<p>Walnut Creek client is looking for a contract to permanent Sr. Administrative Assistant. This role is 100% onsite. </p><p><br></p><p>This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Admin Team.</p><p><br></p><p>Duties Include:</p><p>• Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.</p><p>• Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:</p><p>o Complex calendar management</p><p>o Event planning - all logistics from start to finish</p><p>o Expense reports</p><p>o Maintain files and records</p><p>o Purchasing supplies</p><p>o Tracking invoices and budgets</p><p>o Tracking Client Service Team processes</p><p>o Travel itineraries</p><p>• Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.</p><p>• Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.</p><p>• Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.</p><p>• Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.</p><p>• Maintain electronic filing systems, contact databases, various tracking worksheets, etc.</p><p>• Foster a collaborative and responsive work environment with management and team members.</p><p>• Assist and back up the executive assistant and other administrative assistants, when needed.</p><p>• Perform any additional duties requested by management.</p><p><br></p><p>Skills:</p><p>• Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.</p><p>• Meticulous attention to detail, highly organized, and strong problem-solving skills.</p><p>• Strategic planning abilities with strong calendar and deadline management.</p><p>• Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.</p><p>• Excellent written and verbal communication skills.</p><p>• Proven experience in event planning from concept to completion.</p><p>• Strong interpersonal skills with the ability to build professional internal and external relationships.</p><p>• Leadership capabilities to support and guide other administrative staff.</p><p>• Trusted to handle confidential information with integrity and discretion.</p><p>• Creative skills in designing visual materials and promotional content using diverse tools.</p><p><br></p><p>If you are interested in this opportunity, submit your resume today! </p>
We are looking for an experienced Accounting Assistant to join our dynamic team in Mountain View, California. This role is ideal for someone who is detail-oriented, thrives in a fast-paced environment, and enjoys working collaboratively to ensure accurate and efficient financial operations. As a Contract to permanent position, this opportunity offers the potential for long-term growth within our organization.<br><br>Responsibilities:<br>• Perform monthly reconciliations for multiple bank accounts to ensure financial accuracy.<br>• Manage accounts payable and accounts receivable processes with efficiency.<br>• Prepare and distribute owner statements and direct deposits in a timely manner.<br>• Generate financial reports, including those related to taxes, payroll, retirement accounts, and worker's compensation.<br>• Handle payroll processes for office staff and apartment managers.<br>• Maintain and balance property accounts to ensure proper financial tracking.<br>• Prepare quarterly distributions for specific property accounts.<br>• Complete journal entries and ensure accurate recordkeeping for internal and external review.<br>• Communicate effectively with owners and external stakeholders regarding financial matters.<br>• Manage year-end tasks, including the preparation of vendor and owner 1099s and filing of annual reports.
<p>Robert Half is looking for highly skilled Administrative Assistants who are in between jobs and open to contract work. Our team here in San Mateo works with local companies who need interim support. This year alone, my team has worked on over 400 contract positions. Our service is free to our candidates and getting a profile set up for you is simple. Think of us as your job concierge.</p><p><br></p><p>If interested, simply apply to this posting. You can also go to our website and create a profile if you please. Below is the job description of a role our clients would ask for support with. If this is in line with the work you are ideally looking for, than submit your application! Once we have an available role, we will reach out.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and coordinate daily administrative tasks, including scheduling, calendar management, and meeting coordination</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Handle incoming calls, emails, and inquiries with professionalism and accuracy</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist with travel arrangements, expense reports, and procurement of office supplies</li><li>Support project coordination activities and provide logistical assistance to internal teams</li><li>Assist with onboarding of new employees and maintain employee records as required</li><li>Serve as the point of contact for vendors, visitors, and internal staff</li><li>Ensure conference rooms and office common areas are organized and presentable</li><li>Perform other duties and special projects as assigned</li></ul>
<p>Robert Half is looking or a temp to hire Office Manager in Redwood City, California. This role is ideal for someone who is detail oriented and excels in administrative and accounting tasks, ensuring smooth daily operations for a small, well-established office. As part of a long-term contract position, you will contribute to our business's success by supporting both office management and seasonal workflow needs.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage daily office operations, including maintaining a well-organized workspace and ensuring supplies are stocked.</li><li>Oversee accounts payable processes using QuickBooks, ensuring accurate and timely data entry and reconciliation.</li><li>Process customer transactions, including sales entries and accounts receivable, using dedicated software.</li><li>Assist with seasonal workload demands, such as processing incoming orders and payments efficiently.</li><li>Support customer communication by handling calls to resolve past-due accounts.</li><li>Coordinate administrative tasks, including scheduling, filing, and ensuring compliance with office procedures.</li><li>Act as the first point of contact for visitors and manage receptionist duties.</li><li>Collaborate with team members to ensure seamless workflow during busy periods.</li><li>Perform regular audits of office supplies to maintain inventory and order items as needed.</li><li>Create and maintain accurate records for accounting and administrative purposes.Robert Half </li></ul>
