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26 results for Patient Care Coordinator in San Mateo, CA

Benefits Coordinator
  • Palo Alto, CA
  • onsite
  • Temporary
  • 35 - 50 USD / Hourly
  • <p><strong>What You’ll Do </strong></p><p><strong>Benefits Administration</strong> </p><p>●             Administer day-to-day operations of health and welfare, retirement, and ancillary benefit programs (medical, dental, vision, life, disability, 401(k), FSA/HSA) </p><p>●             Support new hire enrollments, qualifying life events, terminations, and annual open enrollment processes </p><p>●             Ensure accurate and timely processing of benefit changes in HRIS, carrier systems, and payroll </p><p> </p><p><strong>Employee Support &amp; Experience</strong> </p><p>●             Serve as a point of contact for employee benefits inquiries, providing high-quality, timely support </p><p>●             Develop and maintain clear employee-facing communications, guides, and FAQ resources </p><p> </p><p><strong>Systems Coordination</strong> </p><p>●             Monitor file feeds and integrations between HRIS, payroll, and benefits vendors; partner with internal People Tech team to identify and escalate issues </p><p>●             Maintain employee and enrollment data accuracy between HRIS, payroll, and benefits vendors </p><p><strong> </strong></p><p><strong>Compliance &amp; Reporting</strong> </p><p>●             Assist with annual filings, nondiscrimination testing, and distribution of required notices </p><p>●             Conduct monthly audits and reconciliations of benefits data and invoices to ensure compliance and accuracy </p>
  • 2026-04-07T00:00:00Z
Benefits Coordinator
  • Los Altos, CA
  • onsite
  • Temporary
  • 35 - 45 USD / Hourly
  • <p>The <strong>Benefits Coordinator</strong> supports the administration, communication, and day‑to‑day operations of the organization’s employee benefits programs. This role ensures employees understand and can access their benefits, maintains accurate records, and partners with HR, payroll, and external vendors to deliver a smooth and compliant benefits experience.</p><p><strong>Key Responsibilities</strong></p><p><strong>Benefits Administration</strong></p><ul><li>Administer health, dental, vision, life, disability, and retirement plans.</li><li>Process enrollments, changes, and terminations in HRIS and vendor systems.</li><li>Coordinate annual open enrollment, including materials, employee support, and system updates.</li><li>Audit benefits data regularly to ensure accuracy and compliance.</li></ul><p><strong>Employee Support</strong></p><ul><li>Serve as the primary point of contact for employee benefits questions.</li><li>Provide guidance on plan options, eligibility, and enrollment processes.</li><li>Assist employees with claims issues by liaising with carriers and vendors.</li><li>Conduct benefits orientations for new hires.</li></ul><p><strong>Compliance &amp; Reporting</strong></p><ul><li>Maintain compliance with federal and state regulations (e.g., ACA, COBRA, ERISA, FMLA).</li><li>Prepare required documentation, notices, and reports.</li><li>Support audits and ensure proper recordkeeping.</li></ul><p><strong>Vendor &amp; Payroll Coordination</strong></p><ul><li>Work with benefits providers to resolve issues and maintain service quality.</li><li>Reconcile monthly invoices and ensure timely payment.</li><li>Coordinate with payroll to ensure accurate deductions and adjustments.</li></ul><p><strong>Process Improvement</strong></p><ul><li>Recommend enhancements to benefits processes, communication, and employee experience.</li><li>Assist with benefits-related projects, surveys, and program evaluations.</li></ul><p><br></p>
  • 2026-04-01T00:00:00Z
Workplace Coordinator
  • Los Altos, CA
  • onsite
  • Temporary
  • 25 - 38 USD / Hourly
  • <p><strong>Workplace Coordinator – Job Description</strong></p><p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Oversee daily office operations, ensuring a clean, safe, and organized workplace.</li><li>Manage office supply inventory and place orders as needed.</li><li>Coordinate with vendors and building management for facility maintenance and repairs.</li><li>Greet and assist visitors, serving as the primary point of contact for facility-related questions.</li><li>Support meeting and event logistics, including conference room scheduling and setup.</li><li>Respond to employee requests regarding workspace, access, or maintenance issues.</li><li>Ensure compliance with company policies and safety standards.</li></ul><p><br></p>
  • 2026-03-31T00:00:00Z
Human Resources Coordinator
  • San Rafael, CA
