21 Results for Medical Front Desk Coordinator Jobs in San Mateo, CA

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Medical Receptionist

Oakland, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front desk operations for a healthcare facility. This is a contract position suited for someone who can create a welcoming patient experience while managing scheduling and administrative tasks with accuracy. The ideal candidate is comfortable working in a medical office environment, communicating clearly with patients, and handling a high volume of front office responsibilities. Spanish language skills and familiarity with basic medical terminology will be valuable in this role. Responsibilities: • Welcome patients upon arrival, assist with the check-in process, and ensure registration details are complete and accurate. • Coordinate appointment scheduling, confirmations, and updates while maintaining an organized daily calendar for providers and staff. • Answer incoming calls, respond to routine front office inquiries, and direct messages to the appropriate clinical or administrative team members. • Manage patient intake documents, verify basic information, and support smooth front desk workflows throughout the day. • Maintain a well-organized reception area and provide courteous service that helps patients feel informed and supported. • Enter and update patient information in office systems with attention to detail and confidentiality. • Assist with general reception and administrative duties that keep the medical office operating efficiently. • Support office processes related to patient flow and scheduling adjustments as needed during busy periods.
2026-11-07T00:43:43Z

Weekend Receptionist

Walnut Creek, CA
onsite
Temporary / Contract
22.00 - 23.00 USD / Hourly
We are looking for a dependable Receptionist to support front-desk operations for a senior living community in Walnut Creek, California. This is a Contract position suited for someone who enjoys creating a welcoming environment, managing communications, and assisting residents, visitors, and staff with professionalism. The ideal candidate brings prior receptionist experience, strong customer service skills, and confidence handling administrative tasks in a fast-paced care setting. Hours are Tuesday-Friday 3PM-11PM Receptionist Responsibilities:• Welcome guests, residents, and vendors at the front desk, identify the purpose of each visit, and guide them to the appropriate person or area.• Answer and route incoming phone calls across a multi-line system, record accurate messages, and assist with paging when needed.• Provide courteous assistance to residents and visitors by responding to general questions and directing inquiries to the right department.• Complete day-to-day administrative support tasks such as document preparation, filing, mail distribution, sorting correspondence, and entering information into computer systems.• Receive packages, flowers, and postal deliveries, then ensure items are logged and delivered appropriately.• Maintain up-to-date community records, including resident listings, census information, and other routine front-office documentation.• Coordinate transportation requests for residents by arranging van service, taxi pickups, or other travel support as needed.• Track and update operational logs such as incident documentation, wake-up requests, and other routine front-desk records.• Respond promptly to urgent calls from residents or care staff and direct emergency responders to the correct location when necessary. If you are interested in this Receptionist position, please apply today!
2026-11-07T00:23:43Z