We are looking for a dynamic Sales Assistant to join our team in San Rafael, California. This Contract-to-permanent position is perfect for someone passionate about retail and eager to provide exceptional customer service while supporting a growing sales team. If you enjoy engaging with customers, managing inventory, and contributing to daily operations, this role offers an excellent opportunity to grow within the organization.<br><br>Responsibilities:<br>• Welcome customers warmly as they enter the showroom and assist with initial inquiries.<br>• Promote and sell small items, such as testing kits and chemical refills, ensuring customer needs are met.<br>• Manage incoming inventory shipments, including light lifting and organization.<br>• Guide visitors to the appropriate sales representatives for further assistance.<br>• Perform basic data entry tasks to maintain accurate records.<br>• Process customer payments through the system, ensuring accuracy and efficiency.<br>• Provide ad hoc support to the sales team, collaborating to meet daily goals.<br>• Maintain a detail-oriented appearance, adhering to the smart casual dress code.<br>• Work weekends as part of a five-day schedule to accommodate customer traffic.
<p>Robert Half is looking for highly skilled Administrative Assistants who are in between jobs and open to contract work. Our team here in San Mateo works with local companies who need interim support. This year alone, my team has worked on over 400 contract positions. Our service is free to our candidate and getting a profile set up for you is simple. Think of us as your job concierge. </p><p><br></p><p>If interested, simply apply to this posting. You can also go to our website and create a profile if you please. Below is the job description of a role our clients would ask for support with. If this is in line with the work you are ideally looking for, than submit your application! Once we have an available role, we will reach out. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and coordinate daily administrative tasks, including scheduling, calendar management, and meeting coordination</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Handle incoming calls, emails, and inquiries with professionalism and accuracy</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist with travel arrangements, expense reports, and procurement of office supplies</li><li>Support project coordination activities and provide logistical assistance to internal teams</li><li>Assist with onboarding of new employees and maintain employee records as required</li><li>Serve as the point of contact for vendors, visitors, and internal staff</li><li>Ensure conference rooms and office common areas are organized and presentable</li><li>Perform other duties and special projects as assigned</li></ul><p><br></p>
<p>Robert Half is working with a top non-profit here on the peninsula that has been a staple for individuals in need. Our client offers a variety of programs and services to its constituents with the hopes they can live healthy lives without worry or panic. </p><p><br></p><p>We are looking for a dedicated Case Manager / Administrative Assistant to join our team in South San Francisco, California. In this long-term contract position, you will play a crucial role in supporting clients through intake coordination, case management, and administrative tasks. This position is ideal for a bilingual, detail oriented individual with strong organizational skills and a passion for assisting underserved populations. The estimated duration is around 4-6 months and requires onsite work in office.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Facilitate client intake processes, conduct thorough assessments, and create tailored case plans to address individual needs.</li><li>Provide guidance and support to clients in achieving their goals, resolving urgent issues such as housing, health, and transportation, and delivering crisis intervention when required.</li><li>Monitor client progress, advocate on their behalf, and assist with administrative tasks like completing forms, translating documents, and drafting letters.</li><li>Maintain well-organized client records in both paper and digital formats, ensuring accurate data entry into relevant databases.</li><li>Assist with front desk operations, compile statistical reports, and analyze case plan effectiveness to improve outcomes.</li><li>Address client concerns promptly, provide support to staff and volunteers, and suggest enhancements to case management procedures.</li><li>Represent the organization with integrity and uphold agency values while participating in case debriefing sessions as needed.</li><li>Adapt to flexible work schedules, including evenings, weekends, and holidays, while adhering to incident reporting protocols.</li><li>Attend relevant training sessions and meetings to stay informed and enhance detail oriented development.</li><li>Perform additional duties as assigned to support the mission of the organization.</li></ul>
We are looking for a skilled Administrative Assistant to join our team in Sunnyvale, California. In this long-term contract role, you will support daily administrative tasks while leveraging your knowledge of dental practices and systems to ensure efficiency and accuracy. This position offers an excellent opportunity to contribute to a dynamic and detail-oriented environment.<br><br>Responsibilities:<br>• Manage and organize daily administrative tasks to support dental office operations.<br>• Utilize Dentrix Dental Software to maintain patient records and schedules efficiently.<br>• Communicate effectively with patients and staff to ensure seamless coordination.<br>• Assist in handling billing and insurance-related tasks with accuracy.<br>• Maintain and update office documentation, ensuring compliance with regulations.<br>• Support the scheduling and coordination of appointments and meetings.<br>• Address inquiries and resolve issues promptly, delivering excellent customer service.<br>• Collaborate with team members to streamline workflow and enhance productivity.<br>• Ensure the office environment is organized and conducive to operations.<br>• Provide general administrative support as needed to meet team objectives.
