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12 results for Medical Front Desk Coordinator in San Mateo, CA

Front Desk Coordinator

Pleasanton, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
Temporary Front Desk CoordinatorLocation: Pleasanton, CAEstimated Duration: 3-4 weeks Robert Half's client in Pleasanton is seeking a professional and customer-focused Front Desk Coordinator to provide temporary coverage during an employee leave of absence. This role will serve as the first point of contact for visitors, clients, and employees while supporting daily front office operations and administrative functions. Key Responsibilities:<ul><li>Answer, screen, and direct incoming phone calls in a professional and courteous manner.</li><li>Greet and welcome visitors, assist with registration and badge assignments, and direct guests to the appropriate staff members.</li><li>Provide accurate information to visitors and callers via phone, email, and in person.</li><li>Maintain a professional, organized, and welcoming reception area at all times.</li><li>Follow company safety procedures and assist with office security protocols.</li><li>Sort and distribute incoming mail and process outgoing packages, including UPS deliveries and shipments.</li><li>Perform general administrative duties including typing correspondence, photocopying, filing, and data entry.</li><li>Support office operations and assist with additional projects and administrative tasks as assigned by management.</li></ul>Qualifications:<ul><li>Previous receptionist, front desk, customer service, or administrative experience preferred.</li><li>Strong verbal and written communication skills.</li><li>Excellent customer service and interpersonal skills.</li><li>Ability to multitask and manage priorities.</li><li>Professional demeanor with strong attention to detail and organizational skills.</li></ul>If you are interested in this Front Desk Coordinator position, please apply today!
2026-07-31T00:00:00Z

Medical Staff Coordinator

Fremont, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a detail-oriented Medical Staff Coordinator to support medical staff operations in Fremont, California. This Contract position focuses on coordinating credentialing activities, organizing committee documentation, and helping maintain compliance with medical staff policies and regulatory standards. The ideal candidate brings strong administrative judgment, accuracy with records and databases, and the ability to work effectively with physicians, department leaders, and support teams. Responsibilities:• Coordinate agendas, records, and documentation for medical staff meetings and committee activities, ensuring materials are prepared accurately and distributed on time.• Support credentialing and recredentialing processes, including application review, privilege updates, proctoring documentation, leave status changes, resignations, and related reporting tasks.• Manage the administrative details required to support medical staff officers, committees, and cross-functional stakeholders across the organization.• Organize logistics for standing, special, and ad hoc committee meetings, including room scheduling and coordination with internal service teams for meeting setup and support.• Maintain credential files, department databases, and data entry records with regular updates to preserve accuracy, completeness, and accessibility.• Monitor license, privilege, and credential expiration timelines, generate routine reports, and assist with follow-up actions to keep records current.• Provide documentation and administrative support for accreditation preparation, audits, and compliance reporting activities.• Contribute to departmental process improvement efforts by identifying workflow enhancements that strengthen efficiency, quality, and policy adherence. If you are interested and available to start immediately, please apply now and call us at (510) 470-7450
2026-07-30T00:00:00Z

Front Office Coordinator

Mountain View, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
Key Responsibilities<ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
2026-07-30T00:00:00Z

Front Office Coordinator

Menlo Park, CA
onsite
Temporary / Contract
23 - 30 USD / Hourly
Key Responsibilities<ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
2026-07-30T00:00:00Z

Medical Receptionist

Menlo Park, CA
onsite
Temporary / Contract
22 - 32 USD / Hourly
Key Responsibilities<ul><li>Welcome patients and visitors in a professional and courteous manner.</li><li>Schedule appointments and manage provider calendars.</li><li>Answer phone calls and respond to patient inquiries.</li><li>Verify patient information, insurance details, and update medical records.</li><li>Process patient check-in/check-out and collect payments as required.</li><li>Maintain confidentiality and comply with privacy regulations.</li><li>Provide administrative support to clinical staff as needed.</li></ul>
2026-07-30T00:00:00Z

