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22 results for Project Assistantcoordinator in San Mateo, CA

Project Assistant
  • Alameda, CA
  • onsite
  • Contract / Temporary to Hire
  • 23.75 - 27.5 USD / Hourly
  • We are looking for a highly organized and detail-oriented Project Assistant to join our team in Alameda, California. In this role, you will support various aspects of project management, working closely with team members to ensure smooth operations and timely completion of tasks. This is a Contract position with the potential for long-term employment, offering an opportunity to grow within a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Assist in managing project schedules, ensuring milestones are met and deadlines are adhered to.<br>• Utilize advanced Excel functions, including pivot tables, to analyze and present project data.<br>• Coordinate shipping and receiving logistics to support project timelines.<br>• Maintain and organize construction documents and records for efficient access.<br>• Support construction estimating by gathering and analyzing relevant data.<br>• Collaborate with team members to ensure construction schedules are planned effectively.<br>• Facilitate communication between departments and external stakeholders to streamline processes.<br>• Ensure compliance with industry standards and safety protocols during project execution.<br>• Provide administrative support, including scheduling meetings and preparing reports.<br>• Contribute to problem-solving efforts and propose solutions to enhance project efficiency.
  • 2026-02-13T00:00:00Z
Project Coordinator
  • Palo Alto, CA
  • onsite
  • Temporary
  • 50 - 60 USD / Hourly
  • <p>We are looking for a dedicated Hybrid Project Coordinator to join our team on a contract basis in Palo Alto, California. This role involves managing various projects and supporting departmental operations to ensure efficiency and compliance with organizational standards. The ideal candidate will have strong leadership skills, excellent organizational abilities, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Manage project schedules and ensure all phases are documented and completed on time.</p><p>• Oversee financial management, inventory, and purchasing processes to optimize departmental resources.</p><p>• Coordinate hiring processes, conduct department orientations, and ensure compliance with HR policies and procedures.</p><p>• Facilitate inventory reviews and prepare reports for equipment and supply management.</p><p>• Organize and manage events, workshops, and committee meetings to support departmental goals.</p><p>• Serve as a liaison between customers, vendors, and internal departments to maintain positive relationships.</p><p>• Provide administrative support, ensuring smooth workflow and timely submission of required paperwork.</p><p>• Track and report cost management efforts, presenting findings during staff meetings.</p><p>• Identify opportunities for improvement and implement solutions to enhance departmental processes.</p><p>• Participate in assigned projects and complete tasks within established deadlines.</p>
  • 2026-03-03T00:00:00Z
People Program Coordinator
  • San Mateo, CA
  • onsite
  • Temporary
  • 48 - 50 USD / Hourly
  • <p>Our client, a fast-growing and innovative organization, is seeking a proactive <strong>Partner Programs Operations Coordinator</strong> to serve as a central operational pillar supporting the SI Alliances function. This is an excellent opportunity for a high-energy professional who thrives in a fast-paced environment and can independently manage reporting, internal tracking systems, and cross-functional coordination.</p><p>The ideal candidate combines strong technical proficiency—particularly in Salesforce—with working knowledge of AI-driven workflows and marketing automation tools such as Jeto/Marketo. This individual will act as a key liaison across Marketing, Operations, and Alliances teams to ensure a seamless and unified partner experience.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Data &amp; Systems Management</strong></p><ul><li>Own and maintain partner user data within Salesforce</li><li>Build, manage, and optimize Salesforce reports and dashboards</li><li>Develop and maintain internal tracking systems to support partner programs</li></ul><p><strong>Operational Support</strong></p><ul><li>Monitor and manage the Partner Enablement mailbox, providing first-line support</li><li>Draft partner newsletters and communications</li><li>Provide contract coordination and administrative support</li><li>Create presentations and supporting documentation</li></ul><p><strong>Strategic Collaboration</strong></p><ul><li>Partner with Alliance Managers to vet prospective partner leads</li><li>Capture and distribute meeting notes for introductory partner calls</li><li>Support cross-functional initiatives across Marketing, Operations, and Alliances</li><li>Assist with special projects and ad hoc requests</li></ul><p><strong>Reporting &amp; Governance</strong></p><ul><li>Update quarterly governance presentations</li><li>Manage weekly team meetings and additional meeting cadences</li><li>Ensure accuracy and consistency in reporting and partner data</li></ul><p><br></p>