  • onsite
  • Contract / Temporary to Hire
  • 32 - 38 USD / Hourly
  • We are looking for an experienced Human Resources Coordinator to join our team in San Rafael, California. In this pivotal role, you will oversee essential HR functions, including onboarding, employee lifecycle management, and compliance with California labor laws. This is a Contract to long-term position, offering the opportunity for ongoing growth and collaboration within a dynamic organization.<br><br>Responsibilities:<br>• Manage the full onboarding and offboarding process, ensuring accurate documentation for new team members and terminations.<br>• Maintain and update employee records to ensure compliance with company policies and state labor laws.<br>• Oversee HR operations across multiple locations, ensuring consistency and adherence to California employment regulations.<br>• Collaborate with the payroll team to guarantee accurate and timely processing of employee payments.<br>• Support employee relations initiatives by addressing concerns and fostering a positive workplace environment.<br>• Conduct background checks and ensure all pre-employment requirements are met.<br>• Utilize HRIS systems to streamline administrative tasks and improve data management.<br>• Provide guidance and support on HR policies and procedures to employees and managers.<br>• Assist in training and cross-functional support to enhance team effectiveness.<br>• Ensure adherence to legal standards and best practices in all HR functions.
  • 2026-04-01T00:00:00Z
Patient Admin Specialist (PAS)
  • Palo Alto, CA
  • onsite
  • Temporary
  • 23 - 32 USD / Hourly
  • We are looking for a Patient Administrative Specialist to join our team on a contract basis in Palo Alto, California. In this role, you will be responsible for ensuring smooth front-office operations, including patient coordination, surgery scheduling, and administrative support in an outpatient clinical setting. This position requires excellent organizational and communication skills to provide a seamless experience for patients and healthcare providers.<br><br>Responsibilities:<br>• Welcome patients upon arrival, assist with check-in and check-out processes, and address initial inquiries regarding appointments, payments, and schedules.<br>• Coordinate surgery scheduling and manage provider preferences to accommodate urgent patient needs.<br>• Maintain and update clinic databases, directories, and internal forms to ensure accurate documentation.<br>• Respond to non-clinical patient and CRM messages, escalating cases as necessary to the appropriate team.<br>• Provide administrative support to healthcare providers using reference tools and documentation.<br>• Manage and distribute incoming faxes, mail, and other clinic-specific documents.<br>• Ensure service standards are met or exceeded in alignment with organizational goals.<br>• Handle multi-line phone systems to route incoming calls and respond to inquiries efficiently.<br>• Support daily clinic operations by maintaining accurate records and facilitating communication between teams.<br>• Execute customer service tasks with professionalism, prioritizing patient satisfaction and problem resolution.
  • 2026-04-13T00:00:00Z
Patient Admin Specialist (PAS)
  • Emeryville, CA
  • onsite
  • Temporary
  • 25 - 32 USD / Hourly
  • We are looking for a Patient Administrative Specialist to join our team in Emeryville, California. In this contract position, you will play a vital role in supporting the daily operations of a clinic, focusing on patient coordination, surgery scheduling, and front desk tasks. This role is an excellent opportunity for individuals with strong organizational skills and a passion for delivering exceptional patient service.<br><br>Responsibilities:<br>• Welcome patients at the front desk, ensuring a positive first impression and assisting with inquiries about appointments, payments, and schedules.<br>• Coordinate surgery scheduling and collaborate with healthcare providers to accommodate urgent patient needs.<br>• Provide administrative support to doctors and patients by utilizing reference tools and documents.<br>• Maintain clinic databases, including information directories, paging systems, and internal forms.<br>• Process and distribute faxes, mail, and clinic-specific documentation efficiently.<br>• Respond to non-clinical patient messages and CRM inquiries, escalating issues as needed.<br>• Uphold organizational service standards by delivering excellent customer service.<br>• Assist in the check-in/check-out process to streamline patient flow.<br>• Ensure accurate filing and documentation to support clinic operations.