Workplace Experience Coordinator - Level 1

San Jose, CA
remote
Temporary / Contract
25.00 - 27.00 USD / Hourly
We are looking for a Workplace Experience Coordinator - Level 1 to support day-to-day front desk and workplace services for an onsite team in San Jose, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, assisting employees and visitors, and keeping office operations organized and responsive. The person in this role will help manage guest services, reservations, events, vendor coordination, and general workplace support while following established procedures and security guidelines. Responsibilities: • Welcome employees, visitors, and guests with a detail-oriented approach while managing check-in activities, visitor credentials, and parking access in line with site security practices. • Oversee meeting calendars, room bookings, and reservation requests to help teams use workplace space efficiently. • Coordinate office support services such as mail distribution, supply replenishment, and onboarding logistics to maintain smooth daily operations. • Arrange workplace events and hosted activities, including reserving space, organizing room setup and breakdown, and ensuring materials arrive on time. • Respond to questions, service requests, and routine concerns from staff and guests, providing timely solutions with a customer-focused mindset. • Submit and monitor janitorial and maintenance requests, working with internal teams or service providers to resolve facility-related needs. • Partner with external vendors for workplace goods and services, helping confirm schedules, deliveries, and service expectations. • Follow building emergency and safety procedures and escalate issues promptly to protect employees, visitors, and the workplace environment. • Prepare and share clear information with team members and visitors, including basic presentations or updates when needed.
2026-10-14T11:48:45Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
25.65 - 29.70 USD / Hourly
We are looking for a dependable Office Assistant to support daily front desk and administrative operations for a Contract position based in California. This role serves as the first point of contact for visitors and callers while helping the office stay organized, responsive, and efficient. The ideal candidate is attentive and comfortable handling a mix of reception, clerical, and basic administrative support duties in a detail-oriented environment. Responsibilities: • Welcome guests, manage front desk coverage, and create a positive experience for everyone entering the office. • Handle incoming phone calls, route inquiries to the appropriate contacts, and respond to routine questions with accuracy and care. • Provide administrative support through scheduling, data entry, document preparation, filing, and general office coordination. • Assist with clerical tasks such as organizing records, maintaining office supplies, and ensuring shared spaces remain orderly and functional. • Support basic billing and administrative workflows by entering information into internal systems and helping maintain accurate records. • Use office software, CRM platforms, and other business applications to track information and complete assigned tasks efficiently. • Participate in a brief onboarding and training period to ensure smooth front desk coverage during a short-term staffing absence. • Communicate effectively with internal team members to keep daily office operations running without interruption.
2026-11-07T01:18:45Z

Administrative Assistant

Los Gatos, CA
onsite
Temporary / Contract
24.70 - 28.60 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This is a Contract position focused on administrative coordination, front-desk support, and accurate data handling within a district office environment. The role will assist with records management, communication tasks, and system-related administrative processes while helping maintain efficient office workflows. Responsibilities: • Provide day-to-day administrative support for district office activities, ensuring tasks are completed accurately and on schedule. • Enter, update, and maintain records in internal databases and student information systems with a high level of accuracy. • Assist with Aeries and CalPADS-related administrative processing, including data review and record support. • Manage absence tracking activities and maintain organized logs for office reporting and follow-up. • Support the volunteer clearance process by reviewing documentation and coordinating processing steps. • Answer inbound calls, respond to routine inquiries, and direct visitors or requests to the appropriate staff members. • Perform receptionist and general front-office duties to help maintain an organized office environment.
2026-10-20T22:24:07Z

Admin Services Coordinator

San Francisco, CA
remote
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for an Administrative Services Coordinator to support day-to-day office operations in New Jersey. This is a Long-term Contract position that will focus on front-desk coordination, administrative support, and maintaining an organized, detail-oriented workplace environment. The ideal candidate is comfortable handling routine office tasks, communicating with visitors and staff, and managing multiple priorities with accuracy and discretion. Responsibilities: • Provide administrative support by gathering information, maintaining records, updating internal databases, and preparing materials for large-scale communications. • Welcome visitors and callers in a courteous manner, share general organizational information, and handle sensitive information with appropriate confidentiality. • Manage site access tasks by issuing guest passes, validating parking, and keeping accurate visitor records. • Coordinate calendars, arrange meetings, prepare conference rooms, and help keep shared office spaces, reception areas, and kitchen facilities orderly. • Work with outside vendors to support meetings or events and ensure rooms are properly set up for scheduled activities. • Draft routine written communications, prepare basic reports, and respond to common questions or concerns from clients, colleagues, and supervisors. • Follow established administrative procedures to complete assigned tasks, resolve straightforward issues, and deliver accurate work within defined guidelines. • Support daily office operations in an in-person setting while maintaining dependable service and consistent attention to detail.
2026-11-03T14:03:41Z