<p>Robert Half is looking for highly skilled Administrative Assistants who are in between jobs and open to contract work. Our team here in San Mateo works with local companies who need interim support. This year alone, my team has worked on over 400 contract positions. Our service is free to our candidates and getting a profile set up for you is simple. Think of us as your job concierge.</p><p><br></p><p>If interested, simply apply to this posting. You can also go to our website and create a profile if you please. Below is the job description of a role our clients would ask for support with. If this is in line with the work you are ideally looking for, than submit your application! Once we have an available role, we will reach out.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and coordinate daily administrative tasks, including scheduling, calendar management, and meeting coordination</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Handle incoming calls, emails, and inquiries with professionalism and accuracy</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist with travel arrangements, expense reports, and procurement of office supplies</li><li>Support project coordination activities and provide logistical assistance to internal teams</li><li>Assist with onboarding of new employees and maintain employee records as required</li><li>Serve as the point of contact for vendors, visitors, and internal staff</li><li>Ensure conference rooms and office common areas are organized and presentable</li><li>Perform other duties and special projects as assigned</li></ul>
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. <br> Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
<p>We are partnering with a Bay Area public agency to source a Legal Assistant who will provide full-time temporary coverage while their current legal assistant serves in an acting role. In this assignment, you will play a key part in supporting a team of attorneys by coordinating daily administrative needs, organizing information, and helping ensure smooth departmental operations. The ideal candidate will bring strong organizational skills, comfort navigating multiple tasks simultaneously, and the professionalism needed to support attorneys in a public-sector legal environment. This onsite role can start as soon as December 22 and offers a great opportunity for candidates with strong administrative skills, public-sector interest, and the ability to thrive in a fast-paced, deadline-driven environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide daily administrative support to attorneys, including task coordination and general assistance.</li><li>Schedule and manage meetings, attorney calendars, and departmental workflows.</li><li>Track activities, progress, and internal data using Microsoft Excel.</li><li>Collect, organize, and prepare documents for Public Records Act (PRA) requests.</li><li>Assist with additional legal and administrative tasks as needed to ensure smooth office operations.</li></ul><p><br></p>
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p><strong>Assistant Controller – Venture Capital</strong></p><p>📍 Palo Alto, CA | Hybrid </p><p>💰 $150–180k base + Bonus + Carry Potential</p><p> </p><p>📩 <strong>Interested in learning more?</strong></p><p>Reach out to <strong>Jennifer Fukumae on LinkedIn</strong> for a conversation and apply directly.</p><p> </p><p><strong>Jennifer Fukumae</strong> is partnering with an established and growing venture capital firm based in Palo Alto that is seeking an <strong>Assistant Controller</strong> to support and help scale its internal finance function. With over $500M in assets under management across four active funds—and a fifth fund launching soon—this is a critical hire as the firm prepares for its next phase of growth.</p><p> </p><p><strong>About the Role:</strong></p><p>This is a hands-on position for a finance professional with strong fund accounting experience who is ready to take on a high-impact role. Reporting directly to the Founding Partner, the Assistant Controller will work as the key internal finance resource—supporting fund operations and managing relationships with external vendors including the fund administrator, tax advisors, auditors, and a fractional CFO.</p><p>This is an excellent opportunity for someone who thrives in a lean, entrepreneurial environment and is eager to grow with the firm by refining systems, supporting infrastructure development, and playing an integral part in future fundraising cycles.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Support all fund and management company accounting</li><li>Assist with audits and tax processes alongside external providers</li><li>Help maintain reporting to LPs, including capital calls and distributions</li><li>Monitor cash flow and support capital planning across entities</li><li>Contribute to the buildout of internal financial controls and processes</li><li>Prepare internal financial reports and LP-facing dashboards</li><li>Assist in fund modeling, valuations, and fundraising preparation</li><li>Partner closely with the Founder and leadership team on strategic initiatives</li></ul>
