<p>Robert Half's Advertising client in Lafayette, CA is in need of a contract Logistics Coordinator. This role is anticipated to last 4 months and is hybrid 3 days a week in office.</p><p><br></p><p>Logistics Coordinator Duties Include:</p><p>• Manage and track orders with vendor, shipper, fulfillment, etc., to meet or exceed client expectations.</p><p>• Quoting</p><p>o Quote and re-quote freight for all overseas and domestic display requests including changes mid-stream. Use Freight Request form in SmartSheets and manage Freight Quote sheet.</p><p>o Provide shipping and quotes for premium items from overseas and domestic</p><p>o Contact vendors directly to get pallet dims / weights and all info necessary to arrange freight</p><p>• Administrative Duties</p><p>o Submit requests in SS for accounting to create POs for freight, Tariffs and warehousing fees</p><p>o Update Freight Status sheet in SS to keep team informed on pickup timing, LTL and warehousing costs</p><p>o Provide tracking on all orders in SS and attach excel backups to share with customers</p><p><br></p><p>o Work with Freight Forwarder to share knowledge of tariff rules and regulations, customs, HTS codes, etc. (i.e. holiday items exempt from tariffs)</p><p>o Proactively communicate to the CS team regarding transportation trends - i.e. port congestion, shortages of drivers, storm interference, etc.</p><p>• Logistics</p><p>o Support the client and account manager as needed/requested on logistics coordination</p><p>o Assess and resolve issues relating to transportation, customer problems, import and export, and logistics systems.</p><p>o Provide comprehensive logistical support daily for both inbound and outbound shipments</p><p><br></p><p>o Analyze the financial impact of logistical processes and proposed changes to determine maximum efficiency in terms of routing, transportation modes, and resources while continuing to meet customer requirements.</p><p>• Tracking in SS</p><p>o Maintain detailed and accurate logistics data for daily, weekly, and quarterly reports of every shipping job and jobs quoted (Use current Shipping Status sheet)</p><p>o Ensure vendors, freight forwarder and team are all aware and updated real-time via communication through SmartSheet.</p><p>o Communicate with various other departments as needed to create comprehensive schedules for shipping</p><p>o Manage all tracking numbers for UPS/FedEx on jobs and samples. Create Tracking Sheet in SS. .</p><p>• Vendor, Client & Warehouse Communication</p><p>o Manage all freight communications, fill out required forms, coordinate warehouse requirements and any warehouse issues</p><p>o Manage the warehouse / freight forwarder relationship</p><p>o Ensure carriers, shipping and receiving personnel, and other logistical areas comply with customer requirements.</p><p>o Manage ASN submission for Account management team warehouse customers as needed</p><p>o Send vendors shipping procedures/requirements - carton markings, pallet requirements, warehouse delivery info, contacts, etc.</p><p>• Drop Shipping & Fulfillment</p><p>o Coordinate all drop shipping & fulfillment</p><p>o Provide tracking for Drop Ship/Fulfillment projects and upload into SmartSheets</p><p><br></p><p>If you are interested in this Logistics Coordinator opportunity, submit your resume today!</p>
<p><strong>Jennifer Fukumae</strong> is partnering with a well-established family office known for its outstanding culture and collaborative team environment. Based in the <strong>San Francisco Financial District</strong>, this role follows a <strong>hybrid schedule with three days in-office</strong> and offers a <strong>competitive compensation package of $150,000–$175,000 plus bonus and excellent benefits</strong>. The firm is seeking a <strong>Senior Payroll Manager – Family Office</strong> with <strong>corporate payroll experience</strong> to oversee payroll operations, lead a small team, and manage benefits administration across multiple entities. This is a high-impact role where you’ll work closely with leadership, contribute to strategic initiatives, and ensure compliance with payroll and benefits regulations.</p><p><br></p><p><strong>Payroll Management</strong></p><ul><li>Oversee accurate and timely payroll processing across five cycles.</li><li>Review, audit, and reconcile payroll and timekeeping data.</li><li>Manage payroll tax reporting, filings, and year-end processes.</li><li>Partner with the Payroll Manager on bonus and incentive payments.</li><li>Provide guidance, leadership, and excellent service on payroll matters.</li></ul><p><strong>Retirement Plan & Benefits</strong></p><ul><li>Support administration of 401(k), profit-sharing, and deferred compensation plans.</li><li>Oversee annual testing, compliance, and regulatory filings (ACA, 5500, SF HCSO).</li><li>Ensure accuracy of benefit reconciliations and payroll contribution funding.</li></ul><p><strong>Finance & Reporting</strong></p><ul><li>Manage payroll-related cash flow and intercompany journal entries.</li><li>Prepare variance analysis and personnel cost forecasts.</li><li>Provide payroll and benefits data for board and year-end reporting.</li><li>Track and analyze consulting expenses and management fees.</li></ul>
