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27 results for Front Desk Assistant in San Rafael, CA

Front Desk Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Manage front desk responsibilities, welcome visitors, answer phones, and provide clerical support to ensure smooth office operations. Responsibilities:<ul><li>Greet guests and maintain front desk coverage</li><li>Answer and route calls</li><li>Schedule appointments and meetings</li><li>Handle mail and office communications</li><li>Provide clerical and administrative support</li></ul>
2026-04-24T00:00:00Z

Front Desk Coordinator

Oakland, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Serve as the first point of contact for visitors and employees while managing front office operations and administrative support tasks. Responsibilities:<ul><li>Greet visitors and manage front desk activities</li><li>Answer and direct incoming calls</li><li>Coordinate mail, deliveries, and office services</li><li>Maintain visitor logs and schedules</li><li>Support general office administration</li></ul>
2026-04-24T00:00:00Z

Front Desk Coordinator

Menlo Park, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Front Desk Coordinator to join our team in Menlo Park, California. In this contract position, you will play a key role in delivering exceptional guest services while managing reservations and administrative tasks and supporting the Senior Reservation Specialist,. This role requires strong organizational skills, excellent communication abilities, and a commitment to providing outstanding customer experiences. Responsibilities:• Process reservations, modifications, and cancellations with accuracy and efficiency.• Maintain detailed guest records and profiles using Opera Cloud and other organizational systems.• Assist with group bookings, including managing room blocks, confirmations, deposits, and billing.• Provide high-quality guest service at the front desk and ensure thorough follow-up.• Facilitate seamless communication between guests and internal teams to address inquiries and resolve issues.• Support training initiatives led by the Senior Reservation Specialist to enhance team capabilities.• Utilize tools such as Opera Cloud and Salesforce/Delphi to manage workflows and ensure operational excellence.• Maintain a positive work environment, including adhering to business attire standards and utilizing on-site amenities.• Participate in virtual interviews and collaborate with the Director of Sales & Marketing as needed.
2026-05-01T00:00:00Z

Front Desk Coordinator - Recent Grad Encouraged to Apply

Portola Valley, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Job Title: Front Desk Coordinator (Recent Grads Encouraged to Apply)Overview:We’re seeking a friendly, organized Front Desk Coordinator to serve as the first point of contact in a professional office environment. This is a great opportunity for recent graduates looking to build hands‑on administrative and customer service experience.Key Responsibilities:<ul><li>Greet visitors and manage front desk check‑in and phone inquiries</li><li>Schedule meetings, manage calendars, and coordinate conference rooms</li><li>Handle basic administrative tasks including data entry, filing, and mail</li><li>Maintain a polished, welcoming front desk and office environment</li></ul>
2026-04-25T00:00:00Z

Receptionist

Redwood City, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a dependable Receptionist to support front desk operations at a shelter setting in Redwood City, California. This Long-term Contract opportunity is ideal for someone who is detail oriented, approachable, and comfortable assisting visitors while managing a busy phone line. The person in this role will help create an organized and welcoming environment during weekend coverage and ongoing scheduling needs. Responsibilities: • Welcome guests, residents, and visitors in a courteous manner while serving as the first point of contact at the front desk. • Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay accurate messages promptly. • Maintain an orderly reception area and support smooth daily operations by handling routine administrative front desk tasks. • Provide clear information to callers and walk-in visitors while responding calmly and effectively in a fast-paced environment. • Monitor visitor flow and follow site procedures for check-in, communication, and general reception coverage. • Support ongoing weekend and shift-based front desk needs, ensuring reliable coverage during assigned hours.
2026-05-04T00:00:00Z

Receptionist

Redwood City, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations at a shelter setting in Redwood City, California. This Long-term Contract opportunity is ideal for someone who is comfortable working weekend and swing-shift coverage while serving as a dependable first point of contact for visitors and callers. The role requires strong communication skills, a confident presence, and the ability to manage a busy phone environment with accuracy and professionalism. Responsibilities: • Welcome visitors and provide courteous front desk support in a detail-oriented and service-oriented manner. • Manage incoming calls through a multi-line phone system, directing inquiries to the appropriate contacts promptly and accurately. • Maintain an organized reception area and support daily administrative tasks that keep site operations running smoothly. • Respond to general questions, relay messages, and handle routine communication with clarity and discretion. • Provide dependable coverage for scheduled weekend and swing-shift hours, including evening availability as needed. • Record visitor activity, assist with basic check-in procedures, and follow site protocols for reception services. • Coordinate with on-site staff to ensure timely communication and consistent front desk support throughout the shift.
2026-05-04T00:00:00Z