Accounting Manager

Concord, CA
onsite
Permanent / Full Time
150000.00 - 175000.00 USD / Yearly
We are looking for an Accounting Manager to lead core accounting operations and support accurate, timely financial reporting in Concord, California. This position will oversee close activities, maintain the integrity of the general ledger, and help ensure compliance with audit and reporting standards. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the ability to improve processes while partnering effectively with internal stakeholders. Responsibilities:<ul><li>Lead, coach, and develop an accounting team while promoting accountability and professional growth.</li><li>Oversee month-end close activities, including review of reconciliations, journal entries, and financial reporting schedules.</li><li>Ensure accurate financial records, reporting compliance, and strong internal controls.</li><li>Investigate and resolve complex accounting transactions, ensuring issues are fully analyzed and closed.</li><li>Drive process optimization, automation initiatives, and system enhancement projects to improve efficiency.</li><li>Support technology-driven improvements, including AI and workflow modernization efforts.</li><li>Collaborate with finance, operations, and supply chain teams across multiple business units.</li><li>Assist with specialized accounting areas such as intercompany transactions, joint ventures, employee benefits, and other technical matters.</li><li>Contribute to regulatory reporting and compliance within healthcare, nonprofit, or multi-entity environments.</li><li>Champion continuous improvement and a high-performance team culture.</li></ul>
2026-10-07T18:24:11Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a healthcare organization in Oakland, California. This Contract position is ideal for someone who is highly organized, communicates clearly, and can keep administrative activities moving efficiently in a fast-paced environment. The role will handle a broad range of clerical and coordination tasks while helping maintain accurate records, timely communication, and dependable office support. Responsibilities: • Create and format business documents such as correspondence, summaries, reports, and internal forms using standard office applications. • Prepare outgoing materials by assembling packets, making copies, processing mailings, and completing routine documentation with accuracy. • Receive, sort, and distribute incoming mail, deliveries, and office supplies to support smooth day-to-day operations. • Manage calendars and arrange meetings by confirming attendees, sharing agendas or supporting materials, and coordinating meeting logistics such as refreshments. • Monitor administrative aspects of projects and compile status information into organized progress reports when needed. • Respond to routine inquiries and written communication in a detail-oriented manner based on established guidance. • Maintain orderly filing systems and ensure office records are current, accessible, and properly organized. • Provide front-office and general administrative support, including data entry, call handling, and other assigned duties as business needs change.
2026-11-04T00:33:44Z

Director of Fund Operations and Business Management

Larkspur, CA
onsite
Permanent / Full Time
225000.00 - 325000.00 USD / Yearly
Please apply here and message me on LinkedIn for best consideration - Jeffrey Abrams Join a growing, employee-owned investment management firm where you'll play a highly visible leadership role overseeing fund operations and business management. This position is ideal for an experienced investment management professional who enjoys wearing multiple hats, influencing firm strategy, and helping build a scalable organization. As a key member of the leadership team, you'll oversee critical operational functions across the firm, including:<ul><li>Lead all aspects of mutual fund administration, including regulatory reporting, board communications, vendor management, fund financial oversight, tax coordination, and product administration.</li><li>Partner with firm leadership on business operations, product launches, strategic initiatives, and service provider relationships.</li><li>Support compliance initiatives, including regulatory filings, policy development, and committee participation.</li><li>Oversee Human Resources, including recruiting, onboarding, performance management, compensation, and employee development.</li><li>Manage technology, cybersecurity, office operations, business continuity planning, and AI initiatives alongside external consultants.</li><li>Help build the infrastructure, processes, and operational excellence needed to support the firm's long-term growth.</li></ul>Compensation & Benefits<ul><li>Competitive and generous Base Salary: </li><li>Annual bonus</li><li>Employee equity participation program</li><li>401(k) with company match</li><li>Comprehensive medical, dental, and vision coverage</li><li>Paid parental leave</li><li>20 days PTO plus market holidays</li><li>Remote work and commuter reimbursement</li><li>Professional education reimbursement</li></ul>This is a rare opportunity to step into a broad executive-level operations role with significant visibility and influence. You'll work directly with senior leadership, oversee the firm's operational strategy, and help shape the future of an employee-owned investment management business. For someone who enjoys solving complex operational challenges while contributing to the growth of a high-performing organization, this role offers exceptional long-term career potential.
2026-10-16T13:04:08Z

