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25 results for Front Desk Assistant in San Rafael, CA

Front Desk Coordinator

Menlo Park, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations in Menlo Park, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming workplace experience while balancing reception, scheduling, and administrative coordination. The person in this role will help keep the office running smoothly by managing front desk activity, supporting leaders with calendars, and ensuring shared spaces are prepared for meetings and team gatherings. Responsibilities: • Welcome guests, manage visitor check-ins, and oversee front desk activity to ensure a welcoming onsite experience. • Provide administrative and office support, including assisting with day-to-day coordination tasks that keep operations organized and efficient. • Manage calendars for multiple leaders, arranging meetings and helping maintain well-planned schedules. • Monitor deliveries, track onsite schedules, and serve as a central point of coordination for office activity throughout the day. • Maintain orderly and presentable common areas by restocking snacks, tidying kitchen spaces, and preparing meeting rooms for use. • Set up and reset conference rooms and shared spaces for meetings, team events, and larger internal gatherings. • Arrange office lunch orders on designated weekdays and help ensure meal logistics run smoothly. • Collaborate with colleagues across teams and time zones, with a focus on supporting schedules aligned to Pacific Time. • Handle additional office purchasing and supply ordering needs as business priorities are confirmed.
2026-06-17T00:00:00Z

Front Desk Coordinator

Menlo Park, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
Key Responsibilities:<ul><li>Welcome visitors and manage front desk operations with a professional, customer-focused approach</li><li>Answer and route calls, emails, and inquiries promptly</li><li>Coordinate meeting rooms, schedules, and office logistics</li><li>Manage mail, deliveries, and office supplies</li><li>Provide administrative and operational support across teams</li></ul>
2026-06-05T00:00:00Z

Front Desk Coordinator

Redwood City, CA
onsite
Temporary / Contract
21.28 - 22.43 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily office operations and deliver an exceptional onsite experience. This is a Contract position focused on welcoming visitors, managing front desk communications, coordinating badging, and providing dependable administrative support across the facility. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep a busy reception area organized and responsive throughout the day. Responsibilities: • Welcome employees, guests, and vendors with a courteous presence and ensure each interaction creates a positive first impression. • Manage incoming phone traffic, respond promptly to calls routed to the front desk, and connect inquiries to the appropriate teams or individuals. • Issue and track visitor and employee badges while following site access and security procedures. • Receive, sort, and distribute mail, packages, and courier deliveries, and help resolve delivery issues when they arise. • Enter, monitor, and assign service requests and work orders to support smooth facility operations. • Provide general clerical assistance, including handling correspondence, ordering office supplies, and supporting administrative needs for the site team. • Answer routine questions from clients and staff, and escalate more complex concerns to the appropriate contact for resolution. • Maintain an orderly, clean, and safe reception and front office environment in alignment with workplace standards. • Assist with conference room and basic audiovisual support as needed to help meetings run efficiently.
2026-06-16T00:00:00Z

Front Desk / Ticketing

Mountain View, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a welcoming and detail-oriented Front Desk / Ticketing team member to support daily guest services in Mountain View, California. This Contract position is ideal for someone who enjoys assisting visitors, handling ticket transactions accurately, and keeping front desk records organized. The role combines customer-facing responsibilities with administrative support, requiring strong communication skills, careful data entry, and confidence using Microsoft Office tools. Responsibilities: • Greet visitors courteously, answer general questions, and create a positive first impression at the front desk. • Process ticket sales, admissions, and related transactions with a high level of accuracy and efficiency. • Enter numeric and alphanumeric information into internal records while maintaining consistent data quality. • Organize, review, and manage documents to support orderly recordkeeping and daily administrative operations. • Assist with customer service inquiries in person and through standard communication channels, resolving routine issues promptly. • Use Microsoft Word and Excel to prepare reports, update logs, and maintain operational documents. • Handle documentation associated with materials, shipments, or related records when needed, ensuring information is complete and properly filed.
2026-06-16T00:00:00Z