<p>The <strong>Project Coordinator</strong> supports and manages a variety of organizational and administrative projects, ensuring smooth execution of key activities and deadlines. Responsibilities include overseeing the logistics for meetings and events, preparing agendas, taking minutes, coordinating project timelines, managing committee activities, ensuring proper documentation and recordkeeping, and supporting cross-functional teams. The role involves collaborating with senior leaders, monitoring project progress, drafting communications, and maintaining organized files. Success in the role is measured by effective project coordination, attention to detail, meeting deadlines, and strong organizational communication.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Coordinate and oversee logistics for meetings, events, and special projects (e.g., agenda preparation, material distribution, and documentation).</li><li>Manage committee activities, election cycles, and project timelines.</li><li>Update and maintain project records, ensuring accuracy and accessibility for stakeholders.</li><li>Support cross-functional alignment by communicating updates, action items, and deadlines with relevant teams.</li><li>Assist senior leaders by managing correspondence, providing research support, and ensuring project-related tasks are completed efficiently.</li><li>Facilitate on-site and remote events, including retreats and orientations, as needed.</li><li>Ensure compliance with applicable public disclosure requirements and assist with reporting, as required.</li></ul>
<p>Prominent Asian family office is seeking an Executive Administrative Assistant to support the ongoing needs of its real estate assets in the US. This person will be working onsite at one of the mixed-use properties in San Francisco three times per week, and the EA will be supporting the local Office Administrator as well as the CEO and COO when they visit the States.</p><p><br></p><ul><li>Daily office logistics management: including but not limited to office supplies procurement, office equipment maintenance, office environment construction, etc.</li><li>Schedule: including but not limited to employee/guest travel reservations, meeting arrangements and coordination, etc.</li><li>Event and project support: organize and coordinate employee activities, including event planning, venue preparation, etc.</li><li>Maintain communication with the apartment manager to promote the normal operation of the apartment and implement various logistical tasks in the apartment, such as furniture maintenance and updates, cost statistics, etc.</li><li>Collect and process basic data and organize administrative budget reports</li><li>Other temporary matters assigned by leaders</li></ul><p><br></p>
<p>We are looking for a highly skilled Legal Assistant to join our team in San Jose, California. This role involves providing vital administrative support to attorneys and paralegals, primarily within the Intellectual Property litigation practice group. The ideal candidate will possess extensive litigation experience, particularly in Federal Court, and excel in managing case deadlines, preparing legal documents, and maintaining organized workflows.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize client and administrative files, ensuring timely opening and closing of matters in compliance with firm policies.</p><p>• Prepare, format, proofread, and edit litigation documents, including administrative correspondence and court filings, with precision and attention to detail.</p><p>• Schedule and monitor court appearances, depositions, and discovery deadlines, ensuring all associated dates are accurately recorded in attorney calendars.</p><p>• Coordinate the preparation of exhibits, evidence, briefs, and trial binders for hearings, trials, and meetings.</p><p>• Manage incoming mail by scanning, filing, and calendaring important dates, while determining appropriate next steps.</p><p>• Provide administrative support such as arranging attorney travel, booking accommodations, and organizing development events.</p><p>• Oversee document profiling and management in compliance with practice group guidelines throughout the course of engagements.</p><p>• Assist attorneys with timekeeping, invoice processing, and monitoring receivables to ensure financial tasks are handled efficiently.</p><p>• Coordinate with court reporters and handle scheduling for hearings and depositions.</p><p>• Greet and assist clients and visitors, manage conference room reservations, and ensure technical needs are met.</p>