Receptionist

Daly City, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
Robert Half has an opening for a private dental office in Daly City. We need a friendly, organized, and detail-oriented candidate. This is an entry-level position Please find the details below and interested, apply ASAP. We can start someone immediately! Key Responsibilities:<ul><li>Greet patients and visitors in a professional and welcoming manner</li><li>Answer phone calls, schedule appointments, and manage the office calendar</li><li>Verify patient information and update electronic records</li><li>Assist with patient check-in and check-out processes</li><li>Collect co-pays and process basic payments</li><li>Confirm appointments and follow up on missed visits</li><li>Coordinate with dental assistants and hygienists to maintain an efficient workflow</li><li>Maintain a clean and organized front office area</li><li>Handle basic administrative tasks such as filing, scanning, and data entry</li></ul>
2026-04-15T00:00:00Z

Receptionist

San Mateo, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client in San Mateo is seeking a professional and dependable Receptionist on a contract basis. This role is responsible for creating a positive first impression for visitors and callers while providing administrative support to ensure efficient day-to-day office operations. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and employees in a courteous and professional manner.</li><li>Answer and direct incoming phone calls promptly and accurately.</li><li>Manage the front desk area and maintain a clean, organized reception space.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Schedule meetings, coordinate conference room bookings, and assist with calendar management.</li><li>Provide administrative support such as data entry, filing, scanning, and document preparation.</li><li>Monitor office supplies and place orders as needed.</li><li>Support additional clerical and office tasks as assigned.</li></ul>
2026-04-20T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations for a contract position in San Francisco, California. This role is ideal for someone who enjoys creating a welcoming environment, handling administrative tasks efficiently, and assisting visitors, clients, and staff throughout the day. The position plays an important part in daily site coordination within a healthcare-focused nonprofit setting, ensuring smooth communication and organized reception services. Responsibilities: • Welcome visitors and participants in a courteous manner and provide clear direction upon arrival. • Manage front desk activities, including answering incoming calls, relaying messages, and responding to general inquiries. • Support entry screening procedures by asking required questions to individuals entering the building and following established front desk protocols. • Coordinate with clinic staff regarding participant arrivals, departures, deliveries, and other day-to-day reception needs. • Assist with signing in participants and maintaining accurate visitor and reception records. • Help oversee access to the facility by learning and following door opening and closing procedures. • Provide administrative support to onsite teams by handling routine clerical and front office tasks. • Maintain a calm, organized, and welcoming reception area that reflects the standards of the organization.
2026-04-24T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment. Responsibilities: • Handle receptionist duties, including greeting visitors and answering inbound calls professionally. • Scan and organize documents to maintain accurate and accessible records. • Perform general clerical tasks such as filing, data entry, and managing correspondence. • Assist with scheduling and coordinating meetings or events as needed. • Support the team in maintaining a clean and efficient workspace. • Collaborate with staff to ensure timely completion of administrative tasks. • Monitor office supplies and place orders to ensure adequate inventory. • Provide additional administrative support to departments as requested. • Uphold confidentiality and professionalism in all interactions and responsibilities.
2026-04-24T00:00:00Z

