing</li><li>Support internal teams with administrative projects and workflow coordination</li><li>Greet visitors and provide front-office support as needed</li></ul> If you are interested in this Office Assistant position, please submit your resume today to be considered!
2026-10-02T00:00:00Z

12 results for Project Assistantcoordinator in San Rafael, CA