  • 2026-03-03T00:00:00Z
Project Analyst
  • San Mateo, CA
  • onsite
  • Permanent
  • 100000 - 130000 USD / Yearly
  • <p>We are looking for a motivated Commercial Property Manager to join our team in San Mateo, California. In this role, you will play a key part in managing tenant relations and supporting commercial property operations. The ideal candidate is detail-oriented, skilled in data management, and has experience in providing exceptional customer service within the real estate industry. Very infrequent </p><p><br></p><p>Responsibilities:</p><p>• Address tenant needs and requests promptly, ensuring efficient resolution and exceptional customer service.</p><p>• Generate and manage work orders for vendors and building engineers, following up to confirm issues are resolved.</p><p>• Utilize Yardi and accounting software to assist tenants with inquiries regarding rent statements and operating expenses.</p><p>• Conduct regular inspections of buildings and tenant spaces, identifying and addressing any concerns.</p><p>• Communicate with tenants regularly to monitor satisfaction and assess space requirements.</p><p>• Draft and distribute tenant memos, notices, and other communications as needed.</p><p>• Remain available for on-call emergencies, collaborating with building engineers to address urgent situations.</p><p>• Organize and support community events to foster tenant engagement and satisfaction.</p><p>• Assist in the management of commercial property operations, ensuring compliance and efficiency.</p>
  • 2026-02-23T00:00:00Z
Project Analyst
  • San Mateo, CA
  • onsite
  • Permanent
  • 58240 - 62400 USD / Yearly
  • <p>Property Manager</p><p><br></p><p>Full-time/Direct Hire</p><p>Come join a long standing Real Estate property management company. Responsibilities include: Phone presence and speaking with tenants and owners, promotions at properties, Draft Contracts, Records Management, Vendor Relations, Lease agreements &amp; renewals, Tenant correspondence, Legal Documentation, work with vendors for any renovations, property inspections etc. , Administrative Tasks, Photocopying/Scanning documents, Microsoft Excel</p>
  • 2026-02-17T00:00:00Z
Project Manager
  • Santa Clara, CA
  • onsite
  • Temporary
  • 50 - 55 USD / Hourly
  • <p><strong>Project Manager | Onsite (Santa Clara, CA)</strong></p><p>We are looking for a Project Manager to drive large-scale campus renovations. As a pivotal member of the onsite team, you’ll deliver exceptional project outcomes while championing continuous improvement and fostering an outstanding client experience.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and lead project workstreams or small projects within a major campus renovation, from inception to completion.</li><li>Ensure high-quality delivery within agreed timelines and budgets.</li><li>Build and maintain strong relationships with clients, stakeholders, and project team members to ensure communication and collaboration throughout the project lifecycle.</li><li>Liaise with client stakeholders and vendors to coordinate project work.</li><li>Partner with team members on project planning, tracking progress, and proactive risk management.</li><li>Support project finances, ensure adherence to budgetary constraints, and provide accurate cost forecasts.</li><li>Implement robust quality control measures to meet client expectations.</li><li>Identify opportunities for process improvements and drive continuous improvement initiatives.</li></ul><p><br></p>
  • 2026-02-27T00:00:00Z
Project Accountant
  • Saratoga, CA
  • onsite
  • Contract / Temporary to Hire
  • 50 - 55 USD / Hourly
  • <p>We are looking for an experienced Project Accountant to join our team in Saratoga, California. This role is critical in overseeing accounting functions throughout the lifecycle of multiple projects while ensuring accuracy and compliance with industry standards. As a consulting position with potential for long-term collaboration and growth within the organization, this opportunity offers a path to continued development. If you have construction industry experience and are proficient in Procore software, please apply today. This role could turn into an FTE position by the end of June. Pay is up to $55/hr. regular time and $82.50/hr. overtime. Please apply today!</p><p><br></p><p>Responsibilities:</p><p>• Manage all accounting aspects for assigned projects, ensuring accuracy and compliance.</p><p>• Prepare and submit detailed accounts receivable billing packets with supporting documentation.</p><p>• Review subcontractor invoices and ensure alignment with project budgets and schedules.</p><p>• Monitor job cost expenses to confirm they match committed costs.</p><p>• Input and reconcile draws, invoices, and direct costs using Procore.</p><p>• Ensure lien releases are obtained and maintained before and after payments.</p><p>• Perform cost reconciliations and finalize project billing prior to closure.</p><p>• Conduct accounts payable tasks and oversee timely collection of receivables.</p><p>• Assist project teams and field staff with accounting-related inquiries.</p><p>• Participate in monthly billing meetings to review project financials.</p>