Office Assistant

San Mateo, CA
remote
Temporary / Contract
23.00 - 28.00 USD / Hourly
Robert Half is seeking a dependable and detail-oriented Office Assistant to support daily administrative operations and help maintain an organized, efficient workplace. This role is ideal for someone who enjoys variety in their day, takes initiative, and thrives in a collaborative office environment. The Office Assistant will play a key role in supporting staff, managing administrative tasks, and ensuring day-to-day operations run smoothly. Key Responsibilities:<ul><li>Answer and direct incoming phone calls, emails, and inquiries</li><li>Greet visitors and provide a professional first impression</li><li>Perform data entry and maintain accurate records and databases</li><li>Organize and maintain electronic and physical filing systems</li><li>Assist with scheduling meetings, appointments, and conference rooms</li><li>Prepare, format, and distribute correspondence and documents</li><li>Manage office supplies and coordinate inventory replenishment</li><li>Process mail, shipments, and deliveries</li><li>Support various departments with administrative projects and tasks</li><li>Assist with scanning, copying, filing, and other general office duties</li><li>Maintain confidentiality of sensitive company information</li></ul>
2026-11-02T23:04:19Z

Fund Operations

Menlo Park, CA
remote
Permanent / Full Time
115000.00 - 130000.00 USD / Yearly
Jennifer Fukumae is a direct-hire recruiter specializing in Financial Services, partnering with firms and professionals to connect top talent with the right opportunities. Reach out via LinkedIn or email to start a conversation. This is an opportunity to gain hands-on exposure to venture capital and private market investments while working across investment operations, transaction coordination, documentation, and process improvement. You'll play an important role in keeping investment activities organized and moving forward, while helping the team build more efficient and scalable processes. The ideal candidate enjoys working with details, coordinating across teams, and using technology and systems to stay organized. Someone who is naturally curious, takes initiative, and enjoys finding ways to work smarter will thrive in this environment. What You'll Do:<ul><li>Develop an understanding of the firm's investment platform, private market transactions, and operational processes.</li><li>Coordinate investment activities, including subscriptions, capital calls, redemptions, and ongoing portfolio maintenance.</li><li>Organize and track investment agreements, onboarding documents, and other transaction-related materials.</li><li>Manage internal trackers, calendars, and reporting tools to keep deliverables, deadlines, and outstanding items on track.</li><li>Work with custodians, fund administrators, external investment managers, and internal teams to coordinate operational needs.</li><li>Assist with funding activities, wire preparation, and tracking cash movements.</li><li>Support secondary transactions and other investment-related projects.</li><li>Identify opportunities to improve workflows, streamline processes, and make better use of internal systems.</li><li>Help develop and maintain procedures and documentation as the platform continues to grow.</li><li>Bring a high level of accountability, organization, and attention to detail to daily responsibilities.</li></ul>
2026-10-29T20:04:28Z