  • 2026-04-16T00:00:00Z
Administrative Coordinator
  • San Jose, CA
  • onsite
  • Temporary
  • 24.7 - 28.6 USD / Hourly
  • We are looking for an organized and detail-oriented Administrative Coordinator to join our team in San Jose, California. In this long-term contract role, you will play a key part in ensuring smooth administrative operations for various projects. This position requires excellent multitasking abilities, strong communication skills, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Prepare, distribute, and maintain records of subcontractor documents, including subcontracts, change orders, and purchase orders.<br>• Verify and update project data to ensure accuracy and timely processing of information.<br>• Coordinate the ordering and distribution of project drawings to relevant stakeholders.<br>• Request, review, and log subcontractor certificates of insurance for compliance.<br>• Compile and distribute comprehensive project closeout packages for clients.<br>• Collaborate with the accounting team to maintain accurate records within Sage systems.<br>• Handle additional administrative tasks as required, adapting to evolving office needs.
  • 2026-04-14T00:00:00Z
Administrative Coordinator
  • Berkeley, CA
  • onsite
  • Temporary
  • 23.75 - 27.5 USD / Hourly
  • We are looking for a detail-oriented Administrative Coordinator to join our team in Berkeley, California. This long-term contract position offers an exciting opportunity to support fundraising, donor engagement, and administrative operations within a mission-driven organization. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a passion for contributing to impactful initiatives.<br><br>Responsibilities:<br>• Conduct research to identify potential foundation and institutional funders to support grant opportunities.<br>• Draft, edit, and compile materials for grant proposals, reports, and submissions.<br>• Assist with donor communications, including writing appeals, acknowledgments, and stewardship materials.<br>• Support donor engagement initiatives such as campaigns, mailings, and digital outreach efforts.<br>• Maintain and update donor and gift records in the organization&#39;s database, ensuring accuracy and completeness.<br>• Generate detailed reports to track fundraising activities and analyze donation trends.<br>• Provide logistical and communication support for fundraising events and donor-facing experiences.<br>• Assist with the coordination of fundraising campaigns and donor engagement activities.<br>• Collaborate with various teams to collect program information for use in fundraising materials.<br>• Contribute to maintaining data hygiene, segmentation, and accurate list management in the donor database.
  • 2026-04-10T00:00:00Z
Facilities Coordinator
  • Los Altos, CA
  • onsite
  • Temporary
  • 26 - 37 USD / Hourly
  • <p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Coordinate repairs, maintenance, and upgrades of office premises</li><li>Act as the primary point of contact for facility-related inquiries and service vendors</li><li>Monitor and track facility work orders and ensure timely completion</li><li>Manage office supply inventory and handle orders for maintenance supplies</li><li>Assist with space planning, office moves, and setup of new workstations</li><li>Conduct regular inspections to ensure facilities meet safety and cleanliness standards</li><li>Maintain records, reports, and documentation related to facilities operations</li></ul><p><br></p>
  • 2026-03-31T00:00:00Z
Facilities Coordinator
  • Mountain View, CA
  • onsite
  • Temporary
  • 26 - 37 USD / Hourly
  • <p>The Facilities Coordinator is responsible for managing and supporting the daily operations and maintenance of office facilities. This role ensures a safe, clean, and efficient work environment by coordinating repairs, organizing facility services, and providing administrative support to the facilities team.</p>
  • 2026-03-31T00:00:00Z
Healthcare Medical Assistant
  • Oakland, CA
  • onsite
  • Temporary
  • 22 - 25 USD / Hourly
  • <p><strong>Healthcare Medical Assistant</strong></p><p><strong>About the Role:</strong></p><p>We are seeking a dedicated Medical Assistant with a passion for patient care in a fast-paced healthcare environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Room patients and record vitals</li><li>Assist providers with exams and procedures</li><li>Perform administrative tasks such as appointment scheduling</li><li>Maintain patient charts and medical records</li></ul>
  • 2026-04-01T00:00:00Z
Workplace Experience Coordinator
  • San Francisco, CA
  • onsite
  • Temporary
  • 26.6 - 28 USD / Hourly
