Add your latest resume to match with open positions.

21 results for Property Management Assistant in San Mateo, CA

Property Manager

Oakland, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Property ManagerJob DescriptionWe are seeking an experienced Property Manager to oversee daily property operations, resident satisfaction, and financial performance.Responsibilities<ul><li>Manage property operations and staff</li><li>Oversee leasing and occupancy goals</li><li>Monitor budgets and financial reporting</li><li>Ensure regulatory compliance</li><li>Build and maintain resident relationships</li></ul>
2026-08-07T00:00:00Z

Property Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Property AssistantJob Description:Seeking a Property Assistant to support daily property operations, tenant services, and administrative functions.Responsibilities:<ul><li>Assist with leasing and resident communications</li><li>Schedule maintenance requests and vendor services</li><li>Maintain tenant and property records</li><li>Support move-in and move-out processes</li><li>Assist with property inspections and reporting</li></ul>
2026-08-19T00:00:00Z

Assistant Property Manager

Cupertino, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an Assistant Property Manager to help oversee daily residential property operations in Cupertino, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing resident support, administrative coordination, and property upkeep in a hands-on, on-site environment. The person in this role will work closely with the Property Manager to maintain a well-run community, respond to tenant needs, and keep records and processes organized. Responsibilities: • Serve as a key point of contact for residents by sharing community updates, responding to routine questions, and communicating notices related to leases and property policies. • Support adherence to community guidelines by addressing concerns professionally and helping maintain a respectful and well-managed living environment. • Coordinate service requests, repairs, and preventative maintenance activities to keep the property operating safely and efficiently. • Perform regular inspections of common areas, amenities, and building conditions to identify maintenance needs and uphold cleanliness and safety standards. • Work with vendors, contractors, and service partners to schedule work, follow up on completion, and promote dependable service delivery. • Assist with lease renewals by preparing documentation, tracking timelines, and helping residents through the renewal process. • Review rental application materials, help process background-related documentation, and maintain accurate applicant records. • Support rent administration by tracking payments, updating records, and helping maintain organized financial and tenant files. • Respond to urgent property issues and coordinate timely action for matters involving building systems, safety, or security, escalating complex situations when necessary. • Contribute to a positive resident experience by helping resolve tenant concerns and supporting community engagement efforts.
2026-08-14T00:00:00Z

Assistant Property Manager

Oakland, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Assistant Property ManagerJob DescriptionGrowing property management team seeking an Assistant Property Manager to support daily community operations and resident services.Responsibilities<ul><li>Assist with leasing and resident relations</li><li>Process applications and renewals</li><li>Coordinate maintenance requests</li><li>Support rent collection activities</li><li>Maintain property records</li></ul>
2026-08-07T00:00:00Z

Assistant Property Manager

Berkeley, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a detail-oriented Assistant Property Manager to support daily administrative and front-office operations for a property team in Oakland, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, coordinating office activities, and assisting residents, visitors, and vendors effectively. The role requires strong organization, responsive communication, and the ability to manage multiple tasks while helping the office run efficiently. Responsibilities: • Oversee front desk and main office activities to maintain smooth day-to-day operations and a welcoming first point of contact. • Direct incoming digital correspondence, mailed items, and courier shipments to the appropriate recipients, including assisting with outbound package preparation. • Accept and organize deliveries such as office materials and equipment, ensuring items are received and distributed efficiently. • Respond to questions from vendors, guests, and callers while providing helpful information about available housing-related resources and organizational services. • Monitor building access by using the intercom system to verify authorized entry for employees and approved visitors. • Coordinate office hospitality needs, including support for team meal arrangements and replenishment of snacks and refreshments. • Provide administrative assistance for events, office initiatives, and special assignments as needed. • Carry out additional clerical and operational tasks that support property management and office effectiveness.
2026-08-20T00:00:00Z