<p><strong>Jennifer Fukumae with Robert Half Finance and Accounting </strong>is seeking a <strong>Client Experience Coordinator</strong> to join a growing wealth advisory team. This role is ideal for professionals with a <strong>banking, financial services, or client-facing background</strong> who want to transition into the Registered Investment Advisor (RIA) space. You will be the first point of contact for clients and visitors, creating a professional and welcoming environment, while providing essential administrative support to advisors.</p><p> </p><p>This is a unique opportunity to <strong>apply your banking or financial services experience</strong> in a client-focused RIA setting, learn the nuances of investment advisory operations, and grow your career in wealth management.</p><p><br></p><p><strong>Reception & Office Administration</strong></p><ul><li>Welcome clients, visitors, and guests with a professional and friendly demeanor.</li><li>Answer and direct incoming calls promptly and courteously.</li><li>Manage office calendars, scheduling and coordinating client and internal appointments.</li><li>Maintain a clean, organized, and professional office environment.</li><li>Handle incoming/outgoing mail and packages; manage office supply inventory.</li><li>Prepare client refreshments and meeting spaces to ensure a positive experience.</li><li>Support advisors and team members with general administrative tasks, including filing, scanning, and data entry.</li></ul><p><strong>Client Service Support</strong></p><ul><li>Assist with client onboarding, coordinating documentation and preparing welcome materials.</li><li>Update and maintain accurate client records in the firm’s CRM system.</li><li>Provide support for basic account service requests, such as:</li><li>Processing beneficiary updates</li><li>Assisting with wire transfer documentation</li><li>Supporting account rollovers with custodians</li><li>Prepare client-facing materials, reports, and correspondence for advisor meetings.</li><li>Follow up with clients on pending requests to ensure timely resolution.</li><li>Maintain confidentiality and adhere to compliance standards in all client interactions.</li></ul><p><br></p>
<p>Are you inspired by the healing power of music and the arts? The <strong>Creative & Healing Arts Program Coordinator</strong> is a <u>part-time</u> role focused on enhancing the patient experience through live performances and meaningful engagement. As the <strong>Creative & Healing Arts Program Coordinator</strong>, you will support the operations of a dynamic arts program designed to foster a calming and uplifting environment within the hospital. This is an ideal opportunity for a compassionate, organized, and arts-minded individual to thrive in a service-focused setting. The <strong>Creative & Healing Arts Program Coordinator</strong> will work on-site three days a week, Tuesday through Thursday.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate and facilitate live music concerts within the hospital environment.</li><li>Serve as a liaison between patients, musicians, clinicians, and staff to confirm concert logistics and communication.</li><li>Set up and break down concert equipment before and after events.</li><li>Promote awareness and participation in arts programs across departments.</li><li>Collect and analyze participant feedback through surveys and direct interaction.</li><li>Maintain and monitor program schedules and documentation.</li><li>Manage equipment inventory and supplies, including periodic reviews and cost reports.</li><li>Coordinate departmental events and activities in alignment with program goals.</li><li>Support administrative processes and interdepartmental requests related to Creative & Healing Arts operations.</li></ul>