  • 2026-02-20T00:00:00Z
Project Accountant
  • Martinez, CA
  • onsite
  • Contract / Temporary to Hire
  • 30 - 45 USD / Hourly
  • We are looking for a skilled Project Accountant in Martinez, California, to join our team on a contract with the potential for a permanent position. This role offers an exciting opportunity to contribute to large-scale construction projects, ensuring accurate financial management and project controls. The ideal candidate will bring expertise in construction accounting and project management, along with proficiency in tools like Deltek Vision.<br><br>Responsibilities:<br>• Oversee financial aspects of construction projects, including budgeting, cost tracking, and forecasting.<br>• Manage project accounting tasks such as accounts receivable, billing, and cash flow analysis.<br>• Collaborate with project managers to ensure accurate reporting and compliance with labor and union agreements.<br>• Analyze and monitor project costs to provide detailed financial reports to stakeholders.<br>• Support change management processes by preparing budgets and tracking change orders.<br>• Maintain organized project documentation and ensure timely updates to financial systems.<br>• Assist in the preparation of bids and labor rate analyses, ensuring alignment with wage and contract requirements.<br>• Offer insights on productivity metrics and recommend improvements for efficiency.<br>• Coordinate with field teams to streamline project workflows and resolve financial discrepancies.<br>• Contribute to risk assessments and develop strategies to mitigate financial risks.
  • 2026-03-03T00:00:00Z
Project Accountant
  • San Francisco, CA
  • onsite
  • Permanent
  • 100000 - 130000 USD / Yearly
  • <p>We are looking for a detail-oriented Project Accountant to join our team in San Francisco, California. In this role, you will play a pivotal part in managing financial operations for construction projects, ensuring accurate tracking and reporting of expenses. The ideal candidate will have experience in project accounting and expertise in construction-related financial practices. <strong>For immediate consideration, please contact Leon Chang directly via Linked-In.</strong></p><p><br></p><p>Responsibilities:</p><ul><li>Partner with Project Managers to establish billing schedules, generate invoices, and ensure billing aligns with project progress.</li><li>Develop project budgets, monitor job costs, analyze variances, and assist with forecasting.</li><li>Prepare and issue client invoices, manage AR aging reports, and support collections efforts.</li><li>Review and process vendor and subcontractor invoices, oversee payment timelines, and track retainage.</li><li>Record and price change orders; assist with cost control and contract review processes.</li><li>Act as the primary finance liaison for PMs and Operations, prepare reports, and support month-end close activities.</li></ul>
  • 2026-02-25T00:00:00Z
Project Accountant
  • Sunnyvale, CA
  • onsite
  • Permanent
  • 80000 - 110000 USD / Yearly
  • We are looking for a detail-oriented Project Accountant to join our team in Sunnyvale, California. This role involves managing financial processes for construction projects, ensuring compliance with budgets and schedules, and supporting accurate reporting. The ideal candidate will bring strong organizational skills, advanced accounting expertise, and the ability to thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Process bi-monthly subcontractor billings and material invoices with precision and adherence to project requirements.<br>• Handle monthly subcontract billings and ensure all associated material invoices are accurately recorded.<br>• Develop and maintain organized files, forms, purchase orders, subcontract records, meeting minutes, and other essential documentation.<br>• Assist in the preparation of bi-monthly client billing and quarterly accounting reports for the corporate office.<br>• Collaborate with the lead project accountant to gather tax-related documentation for subcontract billing and owner tax exemption purposes.<br>• Monitor and enforce compliance with established project budgets and schedules.<br>• Manage and track accounting indicators to support project progress and financial transparency.<br>• Facilitate the copying, filing, and distribution of jobsite correspondence and documentation.<br>• Organize and oversee technical data to ensure clarity and accuracy in project delivery.