  • <p>We are looking for a Workplace Experience Coordinator to join our team on a contract, on-call basis in San Francisco, CA. This role is ideal for individuals with a strong presence, a passion for delivering exceptional service, and the ability to adapt to dynamic situations. As a key point of contact, you will provide detail-oriented support and ensure seamless operations in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide front desk and receptionist services, including greeting visitors and managing inbound calls.</p><p>• Set up and break down food and beverage arrangements for meetings, ensuring all items are presented appropriately.</p><p>• Operate and maintain coffee machines, including cleaning cycles and replenishing supplies.</p><p>• Utilize software tools such as Slack and Microsoft Office to coordinate tasks and communicate effectively.</p><p>• Maintain a calm and confident presence while managing multiple responsibilities and addressing inquiries.</p><p>• Maintain a neat appearance and adhere to a business dress code, preferably navy blue suit with white button-up.</p><p>• Respond to on-call requests with flexibility, including same-day assignments as needed.</p><p>• Collaborate with the team to ensure smooth operations and a high-quality workplace experience.</p><p>• Complete necessary background checks and drug tests as part of the onboarding process.</p>
  • 2026-04-15T00:00:00Z
HR Administrative Coordinator
  • Oakland, CA
  • onsite
  • Temporary
  • 25 - 27 USD / Hourly
  • <p><strong>HR Administrative Coordinator</strong></p><p>Support the HR department with administrative tasks, from onboarding to records management.</p><p>Job Responsibilities:</p><ul><li>Assist with scheduling interviews and new hire orientations.</li><li>Maintain employee files and HRIS data.</li><li>Process documentation for benefits, payroll, and compliance.</li><li>Support HR programs and communications.</li></ul>
  • 2026-04-10T00:00:00Z
Case Manager
  • San Francisco, CA
  • onsite
  • Temporary
  • 25 - 25 USD / Hourly
  • We are looking for a dedicated Case Manager to join our team in San Francisco, California. In this long-term contract position, you will work closely with individuals who have transitioned from homelessness, many of whom face mental health challenges, substance abuse concerns, or medical issues. This role involves providing comprehensive case management services to support housing retention and improve the overall quality of life for tenants.<br><br>Responsibilities:<br>• Manage a caseload of 60-90 housing units, ensuring individualized support for tenants with diverse needs.<br>• Conduct outreach visits upon tenant entry to the hotel and provide ongoing assessments and follow-ups.<br>• Deliver case management services focused on housing stability and tenant well-being.<br>• Assist tenants in accessing and maintaining benefits while supporting them in making timely rent payments.<br>• Address unit-related concerns, including habitability issues, and accompany hotel staff during inspections.<br>• Facilitate tenant engagement by organizing community events, social activities, and tenant groups.<br>• Refer tenants to relevant services and ensure successful follow-through in connecting to these resources.<br>• Provide crisis intervention, including de-escalation strategies for tenants facing acute challenges.<br>• Collaborate with internal teams and external providers to advocate for tenant needs and deliver coordinated support.<br>• Maintain accurate and confidential tenant records while adhering to organizational guidelines.
  • 2026-04-15T00:00:00Z
Case Manager
  • San Francisco, CA
  • onsite
  • Temporary
  • 25 - 25 USD / Hourly
  • We are looking for a dedicated Case Manager to join our team in San Francisco, California. In this contract position, you will play a vital role in supporting formerly homeless individuals, many of whom face challenges such as mental health conditions, substance abuse, or medical issues. Your primary focus will be on providing personalized case management services that promote housing stability and improve the overall quality of life for tenants.<br><br>Responsibilities:<br>• Manage a caseload of 60-100 units, working closely with tenants to address challenges related to housing retention and personal well-being.<br>• Conduct outreach and follow-up visits to assess tenant needs and provide ongoing support.<br>• Develop and implement individualized case management plans tailored to tenant-driven goals.<br>• Assist tenants in accessing and maintaining benefits, as well as ensuring timely rent payments.<br>• Collaborate with hotel managers on unit habitability concerns, including pest control and monthly inspections.<br>• Organize community-building activities, such as social events and tenant groups, to foster a supportive environment.<br>• Refer tenants to employment programs and other resources as necessary, ensuring successful connections.<br>• Respond to tenant crises with effective intervention strategies, including de-escalation techniques.<br>• Maintain accurate and confidential case management files, ensuring compliance with organizational standards.<br>• Report incidents of abuse or neglect promptly while adhering to confidentiality protocols.