Front Desk/Receptionist - Recent Grad Encouraged to Apply

Menlo Park, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Key Responsibilities:<ul><li>Greet and assist visitors, ensuring a positive first impression</li><li>Answer and direct phone calls, emails, and inquiries</li><li>Manage scheduling, meeting rooms, and front desk operations</li><li>Handle mail, deliveries, and office supplies</li><li>Provide administrative support to the team as needed</li></ul>
2026-06-05T00:00:00Z

Receptionist

San Mateo, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a dependable Receptionist to support daily front-desk operations for a Contract assignment in San Mateo, California within the non-profit sector. This position plays an important role in creating a welcoming environment for residents, visitors, and staff while helping the site run smoothly throughout the day. The ideal candidate brings strong customer service skills, sound judgment, and the ability to stay organized and responsive in a fast-paced setting. Responsibilities: • Welcome residents, guests, and service providers professionally and serve as the first point of contact at the front desk. • Respond to general questions in person, by phone, and through email, providing clear and courteous assistance. • Manage incoming and outgoing mail and help maintain orderly administrative records and files. • Perform regular walkthroughs of the property to observe conditions and report concerns when needed. • Provide on-site support during urgent or unexpected situations by following established procedures and notifying appropriate staff. • Handle multi-line phone activity, take accurate messages, and direct inquiries to the appropriate contacts. • Assist with basic administrative work such as data entry, appointment coordination, and document preparation using Microsoft Office tools. • Help maintain front-desk coverage and operational continuity while the broader team is occupied with other priorities.
2026-06-17T00:00:00Z

Receptionist

Portola Valley, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a personable and dependable Receptionist to support front-desk operations in California. This is a Contract position expected to last approximately two weeks and will involve 25 to 30 hours per week. The ideal candidate brings a detail-oriented approach, strong attention to detail when relaying messages, and the confidence to manage incoming calls while serving as an effective first point of contact. Responsibilities: • Welcome visitors and create a detail-oriented, friendly experience at the front desk throughout the day. • Answer and direct calls on a multi-line phone system, ensuring messages are captured accurately and delivered promptly. • Screen incoming inquiries and route communications appropriately while maintaining discretion for leadership and inspection-related calls. • Open and close the reception area on schedule, keeping the workspace organized and ready for daily operations. • Provide dependable front-office coverage during the contract leave period and support smooth day-to-day office flow. • Maintain a business-casual appearance and represent the office with a courteous and approachable manner.
2026-06-16T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Key Responsibilities<ul><li>Greet visitors, clients, and staff in a professional and friendly manner</li><li>Answer, screen, and route incoming calls</li><li>Manage mail, packages, deliveries, and courier services</li><li>Maintain the front desk and reception area to ensure a professional appearance</li><li>Schedule appointments and support meeting room coordination</li><li>Assist with data entry, filing, and general administrative tasks</li><li>Support office operations and provide assistance to various departments as needed</li></ul>
2026-06-16T00:00:00Z

Receptionist

Oakland, CA
onsite
Permanent / Full Time
40600 - 41600 USD / Yearly
We are looking for a dependable Receptionist to support a small law firm. This permanent, in-office position is well suited to someone who enjoys creating a welcoming environment while keeping daily office operations organized and on track. The ideal candidate brings strong judgment and a hands-on approach to administrative support in a fast-paced legal setting. Responsibilities:• Welcome clients, guests, and service providers with a courteous and attentive presence at the front desk.• Manage a multi-line phone system, screen incoming calls, and route messages to the appropriate team members promptly.• Sort incoming mail, accept deliveries, and distribute correspondence to maintain smooth daily office flow.• Keep the reception area and shared office spaces neat, presentable, and ready for visitors throughout the day.• Provide refreshments and general hosting support to help create a positive experience for clients and guests.• Assist with administrative duties such as filing, document organization, tracking assignments, and completing routine office tasks.• Support attorneys and office staff with day-to-day operational needs and special projects as priorities arise.• Help handle legal and procedural administrative work, including navigating court-related systems and processing documents accurately.
2026-06-16T00:00:00Z

