We are looking for a highly organized and proactive Executive Assistant to support two founders of a dynamic startup in San Francisco, California. In this contract role with the potential for a long-term position, you will play a critical part in ensuring the smooth operation of daily activities, acting as a trusted partner in managing schedules, logistics, and communications. This position is ideal for someone who thrives in a fast-paced environment and is eager to grow alongside a rapidly scaling company.<br><br>Responsibilities:<br>• Manage complex calendars, scheduling, and email inboxes for two founders to ensure seamless daily operations.<br>• Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.<br>• Organize logistics for meetings, including board and investor sessions, and provide executive-level communication support.<br>• Oversee office operations to maintain an efficient and productive work environment.<br>• Anticipate potential conflicts or challenges and proactively address them before they arise.<br>• Execute personal assistant tasks such as running errands and managing personal travel for the founders.<br>• Act as a reliable point of contact for sensitive matters, maintaining discretion and professionalism.<br>• Adapt to changing priorities and contexts, ensuring flexibility while maintaining high standards of organization.<br>• Assist in blending executive and personal assistant responsibilities to support founders effectively.
<p>We are looking for a Bilingual Chinese Administrative Assistant who can facilitate smooth office operations and effective communication between Chinese- and English-speaking stakeholders.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist clients and visitors in both Mandarin and English</li><li>Translate and interpret communications, documents, and reports</li><li>Maintain digital and physical filing systems</li><li>Manage calendars, meeting invites, and travel arrangements</li><li>Support teams with data entry and administrative projects</li><li>Liaise with vendors and prepare purchase orders as needed</li></ul>
<p>A San Francisco law office is seeking a reliable Temporary Office Support Assistant for urgent, short-term coverage. This is a 3-day onsite assignment focused on filing and closing files during a busy period.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>File and organize physical and electronic documents</li><li>Assist with closing out client files</li><li>Perform general clerical and administrative tasks as needed</li><li>Maintain organization and accuracy while handling confidential materials</li></ul>
<p>Robert Half is looking to fill a 5-month Executive Assistant contract with one of our top clients in San Bruno. This is a maternity leave coverage supporting the CEO. The company itself focuses on waste disposal, but in a very modern way. They use a technology that fully automates food recycling by transforming almost anything — even the bones — into food for the Earth. </p><p><br></p><p>The role will start in early February and is full-time on-site Monday through Friday. Pay is DOE. If interested in having a conversation, simply reply with a few good times to connect this week. We are looking to hold interviews in early January. Please find the description below and if interested, apply now. I am looking to present profiles to our client ASAP. Do not wait! Apply now! </p><p><br></p><p>Job Description:</p><ul><li>Be a strategic force multiplier for the CEO—bringing structure, foresight, and calm to a fast-moving, high-impact environment.</li><li>Own and optimize the CEO’s calendar with precision and intent, ensuring time is aligned to company priorities and long-term strategy, in close partnership with the President’s Executive Assistant.</li><li>Collaborate seamlessly with the CEO’s Family Assistant to support Family Office needs and personal commitments, creating a unified and thoughtful approach to time management.</li><li>Anticipate needs before they arise, proactively orchestrating meetings, travel, and priorities so the CEO can focus on what matters most.</li><li>Plan and execute executive meetings, internal events, and complex, multi-location travel with confidence and excellence.</li><li>Serve as a trusted ambassador for the CEO—representing their professionalism and warmth whether in the office, at home, or at external events.</li><li>Manage highly sensitive information with impeccable discretion, integrity, and judgment.</li></ul><p><br></p>
<p>We are looking for a Workplace Experience Coordinator to join our team in Palo Alto, CA. In this contract position, you will play a vital role in ensuring smooth day-to-day operations within the workplace while delivering exceptional customer service to employees and visitors. This is an excellent opportunity for someone with strong organizational skills and a proactive mindset to contribute to a dynamic environment.</p><p><br></p><p>Job Summary</p><p>The <strong>Workplace Experience Coordinator</strong> is responsible for delivering a world-class customer service experience to employees, guests, and visitors within a designated building. This role serves as the first point of contact and supports daily workplace operations, events, and services. The position is part of the <strong>Workplace Experience</strong> function, focused on creating a welcoming, safe, and efficient workplace environment.</p><p>RKey Responsibilities</p><p>Front Desk & Customer Experience</p><ul><li>Serve as the first point of contact for all individuals entering the facility with a friendly and welcoming demeanor.</li><li>Greet visitors, issue visitor and parking passes, and follow established security protocols.