Assistant Property Manager

Berkeley, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an Assistant Property Manager to support daily property operations and help deliver a positive experience for residents, tenants, and prospective occupants in Berkeley, California. This contract-to-permanent opportunity is ideal for someone who brings a strong background in property administration, leasing support, and organized portfolio coordination across residential, commercial, or affordable housing environments. The position will partner closely with site and operations leadership to maintain occupancy, uphold compliance standards, and keep property records and systems current. Responsibilities: • Coordinate day-to-day administrative and operational activities for assigned properties, ensuring records, tenant communications, and site documentation remain accurate and up to date. • Assist with leasing efforts by responding to inquiries, scheduling tours, preparing application materials, and supporting the move-in and renewal process. • Maintain resident and tenant files within Yardi and related systems, including updates to lease data, notices, service requests, and reporting details. • Support rent collection, ledger review, and follow-up communication regarding balances, payment arrangements, and account questions. • Work with vendors, maintenance teams, and internal staff to track work orders, monitor service completion, and help resolve property issues in a timely manner. • Help monitor compliance requirements for HUD and affordable housing programs by organizing documentation and supporting file accuracy and audit readiness. • Prepare routine operational reports, occupancy updates, and administrative summaries for property management leadership. • Provide attentive customer service to residents, applicants, and business tenants while addressing concerns and escalating issues when needed.
2026-08-14T00:00:00Z

Property Administrator

Oakland, CA
onsite
Temporary to Hire
24 - 26 USD / Hourly
We are looking for a Property Administrator to support a large commercial lease portfolio in Oakland, California. This contract position with the potential to become permanent is ideal for someone who can balance detailed administrative work with landlord communication, lease coordination, and property-related follow-up in a fast-moving environment. The role begins fully onsite to build strong working relationships and operational knowledge, with a hybrid schedule available after the initial training period. You will join a collaborative team that manages high-volume real estate activity and relies on strong organization, professionalism, and follow-through. Responsibilities: • Oversee lease-related activities across a busy commercial property portfolio, including renewals, new agreements, amendments, and closeouts. • Work directly with landlords to discuss business terms, resolve lease concerns, and support favorable outcomes for the organization. • Partner with internal stakeholders on prospective site opportunities by assisting with documentation, coordination, and real estate follow-through. • Communicate with local government offices to help move permits, approvals, and compliance-related items through the proper channels. • Track and address day-to-day property matters by coordinating updates, gathering information, and helping drive timely resolution. • Maintain accurate lease files and portfolio data within database platforms and internal tracking tools. • Prepare, organize, and route real estate documents to ensure records are complete, current, and accessible. • Support onboarding into team processes and systems while contributing to overall portfolio administration and special projects as needed.
2026-08-06T00:00:00Z

Property Administrator

San Francisco, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Property Administrator to support day-to-day operations across residential and commercial properties in San Francisco, California. This Long-term Contract position is ideal for someone who can balance tenant support, lease coordination, and administrative oversight while helping maintain efficient property performance. The role requires strong organizational skills, sound judgment, and confidence working with property management systems such as Yardi. Responsibilities: • Coordinate daily administrative activities for assigned residential and commercial properties, ensuring records, correspondence, and operational documents remain accurate and up to date. • Serve as a point of contact for tenants, vendors, and internal teams by responding to inquiries, tracking service requests, and following through on open items. • Support leasing activities by preparing documentation, scheduling property tours or appointments, and assisting with applicant and tenant communication. • Maintain lease files, rent rolls, vendor information, and other property-related data within Yardi and related management systems. • Assist with rent collection processes, invoice tracking, and basic financial administration while helping ensure documentation is properly organized. • Work with property managers to coordinate maintenance requests, vendor services, and building-related operational tasks across the portfolio. • Prepare reports, summaries, and routine administrative materials that support occupancy tracking, lease administration, and property performance reviews. • Help ensure office and property administration follows company procedures, regulatory requirements, and established service standards.
2026-08-21T00:00:00Z

Property Administrator

Hayward, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Robert Half client is seeking a Property Administrator to support residential community operations in Hayward, CA on a contract basis. This position combines resident support, leasing coordination, compliance oversight, and day-to-day property administration to help maintain a well-run and welcoming environment. The ideal candidate brings strong organizational skills, sound judgment, and the ability to balance operational priorities while delivering excellent service to residents and community partners. Property Administrator Responsibilities:• Oversee daily site operations by addressing resident needs, supporting lease administration, and resolving concerns in a thorough and timely manner.• Coordinate with maintenance and operations personnel to help ensure the property remains safe, functional, and aligned with applicable housing standards.• Manage leasing activities from outreach and applicant screening through move-in coordination and resident onboarding.• Monitor rent collection processes, track outstanding balances, and follow up on delinquent accounts in accordance with established procedures.• Foster positive relationships with residents, families, and local partners while serving as a visible representative at community meetings and outreach events.• Enforce property policies and support regulatory compliance by maintaining accurate records and promoting a secure, accessible living environment.• Supervise onsite team members by assisting with hiring, training, scheduling, performance oversight, and corrective action as needed.• Contribute to sustainability efforts by supporting environmentally responsible property practices and resident awareness initiatives. If you are interested in this Property Administrator position, please submit your resume today!
2026-08-19T00:00:00Z