Fund Operations Associate

Menlo Park, CA
remote
Permanent / Full Time
115000.00 - 130000.00 USD / Yearly
Jennifer Fukumae is a direct-hire recruiter specializing in Financial Services, partnering with firms and professionals to connect top talent with the right opportunities. Reach out via LinkedIn or email to start a conversation. This is an opportunity to gain hands-on exposure to venture capital and private market investments while working across investment operations, transaction coordination, documentation, and process improvement. You'll play an important role in keeping investment activities organized and moving forward, while helping the team build more efficient and scalable processes. The ideal candidate enjoys working with details, coordinating across teams, and using technology and systems to stay organized. Someone who is naturally curious, takes initiative, and enjoys finding ways to work smarter will thrive in this environment. What You'll Do:<ul><li>Develop an understanding of the firm's investment platform, private market transactions, and operational processes.</li><li>Coordinate investment activities, including subscriptions, capital calls, redemptions, and ongoing portfolio maintenance.</li><li>Organize and track investment agreements, onboarding documents, and other transaction-related materials.</li><li>Manage internal trackers, calendars, and reporting tools to keep deliverables, deadlines, and outstanding items on track.</li><li>Work with custodians, fund administrators, external investment managers, and internal teams to coordinate operational needs.</li><li>Assist with funding activities, wire preparation, and tracking cash movements.</li><li>Support secondary transactions and other investment-related projects.</li><li>Identify opportunities to improve workflows, streamline processes, and make better use of internal systems.</li><li>Help develop and maintain procedures and documentation as the platform continues to grow.</li><li>Bring a high level of accountability, organization, and attention to detail to daily responsibilities.</li></ul>
2026-10-23T16:33:45Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
Office AssistantBrief Job DescriptionWe are seeking an Office Assistant to support daily administrative operations and help maintain an organized, efficient office environment.Responsibilities<ul><li>Answer phones, greet visitors, and route communications</li><li>Manage filing, data entry, and office correspondence</li><li>Order office supplies and maintain inventory</li><li>Schedule meetings and assist with calendars</li><li>Support document preparation and record maintenance</li><li>Provide general administrative support to staff as needed</li></ul>
2026-11-06T21:48:44Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
30.00 - 40.00 USD / Hourly
We're seeking a highly organized and detail-oriented Senior Administrative Assistant to support daily office operations and help keep teams productive and efficient. This role is ideal for someone who enjoys multitasking, solving problems, and providing exceptional administrative support in a fast-paced environment. Key Responsibilities<ul><li>Manage calendars, meetings, and scheduling</li><li>Coordinate travel arrangements and expense reports</li><li>Prepare documents, reports, and presentations</li><li>Support office operations, supplies, and vendor coordination</li><li>Handle correspondence and maintain organized records</li><li>Assist with special projects and team initiatives</li></ul>
2026-11-06T08:39:08Z

Administrative Assistant

San Mateo, CA
remote
Temporary / Contract
27.00 - 35.00 USD / Hourly
Robert Half is seeking a detail-oriented and proactive Administrative Assistant to support daily office operations and ensure a seamless experience for both internal teams and external stakeholders. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping processes organized and running efficiently. Key Responsibilities:<ul><li>Provide administrative support to department leaders and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails professionally</li><li>Prepare, edit, and distribute correspondence, reports, and presentations</li><li>Maintain electronic and paper filing systems</li><li>Assist with data entry, record management, and document preparation</li><li>Coordinate office supplies, vendor relationships, and facility requests</li><li>Support travel arrangements, expense reports, and meeting logistics</li><li>Serve as a point of contact for visitors, clients, and employees</li><li>Assist with special projects and other administrative duties as assigned</li></ul>
2026-11-02T22:54:03Z

Property Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you! Position OverviewWe are seeking an experienced and dedicated Property Administrative Assistant to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities. Preferred Experience:Administrative Support:<ul><li>Provide comprehensive administrative support to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul>Tenant Relations:<ul><li>Act as the primary point of contact for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with tenant onboarding processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul>Record Keeping & Reporting:<ul><li>Maintain accurate tenant files, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare monthly reports for management, summarizing occupancy rates, rent collections, delinquencies, and maintenance requests</li></ul>
2026-11-05T00:03:57Z

Administrative Assistant- Start-up

Mountain View, CA
onsite
Temporary / Contract
30.00 - 45.00 USD / Hourly
Administrative Assistant (Startup Environment/AI Tech) Help Keep a Growing Team Organized and Moving Forward. We're looking for a proactive, detail-oriented Administrative Assistant to support day-to-day operations in a fast-paced startup environment. This role is perfect for someone who enjoys wearing multiple hats, staying one step ahead, and helping teams stay focused on what matters most. What You'll Do<ul><li>Manage calendars, meetings, and scheduling for team members and leadership</li><li>Coordinate travel, expenses, and office logistics</li><li>Prepare presentations, reports, and meeting materials</li><li>Support employee onboarding, events, and culture initiatives</li><li>Assist with office operations, vendor coordination, and special projects</li><li>Help improve processes and keep the team organized as the company grows</li></ul>
2026-11-06T08:39:08Z