  • 2026-04-16T00:00:00Z
Case Manager
  • San Francisco, CA
  • onsite
  • Temporary
  • 25 - 25 USD / Hourly
  • We are looking for a dedicated Case Manager to join our team in San Francisco, California. In this role, you will provide essential case management services to formerly homeless individuals, assisting with housing retention, benefits access, and community engagement. This is a long-term contract position offering the opportunity to make a meaningful impact on the lives of those in need.<br><br>Responsibilities:<br>• Manage a caseload of 60-90 units, supporting formerly homeless individuals with diverse needs, including mental health challenges, substance use, and medical concerns.<br>• Conduct outreach visits upon tenant entry, provide ongoing assessments, and deliver tailored case management services focused on housing retention and quality-of-life improvements.<br>• Assist tenants in maintaining housing by fostering relationships, addressing challenges, and implementing effective intervention strategies.<br>• Support tenants in accessing and managing benefits, including rent payments, while addressing unit habitability concerns and participating in regular inspections.<br>• Refer tenants to employment programs, community services, and other resources, ensuring successful follow-through and connection.<br>• Organize and lead tenant-focused events and activities to foster a supportive community environment.<br>• Respond to tenant crises with de-escalation strategies and provide necessary interventions.<br>• Maintain accurate case files and records, ensuring confidentiality and compliance with organizational standards.<br>• Collaborate with internal teams and external service providers to advocate for tenant needs and deliver comprehensive support.<br>• Participate in agency-wide initiatives, including annual recertification processes, and support administrative tasks such as check disbursement days.
  • 2026-04-14T00:00:00Z
Accounting and Compliance Coordinator
  • Oakland, CA
  • onsite
  • Permanent
  • 78000 - 82000 USD / Yearly
  • <p>We are looking for a detail-oriented Accounting and Compliance Coordinator to join our team in Oakland, California. In this role, you will manage essential accounting tasks, ensuring accuracy in financial transactions and compliance with organizational policies. The ideal candidate will have strong organizational skills and experience in accounts payable, accounts receivable, and data entry.</p><p><br></p><p>Responsibilities:</p><ul><li>Process invoices by collecting PODs/receipts, obtaining field approvals, verifying contract compliance and project completion, coding invoices, and routing for final approval and payment.</li><li>Maintain vendor records, including credit status, authorized purchasers, contacts, and required shipping documentation.</li><li>Prepare and manage contract packages, ensure required compliance documents are current, coordinate with consultants, track pre-liens, and prepare and execute change orders.</li><li>Enter and review all construction transactions in the CCR database with Construction staff.</li><li>Track, value, and record construction-related Gifts in Kind and warehouse inventory, and prepare annual inventory and valuation reports for Finance.</li></ul>
  • 2026-04-07T00:00:00Z
HR Coordinator
  • Oakland, CA
  • onsite
  • Temporary
  • 20 - 25 USD / Hourly
  • <p><strong>Summary:</strong></p><p>The HR Coordinator provides administrative support to the HR department, assisting with recruitment, onboarding, compliance, and employee relations. This role ensures accurate documentation and helps maintain smooth HR operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Schedule interviews, coordinate calendars, and communicate with candidates.</li><li>Prepare and process new-hire paperwork, onboarding materials, and I-9/E-Verify.</li><li>Maintain employee records, HRIS updates, and compliance files.</li><li>Assist with benefits enrollment, trainings, and HR programs.</li><li>Support employee inquiries and provide general HR administrative support.</li><li>Track HR metrics, prepare reports, and assist with audits as needed.</li></ul><p><strong>Qualifications:</strong></p><ul><li>1–2 years of HR or administrative support experience.</li><li>Knowledge of HR processes, documentation, and compliance preferred.</li><li>Strong organizational and communication skills.</li><li>Proficiency with MS Office and HRIS systems (preferred).</li></ul><p><br></p>