  • 2026-03-04T00:00:00Z
Project Accountant
  • Saratoga, CA
  • onsite
  • Contract / Temporary to Hire
  • 42.75 - 49.5 USD / Hourly
  • <p>We are looking for a skilled Project Accountant to join our team on a Contract to permanent basis in Saratoga, California. In this role, you will manage financial aspects of various construction projects, ensuring accurate reporting and compliance with industry standards. The ideal candidate will bring expertise in project accounting and construction accounting.</p><p><br></p><p>Responsibilities:</p><p>• Manage financial reporting and budgeting for construction projects, ensuring accuracy and compliance with company policies.</p><p>• Utilize ProCore software to track project costs, revenue, and overall financial performance.</p><p>• Prepare detailed accounting reports for stakeholders and provide insights into project profitability.</p><p>• Collaborate with project managers to review budgets, forecasts, and financial data.</p><p>• Oversee accounts payable and receivable for assigned projects, ensuring timely payments and collections.</p><p>• Monitor project expenditures to ensure they align with approved budgets.</p><p>• Conduct regular audits of financial data to identify discrepancies and implement corrective actions.</p><p>• Support month-end and year-end financial closing processes related to project accounting.</p><p>• Maintain organized and accurate records of all financial transactions associated with construction projects.</p>
  • 2026-03-03T00:00:00Z
Project Accountant
  • Saratoga, CA
  • onsite
  • Contract / Temporary to Hire
  • 38 - 44 USD / Hourly
  • <p>We are looking for a skilled Project Accountant - Accounts Payable (Construction) to join our team in Saratoga, California. This Contract-to-permanent position is ideal for someone with expertise in managing financial records for construction projects and ensuring compliance with accounting standards. The successful candidate will play a crucial role in overseeing project finances and collaborating with stakeholders to achieve financial objectives.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage <strong>full-cycle Accounts Payable</strong> for multiple construction projects, including invoice validation, coding, approvals, and payment processing.</li><li>Review and reconcile <strong>job cost reports</strong>, subcontractor billings, change orders, and purchase orders.</li><li>Ensure alignment between AP transactions and <strong>project budgets, commitments, and cost forecasts</strong>.</li><li>Maintain accurate and organized project documentation, including lien releases, compliance documents, and vendor agreements.</li><li>Work closely with <strong>Project Managers, Superintendents, and subcontractors</strong> to resolve financial discrepancies.</li><li>Assist with month-end close activities such as accruals, cost allocations, and project financial summaries.</li><li>Prepare weekly/monthly AP reports, cash flow updates, and project cost analyses.</li><li>Support audits by providing accurate records, AP documentation, and project financial history.</li><li>Help refine and maintain internal accounting workflows and AP process improvements.</li><li>Utilize ProCore (if applicable) for project financial management, invoice routing, and cost tracking.</li></ul>
  • 2026-03-03T00:00:00Z
Project Accountant
  • Concord, CA
  • onsite
  • Contract / Temporary to Hire
  • 31.6635 - 38.5 USD / Hourly
  • <p>We are looking for a detail-oriented Accountant to join our team in the Contra Costa County. In this Contract to permanent role, you will play a key part in managing financial aspects of client projects, including billing, reporting, and collaborating with project managers across multiple offices. This position offers an opportunity to work in a dynamic and collaborative environment that values growth and teamwork.</p><p><br></p><p>Responsibilities:</p><p>• Oversee client billing processes, ensuring compliance with contractual terms and timely updates within the system.</p><p>• Conduct regular project reviews and generate detailed financial reports according to established schedules.</p><p>• Collaborate with project managers and coordinators across offices to ensure financial accuracy and alignment.</p><p>• Review and manage contractual billing terms, making necessary adjustments to maintain accuracy.</p><p>• Utilize advanced Excel functions, such as formulas, pivot tables, and V-lookups, to analyze financial data.</p><p>• Support monthly billing cycles and financial reporting tasks, maintaining accuracy and timeliness.</p><p>• Assist with account reconciliations and ensure adherence to financial procedures.</p><p>• Provide insights and recommendations to improve project accounting processes.</p><p>• Ensure compliance with organizational and industry standards in all financial activities.</p>