Office Assistant

San Ramon, CA
onsite
Temporary to Hire
25 - 26 USD / Hourly
We are looking for a dependable Office Assistant to provide day-to-day administrative support for the Accounts Receivable team in San Ramon, California. This contract opportunity is well suited for someone who stays organized, communicates professionally, and can keep routine processes moving efficiently. The person in this role will help manage correspondence, maintain accurate records, and coordinate with internal teams to support billing-related workflows. Office Assistant Responsibilities:• Create and send routine customer communications such as invoices, account statements, and payment reminders with accuracy and professionalism.• Review shared email inboxes, prioritize incoming messages, and direct requests to the appropriate team members for timely follow-up.• Maintain tracking logs for open items and follow through with customers or internal departments to help keep requests on schedule.• Enter, verify, and update information in spreadsheets and internal platforms while ensuring a high level of data accuracy.• Compile simple status reports and summaries that help the Accounts Receivable or finance team monitor ongoing activity.• Partner with sales, customer service, and operations teams to address non-financial billing questions and resolve documentation-related issues.• Organize follow-up activities by scheduling next steps and keeping task records current for the team.• Assist during month-end and reporting periods by gathering documents and monitoring checklist completion.• Respond to routine inquiries in a courteous, service-oriented manner that reflects professionalism in every interaction.• Maintain orderly documentation and records in alignment with company standards for accuracy and consistency. If you are interested in this Office Assistant position, please submit your resume today for immediate consideration!
2026-05-01T00:00:00Z

Medical Receptionist

San Francisco, CA
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are looking for a welcoming and organized Medical Receptionist to join a long-established oncology practice in San Francisco, California. This is a Contract position supporting a close-knit office that values compassionate service and teamwork in a patient-focused environment. The person in this role will help create a smooth front-desk experience while assisting with daily communication and administrative coordination. Candidates who are detail oriented, eager to learn, and comfortable in a small medical office will do well in this opportunity. Responsibilities: • Welcome patients and visitors at the front desk, ensuring a courteous and efficient check-in experience. • Manage incoming and outgoing phone calls and messages while providing clear, supportive communication to patients. • Coordinate scheduling activities and help maintain an orderly flow for daily appointments. • Assist a small administrative team with tasks that support care delivery for a steady patient volume each day. • Enter and update information accurately using office computer systems and MACPractice software. • Contribute to a positive patient experience through attentive service and a collaborative approach with staff. • Provide dependable reception coverage during standard weekday business hours. • Participate in an on-site working interview process to demonstrate fit for the role and office environment.
2026-05-05T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Job Title: Administrative AssistantOverview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.
2026-05-01T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 27 USD / Hourly
We are looking for a Contract Administrative Assistant to support families and community members through responsive front-line service in San Francisco, California. This role focuses on providing helpful guidance, coordinating referrals, and ensuring families are connected with the right childcare and support resources without delay. The ideal candidate brings strong administrative ability, comfort with family-facing communication, and a community-centered approach to service. Responsibilities: • Welcome and assist families through phone, email, and in-person interactions, offering clear information and directing each inquiry to the appropriate resource or specialist. • Manage initial outreach efforts by gathering essential information, documenting interactions accurately, and helping move families through the intake and referral process efficiently. • Support day-to-day administrative operations for a community-based children’s hub, including scheduling, record maintenance, and general office coordination. • Follow up with families regarding program participation, available services, and access to basic-needs support to help maintain engagement and continuity of care. • Enter and update client and service information in internal databases and shared tracking tools while maintaining accuracy and confidentiality. • Assist with community outreach activities that strengthen awareness of childcare and social service programs among local families. • Use Google Workspace and related office tools to prepare correspondence, organize files, track case-related details, and support team communication. • Provide front-desk and receptionist-style support by answering inbound calls, responding to routine questions, and escalating more complex needs when appropriate. • Contribute to operational updates, including process-related changes or new system use, as needed during onboarding and program support activities.
2026-05-05T00:00:00Z