Office Assistant

Hayward, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward, CA. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Office Assistant Key Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage phone calls, emails, and correspondence in both English and Spanish• Coordinate calendars, meetings, appointments, and travel arrangements• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Office Assistant role, please apply today!
2026-06-17T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for a proactive Office Manager to support day-to-day workplace operations in San Francisco, California. This Long-term Contract position is ideal for someone who takes pride in maintaining an efficient, welcoming office while providing dependable administrative support across teams. The role is onsite on a part-time schedule, approximately three days per week for 3–5 hours per day, and requires a detail-oriented approach, strong organization, and an excellent service mindset. Responsibilities: • Oversee daily office operations to keep shared spaces, conference rooms, kitchens, and work areas clean, organized, and ready for employees and guests. • Coordinate visitor arrivals, room bookings, access badges, and meeting preparations to ensure a smooth and well-organized onsite experience. • Support executive and workplace administration by preparing documents, handling signature packages, arranging mailings, and assisting with related coordination tasks. • Manage incoming and outgoing shipments, deliveries, and mail while serving as a point of contact for vendors, building staff, and external service providers. • Track office inventory and place orders for supplies, snacks, and beverages to maintain consistent stock levels and support workplace needs. • Submit and monitor facilities requests for maintenance, cleaning, equipment, and environmental issues, following through to resolution. • Assist with meeting and event logistics, including room setup, catering coordination, calendar oversight, and basic A/V readiness. • Partner with HR and IT to help facilitate onboarding and offboarding activities such as workspace setup, access coordination, and equipment-related support. • Contribute to purchasing and expense tracking by managing recurring orders, supporting invoice or accounts payable processes, and monitoring office spending patterns. • Help strengthen office procedures and workplace programs, including emergency coordination, space organization, and employee culture initiatives.
2026-06-17T00:00:00Z

Medical Front Desk Specialist

Palo Alto, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Job SummaryWe are seeking a friendly, organized, and detail-oriented Medical Front Desk / Patient Scheduling candidates to join our client's healthcare team. This role is responsible for providing excellent customer service while managing patient scheduling, registration, and front office operations in a fast-paced medical environment. Most positions are onsite in Palo Alto, CA. Responsibilities<ul><li>Answer high-volume inbound calls and assist patients with scheduling appointments</li><li>Check patients in and out for appointments</li><li>Verify insurance information and update patient demographics</li><li>Maintain accurate patient records in the electronic medical record (EMR) system</li><li>Provide patients with information regarding appointments, referrals, and office policies</li><li>Coordinate schedules for providers and ensure efficient patient flow</li><li>Handle front desk administrative duties including scanning, filing, faxing, and data entry</li><li>Maintain HIPAA compliance and patient confidentiality at all times</li><li>Deliver professional and compassionate customer service to patients, families, and staff</li></ul>
2026-06-12T00:00:00Z