  • 2026-03-03T00:00:00Z
Project Accountant
  • Saratoga, CA
  • onsite
  • Permanent
  • 100000 - 125000 USD / Yearly
  • <p>Colleen McAuliffe at Robert Half is looking for an experienced Project Accountant to oversee the financial aspects of large-scale capital projects in Santa Clara, California. In this role, you will play a pivotal part in managing project budgets, tracking costs, and ensuring compliance with financial regulations. This position offers the opportunity to work closely with cross-functional teams and contribute to the success of major infrastructure initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Manage the financial accounting lifecycle of large capital projects, from initiation to completion.</p><p>• Monitor and analyze project budgets, actual expenditures, commitments, and forecasts to identify variances.</p><p>• Prepare detailed monthly cost reports and financial summaries for internal stakeholders.</p><p>• Ensure proper classification of capital versus expense items in alignment with accounting standards and company policies.</p><p>• Review and process invoices from contractors and vendors with accuracy and timeliness.</p><p>• Support billing processes, including progress billing, milestone billing, and cost-plus invoicing.</p><p>• Maintain accurate records of work-in-progress, retainage, and project accruals.</p><p>• Collaborate on cash flow projections and funding requirements to support project operations.</p><p>• Partner with Project Managers to identify financial risks and implement cost-control measures.</p><p>• Provide documentation and insights for audits, ensuring compliance with contracts, internal controls, and regulatory standards.</p>
  • 2026-02-06T00:00:00Z
Administrative Coordinator
  • Oakland, CA
  • onsite
  • Temporary
  • 20 - 24.48 USD / Hourly
  • We are looking for an organized and detail-oriented Administrative Coordinator to join our team on a contract basis in Oakland, California. In this role, you will play a vital part in ensuring the accuracy and security of employee data as it transitions to a new system. This position is ideal for someone who thrives in data-focused tasks and enjoys collaborating with teams to achieve seamless results.<br><br>Responsibilities:<br>• Extract, organize, and cleanse employee data to prepare for system migration.<br>• Import, upload, and validate data in the new system while ensuring accuracy.<br>• Handle all sensitive and confidential information securely and responsibly.<br>• Collaborate with HR team members to troubleshoot and resolve migration issues.<br>• Provide support to ensure a smooth system implementation and go-live process.<br>• Participate in onsite meetings to align with project goals and timelines.<br>• Utilize company-provided tools to perform administrative tasks effectively.<br>• Maintain clear and consistent communication with team members to address any concerns.<br>• Develop a detailed understanding of system functionalities to support migration activities.<br>• Ensure compliance with data integrity standards throughout the project.
  • 2026-02-26T00:00:00Z
Administrative Coordinator
  • Portola Valley, CA
  • onsite
  • Temporary
  • 23 - 31 USD / Hourly
  • <p><strong>Administrative Coordinator</strong></p><p>The organizational backbone of the team — ensuring daily operations, scheduling, and documentation run smoothly. This role supports internal teams, streamlines workflows, and keeps projects moving with accuracy, efficiency, and a proactive mindset.</p><p><br></p><p><strong>Top 3 Skills</strong></p><ul><li><strong>Administrative &amp; Operational Support</strong> — Manages calendars, coordinates meetings, organizes documents, and keeps workflows on track.</li><li><strong>Communication &amp; Cross‑Team Coordination</strong> — Clear, professional communicator who supports multiple stakeholders and keeps everyone aligned.</li><li><strong>Organization &amp; Attention to Detail</strong> — Ensures accuracy, manages competing priorities, and keeps information structured and accessible.</li></ul><p><br></p>
  • 2026-02-14T00:00:00Z
Administrative Coordinator
  • Mountain View, CA
  • onsite
  • Temporary
  • 21 - 30 USD / Hourly