Assistant Property Manager (Bilingual Chinese)

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Key Responsibilities<ul><li>Assist with the day-to-day operations of the affordable housing property</li><li>Support leasing activities, including applications, renewals, move-ins, and move-outs</li><li>Communicate with residents, applicants, and vendors in both Chinese and English</li><li>Help maintain resident files and ensure documentation is complete and accurate</li><li>Assist with rent collection, ledger review, and follow-up on delinquencies</li><li>Respond to resident inquiries and resolve issues in a professional and timely manner</li><li>Support compliance with affordable housing programs, including income certifications and recertifications</li><li>Prepare reports, notices, and general correspondence</li><li>Coordinate maintenance requests and follow up on service completion</li><li>Provide administrative support to the Property Manager as needed</li></ul>
2026-08-15T00:00:00Z

Housing Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Housing AssistantJob DescriptionHousing organization seeking a Housing Assistant to support residents, maintain records, and assist with housing program administration.Responsibilities<ul><li>Assist with tenant applications and documentation</li><li>Schedule appointments and inspections</li><li>Maintain resident files</li><li>Provide customer service to applicants and tenants</li><li>Support housing staff with administrative duties</li></ul>
2026-08-07T00:00:00Z

Real Estate Paralegal/Contracts Administrator

Burlingame, CA
onsite
Permanent / Full Time
100000 - 115000 USD / Yearly
We are looking for a highly organized Contracts Administrator to support a growing legal team. Responsibilities:• Coordinate multiple real estate transactions by maintaining closing schedules, updating task trackers, and following through on outstanding items needed for completion.• Work with title companies, escrow partners, consultants, recording providers, and external counsel to gather diligence materials and support successful closings.• Prepare transaction-related documents such as escrow correspondence, transmittal letters, recording packets, and other routine closing materials.• Organize final deal files and ensure executed documents, title materials, surveys, and related records are accurately stored and easy to retrieve.• Request and monitor title commitments, policy updates, exception documents, endorsement materials, pricing information, and final policies for active projects.• Maintain contract records for the real estate portfolio, including milestone dates, notice periods, renewal terms, rent changes, and other key obligations.• Issue timely reminders to legal and development stakeholders so critical dates and contractual commitments are addressed in advance.• Route agreements for review and signature, monitor progress through approval stages, and help keep execution timelines on schedule.• Draft standard amendments, extensions, and formal notices using approved forms and established templates.• Administer electronic document platforms and shared repositories to keep agreements properly labeled, current, and accessible to authorized team members.
2026-08-21T00:00:00Z

Accounting Assistant

Santa Clara, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Accounting Assistant to join a healthcare organization in Santa Clara, California on a contract-to-permanent basis. This role is ideal for someone at the beginning of their career who enjoys keeping records organized, supporting day-to-day accounting activity, and working closely with cross-functional teams. The position offers hands-on exposure to billing, transaction processing, and administrative coordination in a collaborative onsite environment. Responsibilities: • Enter and maintain financial and administrative information accurately across internal records and accounting systems. • Prepare, organize, and file business documents so materials are easy to retrieve and kept up to date. • Assist with creating and processing client invoices while helping track billing-related details. • Record routine financial activity in QuickBooks, including transaction entry and coding support. • Help with accounts payable and accounts receivable tasks to support smooth daily accounting operations. • Provide support with bank reconciliations and review records for completeness and consistency. • Partner with operations, accounting, and research support teams on special assignments and time-sensitive requests.
2026-08-20T00:00:00Z