<p><strong>Senior Payroll Manager for Family Office </strong></p><p>📍 San Francisco, Financial District | Hybrid (3 days in-office)</p><p>💼 $150,000 – $175,000 + Bonus + Excellent Benefits</p><p> </p><p>Join a well-established <strong>family office</strong> with an outstanding culture and collaborative team. We’re seeking a <strong>Senior Payroll Manager</strong> to oversee payroll operations, lead a small team, and manage benefits administration across multiple entities. This is a high-impact role where you’ll work closely with leadership, contribute to strategic initiatives, and ensure compliance with payroll and benefit regulations.</p><p><br></p><p> <strong>Interested in learning more?</strong></p><p>Please reach out to <strong>Jennifer Fukumae at Robert Half</strong> on LinkedIn for a confidential conversation and apply directly to be considered.</p><p> </p><p><strong>Responsibilities Include: </strong></p><p><strong>Payroll Management</strong></p><ul><li>Oversee accurate and timely payroll processing across five cycles.</li><li>Review, audit, and reconcile payroll and timekeeping data.</li><li>Manage payroll tax reporting, filings, and year-end processes.</li><li>Partner with the Payroll Manager on bonus and incentive payments.</li><li>Provide guidance, leadership, and excellent service on payroll matters.</li></ul><p><strong>Retirement Plan & Benefits</strong></p><ul><li>Support administration of 401(k), profit-sharing, and deferred compensation plans.</li><li>Oversee annual testing, compliance, and regulatory filings (ACA, 5500, SF HCSO).</li><li>Ensure accuracy of benefit reconciliations and payroll contribution funding.</li></ul><p><strong>Finance & Reporting</strong></p><ul><li>Manage payroll-related cash flow and intercompany journal entries.</li><li>Prepare variance analysis and personnel cost forecasts.</li><li>Provide payroll and benefits data for board and year-end reporting.</li><li>Track and analyze consulting expenses and management fees.</li></ul>
We are looking for a detail-oriented Operations Coordinator to join our team in San Jose, California. In this long-term contract position, you will play a vital role in supporting property management operations, ensuring smooth administrative processes, and maintaining accurate records. This role is ideal for someone with strong organizational skills and experience in operational coordination.<br><br>Responsibilities:<br>• Provide administrative support to property management staff, including handling work orders, scheduling contractor tasks, preparing contracts, and monitoring vendor compliance.<br>• Oversee and maintain the property management contract database to ensure accurate and up-to-date records.<br>• Assist in managing applications for non-commercial activities and ensure compliance with program guidelines.<br>• Issue and manage open/close notices and prepare Notices of Non-Responsibility as required.<br>• Review and approve vendor Certificates of Insurance to ensure adherence to company standards.<br>• Maintain and update the Master Utility Meter Spreadsheet to track and organize utility-related data effectively.
<p><strong>Jennifer Fukumae with Robert Half Finance and Accounting</strong> is partnering with a fiduciary Registered Investment Advisory (RIA) firm specializing in retirement planning and investment supervisory services. The firm has grown to manage more than $1.48 billion in assets as of December 2022.</p><p> They are seeking a <strong>Finance Operations Associate</strong> to join their growing San Ramon team. This is an excellent opportunity to gain hands-on experience across finance, operations, and administration while supporting a collaborative and professional office environment. </p><p> </p><p><strong>Responsibilities </strong></p><ul><li><strong>Financial Reporting & Accounting</strong>: Assist with QuickBooks entries, reconciliations, and monthly reporting.</li><li><strong>Payroll Support</strong>: Help with payroll processing to ensure accuracy and timeliness.</li><li><strong>HR Administration</strong>: Support onboarding, benefits coordination, and other HR-related tasks.</li><li><strong>Office Administration</strong>: Manage supplies, scheduling, and day-to-day office needs.</li><li><strong>Technology Coordination</strong>: Provide basic IT troubleshooting and liaise with vendors as needed.</li><li><strong>Special Projects</strong>: Partner with the Office Manager and Operations Manager on ad hoc initiatives.</li></ul>