Administrative Assistant

Santa Rosa, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
A small civil litigation law office in Santa Rosa is seeking a Legal Administrative Assistant to provide temporary coverage during a medical leave beginning in mid-June and continuing through early August. This position requires candidates to report onsite Monday through Thursday from 8:30 AM to 4:00 PM, making it an excellent fit for legal support professionals seeking a reduced-hour schedule. The ideal candidate will have prior law firm experience, familiarity with litigation support functions, and the ability to step into an active practice with minimal training.Responsibilities<ul><li>Prepare, scan, upload, and electronically file court documents</li><li>Assist with electronic court filings through One Legal and other filing platforms</li><li>Process service requests and filing-related correspondence</li><li>Answer and route incoming phone calls</li><li>Handle incoming and outgoing mail</li><li>Maintain electronic and physical case files</li><li>Assist with document organization and records management</li><li>Provide front desk and general administrative support</li><li>Support calendaring and scheduling activities as needed</li></ul>
2026-06-03T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for an Administrative Assistant to support a Maintenance and Contracts team in Walnut Creek, California. This contract opportunity with potential for a permanent position is ideal for someone who enjoys creating order, maintaining accurate documentation, and helping daily operations stay on pace. The role offers the chance to contribute in a visible support function within a stable, team-oriented real estate property and facilities management environment. Administrative Assistant Responsibilities:• Support the daily administrative needs of the maintenance and contracts group by handling coordination tasks and keeping workflows moving efficiently.• Maintain organized and accurate information across internal systems, contract records, and vendor documentation.• Enter and monitor invoice details to help facilitate timely review and processing.• Update service provider records and ensure supporting documentation is complete, current, and easy to retrieve.• Assist with data entry and general office administration to promote accuracy and consistency in team operations.• Respond to inbound calls and direct inquiries professionally while providing dependable administrative support.• Use tools such as NetSuite, ERP platforms, and Microsoft Office 365 to manage information and track administrative activity. If you are interested in this Administrative Assistant role, please submit your resume today.
2026-06-17T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 27 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily operations for a Long-term Contract opportunity in California. This role is ideal for someone who combines strong computer proficiency with a customer-focused approach and is comfortable handling in-person errands throughout the surrounding neighborhood. The position will help keep office and tenant-related administrative activities organized while supporting responsive service and smooth day-to-day coordination. Responsibilities: • Provide administrative support for daily office activities, including document handling, record upkeep, and general coordination of routine tasks. • Deliver attentive customer service when assisting tenants, staff, and visitors, ensuring questions and requests are addressed promptly and courteously. • Complete local operational errands such as mail pickup and delivery runs within the area while maintaining awareness of surroundings. • Maintain organized files and accurate service documentation, including creating, updating, and archiving records as needed. • Assist with scheduling, meeting coordination, and preparation of materials to support team communication and workflow. • Help coordinate rent-related paperwork, benefits-related documentation, and other administrative processes tied to tenant support services. • Support building operations by helping track unit concerns, inspection follow-up items, and other property-related administrative needs. • Respond calmly during urgent tenant situations by relaying information quickly, supporting de-escalation efforts, and connecting staff with needed resources. • Work closely with internal teams and external service providers to ensure requests, referrals, and follow-up actions are completed in a timely manner.
2026-06-18T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an organized and resourceful Administrative Assistant to provide high-level support to a Chief Administrative Officer in San Francisco, California. This Long-term Contract position is ideal for someone who can manage shifting priorities, coordinate complex schedules, and keep executive operations running smoothly in a fast-paced environment. The role calls for sound judgment, strong partnership with leadership, and the ability to move work forward even when direction is evolving. Responsibilities: • Manage complex scheduling for the Chief Administrative Officer, balancing changing priorities and resolving conflicts across multiple requests and deadlines. • Coordinate meetings from planning through follow-up, including logistics, agendas, materials, and communication with participants. • Organize team events, leadership gatherings, and offsite sessions to support collaboration, engagement, and business goals. • Work closely with executives to understand strategic priorities, evaluate incoming meeting requests, and make informed decisions on scheduling and alignment. • Serve as a central contact for direct reports and administrative partners, helping maintain strong communication and effective coordination across the organization. • Identify opportunities to improve administrative processes, implement practical adjustments, and support longer-term operational initiatives. • Build productive relationships across teams to strengthen collaboration, support morale, and help maintain alignment on key activities. • Provide guidance to other administrative business partners and collaborate with Human Resources on workforce planning and organizational structure updates.
2026-06-16T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Key Responsibilities<ul><li>Provide day-to-day administrative support to department leaders and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Answer and direct incoming calls, emails, and other communications</li><li>Maintain filing systems, records, and confidential documents</li><li>Order office supplies and help manage vendor relationships</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Assist with special projects and general office support as needed</li></ul>
2026-06-16T00:00:00Z