</li><li>Answer telephone calls professionally and create a positive first impression.</li><li>Acknowledge and respond to inquiries or complaints from employees, guests, and coworkers, providing solutions in a customer service–driven manner.</li></ul><p>Workplace Operations & Services</p><ul><li>Coordinate and manage workplace services, including mail, office supplies, and onboarding support.</li><li>Arrange and confirm recreational, dining, and business activities on behalf of requestors.</li><li>Manage janitorial and maintenance work orders as needed.</li><li>Coordinate with vendors providing goods or services to the workplace.</li></ul><p>Events & Presentations</p><ul><li>Organize and manage on-site events, including securing event space, coordinating room setup and teardown, and ensuring delivery of supplies.</li><li>Create presentations and communicate effectively with groups of varying sizes.</li></ul><p>Safety, Security & Compliance</p><ul><li>Follow property-specific security and emergency procedures.</li><li>Notify appropriate parties to ensure the safety and well-being of all individuals in the building.</li></ul><p>Collaboration & Communication</p><ul><li>Explain detailed or complex information to team members when required.</li><li>Follow specific directions provided by management.</li><li>Perform clearly defined duties using established procedures to solve routine problems, with limited discretion.</li></ul>
<p>We are looking for an experienced Executive Assistant to provide dedicated support to C-Level Executive in a fast-paced environment. This long-term contract position is located onsite in Mountain View, California, and requires a proactive individual who thrives in dynamic settings. The ideal candidate will excel at managing schedules, coordinating projects, and ensuring seamless communication across teams.</p><p><br></p><p>Responsibilities:</p><p>• Manage the scheduling needs of leadership, including organizing meetings, preparing agendas, and monitoring follow-ups.</p><p>• Optimize work processes to help leadership focus on strategic priorities.</p><p>• Draft, edit, and refine presentations, briefs, and other critical communications.</p><p>• Attend meetings to take detailed notes, track actionable items, and ensure timely completion of tasks.</p><p>• Oversee and advance key projects by coordinating teams, tracking updates, and meeting deadlines.</p><p>• Organize and facilitate company-wide meetings and events with precision.</p><p>• Safeguard sensitive information and handle confidential matters with utmost discretion.</p><p>• Arrange travel logistics, including booking accommodations and coordinating itineraries.</p><p>• Support occasional travel requirements for meetings or company events.</p>
<p>We are looking for a dependable and organized PART TIME Mailroom Assistant to join our team in San Francisco, California. In this role, you will be responsible for ensuring the efficient handling and processing of incoming and outgoing mail and packages, while maintaining a clean and secure mailroom environment. This is a long-term contract position, offering an excellent opportunity to contribute to the smooth operations of our workplace.</p><p><br></p><p>Responsibilities:</p><p>• Receive, sort, and distribute incoming mail and packages to the appropriate recipients in a timely manner.</p><p>• Prepare and process outgoing shipments, including packaging, labeling, and arranging carrier pickups.</p><p>• Coordinate daily delivery and pickup schedules with shipping carriers to ensure smooth logistics.</p><p>• Monitor and log deliveries, addressing any issues related to missing, delayed, or misrouted items.</p><p>• Maintain an organized and secure mailroom, ensuring supplies are well-stocked and areas are tidy.</p><p>• Replenish mailroom materials such as boxes, tape, and labels, and notify the office operations team when inventory is low.</p><p>• Assist with office-related tasks connected to mailroom workflows, including returns and equipment shipments.</p><p>• Provide clear communication to employees regarding package statuses, pickup instructions, and special handling requirements.</p><p>• Adhere to safety and security protocols for handling sensitive or confidential deliveries.</p><p>• Foster a service-oriented environment, ensuring employees feel supported in their mailroom needs.</p>
We are looking for a detail-oriented and success-driven Accounting Assistant to join our team on a Contract basis in San Francisco, California. In this role, you will provide vital accounting and administrative support, ensuring smooth operations in a fast-paced environment. This position requires a proactive individual with excellent customer service skills and the ability to meet strict deadlines while collaborating effectively with internal teams.<br><br>Responsibilities:<br>• Process and upload invoices daily, ensuring accurate coding and documentation.<br>• Support accounting projects and deadlines, contributing to timely completion of tasks.<br>• Manage accounts receivable by recording cash receipts and performing billing adjustments.<br>• Handle accounts payable by entering invoices and verifying supporting documents.<br>• Assist in preparing periodic and monthly financial reports.<br>• Respond to inquiries from Shared Services regarding payments and tenant accounts.<br>• Create and maintain vendor numbers, contracts, and related documentation.<br>• Provide administrative assistance to the Accounting Manager and General Manager, including document preparation and modifications.<br>• Maintain an organized workspace and filing system to support efficient operations.<br>• Perform additional duties and tasks as assigned to support the team.