  • 2026-04-02T00:00:00Z
Workplace Exp Coordinator
  • San Jose, CA
  • onsite
  • Temporary
  • 25 - 25.5 USD / Hourly
  • <p>We are looking for a Workplace Experience Coordinator to join our team in San Jose, CA Coverage for 2 weeks</p><p>Responsibilities:</p><p>• Greet and assist employees and visitors with attention to detail, issuing visitor and parking passes while adhering to security protocols.</p><p>• Coordinate workplace services such as mail distribution, office supply management, and onboarding processes.</p><p>• Plan and manage on-site events, including reserving space, setting up and breaking down rooms, and ensuring the timely delivery of supplies.</p><p>• Handle janitorial and maintenance work orders, collaborating with vendors to ensure services are completed efficiently.</p><p>• Respond to employee and guest inquiries or complaints, providing solutions with a customer-focused approach.</p><p>• Manage calendars and reservations, ensuring schedules are organized and up-to-date.</p><p>• Deliver presentations and communicate effectively with groups of varying sizes.</p><p>• Follow property-specific safety and emergency procedures, notifying appropriate parties to maintain a safe environment.</p><p>• Facilitate vendor relationships to ensure timely delivery of goods and services.</p><p>• Utilize existing procedures to solve straightforward problems, ensuring duties are carried out with precision and a high standard of quality.</p>
  • 2026-04-14T00:00:00Z
Client Intake Specialist
  • San Jose, CA
  • onsite
  • Temporary
  • 22 - 32 USD / Hourly
  • <p><strong>Overview</strong></p><p>The Client Intake Specialist supports attorneys by serving as a primary point of contact for new and existing clients while providing general legal administrative support. This Client Intake Specialist role focuses on managing client communications, coordinating intake and matter setup, maintaining case information, and supporting smooth information flow across legal teams in a fast‑paced law firm environment.</p><p><br></p><p><strong>Responsibilities</strong></p><p>• Serve as first point of contact for clients by answering, screening, and directing incoming calls and inquiries</p><p>• Coordinate client intake and new matter setup, working with internal intake and conflicts teams</p><p>• Collect, organize, and maintain client and matter information in electronic and paper files</p><p>• Assist attorneys with calendars, deadlines, scheduling, and basic document preparation</p><p>• Prepare, edit, and transmit correspondence and legal documents with accuracy and attention to detail</p><p>• Maintain deadlines and key dates in calendaring systems and support workflow tracking</p><p>• Collaborate with attorneys and support staff to ensure timely follow‑through and consistent client service</p><p>• Handle confidential information with professionalism and discretion</p><p><br></p>
  • 2026-03-27T00:00:00Z
Data Coordinator
  • Oakland, CA
  • onsite
  • Temporary
  • 30 - 35 USD / Hourly
  • <p>The Data Specialist supports efficient program delivery through accurate data tracking, invoice processing, payment reconciliation, reporting, and database management. Collaborating with finance and program teams, this role ensures seamless operations and strong participant support.</p><p>Key Responsibilities:</p><ul><li>Process vendor invoices, student reimbursements, and payments using Sage, Concur, and Salesforce.</li><li>Route and troubleshoot invoices; manage vendor information and relationships in Sage.</li><li>Query databases, reconcile payment data, and prepare financial/program reports using advanced Excel.</li><li>Manage Ramp-related support inbox and provide phone support for learner inquiries.</li><li>Support account setup by monitoring progress and following up on missing documentation.</li><li>Create and maintain user guides and training content (e.g., Scribe How, YouTube).</li><li>Flag aging invoice requests and resolve bottlenecks.</li></ul>
  • 2026-04-10T00:00:00Z
Logistics Coordinator
  • Oakland, CA
  • onsite
  • Temporary
  • 25 - 26 USD / Hourly