Administrative Assistant

Rohnert Park, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an Administrative Assistant to join a team in California, supporting proposal development and office coordination in a long-term contract position. This role focuses on turning technical input and pricing details into clear client-facing documents while maintaining a high standard of accuracy and presentation. The position also supports day-to-day administrative tasks and communication needs in a fast-paced environment. Responsibilities: • Create proposal documents by transforming estimator notes, draft content, and pricing details into final submissions ready for client review • Enter, update, and organize proposal-related information within Sage 100 Contractor or comparable business systems • Standardize document layout and presentation so each proposal is clear, consistent, and ready for client review • Review completed materials carefully to correct grammar, spelling, formatting issues, and data inaccuracies before delivery • Compile complete proposal packages and prepare final documents for timely distribution to clients • Work closely with estimators and internal team members to confirm scope details, pricing, and supporting information are reflected accurately • Provide general administrative support, including data entry, document coordination, and office assistance as needed • Assist with front-desk and communication tasks such as handling inbound calls and supporting receptionist-related duties when required
2026-06-12T00:00:00Z

Administrative Assistant

San Ramon, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency. Responsibilities:• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.• Coordinate administrative tasks across the office to support day-to-day operations and team needs.
2026-06-17T00:00:00Z

Administrative Assistant

Foster City, CA
onsite
Temporary to Hire
38 - 44 USD / Hourly
Robert Half is working with a highly respected real estate development and investment firm with a long-standing track record of delivering large-scale residential, commercial, and mixed-use projects throughout the San Francisco Bay Area. With decades of industry expertise and a diverse portfolio spanning development, asset management, construction, and consulting services, the organization is known for its commitment to excellence, innovation, and long-term growth. They are seeking an experienced Project Coordinator & Contracts Administrator to support multiple development and construction projects while managing the full lifecycle of contracts and procurement activities. This role offers the opportunity to work closely with project teams, executive leadership, legal counsel, consultants, contractors, and vendors in a fast-paced and collaborative environment. Job Description: <ul><li>Manage the full contract lifecycle, including contracts, purchase orders, change orders, renewals, and closeout documentation.</li><li>Draft, review, negotiate, and administer design, consulting, and construction agreements.</li><li>Ensure contract compliance with company policies, legal requirements, and applicable regulations.</li><li>Prepare RFQs, RFPs, bid packages, and support vendor selection and onboarding activities.</li><li>Coordinate with project managers, contractors, consultants, accounting, and legal teams to keep projects on track.</li><li>Process project billings, invoices, lien waivers, insurance certificates, and compliance documentation.</li><li>Track project costs and maintain accurate contract, billing, and procurement records.</li><li>Maintain organized, audit-ready project files, including contracts, drawings, RFIs, submittals, and correspondence.</li><li>Identify contract risks, resolve issues proactively, and escalate concerns when appropriate.</li><li>Support project closeout activities and ensure all required documentation is complete.</li></ul>
2026-06-12T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
Key Responsibilities:<ul><li>Manage calendars, meetings, and travel arrangements for leadership</li><li>Handle correspondence, including emails, calls, and internal communications</li><li>Prepare reports, presentations, and maintain accurate records</li><li>Coordinate office logistics, supplies, and vendor interactions</li><li>Support special projects and team initiatives as needed</li></ul>
2026-06-03T00:00:00Z