<p>The Controller is responsible for the effective and efficient financial operations of the family office. This role is accountable for ensuring the accuracy, compliance, and timeliness of all</p><p>accounting and reporting functions. This role involves managing the financial activities of the family office’s entities while providing strategic financial insights, proactive risk management</p><p>and mitigation. Ensures the insurance programs are current and appropriate to cover all needed coverages for the estates, entities and activities of the Principals. Maintains the highest level of discretion and professionalism.</p><p>Duties:</p><p>• Serves as the primary contact for the CEO, CFO of Investments, and estate leadership on all family office financial and insurance matters.</p><p>● Builds and maintains strong, collaborative relationships with senior management peers, working closely with the CEO to address and align on tax requirements and financial strategies.</p><p>● Maintains accurate and current books and records for all assigned entities.</p><p>● Generates and distributes monthly, quarterly, and annual financial reports. Proactively reviews financial reporting with CEO.</p><p>● Reviews financial information prepared by external accounting partners for accuracy and reasonableness.</p><p>● Coordinates with banking teams for financial transactions and effectively manages banking relationships, including opening accounts and maintaining user permissions.</p><p>● Monitors and manages cash balances, ensuring the appropriate movement of funds to support cash flow needs.</p><p>● Maintains accurate and timely records of intercompany transactions.</p><p>● Oversees accounts payable processes, ensuring payments are accurate and appropriate. Approves invoices, including intercompany billing, and ensures timely payment of those transactions. </p><p>● Prepares annual financial plans in collaboration with estate management.</p><p>● Oversees vineyard financial planning and financial management, including planning preparation, cost analysis, and resource allocation. Leads the process for vetting external partners for vineyard financial expertise and maintains</p><p>effective relationships with partners.</p><p>● Designs, implements, and manages financial systems, processes, and internal controls to ensure operational efficiency. Proactively improves financial processes, procedures and systems which ensure accuracy, efficiency, and where applicable, ease of use for others (e.g., expense reporting).</p><p>● Ensures insurance coverage is current and adequate for all family office needs. Proactively plans for future coverages based on family office plans and strategies. Coordinates with insurance brokers to manage policies and report claims and ensures internal parties (e.g., CEO, estate leadership) are aware of</p><p>claim status.</p><p>● Coordinates with external partners in preparing tax returns for the principals. Ensures tax returns appear accurate and reasonable.</p><p>● Participates in special projects and initiatives as requested by the CEO.</p><p>● Monitors and oversees construction project financial plans, ensuring timely completion and adherence to financial targets. Reports any unplanned expense adjustments and concerns to the CEO.</p><p><br></p>
<p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in an administrative capacity.</p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
<p>Job Title: Office Coordinator – Dispatch & Invoicing</p><p>Overview:</p><p>We’re seeking an organized and proactive Office Coordinator to support daily operations in a busy plumbing and HVAC office. This position combines administrative support with dispatching technicians and managing invoicing processes. The right candidate will be detail-oriented, comfortable with multitasking, and committed to providing excellent customer service in a fast-paced environment.</p><p>Key Responsibilities:</p><p>• Coordinate office operations, including phone and email correspondence, greeting clients, and maintaining records</p><p>• Dispatch plumbing/HVAC technicians for service calls, ensuring efficient scheduling</p><p>• Prepare, review, and send invoices; follow up on outstanding payments</p><p>• Assist with data entry and maintain accurate job logs and client information</p><p>• Respond to customer inquiries about appointments, service status, and billing</p><p>• Support inventory tracking for parts and supplies</p><p>• Collaborate with management to streamline office workflows</p><p><br></p>
<p>Legal Assistant to join our team in San Francisco, California.</p><p><br></p><p>Duties: </p><ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