  • <p><strong>Administrative Coordinator </strong></p><p>The organizational backbone of the team — ensuring daily operations, scheduling, and documentation run smoothly. This role supports internal teams, streamlines workflows, and keeps projects moving with accuracy, efficiency, and a proactive mindset.</p><p><br></p><p><strong>Top 3 Skills</strong></p><ul><li><strong>Administrative &amp; Operational Support</strong> — Manages calendars, coordinates meetings, organizes documents, and keeps workflows on track.</li><li><strong>Communication &amp; Cross‑Team Coordination</strong> — Clear, professional communicator who supports multiple stakeholders and keeps everyone aligned.</li><li><strong>Organization &amp; Attention to Detail</strong> — Ensures accuracy, manages competing priorities, and keeps information structured and accessible.</li></ul><p><br></p>
  • 2026-02-14T00:00:00Z
Office Assistant
  • Hayward, CA
  • onsite
  • Temporary
  • 21 - 22.5 USD / Hourly
  • <p>We are looking for a detail-oriented and bilingual Spanish Office Assistant to join our team on a contract basis in Hayward, California. This role is ideal for someone who thrives in a fast-paced environment and enjoys handling a variety of administrative and clerical tasks. As part of a non-profit organization, you will play a key role in supporting daily operations and ensuring smooth communication across teams.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and manage receptionist duties, ensuring a welcoming and efficient environment.</p><p>• Organize and scan documents for efficient record-keeping and accessibility.</p><p>• Handle and respond to incoming calls, providing accurate information and directing inquiries appropriately.</p><p>• Perform general clerical tasks, including filing, photocopying, and maintaining organized workspaces.</p><p>• Translate documents and conversations between Spanish and English to facilitate effective communication.</p><p>• Enter and update data accurately into organizational systems and databases.</p><p>• Assist with administrative support for team members and special projects as needed.</p><p>• Maintain confidentiality of sensitive information and adhere to organizational policies.</p><p>• Coordinate scheduling and appointments, ensuring seamless operations.</p><p><br></p><p>If you are interested in this temporary bilingual Spanish Office Assistant, apply today! </p>
  • 2026-03-04T00:00:00Z
Office Assistant
  • Alameda, CA
  • onsite
  • Temporary
  • 23 - 27 USD / Hourly
  • We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this long-term contract position, you will play a vital role in supporting the daily operations of our organization, ensuring smooth administrative processes and effective communication. This role offers an excellent opportunity to contribute to a dynamic environment while developing your attention to detail.<br><br>Responsibilities:<br>• Manage receptionist duties, including greeting visitors and answering inbound calls in a courteous manner.<br>• Organize and maintain office records by scanning and filing documents accurately.<br>• Provide clerical support such as data entry, scheduling appointments, and handling correspondence.<br>• Assist with inventory management and ordering office supplies as needed.<br>• Coordinate with team members to ensure seamless communication and workflow.<br>• Prepare and distribute reports and documents to support organizational needs.<br>• Maintain a clean and organized workspace to promote efficiency.<br>• Support special projects and administrative tasks as assigned.<br>• Uphold confidentiality and adhere to company policies and procedures.
  • 2026-02-06T00:00:00Z
Admin Assistant
  • Mountain View, CA
  • onsite
  • Temporary
  • 23 - 25 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Sunnyvale, California. This is a long-term contract position where you will play a vital role in supporting administrative tasks and ensuring smooth operations. The ideal candidate will bring experience with Eyefinity Encompass and demonstrate proficiency in billing and authorization processes.<br><br>Responsibilities:<br>• Manage authorization requests and ensure timely retrieval using Eyefinity Encompass.<br>• Process billing tasks accurately and efficiently within the required systems.<br>• Maintain organized records of all authorizations and billing activities.<br>• Collaborate with team members to streamline administrative workflows.<br>• Address and resolve discrepancies in billing or authorization processes.<br>• Provide support to other administrative functions as needed.<br>• Ensure compliance with organizational policies and procedures in all tasks.<br>• Communicate effectively with internal teams to facilitate smooth operations.<br>• Monitor and report progress on assigned tasks to supervisors.