Medical Receptionist

Mountain View, CA
onsite
Temporary / Contract
22 - 32 USD / Hourly
Key Responsibilities<ul><li>Welcome patients and visitors in a professional and courteous manner.</li><li>Schedule appointments and manage provider calendars.</li><li>Answer phone calls and respond to patient inquiries.</li><li>Verify patient information, insurance details, and update medical records.</li><li>Process patient check-in/check-out and collect payments as required.</li><li>Maintain confidentiality and comply with privacy regulations.</li><li>Provide administrative support to clinical staff as needed.</li></ul>
2026-07-30T00:00:00Z

Office Coordinator

Capitola, CA
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
Office Coordinator Urgent Care / Medical Healthcare Facility Are you passionate about providing exceptional patient support and keeping a fast-paced medical office running smoothly? Join a growing healthcare organization committed to delivering high-quality, accessible care to the community. About the Role: As our Office Coordinator, you will play a key role in the daily administrative and operational success of a busy urgent care facility. You’ll help create an efficient, welcoming experience for patients while supporting providers, clinical staff, and office operations. This position requires strong organization, professionalism, and the ability to manage multiple priorities in a fast-moving healthcare environment. What You’ll Do: Coordinate front desk operations, patient scheduling, registration, intake, and check-in/check-out processes Manage patient records and confidential medical documentation, ensuring accuracy and compliance with HIPAA and organizational policies Serve as the first point of contact for patients, staff, and external partners, responding to questions with professionalism, empathy, and efficiency Support administrative and billing functions, including collecting payments, verifying insurance information, preparing patient statements, and processing service documentation Assist providers and clinical staff with schedule coordination, patient flow, daily census tracking, and preparation for clinic operations Partner with the Office Manager and clinical leadership to address facility needs, office supply inventory, safety protocols, and operational issues Help maintain an organized, patient-centered environment and provide additional administrative support as needed to meet the changing demands of the clinic Posted by Staffing Director Scott Moore
2026-07-08T00:00:00Z

Receptionist/Community Engagement Coordinator

Lafayette, CA
onsite
Temporary to Hire
26 - 28 USD / Hourly
We are looking for a welcoming and organized part-time Receptionist/Community Engagement Coordinator to support an early-childhood education setting in Lafayette, California. This contract-to-permanent position is ideal for someone who enjoys being the first point of contact for families, staff, and visitors while keeping daily front office operations running smoothly. The role also blends administrative support with creative communication duties, helping strengthen engagement across the school through newsletters, event materials, and digital content. Receptionist/Community Engagement Coordinator Responsibilities:• Greet families, staff, students, and visitors warmly at the front desk while maintaining a detail-oriented and supportive school reception area.• Coordinate student arrival and dismissal activities, including carpool support, late check-ins, and early pickup procedures.• Partner with school leadership to prepare and share a weekly newsletter by gathering updates, photos, and relevant community information.• Create promotional materials such as flyers, graphics, and event communications for school programs, parent education sessions, and staff recognition efforts.• Contribute to the school’s online presence by assisting with social media content and updating website information as needed.• Support parent and community involvement initiatives by helping organize activities connected to parent groups, room parents, yearbook efforts, and campus events.• Assist with outreach and communication projects designed to build strong relationships among families, employees, and the broader school community.• Learn and use school platforms, including Brightwheel, to help manage student and family-related administrative needs.• Answer incoming phone calls, respond to general inquiries, and manage email correspondence with accuracy and care. If you think you are a good fit for the Receptionist/Community Engagement Coordinator role, please apply today.
2026-07-31T00:00:00Z