<p>Seeking a Legal Assistant or Legal Secretary with bilingual Spanish-speaking skills to provide essential administrative and clerical support to attorneys and the legal team. This role is in-office Monday through Friday and requires strong organizational skills, attention to detail, and proficiency with legal terminology and office technology. As the Legal Assistant you will ensure the efficient operation of the legal team, contributing to positive outcomes for both clients and legal professionals. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Translate legal documents, correspondence, and client communications between English and Spanish with accuracy and professionalism</li><li>Provide interpretation support during client meetings, phone calls, and court proceedings as needed</li><li>Assist attorneys in preparing and organizing case files, drafts, and filings in both languages</li><li>Communicate with clients and relay information to attorneys and staff</li><li>Schedule appointments, manage calendars, and coordinate meetings for Spanish-speaking clients</li><li>Maintain confidential records and ensure compliance with firm and legal privacy standards</li><li>Support other general legal assistant duties, including filing, scanning, and data entry</li></ul><p><br></p>
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures.<br><br>Responsibilities:<br>• Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated.<br>• Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties.<br>• Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately.<br>• Order and organize investigation reports and medical records for case files.<br>• Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules.<br>• Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly.<br>• Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements.<br>• Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary.<br>• Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions.<br>• Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. <br> Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
<p>We are looking for a dedicated and detail-oriented Assistant Property Administrator to join our team on a contract basis in San Francisco, California. In this role, you will manage administrative tasks, coordinate property maintenance, and ensure compliance with regulatory standards. This position requires excellent organizational skills and the ability to communicate effectively with residents and staff to maintain smooth operations.</p><p><br></p><p>Responsibilities:</p><p>• Conduct detailed administrative tasks to support the overall management of properties.</p><p>• Review resident and property files for accuracy, ensuring compliance with relevant regulations and standards.</p><p>• Prepare and maintain documentation for audits and annual recertifications.</p><p>• Lead the annual recertification process, including resident interviews and collecting necessary documentation.</p><p>• Ensure timely and accurate recertifications in line with federal housing program requirements.</p><p>• Provide guidance and leadership to the property management team, fostering effective collaboration.</p><p>• Coordinate with maintenance staff and vendors to address property issues efficiently.</p><p>• Perform regular property inspections to identify maintenance needs and ensure upkeep.</p><p>• Build positive relationships with residents by addressing concerns and facilitating community engagement.</p><p>• Monitor property operations to ensure adherence to compliance and quality standards.</p>
<p>Our team is seeking an organized and proactive Legal Assistant with a minimum of two years of civil litigation experience. You will play a crucial role in supporting attorneys in a dynamic, fast-paced practice, assisting with complex cases from inception through trial. This role of Legal Assistant is in-office at our San Jose location.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft, review, and file legal documents, pleadings, motions, and discovery responses.</li><li>Manage case files, maintain document management systems, and ensure accurate, up-to-date records.</li><li>Assist attorneys with trial preparation and court filings.</li><li>Coordinate scheduling, manage calendars, and communicate with clients, courts, and opposing counsel.</li><li>Conduct basic legal research and summarize depositions, testimony, and evidence.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Medical Assistant to join a reputable private medical group specializing in dermatology. This is a contract position with the potential for a permanent role, offering the opportunity to work in a dynamic and fast-paced environment. The role involves assisting physicians, managing patient intake processes, and ensuring the smooth operation of the clinic while maintaining exceptional patient care.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and room patients upon arrival to ensure a seamless check-in experience.</p><p>• Collect patient histories and manage intake procedures for new and returning patients.</p><p>• Prepare and maintain exam rooms, including cleaning and organizing equipment.</p><p>• Process laboratory specimens and ensure proper handling and documentation.</p><p>• Assist patients with pre-treatment and post-treatment instructions, addressing any concerns.</p><p>• Provide administrative support to physicians by accurately typing notes during consultations.</p><p>• Collaborate with the team to maintain high standards of customer service and efficiency.</p><p>• Schedule appointments and manage patient records using electronic medical systems.</p><p>• Verify medical insurance details and address any related inquiries.</p><p>• Uphold the cleanliness and organization of the office environment to promote safety and comfort</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013360747</p>