Part-Time Office Manager

Santa Clara, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for a dependable Part-Time Office Manager to help keep daily operations running smoothly in our office. This contract-to-permanent opportunity is well suited for someone who enjoys balancing administrative priorities, staying ahead of deadlines, and creating an organized, efficient workplace. The ideal candidate brings a hands-on approach, sound judgment, and the ability to work independently while supporting a collaborative team environment. Responsibilities: • Direct day-to-day office activities to maintain an efficient, orderly, and welcoming workplace for employees and visitors • Manage administrative calendars, track recurring deadlines, and follow up on items such as insurance renewals and related documentation • Assist with employee onboarding logistics and provide general administrative support for routine HR coordination • Monitor supply levels, place orders as needed, and ensure essential office materials are consistently available • Serve as a point of contact for front office needs, including basic receptionist-style support and coordination with vendors or service providers • Look for operational gaps, recommend practical improvements, and resolve issues before they disrupt office workflow • Support a team of approximately 20 employees by helping maintain a dependable, organized, and well-run office environment
2026-08-21T00:00:00Z

Property Accountant

South San Francisco, CA
onsite
Temporary / Contract
43 - 48 USD / Hourly
Are you a Property Accountant seeking contract assignments? We are looking for a Property Accountant to work for clients in the South San Francisco surrounding area. The roles may vary between 4-6 month contract engagement. This role is responsible for the full-cycle accounting of a portfolio of commercial and/or residential properties, ensuring accurate financial reporting, reconciliations, and month-end close activities. This is an excellent opportunity for an accounting professional who thrives in a fast-paced environment and has experience managing property-level financials. Responsibilities<ul><li>Perform full-cycle accounting for a portfolio of commercial and/or residential properties</li><li>Prepare and maintain monthly financial statements and supporting schedules</li><li>Complete month-end and year-end close activities, including journal entries and account reconciliations</li><li>Reconcile bank accounts, tenant ledgers, CAM reconciliations, and balance sheet accounts</li><li>Analyze operating expenses, budgets, and variances</li><li>Review rent rolls, lease abstracts, and tenant billing activity</li><li>Assist with accounts payable, accounts receivable, and cash management functions</li><li>Support internal and external audit requests</li><li>Partner with property managers and operational leaders to resolve accounting discrepancies</li><li>Ensure compliance with GAAP and company accounting policies</li></ul>
2026-08-20T00:00:00Z

Property Accountant

Petaluma, CA
onsite
Permanent / Full Time
85000 - 90000 USD / Yearly
We are looking for a detail-oriented Property Accountant to support our client in Sonoma County. This role is responsible for maintaining accurate financial records, overseeing property-level accounting activities, and helping ensure compliance with lease terms and regulatory requirements. The ideal candidate brings strong real estate accounting experience, sound judgment, and the ability to manage multiple priorities in a deadline-driven environment. • Oversee property tax activity by monitoring assessed values, recording accruals, and ensuring payments are completed on schedule.• Authorize payment disbursements, including wire activity when needed, while maintaining accuracy across cash tracking records and supporting schedules.• Examine lease agreements to identify relevant billing and accounting terms, then update property records and supporting documentation in Yardi and Excel.• Administer retail and percentage rent calculations and prepare reconciliation packages for assigned properties, including adjustment support and tenant-facing backup.• Process internal management fee transactions and prepare journal entries with complete documentation to support monthly accounting activity.• Complete monthly bank reconciliations and review balance sheet accounts such as receivables, payables, prepaid items, and tenant security deposits.• Assist with budgeting for items such as property taxes, insurance, business licenses, and other entity-related expenses during recurring planning cycles.• Support new property onboarding by helping establish accounting records, compliance requirements, and operational readiness for acquired assets.• Contribute to accounting process improvements by assisting with policy development, internal controls, staff training, and testing of new system capabilities.• Provide cross-functional support for accounts payable and accounts receivable tasks as business needs require.
2026-07-24T00:00:00Z

Property Accountant

Foster City, CA
onsite
Permanent / Full Time
85000 - 90000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION ACCOUNTANT - PROPERTY ACCOUNTANT Well established full service real estate company is seeking a strong Accountant to join their property accounting department. This company offers stability, growth and great company culture.Responsibilities:-General ledger, month-end close of multiple entities/portfolios-Prepare and review complex account reconciliation and journal entries-Perform analytical review in support of the monthly close process.-Prepare monthly analysis of account variances -Prepare annual audit schedules
2026-08-11T00:00:00Z