<p>POSITION SUMMARY</p><p>The role of HR Payroll Coordinator provides administrative support within the firm’s human resources department. This role fosters positive relationships between HR and employees, vendors, other business partners.</p><p><br></p><p>POSITION RESPONSIBILITIES</p><p>Provide essential support to HR operations including but not limited to, responding to employee and external inquiries; provide support in the areas of recruitment, payroll and benefits; HR file maintenance; audit support; onboarding and offboarding; HRIS support.</p><p><br></p><p>This contract position has a flexible schedule and will be based 100% on site, approximately 3-4 days/ 24-32 hours per week.</p><p><br></p><p>In this role, you will be supporting the HR director with payroll, assisting employees with open enrollment/benefit plan selection and providing general human resources assistance.</p><p><br></p><p>Experience with data entry, MS Office Suite and ADP and/or Paylocity, is preferred.</p>
We are looking for a skilled Legal Event/Marketing Coordinator to oversee and execute a variety of marketing, event planning, and legal writing tasks. This position is based in San Francisco, California, and involves collaborating with consultants, coordinating office events, and managing content creation initiatives. The ideal candidate will bring strong organizational skills, exceptional writing abilities, and a keen understanding of legal concepts.<br><br>Responsibilities:<br>• Collaborate with external consultants to manage social media campaigns, marketing initiatives, and the creation of promotional materials.<br>• Plan and coordinate office events, including focus groups, monthly training sessions, and attorney retreats.<br>• Communicate with vendors to negotiate contracts and secure favorable rates for venues, catering, and other event needs.<br>• Draft and edit synopses for legal cases to be included in a semi-annual torts newsletter.<br>• Oversee the design, printing, and distribution of marketing and event-related materials by liaising with design consultants.<br>• Ensure all written content adheres to a high standard, including proofreading and editing for clarity and accuracy.<br>• Manage logistics for office events, ensuring smooth execution from planning to completion.<br>• Provide ongoing support for internal marketing efforts, ensuring consistency in messaging and branding.
<p>We are looking for an experienced Family Law Legal Assistant to join our team in San Jose, California. This role focuses primarily on supporting attorneys in family law cases and requires a high level of organization, communication skills, and attention to detail. The ideal candidate will thrive in a fast-paced environment and demonstrate proficiency in legal administrative tasks while delivering excellent client service.</p><p><br></p><p>Responsibilities:</p><p>• Draft and revise legal documents, correspondence, pleadings, and court forms specific to family law matters.</p><p>• File legal documents through e-filing systems, ensuring adherence to court deadlines and procedures.</p><p>• Manage attorneys’ calendars, including scheduling court appearances, client meetings, depositions, and case deadlines.</p><p>• Collect and organize case-related documents from clients, ensuring timely submission and compliance with case requirements.</p><p>• Maintain and organize both physical and electronic case files for quick and efficient access.</p><p>• Perform conflict checks and ensure compliance with firm policies and procedures.</p><p>• Collaborate with attorneys to develop case strategies and conduct legal research as needed.</p><p>• Work with colleagues across practice areas when cases intersect with other fields, such as litigation or estate planning.</p><p>• Assist with special projects related to family law or broader firm operations.</p>
We are looking for an experienced HR Coordinator to join our team on a contract basis in Los Altos, California. In this role, you will play a pivotal part in supporting human resources operations, including onboarding, compliance, and administrative functions. This is an excellent opportunity to contribute to a dynamic workplace and ensure smooth HR processes.<br><br>Responsibilities:<br>• Manage onboarding processes for new hires, including I-9 verification and e-verify procedures.<br>• Ensure compliance with HR policies and regulations, maintaining accurate documentation.<br>• Utilize HRIS systems such as Cornerstone and NeoEd to streamline administrative tasks.<br>• Coordinate background checks and other pre-employment screenings.<br>• Provide exceptional customer service to internal teams and new employees.<br>• Maintain proficiency in software tools such as Word, Excel, and Outlook to support HR functions.<br>• Handle day-to-day HR administrative duties with attention to detail and efficiency.<br>• Collaborate with team members to address HR-related inquiries and resolve issues promptly.