Admin Assistant

Oakland, CA
remote
Temporary / Contract
24.00 - 25.00 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support daily office operations. This role will provide administrative support to leadership and team members while ensuring the office runs efficiently.Responsibilities:<ul><li>Manage calendars and schedules</li><li>Coordinate meetings and travel arrangements</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain filing systems and databases</li><li>Answer and direct incoming calls and emails</li><li>Support special projects as assigned</li></ul>
2026-11-06T20:33:42Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26.13 - 30.25 USD / Hourly
We are looking for a highly organized Administrative Assistant to support senior leadership within a mission-driven non-profit organization in Oakland, California. This Contract position will play a central role in keeping executive priorities, communications, meetings, and project activities moving efficiently across the organization. The ideal candidate brings strong judgment, effective communication skills, and the ability to manage sensitive information while coordinating multiple deadlines in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support to executive leadership, ensuring schedules, communications, and priority items are managed with accuracy and discretion. • Coordinate calendars, meetings, and follow-up actions while helping keep strategic and time-sensitive initiatives on track. • Create, revise, and proofread presentations, reports, correspondence, and briefing materials for leadership, board, committee, partner, alumni, and student audiences. • Organize meeting logistics and prepare materials needed for internal and external stakeholder discussions. • Track multiple projects at once, monitor milestones, and help address administrative roadblocks that could affect deadlines or deliverables. • Work closely with teams across programs, operations, development, communications, and finance to support cross-functional initiatives. • Assist with the preparation of dashboards, summaries, and other project documentation for a variety of business needs. • Support event coordination and stakeholder engagement activities, including scheduling, document preparation, and communication follow-through.
2026-10-30T23:14:04Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
23.00 - 23.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support a contract digital literacy program in San Francisco, California. This is a Contract position focused on keeping daily operations running smoothly, assisting program participants, and maintaining an organized onsite environment. The ideal candidate brings strong administrative skills, enjoys working directly with people, and can balance a supportive approach with strong client-facing communication skills. Responsibilities: • Prepare the technology lab each day so classes and participant activities can begin on time and in an orderly manner. • Arrange training rooms before sessions and restore shared spaces afterward to keep the program environment ready for ongoing use. • Help participants complete enrollment documents and intake materials while ensuring records are accurate and properly filed. • Welcome clients, answer questions, and provide clear direction with a respectful, compassionate, and attentive demeanor. • Produce printed handouts, organize program files, and maintain documentation for administrative and operational needs. • Design flyers and other outreach materials using Canva or similar tools to support program visibility and communication. • Update spreadsheets, track supplies, and perform routine data entry to support inventory management and office recordkeeping. • Sort, prepare, and distribute incoming and outgoing mail while assisting with general office organization and light facilities tasks. • Provide day-to-day administrative support for the digital literacy and volunteer teams, including reception-style duties and other assigned office needs.
2026-11-05T22:24:07Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
42.75 - 49.50 USD / Hourly
We are looking for an organized Administrative Assistant to support executive operations for a Contract position based in Menlo Park, California. This role will help keep leadership schedules, meetings, travel, and special events running smoothly while partnering with teams across the organization. The ideal candidate brings strong coordination skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Oversee busy executive calendars by arranging appointments, resolving scheduling conflicts, and ensuring leaders are prepared for upcoming commitments. • Plan and coordinate internal events such as company-wide meetings, quarterly gatherings, leadership offsites, seasonal celebrations, and volunteer activities. • Support conference participation by partnering with scientific staff, organizing event logistics, securing accommodations, and managing reserved hotel room blocks. • Administer advisor-related agreements by communicating with external advisors, collaborating with legal and contracts partners, collecting compensation details, and helping move documents through completion. • Generate and track purchase orders within NetSuite to support departmental purchasing needs. • Arrange business travel, including flights, lodging, and related itinerary details for executives and other team members. • Contribute to recruiting coordination by assisting with job posting activities and reviewing resumes to help identify potential candidates. • Monitor important leadership and scientific team schedules to maintain alignment across stakeholders and anticipate upcoming needs.
2026-11-03T19:33:46Z

21 results for Medical Front Desk Coordinator in San Mateo, CA