Property Accountant

San Francisco, CA
onsite
Permanent / Full Time
90000 - 97000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS STAFF ACCOUNTANT/PROPERTY ACCOUNTANT We are looking for an experienced Property Accountant to join a large well established real estate investment company in downtown San Francisco. In this role, you will manage financial operations for multiple properties, ensuring accuracy, compliance, and efficiency across various accounting processes. This position offers an opportunity to work collaboratively with property managers and other stakeholders while contributing to the organization's financial success. Responsibilities:• Prepare and analyze financial statements and accounting reports, ensuring data accuracy and completeness.• Record journal entries in the general ledger, verifying calculations and reconciling discrepancies.• Conduct bank reconciliations, process wire transfers, and monitor mortgage payments and distributions.• Review budgets, expenses, payroll, and invoices, resolving inconsistencies and maintaining financial control.• Evaluate financial trends and recommend budget adjustments to optimize resource allocation.• Support property transactions, including acquisitions and dispositions, by assessing financial resources and aligning them with organizational goals.• Collaborate with auditors, providing documentation and explanations to facilitate internal and external audits.• Ensure compliance with regulatory standards, internal policies, and industry best practices.• Partner with property managers to assist with financial close activities and address inquiries.• Identify and implement process improvements to enhance efficiency and accuracy in accounting operations.
2026-08-11T00:00:00Z

Property Accountant

Oakland, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
Our company is seeking a skilled Property Accountant on a contract basis to support our property management accounting operations. This role is ideal for professionals with experience managing the accounting and financial reporting for commercial or residential real estate portfolios. You will play a key role in ensuring accurate financial records, supporting budgeting processes, and helping to maintain compliance with internal and external requirements.
2026-08-06T00:00:00Z

Property Accountant

Mountain View, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
Property AccountantThe Property Accountant is responsible for managing the financial reporting and accounting activities for assigned real estate properties or portfolios. This role typically supports monthly close, reconciliations, budgeting, tenant-related accounting, and financial statement preparation while working closely with property management, operations, and corporate accounting teams. Based on general knowledge.Key Responsibilities<ul><li>Prepare monthly financial statements and supporting schedules for assigned properties. Based on general knowledge.</li><li>Record journal entries, accruals, and other general ledger activity. Based on general knowledge.</li><li>Reconcile bank accounts, balance sheet accounts, and tenant ledgers. Based on general knowledge.</li><li>Review and track accounts payable, accounts receivable, and operating expenses for properties. Based on general knowledge.</li><li>Assist with CAM reconciliations, rent rolls, lease administration support, and tenant billing. Based on general knowledge.</li><li>Support budgeting, forecasting, and variance analysis for property performance. Based on general knowledge.</li><li>Coordinate with property managers to review financial results and resolve discrepancies. Based on general knowledge.</li><li>Assist with audit requests, year-end workpapers, and compliance reporting. Based on general knowledge.</li></ul>
2026-08-21T00:00:00Z

Property Accountant | Real Estate Investment

San Francisco, CA
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
For additional information or questions about this opportunity, feel free to reach out to Jennifer Fukumae via email or LinkedIn. Looking for more than just another accounting job?If you’re a Property Accountant who values stability, work-life balance, and being part of an established team, this could be a great next step.Employees have direct access to the owner, giving you the opportunity to have your work seen, make an impact, and work closely with leadership. And perhaps best of all: this is a true 9-to-5 environment. You can build a career without sacrificing your life outside of work. Why You’ll Want to Work Here<ul><li>True 9-to-5 schedule with a strong emphasis on work-life balance</li><li>Stable, growing company with a family-like culture</li><li>Direct access to ownership — your work and ideas have visibility</li><li>Rapid growth — the accounting team has grown from 2 to 12 employees in six years</li><li>100% company-paid Kaiser Silver HMO 70 Plan for employee-only coverage</li><li>3% 401(k) match</li><li>2 weeks of PTO</li><li>9 paid sick days</li><li>National holidays off</li><li>Opportunity to build your career within an established and growing real estate organization</li></ul>About the OpportunityThe Property Accountant will play an important role in supporting the accounting and financial operations of the company's real estate portfolio. This is an excellent opportunity for someone who enjoys a hands-on accounting role and wants to work closely with property managers and other stakeholders outside of the accounting team.
2026-08-15T00:00:00Z