<p>We are seeking a Program Coordinator (contractor role) to support and optimize the learner journey by enhancing administrative processes, ensuring seamless customer support, and strengthening cross-departmental collaboration. This role focuses on evaluating and improving all learner touchpoints within our systems, applications, and communication workflows.</p><p><br></p><p>Type of Role:</p><p>This is a project-based contractor role lasting 4–6 months, with the potential for extension. The position allows for remote work and reports to the Chief Operating Officer (COO).</p><p><br></p><p>Key Focus:</p><p>The role prioritizes customer support and operational efficiency in assisting learners throughout their professional development journey, from program exploration to completion. The coordinator will ensure an accessible, frictionless customer experience while improving back-end processes such as logistics, communication, and administrative systems.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>End-to-End Process Evaluation:</p><ul><li>Conduct a detailed review of the learner journey, focusing on administrative workflows, communication protocols, and customer support needs.</li></ul><p>Touchpoint Mapping:</p><ul><li>Identify areas of improvement across all touchpoints, including website visits, learner portal interactions, staff communications, and program applications to ensure operational smoothness.</li></ul><p>Customer Support and Accessibility Enhancements:</p><ul><li>Recommend and implement changes to improve usability, accessibility, and responsiveness in learner-facing tools (e.g., website, portal, application forms).</li></ul><p>Streamlined Communication Processes:</p><ul><li>Partner with internal teams—including counseling, finance, IT, and communications staff—to improve learner experience and create consistent communication across departments.</li></ul><p>Metrics and Reporting:</p><ul><li>Develop KPIs for learner satisfaction and engagement, establish measurement tools, and provide actionable recommendations to drive continuous improvement.</li></ul><p>Project Management:</p><ul><li>Create detailed project plans and provide regular status updates to senior leadership, including progress tracking, challenges, and outcomes.</li></ul>
<p>We’re looking for a <strong>bilingual (English/Spanish) Office Manager</strong> to lead daily operations and keep our office running efficiently. The ideal candidate is highly organized, proactive, and comfortable handling administrative, financial, and scheduling responsibilities in a fast-paced environment.</p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Office Management</strong></p><ul><li>Oversee daily administrative tasks to ensure smooth office operations</li><li>Develop and enforce office policies and procedures</li><li>Identify and implement process improvements</li><li>Maintain office supplies and manage mail and deliveries</li><li>Organize and update filing systems (e.g., DMV, insurance, workers’ comp, vendors)</li><li>Manage vendor relationships and coordinate internal/external resources</li></ul><p><strong>Financial & Data Management</strong></p><ul><li>Enter time cards and purchase data</li><li>Prepare invoices, estimates, and sales records in <strong>QuickBooks Online</strong></li><li>Track job costs and manage accounts receivable</li><li>Review timesheets and process payroll</li><li>Monitor office budget and ensure timely vendor payments</li></ul><p><strong>Scheduling & Coordination</strong></p><ul><li>Schedule appointments, meetings, and staff calendars</li><li>Support executive and staff scheduling</li><li>Maintain and organize calendars</li></ul><p><strong>Additional Duties</strong></p><ul><li>Provide administrative support, including research, reports, and meeting notes</li><li>Visit job sites for project-related tasks as needed</li></ul><p><br></p>
We are seeking an experienced Non-IT Project/Program Manager to lead and coordinate short-term project initiatives in Oakland, CA. The primary focus of this role is to oversee planning, execution, and delivery of non-IT business projects, which may include engineering, research and development, financial systems, or product rollouts. This role requires a strong background in leadership, stakeholder communication, and cross-functional coordination to ensure seamless project delivery within a two-week timeframe. Responsibilities Develop and manage detailed project plans, integrating technical and business activities to achieve goals. Present proposals, reports, and findings to internal and external stakeholders. Oversee project teams: recruit, assign, direct, and evaluate staff, ensuring detail oriented development and competence. Analyze resource requirements and market conditions to assess project feasibility. Collaborate with management, production, and marketing to define specifications and procedures. Review and approve contracts, cost estimates, and project budgets. Direct and approve product designs, changes, and improvements. Negotiate and consult with clients to finalize project requirements and specifications.