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership in Sausalito, California. This position involves managing complex scheduling, facilitating seamless communication, and overseeing daily administrative tasks in a dynamic, fast-paced environment. As a fully onsite, long-term contract role, this opportunity is ideal for individuals who thrive in hands-on settings and are skilled at coordinating multiple priorities.<br><br>Responsibilities:<br>• Maintain and manage executive calendars, coordinating meetings across various time zones and ensuring seamless scheduling.<br>• Resolve scheduling conflicts proactively while safeguarding critical priorities and focus time for leadership.<br>• Organize meeting logistics, including booking conference rooms, preparing technology, and ensuring timely follow-ups on action items.<br>• Plan and coordinate travel arrangements, including flights, ground transportation, and accommodations.<br>• Handle daily office operations, such as ordering supplies, maintaining an organized workspace, and ensuring the office is well-stocked.<br>• Act as a liaison for external partners and stakeholders, representing the executive team professionally.<br>• Support the preparation of executive meetings by compiling relevant documents and ensuring readiness.<br>• Address ad hoc administrative needs promptly, ensuring smooth day-to-day operations.<br>• Collaborate with internal teams to streamline processes and enhance efficiency.
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in San Francisco, California. This Contract position requires exceptional attention to detail and the ability to manage multiple tasks efficiently in a fast-paced environment. The ideal candidate will excel in calendar management, travel coordination, and executive meeting preparation.<br><br>Responsibilities:<br>• Maintain and manage executives’ calendars, ensuring scheduling conflicts are avoided and priorities are met.<br>• Arrange and coordinate domestic and international travel plans, including booking flights, accommodations, and transportation.<br>• Prepare detailed travel itineraries and ensure all arrangements align with the executives’ preferences.<br>• Organize and schedule executive meetings, including handling logistics such as venue bookings and technology setup.<br>• Act as the primary point of contact for executives, handling communication and correspondence with professionalism.<br>• Assist in preparing meeting agendas and compiling relevant documents for presentations.<br>• Monitor and respond to emails on behalf of executives, ensuring urgent matters are addressed promptly.<br>• Handle confidential information with discretion and maintain a high level of professionalism at all times.<br>• Collaborate with other departments to facilitate seamless communication and support for executives.<br>• Ensure all administrative tasks are completed in a timely and accurate manner.
<p>We are looking for skilled and detail-oriented individuals to join our team as Conference Support Staff during JP Morgan Week. This is a contract position based in San Francisco, California, offering an exciting opportunity to assist with event operations in a dynamic financial services environment. The role will focus on providing exceptional customer service and administrative support to ensure seamless conference experiences.</p><p><br></p><p>Majority of the days will have overtime required. Also this role will by physical and require contractors to be on their feet and assist with event set up. </p><p><br></p><p>Responsibilities:</p><p>• Greet and welcome conference attendees, ensuring they feel comfortable and informed throughout the event.</p><p>• Assist with logistics and coordination of conference activities across multiple floors of the office building.</p><p>• Provide reception services, including managing check-ins and directing guests to appropriate locations.</p><p>• Support catering operations by coordinating food and beverage services for attendees.</p><p>• Maintain clear communication with the event team to address any issues or updates promptly.</p><p>• Ensure the conference environment is organized and presented to a high standard at all times.</p><p>• Handle administrative tasks related to event operations, such as scheduling and documentation.</p><p>• Collaborate with team members to ensure smooth execution of conference activities.</p><p>• Respond to attendee inquiries and provide accurate information about the event.</p><p>• Deliver excellent customer service to reflect the company’s commitment to quality and high standards.</p>