<p>Robert Half is recruiting a Litigation Secretary for a highly regarded plaintiff-side personal injury and civil rights litigation law firm in the North Bay. The Legal Secretary will play a pivotal role in keeping the office functioning efficiently, assisting the partners with court filings, coordinating meetings, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Work with paralegal to prepare and serve discovery;</p><p>• Process and handle incoming subpoenas and obtain medical records;</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Create and maintain digital case files for each client;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar; and</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail.</p><p><br></p><p>Desired qualifications:</p><p>• 5+ year litigation legal assistant experience;</p><p>• Knowledge of state and Federal (ECF) e-filing platforms, rules, and eDockets is preferred;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good written (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects;</p><p>• Strong time management skills to handle multiple tasks with competing deadlines efficiently; and</p><p>• Solid office software, word processing, database maintenance, and internet research skills.</p><p><br></p><p>This is a terrific direct-hire opportunity with some telecommute flexibility to work remotely part of the week. Our client is offering an annual base salary range of $75,000 – 100,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and some employment benefits including HMO medical insurance plan, commuter checks, disability insurance, 401k Plan after at least one years of service, and paid vacation and paid sick leave. The attorneys and the office are very friendly and is a nice place to work.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. for Permanent Placement Services, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>We are looking for an experienced Legal Secretary in San Rafael, California. </p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys, including managing active litigation cases.</p><p>• Coordinate and execute litigation calendaring and docketing, ensuring deadlines, hearings, and discovery cutoffs are accurately tracked.</p><p>• Prepare, format, and proofread complex legal documents while ensuring compliance with court rules and requirements.</p><p>• Handle e-filing and court submissions for state and federal courts with precision and timeliness.</p><p>• Maintain client files and case management systems, ensuring all records are organized and up-to-date.</p><p>• Communicate professionally with clients, vendors, and internal teams, serving as a reliable point of contact.</p><p>• Manage scheduling and logistics for meetings, hearings, and depositions, ensuring seamless operations.</p><p>• Utilize advanced technical skills in Microsoft Office, Adobe Acrobat, and legal document management systems to support daily operations.</p><p>• Monitor and prioritize multiple high-priority tasks, ensuring deadlines are met in a fast-paced environment.</p><p>• Uphold confidentiality and discretion in handling sensitive information and financial transactions.</p>
<p><u>Position summary</u></p><p>The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to litigation printing reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual and other office service lines as needed.</p><p><br></p><p><u> Job duties </u></p><p>* denotes an essential function</p><p>- *Utilize appropriate logs for all office services work.</p><p>- *Ensure that job tickets are properly filled out before beginning work.</p><p>- *Perform work in office services primarily reprographics mail and intake functions according to established procedures.</p><p>- *Follow procedures to run jobs in proper order.</p><p>- *Communicate with supervisor or client on job or deadline issues.</p><p>- *Meet contracted deadlines for accepting completing and delivering all work.</p><p>- *Troubleshoot basic equipment problems.</p><p>- Be able to lift up to 50 lbs. on a regular basis.</p><p>- Prioritize workflow.</p><p>- Performs Quality Assurance on own and work of others.</p><p>- Load machines with various paper toner supplies.</p><p>- Answer telephone emails and place service calls when needed.</p><p>- Interact with clients in person over the phone or electronically.</p><p>- Adhere to Williams Lea policies in addition to client site policies.</p><p>- Use equipment and supplies in a cost-efficient manner.</p>