Bilingual Spanish Receptionist

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Job Title: Bilingual Spanish ReceptionistJob Summary:The Bilingual Spanish Receptionist serves as the first point of contact for visitors, clients, and callers while providing front desk and administrative support in both English and Spanish. This role helps create a professional and welcoming environment by managing communications, greeting guests, handling office tasks, and directing inquiries efficiently.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and employees in a professional and friendly manner</li><li>Answer, screen, and direct incoming phone calls in both English and Spanish</li><li>Respond to general inquiries and provide accurate information to callers and guests</li><li>Manage front desk operations, including visitor check-in and badge procedures</li><li>Schedule appointments, meetings, and conference rooms as needed</li><li>Receive, sort, and distribute mail, packages, and deliveries</li><li>Maintain a clean, organized, and professional reception area</li><li>Assist with data entry, filing, scanning, and other administrative support tasks</li><li>Support office operations such as ordering supplies and coordinating basic office needs</li><li>Communicate effectively with internal teams and external contacts in both English and Spanish</li><li>Handle sensitive information with professionalism and confidentiality</li></ul>
2026-06-15T00:00:00Z

Admin Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
This is a great Admin Assistant job for someone looking for work with a busy, and fast-growing accounting firm. Robert Half is hiring an Administrative Assistant, so if you're detail-oriented and organized, you should consider this opening. This is a short-term contract with potential to extend for the right candidate in the Oakland, California area. Responsibilities:<ul><li> Organize word processors, files, and faxes</li><li>Provide administrative support to our Accounting and Tax Staff and Partners</li><li>Electronic document filing</li><li>Organize, email, fax, and/or scan confidential documents and financial information</li><li>Maintain various information logs with different deadlines</li><li>Copying, organizing, filing, and other miscellaneous administrative projects</li><li>Backup to receptionist – greet clients and operate a multi-line phone system</li></ul> We offer a pleasant work environment with competitive salary and benefits. Our office is business casual and includes parties, potlucks, and day trips.Our building amenities include plenty of free parking, a complimentary shuttle to and from BART, a fitness center and deli.
2026-05-29T00:00:00Z

Facilities Assistant

Redwood City, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Facilities Assistant to support shipping, receiving, and material flow activities for a biotech operation in Redwood City, California. This Contract position is ideal for someone who thrives in a fast-paced environment and brings strong accuracy, organization, and follow-through to daily logistics tasks. The person in this role will help ensure materials are received, documented, labeled, and sent out correctly while supporting laboratory and operations teams with time-sensitive requests. Responsibilities: • Manage inbound and outbound packages through carrier systems such as FedEx and related shipping platforms, ensuring timely and accurate processing. • Create and apply shipping labels, barcodes, and required documentation with a high degree of precision. • Coordinate domestic and international deliveries while following applicable shipping rules, company standards, and handling requirements. • Check incoming goods against packing slips and purchase records, then route materials to the correct teams or individuals. • Prepare items for dispatch using appropriate packaging methods, especially for fragile or sensitive laboratory-related materials. • Maintain current shipping, receiving, and inventory logs to support traceability and day-to-day operational accuracy. • Track stock levels for boxes, labels, and other shipping supplies, and help arrange replenishment before shortages occur. • Support cycle counts, storage organization, and general warehouse orderliness to keep materials accessible and controlled. • Work closely with laboratory and operations personnel to meet deadlines and respond to changing business priorities. • Keep the shipping and receiving area clean, safe, and organized in alignment with workplace standards.
2026-06-18T00:00:00Z

Data Entry Clerk

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Title: Data Entry ClerkJob Summary:The Data Entry Clerk is responsible for accurately entering, updating, and maintaining information in company databases and systems. This role supports business operations by ensuring records are complete, organized, and error-free while handling a high volume of data in a timely manner.Key Responsibilities:<ul><li>Enter, update, and verify data in internal databases, spreadsheets, and systems</li><li>Review source documents for accuracy and completeness before inputting information</li><li>Maintain electronic and paper records in an organized manner</li><li>Identify and correct data entry errors or discrepancies</li><li>Perform regular data quality checks and validation</li><li>Retrieve and provide information from records upon request</li><li>Assist with filing, scanning, document management, and recordkeeping</li><li>Generate basic reports and summaries as needed</li><li>Protect confidential and sensitive information</li><li>Support administrative and clerical tasks related to data management</li><li>Meet productivity and accuracy standards for assigned workloads</li></ul>
2026-06-15T00:00:00Z