<p>We are looking for a Legal Operations Manager to join our team in the Silicon Valley. In this role, you will oversee key aspects of legal and investment operations, ensuring seamless management of equity and debt portfolios, vendor contracts, and compliance processes. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and is eager to contribute to process optimization and technology implementation.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with legal and finance teams to support investment and exit transactions, including compliance checks, document preparation, due diligence, and post-closing administration.</p><p>• Manage portfolio-related requests, such as processing stockholder consents, audit confirmations, and due diligence tasks.</p><p>• Coordinate vendor and contract management processes, including negotiation, onboarding, and payment processing for various contract types.</p><p>• Oversee the operation and management of key programs, such as external consultant initiatives and workflow optimization.</p><p>• Maintain and optimize legal technology solutions, including platforms like Ironclad, SimpleLegal, DocuSign, and AODocs.</p><p>• Drive process improvement initiatives to enhance efficiency and effectiveness within legal operations.</p><p>• Compile, organize, and analyze data to support internal and external reporting requirements, including public filings.</p><p>• Perform administrative tasks, such as document filing, data organization, and tracking daily activities to ensure smooth legal operations.</p>
<p>We are looking for a dedicated Financial Coordinator to join our team in Palo Alto, California. In this long-term contract role, you will play a vital part in ensuring seamless financial operations for transplant patients by managing admission authorizations, communicating with insurance providers, and supporting hospital reimbursement processes. This position requires a proactive individual who can collaborate effectively with various teams and maintain accurate financial documentation.</p><p><br></p><p>Responsibilities:</p><ul><li>Obtain and track prior financial authorizations for transplant-related hospitalizations, outpatient procedures, and general surgeries.</li><li>Ensure aftercare insurance coverage is evaluated and documented.</li><li>Initiate and complete patient registrations in SMS and IDX systems.</li><li>File and maintain authorizations and financial documentation in transplant financial charts.</li><li>Meet with patients and families to clarify insurance benefits and assist with insurance applications or alternate coverage.</li><li>Document all communication with patients, families, and insurance providers.</li><li>Participate in weekly financial clearance meetings with the transplant program team.</li><li>Build and sustain relationships with insurance carriers and utilization review managers to expedite authorization processes.</li><li>Monitor and document financial interactions related to physician consultants involved in transplant cases.</li><li>Coordinate financial clearance policies between the transplant program and Patient Financial Services.</li><li>Support departmental process improvement and maintain organized financial chart filing systems.</li><li>Perform other duties as assigned by management.</li></ul>
<p>Robert Half is seeking a <strong>Legal Billing Specialist</strong> for our client, a local law firm. This contract-to-hire role offers a strong opportunity for professional growth as part of a reputable firm committed to excellence in legal services.</p><p> </p><p><strong>Job Responsibilities:</strong></p><ul><li>Manage and execute end-to-end legal billing functions, ensuring accuracy and compliance with firm protocols.</li><li>Prepare, review, and process detailed client invoices in adherence to client-specific billing guidelines.</li><li>Monitor and track billing timelines, resolving delayed or rejected bills proactively.</li><li>Address inquiries regarding billing discrepancies and collaborate with attorneys and staff for resolution.</li><li>Ensure compliance with electronic billing (e-Billing) systems and resolve e-Billing rejections or adjustments.</li><li>Maintain proper documentation of all billing activities for reporting purposes.</li><li>Offer continuous support to attorneys, paralegals, and other staff regarding billing and time entry best practices.</li></ul><p><br></p>
<p><strong>Jennifer Fukumae</strong> is partnering with a boutique RIA in Walnut Creek that is actively seeking a <strong>Client Experience </strong>to serve as the first point of contact for our clients and visitors. This role is critical in creating a professional, welcoming, and organized environment while providing outstanding customer service. The ideal candidate is highly organized, proactive, and possesses excellent communication skills, ensuring both clients and team members receive exceptional support.</p><p> </p><p><strong>Reception & Office Administration</strong></p><ul><li>Greet and welcome clients, visitors, and guests in a professional and friendly manner.</li><li>Answer and direct incoming calls promptly and courteously.</li><li>Manage the office calendar, scheduling and coordinating client and internal appointments.</li><li>Maintain a clean, organized, and professional front office environment.</li><li>Handle incoming/outgoing mail and packages; manage office supply inventory.