<p>We are looking for a highly skilled Full Charge Bookkeeper to join our team on a contract-to-permanent basis in Walnut Creek, California. This position offers an exciting opportunity to manage financial operations for a growing medical practice. The ideal candidate will be thorough, reliable, and adaptable to the dynamic needs of a busy office environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee financial reporting for two office locations, ensuring accuracy and timeliness.</p><p>• Manage accounts payable, accounts receivable, and bank reconciliations using Quicken software.</p><p>• Process payroll for 28 hourly employees, including 401(k) contributions.</p><p>• Assist with administrative tasks, such as back-office support and training medical assistants.</p><p>• Handle office equipment maintenance, including troubleshooting issues with specialized devices.</p><p>• Coordinate deliveries and ensure flexibility to meet scheduling demands.</p><p>• Provide accurate and reliable bookkeeping services while maintaining confidentiality and trust.</p><p>• Collaborate with the owner and other team members to streamline financial processes.</p><p>• Support ongoing training initiatives to improve administrative workflows.</p><p>• Adapt to changing priorities and maintain composure under pressure.</p>
About the Role: We are seeking a detail-oriented, versatile Medical Records Clerk / Scribe who is also trained in Medical Assistant responsibilities to join our healthcare team. The ideal candidate is organized, detail oriented and thrives in a fast-paced, patient-centered environment. This hybrid position offers a unique opportunity to support both the administrative and clinical sides of a busy medical practice. <br> Primary Responsibilities: Medical Records/Scribe: Accurately document patient encounters in real-time during examinations and procedures Manage and maintain patient medical records, ensuring accuracy, security, and compliance with HIPAA regulations Scan, file, and retrieve patient documents using EMR systems Process requests for medical records while following privacy protocols Assist providers by entering orders, updating lab results, and managing documentation workflow Medical Assistant Duties: Prepare exam rooms, assist with patient check-in and vital signs Assist clinicians with minor procedures and patient care as needed Administer basic laboratory tests and collect specimens (urine, swabs, blood, etc.) as permitted by certification Manage medical supply inventory and restocking Provide patient education and support under provider direction If you are interested in the role, please apply today and call us at (510)470-7450
About the Role: We are seeking a detail-oriented, versatile Medical Records Clerk / Scribe who is also trained in Medical Assistant responsibilities to join our healthcare team. The ideal candidate is organized, detail oriented and thrives in a fast-paced, patient-centered environment. This hybrid position offers a unique opportunity to support both the administrative and clinical sides of a busy medical practice. <br> Primary Responsibilities: Medical Records/Scribe: Accurately document patient encounters in real-time during examinations and procedures Manage and maintain patient medical records, ensuring accuracy, security, and compliance with HIPAA regulations Scan, file, and retrieve patient documents using EMR systems Process requests for medical records while following privacy protocols Assist providers by entering orders, updating lab results, and managing documentation workflow Medical Assistant Duties: Prepare exam rooms, assist with patient check-in and vital signs Assist clinicians with minor procedures and patient care as needed Administer basic laboratory tests and collect specimens (urine, swabs, blood, etc.) as permitted by certification Manage medical supply inventory and restocking Provide patient education and support under provider direction If you are interested in the role, please apply today and call us at (510)470-7450
We are looking for a skilled and highly organized Legal Secretary to join a dynamic plaintiff personal injury practice in Oakland, California. The ideal candidate will possess a strong understanding of legal procedures, case management, and trial preparation, with a focus on supporting attorneys through efficient and detail-oriented administrative tasks. This role requires excellent multitasking skills and a proactive approach to managing case files from intake to trial.<br><br>Responsibilities:<br>• Coordinate and manage case files, ensuring all documentation is accurate and up-to-date.<br>• Handle intake processes and organize medical records for ongoing cases.<br>• Prepare and file legal documents electronically, adhering to court deadlines and procedures.<br>• Maintain and update calendars, scheduling hearings, deadlines, and client meetings.<br>• Support discovery processes, including gathering information and drafting responses.<br>• Assist with trial preparation, including organizing exhibits and coordinating logistics.<br>• Manage dictation and transcription tasks with precision and timeliness.<br>• Communicate effectively with clients, attorneys, and other legal professionals.<br>• Utilize case management software to track deadlines and ensure compliance with California legal protocols.