  • 2026-02-26T00:00:00Z
Project Accountant (Construction)
  • Oakland, CA
  • onsite
  • Temporary
  • 45 - 55 USD / Hourly
  • <p>Our client, a real estate development and construction organization, is seeking an experienced <strong>Project Accountant</strong> to support full‑cycle project accounting across multiple development and construction projects. This contract role partners closely with Project Managers, Asset Managers, and the Controller, ensuring accurate job cost tracking, compliant loan draw submissions, and timely financial reporting. The ideal candidate is detail‑oriented, proactive, and thrives in a fast‑paced, multi‑project environment.</p><p><br></p><p><strong>Location:</strong> Oakland, California (Onsite-must be able to commute daily)</p><p><strong>Type:</strong> Contract</p><p><strong>Industry:</strong> Real Estate Development &amp; Construction</p><p><strong>Schedule:</strong> Full‑time, on‑site, Monday–Friday</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounts Payable &amp; General Ledger</strong></p><ul><li>Manage construction AP including invoice review, coding, approval routing, and job cost maintenance. </li><li>Maintain compliance documentation (COIs, lien releases, W‑9s, contracts).</li><li>Prepare journal entries for corrections, reclasses, and accruals.</li><li>Process contractor payment applications, validating percent complete, retainage, lien waivers, and supporting documents.</li></ul><p><strong>Loan Draws &amp; Compliance</strong></p><ul><li>Prepare and submit construction loan draws with all required documentation (invoices, lien releases, inspection reports, title date‑downs). </li><li>Monitor loan funding availability and provide proactive updates to project leadership.</li><li>Ensure compliance with lender reporting requirements, covenants, and approval workflows.</li></ul><p><strong>Reporting &amp; Month‑End Close</strong></p><ul><li>Complete month‑end reconciliations including WIP, job cost summaries, and balance sheet accounts. </li><li>Maintain fixed asset schedules and prepare depreciation/amortization entries.</li><li>Produce monthly reporting packages (Budget vs Actuals, Balance Sheet, Income Statement, cash flows) with variance analysis. </li></ul><p><strong>Budget, Contract &amp; Change Order Management (Yardi)</strong></p><ul><li>Update project budgets and commitments in Yardi; ensure alignment with executed agreements.</li><li>Create and review change orders ensuring scope accuracy and proper authorization.</li><li>Reconcile cost projections and maintain monthly budget updates. </li></ul><p><strong>Construction Management Books &amp; Compliance</strong></p><ul><li>Handle intercompany reimbursements and reconsolidations.</li><li>Process payroll entries and insurance payments; maintain supporting schedules.</li><li>Support state‑level compliance, annual reporting, and audit preparation. </li></ul><p><strong>Cross‑Functional Collaboration &amp; Process Improvement</strong></p><ul><li>Work closely with Project Managers and Asset Managers on job‑related financial matters.</li><li>Identify workflow inefficiencies and recommend system or process improvements.</li><li>Provide occasional guidance or oversight to support staff. </li></ul><p><br></p>
  • 2026-03-04T00:00:00Z
Event Outreach Assistant
  • Oakland, CA
  • onsite
  • Temporary
  • 25 - 29 USD / Hourly
  • <p>We are looking for a dedicated and detail-oriented Event Outreach Assistant to join our team in Oakland, California. This is a long-term contract opportunity within the non-profit sector, offering an excellent chance to contribute to impactful projects while expanding your attention to detail and organizational abilities. The ideal candidate will play a key role in supporting event outreach, administrative tasks, and project coordination.</p><p><br></p><p>Responsibilities:</p><p>• Conduct outreach to firms and organizations through cold calling to promote event attendance.</p><p>• Maintain and update organizational contact lists to ensure accurate and efficient communication.</p><p>• Assist in the preparation of documents and presentations, including PowerPoint materials.</p><p>• Provide administrative support such as scanning, organizing files, and managing timelines.</p><p>• Coordinate event-related tasks, ensuring smooth execution and adherence to schedules.</p><p>• Support project management efforts by tracking progress and ensuring deadlines are met.</p><p>• Collaborate with team members to ensure successful delivery of assigned tasks.</p><p>• Manage master schedules and timelines for various projects and events.</p><p>• Perform other duties as assigned to support organizational goals and objectives.</p>
  • 2026-02-23T00:00:00Z