<p>We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within a dynamic and fast-paced environment. This long-term contract position offers the opportunity to contribute to high-level administrative operations while working closely with executives, clients, and internal teams. The role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate executive calendars, schedule meetings, and ensure all appointments are organized efficiently.</p><p>• Arrange travel plans, including booking flights, accommodations, and transportation, while addressing any logistical needs.</p><p>• Prepare and review documents, presentations, and correspondence with a focus on accuracy and quality.</p><p>• Facilitate internal and external meetings by organizing agendas, taking notes, and ensuring follow-up actions are completed.</p><p>• Handle expense reporting and maintain accurate records for reimbursement and budgeting purposes.</p><p>• Support onboarding processes for new hires and assist with office operations, including vendor management and supplies.</p><p>• Collaborate with HR, Operations, and leadership teams on administrative projects and initiatives.</p><p>• Maintain confidentiality and discretion while managing sensitive information and communications.</p><p>• Ensure deadlines are met by prioritizing tasks and managing competing priorities effectively.</p><p>• Demonstrate a detail-oriented approach when interacting with clients, vendors, and internal stakeholders.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **</p>
<p>We are representing a statewide plaintiff trial firm seeking an attorney with 7+ years of plaintiff employment litigation experience. This firm exclusively handles a small number of high-value cases (six, seven, and eight-figures). This firm handles primarily single-plaintiff employment cases, although they also handle a few select personal injury cases. We have worked with this firm for 8 years. Every attorney we have placed here has had a wonderful experience!</p><p> </p><p>The ideal attorney will have experience litigating a case from inception through to trial. The ideal attorney will have taken and defended depositions and have 1st or 2nd chair trial experience. </p><p> </p><p>The firm has a bonus structure and an excellent benefits package, including 100% firm-paid healthcare, 401K, PTO, cell phone and internet reimbursement, and more!</p><p> </p><p>This firm has embraced remote work! <strong>This attorney can permanently work 100% remotely from anywhere in CA.</strong></p><p><br></p><p>For immediate consideration for this exciting Plaintiff Employment Trial Attorney opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p>
We are looking for an organized and customer-focused Workplace Coordinator to support daily building operations and enhance the experience for employees and visitors. This role blends reception responsibilities, facilities coordination, and event logistics to ensure a smooth and detail-oriented workplace environment. As a Contract to permanent position, this opportunity offers the chance to grow and contribute to a dynamic team in Santa Clara, California.<br><br>Responsibilities:<br>• Greet and assist visitors, manage check-in procedures, issue security badges, and uphold visitor protocols.<br>• Plan, coordinate, and execute on-site events, including meetings, conferences, and corporate gatherings, ensuring room setups, AV equipment, catering, and signage are handled effectively.<br>• Monitor common areas and meeting rooms for cleanliness and functionality, promptly submitting maintenance requests when needed.<br>• Work with vendors to arrange cleaning, catering, and other services to support workplace operations and events.<br>• Deliver exceptional hospitality and service to employees and guests, ensuring public spaces remain welcoming and detail-oriented.<br>• Organize calendars for meeting spaces and events, ensuring efficient scheduling and room availability.<br>• Maintain inventory levels for office and event supplies, restocking as needed to meet operational demands.<br>• Generate reports and documentation related to facilities and events, ensuring accurate and timely record-keeping.<br>• Support workplace operations by addressing incoming calls, dispatching tasks, and coordinating schedules as required.<br>• Serve as a point of contact for building-related inquiries, fostering effective communication across teams.
We are looking for a Workplace Experience Coordinator to join our team in San Jose, California. In this role, you will support daily operations by ensuring smooth coordination of front desk activities, workplace services, and employee interactions. This is a contract position lasting two months, with the possibility of extension.<br><br>Responsibilities:<br>• Welcome and assist visitors and employees with a detail-oriented and friendly demeanor.<br>• Issue visitor and parking passes while adhering to established security protocols.<br>• Organize and manage on-site events, including securing event spaces, arranging setups, and overseeing logistics.<br>• Coordinate workplace services such as mail handling, office supply management, and onboarding processes.<br>• Address inquiries and complaints from employees, guests, and colleagues, providing prompt and effective resolutions.<br>• Arrange and confirm recreational, dining, and business-related activities for requestors.<br>• Monitor janitorial and maintenance work orders, ensuring timely execution and service quality.<br>• Collaborate with vendors to ensure the delivery of goods and services to the workplace.<br>• Manage calendars and reservations to support efficient scheduling and resource allocation.<br>• Follow property-specific security and emergency procedures to ensure the safety of all individuals in the building.