Administrative Assistant

Sunnyvale, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an Administrative Assistant to support a scientist with document preparation, office coordination, and day-to-day administrative tasks in Sunnyvale, California. This is a Long-term Contract position suited for someone who can work carefully with technical material, communicate clearly, and provide dependable in-person assistance throughout the workday. The role combines traditional administrative support with hands-on help managing research documents that include mathematical notation and LaTeX formatting. Responsibilities: • Provide direct administrative support to a scientist, helping maintain an organized and efficient daily workflow. • Review research materials aloud as needed to support the scientist’s work and ongoing projects. • Edit and refine research manuscripts in LaTeX, including locating specific sections, adjusting mathematical layouts, and improving document formatting to meet page and margin requirements. • Assist with movement and navigation within the office environment when on-site support is needed. • Prepare or help complete expense documentation in partnership with the labs administrative support team. • Handle general office and clerical assignments, including document updates, coordination tasks, and other administrative requests as assigned.
2026-05-04T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
Robert Half is working with a reputable medical company seeking a motivated and detail-oriented recent graduate to join their team as an Entry-Level Administrative & Operations Associate. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience, build foundational business skills, and grow within a professional environment. Position OverviewAs a key support member of the team, you will assist with administrative coordination, data management, and cross-functional projects. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced setting. This role offers strong mentorship and exposure to multiple areas of the business. Key Responsibilities<ul><li>Provide day-to-day administrative support to team members and leadership</li><li>Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)</li><li>Assist with document review, including internal policies, procedures, or bylaws</li><li>Coordinate meetings, prepare materials, and communicate with internal stakeholders</li><li>Collaborate with committees, project teams, or department leads on ongoing initiatives</li><li>Maintain accurate records and ensure timely follow-up on action items</li><li>Support special projects and ad hoc assignments as needed</li></ul>
2026-05-04T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide part-time support for a legal services program serving children with disabilities in Redwood City, California. This is a Contract position created to help maintain responsive daily operations during a leave period, with a focus on client intake, bilingual communication, and administrative coordination. The ideal candidate brings strong organizational skills, a compassionate approach when interacting with families, and the ability to work effectively in a remote environment. Responsibilities:• Manage incoming intake calls, gather essential information accurately, and route inquiries to the appropriate team members.• Provide Spanish-English language support to help ensure clear communication with families, clients, and community stakeholders.• Assist attorneys and program staff with scheduling, correspondence, document preparation, and other day-to-day administrative tasks.• Maintain orderly digital records and update case or program information with a high level of accuracy.• Respond to callers and partners in an empathetic manner, especially when addressing sensitive situations involving children and families.• Support general program operations by tracking follow-ups, organizing materials, and helping keep administrative workflows on schedule.
2026-05-05T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on delivering accurate intake services, verifying coverage details, securing required documentation, and helping create a detail-oriented experience for patients and care teams. The ideal candidate is organized, service-oriented, and comfortable managing multiple responsibilities in a fast-paced healthcare environment. Responsibilities: • Manage patient intake activities by entering demographic details, confirming insurance information, and ensuring registration records are complete and accurate. • Collect required signatures, co-payments, deductibles, and deposits while following established policies and applicable regulatory standards. • Safeguard patient valuables according to department guidelines and maintain proper documentation throughout the registration process. • Scan and upload registration materials and supporting documents before the end of each shift to keep records current and accessible. • Use payer portals and other online verification tools to confirm eligibility, review coverage details, and update patient information as needed. • Coordinate closely with registration colleagues and clinical teams to provide wristbands, face sheets, labels, and other required materials without delay. • Respond promptly to nursing updates, visitor authorization needs, and related communication to support smooth patient flow across care areas. • Maintain office readiness by monitoring equipment functionality, following downtime procedures when necessary, and contributing to departmental meetings and training sessions.
2026-05-01T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations, coordinate schedules, and provide general administrative support to the team. The Administrative Assistant will manage calendars, prepare documents, handle correspondence, maintain records, and assist with office coordination. This role requires strong communication skills, time management, and the ability to multitask in a fast-paced environment. Responsibilities<ul><li>Manage calendars, meetings, and appointments</li><li>Answer phones, respond to emails, and route inquiries</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain filing systems and office records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry and special projects as assigned</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Portola Valley, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Overview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Receptionist - Recent Grads Encouraged to APPLY

Portola Valley, CA
onsite
Temporary / Contract
21 - 26 USD / Hourly
Job Title: Receptionist (Recent Grads Encouraged to Apply)Overview:We’re seeking a friendly, professional Receptionist to serve as the first point of contact in a busy office environment. This is an ideal opportunity for a recent graduate looking to gain hands‑on administrative and customer service experience.Key Responsibilities:<ul><li>Greet visitors, answer phones, and direct inquiries</li><li>Manage front desk activities including mail, deliveries, and scheduling</li><li>Assist with data entry, filing, and basic administrative tasks</li><li>Maintain a welcoming, organized front desk and lobby area</li></ul>
2026-04-25T00:00:00Z