  • <p><strong>Logistics Coordinator</strong></p><p><strong>About the Role:</strong></p><p>We are looking for a Logistics Coordinator to oversee inventory, shipments, and supply chain efficiency.</p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate and monitor supply chain operations</li><li>Communicate with vendors, suppliers, and customers</li><li>Track shipments and address delays</li><li>Maintain accurate shipping and inventory records</li></ul>
  • 2026-04-01T00:00:00Z
Logistics Coordinator
  • Santa Clara, CA
  • onsite
  • Temporary
  • 26.125 - 30.25 USD / Hourly
  • We are looking for a detail-oriented Logistics Coordinator to join our team on a contract basis in Santa Clara, California. In this role, you will play a key part in managing shipments, preparing shipping documents, and ensuring smooth coordination between customers, suppliers, and internal teams. This is a three-month contract position, offering an excellent opportunity to contribute to a dynamic environment within the metals and minerals industry.<br><br>Responsibilities:<br>• Coordinate and oversee shipments to meet customer requirements, ensuring all necessary documents such as packing lists and invoices are prepared accurately.<br>• Monitor shipment progress, communicate updates to customers and suppliers, and address any logistical challenges.<br>• Prepare purchase orders, track delivery schedules, and provide timely status reports to stakeholders.<br>• Ensure compliance with import and export regulations by verifying documentation and validating duty rates.<br>• Collaborate with team members to support customs clearance and order fulfillment processes.<br>• Issue invoices to customers and process payments to suppliers in a timely manner.<br>• Resolve any billing or fulfillment issues in coordination with the sales team and other departments.<br>• Manage accounts receivable and payable, ensuring accurate record-keeping.<br>• Generate monthly reports on sales, purchasing, and inventory levels, and monitor product inventories.<br>• Provide operational assistance and contribute to special projects as needed.
  • 2026-04-16T00:00:00Z
Case Intake Manager
  • San Francisco, CA
  • remote
  • Permanent
  • 90000 - 130000 USD / Yearly
  • <p>AI legal start up is looking for an experienced Case Manager to join the team. </p><p><br></p><p>Responsibilities:</p><ul><li>Design and implement intake workflows for various litigation initiatives, from initial outreach and lead qualification to signed engagement and CRM integration. </li><li>Manage day-to-day intake activities, including lead triage, eligibility screening, client follow-ups, retainer execution, and data integrity.</li><li>Ensure all intake activities comply with relevant legal and regulatory requirements (e.g., advertising rules, privacy standards). Maintain clear records and audit trails.</li><li>Develop reporting dashboards to track funnel performance metrics such as lead conversion, engagement rates, and response times.</li><li>Train and manage support staff or external vendors. Continuously refine scripts, workflows, and knowledge resources to improve efficiency and client experience.</li></ul>
  • 2026-03-24T00:00:00Z
Legal Recruiting & HR Coordinator
  • Palo Alto, CA
  • onsite
  • Temporary
  • 30 - 50 USD / Hourly
  • <p><strong>Legal Recruiting &amp; HR Coordinator</strong></p><p><strong>Palo Alto or San Francisco, CA | Hybrid | Contract-to-Hire</strong></p><p><br></p><p>A well-regarded law firm is looking for a Legal Recruiting &amp; HR Coordinator to support its growing team in Palo Alto or San Francisco. This role offers hands-on exposure to legal recruiting and HR operations in a fast-paced, collaborative environment. This position supports attorney and staff hiring while assisting with core HR functions. You’ll work closely with hiring managers, candidates, and internal teams to ensure smooth recruiting and onboarding processes.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support full-cycle recruiting for attorneys and professional staff</li><li>Coordinate interviews and communicate with candidates throughout the process</li><li>Partner with hiring managers to understand staffing needs</li><li>Assist with onboarding and new hire setup</li><li>Help with HR tasks such as employee records, compliance, and internal processes</li><li>Maintain recruiting data and applicant tracking systems</li><li>Provide general support to HR and recruiting leadership as needed</li></ul><p><br></p>
  • 2026-04-04T00:00:00Z
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