<p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
<p>We are looking for an experienced Controller to join our team in San Mateo, California. In this role, you will oversee financial operations, ensuring accuracy and compliance while leading a team of accounting professionals. You will play a key role in providing financial insights, managing internal controls, and partnering with cross-functional teams to support strategic initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, review, and present monthly, quarterly, and annual financial statements to clients, working closely with an Assistant Controller and a team of property accountants.</p><p>• Establish and communicate financial metrics and key performance indicators to senior leadership.</p><p>• Monitor clients' cash flow and positions daily, compiling management reports with clear cash flow indicators.</p><p>• Conduct monthly reviews of financial statements for various entities and support tax return preparation in coordination with external partners.</p><p>• Develop and enforce internal controls to safeguard assets and ensure financial accuracy through audits and compliance efforts.</p><p>• Oversee all accounting activities, including accounts payable and receivable reviews, client distributions, and supervising bank reconciliations.</p><p>• Provide accounting support for complex property transactions, including ledger corrections, transfers, and resolving exceptions.</p><p>• Evaluate and optimize financial processes, systems, and controls to enhance operational efficiency.</p><p>• Build strong relationships with cross-department leaders to ensure effective communication and support for transactions, including due diligence and client onboarding.</p><p>• Lead and develop the accounting team by hiring, training, and mentoring staff, while fostering a high-performing and motivated work environment.</p>
<p>Robert Half is looking for a PT Administrative Assistant to start beginning of January. Support the daily operations of a leading investment/financial firm. Core responsibilities include mail distribution, answering phones and emails, managing office supplies, and handling confidential documents. This contract role offers an excellent introduction to the finance industry.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Distribute mail and packages</li><li>Answer and direct calls and email inquiries</li><li>Organize and replenish office supplies</li><li>Manage confidential documents</li><li>Provide general office support as needed</li></ul>
<p>We are looking for a skilled Assistant General Counsel to join our team in San Mateo, California, and take on a pivotal role in managing legal claims and providing operational legal support. This position involves overseeing litigation and pre-litigation processes, ensuring efficient case resolutions, and proactively identifying risk mitigation strategies. The ideal candidate will bring strong business acumen and legal expertise, contributing to compliance initiatives and supporting various aspects of the company's day-to-day operations. This role offers excellent compensation, bonus, and collegial atmosphere! </p><p><br></p><p>Responsibilities:</p><p>• Manage litigation and pre-litigation matters, including supervising outside counsel, negotiating settlements, and monitoring budgets and reserves.</p><p>• Develop and implement strategic plans to ensure timely and cost-effective resolution of claims.</p><p>• Analyze litigation outcomes and translate findings into actionable business improvements, such as enhanced compliance programs.</p><p>• Conduct compliance assessments to identify areas of risk and recommend corrective actions.</p><p>• Lead investigations into internal complaints and compliance concerns, providing recommendations and executing solutions.</p><p>• Offer legal counsel on landlord/tenant law, debt collections, and regulatory compliance to support property operations.</p><p>• Draft and negotiate agreements, including settlement documents and lease terminations.</p><p>• Collaborate on designing and delivering legal training programs to address high-risk and recurring issues.</p><p>• Update company policies and procedures in response to changes in laws and regulations.</p><p>• Contribute to department-wide legal projects and initiatives as directed by the Vice President, Legal & General Counsel.</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>ASSISTANT CONTROLLER/CONTROLLER</strong></p><p><strong>155K-175K+BONUS</strong></p><p><br></p><p>Well established real estate development company is seeking an Assistant Controller/Controller to join their expanding team. The position will be managing all aspects of financial reporting and compliance and will play a key role in preparing financial statements, analyzing financial data, and ensuring accuracy and completeness in the company's financial records. The Assistant Controller may also collaborate with auditors, support budgeting and forecasting activities, and help implement internal controls to safeguard the organization's financial integrity. Provide Controller support in managing the financial operations of the accounting department.</p><p><br></p><p>Responsibilities:</p><p>-Manage all aspects of financial reporting for construction projects, ensuring accuracy and adherence to deadlines.</p><p>-Prepare and analyze financial statements (income statements and balance sheets)</p><p>-Review/manage work-in-progress quarterly, working closely with project managers.</p><p>-Manage cash flow with line of credit</p><p>-Oversee accounts payable and accounts receivable processes.</p><p>-Ensure timely and accurate processing of invoices, payments, and collections.</p><p>-Manage payroll functions and compliance with payroll tax requirements.</p><p>-Ensure compliance with local, state, and federal regulatory requirements.</p><p>-Coordinate audits and financial reviews, providing necessary documentation and explanations.</p><p>-Communicate financial information effectively to non-financial stakeholders.</p><p><br></p><p><br></p>