Facilities Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 26 USD / Hourly
We are looking for a Facilities Assistant to support day-to-day building operations in a senior living environment. This is a Contract position focused on helping maintain a safe, organized, and responsive workplace through hands-on maintenance support, workspace coordination, and timely service follow-up. The role is well suited for someone who combines practical troubleshooting ability with strong communication and a service-oriented approach. You will work onsite and collaborate with staff, vendors, and site teams to keep facilities running smoothly. Responsibilities: • Carry out routine walkthroughs of the property to spot maintenance concerns, safety issues, and operational needs, then communicate recommended next steps. • Complete basic repairs and upkeep involving building fixtures, minor plumbing issues, simple electrical tasks, appliances, and other general facility components. • Manage incoming work requests through maintenance tracking systems, prioritize tasks appropriately, and keep internal customers informed on status and resolution. • Arrange and coordinate external service providers for specialized repairs, site visits, and larger maintenance projects while monitoring onsite compliance expectations. • Support office and resident-area readiness by assisting with workstation installations, room reconfigurations, furniture assembly, and internal moves. • Use facility-related technology such as CMMS platforms, building systems, access controls, and surveillance tools to document activity and support daily operations. • Assist with conference room and shared-space setup to ensure rooms, equipment, and furnishings are functional and ready for use. • Contribute to emergency preparedness efforts and provide operational support during urgent situations in alignment with site safety procedures. • Offer backup assistance to front desk or security-related functions when coverage is needed and help maintain a well-organized onsite experience. • Follow safe work practices at all times, including proper materials handling, vendor escorting, and adherence to established facility standards.
2026-05-05T00:00:00Z

Facilities Assistant

Oakland, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Facilities Assistant to support the daily operation of a non-profit organization’s workplace environment in Oakland, California. This Long-term Contract position is ideal for someone who brings strong coordination skills, a service-focused mindset, and hands-on experience helping maintain safe, organized, and functional facilities. The person in this role will help manage building-related requests, support conference room readiness, and work closely with vendors and internal teams to keep essential services running smoothly. Responsibilities: • Coordinate day-to-day facilities support activities to ensure offices, shared spaces, and building services are maintained in an efficient and detail-focused manner. • Monitor and respond to maintenance requests through a computerized maintenance management system, tracking progress and helping drive timely resolution. • Prepare conference rooms for meetings and events by confirming room setup, functionality, cleanliness, and availability of needed resources. • Partner with external service providers and building vendors to schedule work, follow up on service completion, and maintain consistent service quality. • Assist with basic oversight of building systems, including HVAC-related issues, and escalate concerns when specialized support is required. • Maintain accurate facilities records, service logs, and work order updates to support operational visibility and compliance. • Support timekeeping and administrative coordination related to facilities operations using systems such as Kronos when needed. • Work with facilities leadership and cross-functional teams to address workplace needs, prioritize requests, and improve overall site support. • Help identify and communicate operational issues affecting the workspace, contributing to a safe, organized, and reliable environment for staff and visitors.
2026-04-28T00:00:00Z

Data Entry Clerk

Walnut Creek, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support a fiscal year-end project in Walnut Creek, California. This is a Contract position suited for someone who can manage high-volume data input with speed and accuracy while working comfortably with computer-based systems. The ideal candidate will help maintain organized records, process numeric information carefully, and contribute to the timely completion of project deliverables. Responsibilities: • Enter large volumes of financial and administrative information into designated systems with a high degree of accuracy. • Review source documents for completeness and correct discrepancies before finalizing entries. • Process numeric data efficiently while maintaining consistent formatting and data integrity standards. • Use Yardi and other computer applications to update records, verify information, and maintain organized files. • Track assigned work to ensure fiscal year-end deadlines are met and output remains accurate. • Communicate issues, missing details, or unusual data patterns to the appropriate team members for resolution.
2026-05-04T00:00:00Z