Receptionist

Alamo, CA
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for a friendly and organized Receptionist to support daily front desk operations for a real estate property and facilities management environment. This contract opportunity with potential for a permanent role is well suited for someone who enjoys creating a welcoming experience for visitors while keeping communication and administrative tasks running smoothly. The ideal candidate will be comfortable handling incoming calls, managing mail flow, and assisting with general office coordination in a part-time capacity. Receptionist Responsibilities:• Welcome visitors and provide a welcoming first point of contact for clients, tenants, vendors, and team members.• Manage a multi-line phone system, direct calls efficiently, and take accurate messages when needed.• Respond to inbound inquiries with courtesy and route requests to the appropriate department or contact.• Sort, distribute, and organize incoming and outgoing department mail to support daily office operations.• Maintain a tidy and well-organized reception area that reflects a positive and organized office environment.• Assist with client appreciation efforts by helping coordinate small events, communications, or hospitality-related tasks.• Provide part-time front desk coverage while supporting routine administrative needs across the office as needed. If you are interested in this receptionist role, please apply today!
2026-07-31T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations for a long-term contract position based in San Francisco, California. This opportunity is ideal for someone who enjoys creating a welcoming environment while managing a steady flow of incoming calls and visitor interactions. The role requires strong communication skills, attention to detail, and the ability to handle multiple phone lines efficiently in a part-time setting. Responsibilities: • Welcome guests and provide a courteous, organized front desk experience for visitors and staff. • Manage incoming calls through a multi-line phone system, directing each inquiry to the appropriate contact or department. • Operate the switchboard effectively to ensure calls are answered promptly and transferred accurately. • Respond to inbound phone inquiries with clear and courteous communication. • Maintain an orderly reception area and support day-to-day administrative coordination as needed. • Assist with basic front office tasks such as taking messages, relaying information, and monitoring visitor flow.
2026-07-31T00:00:00Z

Receptionist

Union City, CA
onsite
Temporary / Contract
20 - 24 USD / Hourly
Position: Receptionist (temp)Location: onsite - Union City, CASchedule: Full Time, Monday - Friday 8:30am - 5:30pmDuration: ongoing We're seeking a friendly, organized, and detail-oriented Receptionist / Administrative Coordinator to serve as the first point of contact for clients, visitors, and staff. This role is ideal for someone who enjoys creating a welcoming environment, thrives in a fast-paced office setting, and takes pride in keeping daily operations running smoothly.The successful candidate will be highly organized, customer-service oriented, and capable of balancing multiple priorities while providing exceptional support across the organization. Key Responsibilities<ul><li>Welcome clients, visitors, and vendors while maintaining a professional and positive front-office experience.</li><li>Answer and direct incoming phone calls, emails, and general inquiries.</li><li>Maintain a clean, organized, and professional reception area and conference rooms.</li><li>Coordinate conference room scheduling, meeting setup, and conference call arrangements.</li><li>Process incoming and outgoing mail, packages, and courier services.</li><li>Manage inventory and ordering of office, kitchen, and facility supplies.</li><li>Serve as a point of contact for office maintenance requests and coordinate with building management as needed.</li><li>Provide administrative support including document preparation, filing, scanning, copying, and data entry.</li><li>Assist with maintaining firm records and ensuring accurate document organization.</li><li>Support employee events, meetings, training sessions, and other company activities.</li><li>Assist departments with special projects and general administrative tasks as assigned.</li><li>Maintain office equipment and coordinate service requests for printers, copiers, and related technology.</li></ul>
2026-07-17T00:00:00Z

Receptionist (Part Time)

Foster City, CA
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
Robert Half is looking for a personable and organized Part-Time Receptionist to support daily front desk operations for a professional technology company serving the insurance industry in San Mateo, California. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming office environment while handling a range of administrative and workplace support tasks. In this part-time role, you will help keep the office running smoothly, assist visitors and staff, and manage essential front-of-house coordination with efficiency. We are looking to have candidates interview ASAP! If you are interested in the role or simply want to learn more, Apply ASAP! Responsibilities:<ul><li>Welcome visitors, provide a positive first impression, and direct guests, deliveries, and incoming inquiries to the appropriate contacts.</li><li>Manage front desk communications by answering and routing calls through a multi-line phone system with accuracy and courtesy.</li><li>Perform administrative support tasks such as data entry, document scanning, and maintaining organized digital and physical records while working across dual monitors.</li><li>Support day-to-day workplace operations by helping stock kitchen and office supplies, keeping shared spaces orderly, and assisting with general office upkeep.</li><li>Coordinate incoming and outgoing mail, shipments, and package handling to ensure timely distribution and tracking.</li><li>Arrange conference room bookings and assist with room preparation to support meetings and onsite collaboration.</li><li>Partner with onsite workplace support staff to maintain an efficient, detail-focused, and welcoming office experience for employees and visitors.</li></ul>
2026-07-30T00:00:00Z