</li><li>Prepare client refreshments and meeting spaces to create a welcoming atmosphere.</li><li>Support the team with general administrative tasks, including filing, copying, scanning, and data entry.</li></ul><p><strong>Client Service Associate Support</strong></p><ul><li>Assist with client onboarding, coordinating paperwork and preparing welcome materials.</li><li>Update and maintain accurate client records in the CRM system.</li><li>Provide support for account service requests, such as:</li><li>Processing beneficiary updates</li><li>Assisting with wire transfer documentation</li><li>Supporting rollover coordination with custodians</li><li>Prepare client-facing materials, reports, and correspondence for advisor meetings.</li><li>Follow up with clients on pending requests to ensure timely resolution.</li><li>Maintain confidentiality and adhere to compliance requirements in all client interactions.</li></ul>
<p>We are seeking an organized and detail-oriented <strong>Accounting Assistant</strong> to support the accounting team in handling <strong>accounts payable (AP)</strong> and <strong>accounts receivable (AR)</strong> functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with the <strong>processing, verification, and reconciliation of invoices</strong> in accounts payable.</li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records.</li><li>Perform <strong>data entry</strong> into accounting systems to ensure the accuracy of financial records.</li><li>Help resolve discrepancies, including research and communication with vendors and clients.</li><li>Prepare and review <strong>weekly reports</strong> related to AP and AR activities.</li><li>Maintain proper documentation of financial transactions in compliance with company policies.</li><li>Partner with team members to ensure timely month-end and year-end close processes.</li><li>Provide administrative support to accountants and finance staff as needed.</li><li>Learn and work within various accounting software systems.</li></ul>
We are looking for an experienced Office Manager to oversee and streamline the daily operations of our office in Campbell, California. This is a long-term contract position that requires a proactive and organized individual to ensure the office runs smoothly while supporting team events and administrative needs. Join our dynamic team and contribute to an innovative organization at the forefront of data management and AI.<br><br>Responsibilities:<br>• Manage day-to-day office operations, including scheduling maintenance, handling mail and shipments, and ensuring the availability of office supplies and equipment.<br>• Maintain a clean and organized office environment, including overseeing the kitchen area and maintaining common spaces.<br>• Prepare beverages for the office as needed and coordinate weekly snack and beverage purchases.<br>• Plan and execute team events such as monthly lunches, happy hours, and company-wide gatherings, while staying within budget.<br>• Coordinate logistics for offsite events, including venue selection, travel arrangements, and post-event evaluations.<br>• Handle the procurement and management of promotional materials and event-related items.<br>• Perform general administrative tasks, including filing, calendar management, and supporting various ad hoc projects.<br>• Assist with receptionist duties and provide support for accounts payable processes as needed.<br>• Take on additional responsibilities as assigned by management.
<p>We are looking for a detail-oriented and compassionate Medical Receptionist to join our team in San Francisco, California. This Contract-to-Permanent position offers the opportunity to contribute to a healthcare environment dedicated to providing exceptional patient care. The ideal candidate will have strong organizational and communication skills, with the ability to handle a fast-paced medical office setting.</p><p><br></p><p>This is a contract to hire role! 8AM- 4:30PM OR 8:30AM-5PM</p><p><br></p><p>Responsibilities:</p><p>• Greet patients warmly and ensure a welcoming and organized atmosphere.</p><p>• Schedule, reschedule, and manage patient appointments, including addressing no-shows and cancellations.</p><p>• Verify and update insurance information during appointment scheduling and patient check-in.</p><p>• Perform accurate data entry tasks, including scanning insurance cards, consent forms, and other documentation.</p><p>• Process daily payments and reconcile batches to maintain accurate financial records.</p><p>• Check insurance eligibility using software systems and follow up on any discrepancies.</p><p>• Coordinate with the Medical Assistant team to facilitate patient access to care.</p><p>• Attend monthly departmental meetings and contribute to discussions for improving office operations.</p><p>• Provide reassurance to patients by addressing concerns and answering questions effectively.</p><p>• Adjust clinician schedules as needed to accommodate changes and ensure smooth operations.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013308621**</p>
<p>We are seeking a <strong>HIM Assistant Manager</strong> for a <strong>temporary</strong> role with a strong background in Health Information Management. The ideal <strong>HIM Assistant Manager</strong> will supervise and coordinate daily HIM operations, ensuring accuracy, compliance, and productivity across the department. The <strong>HIM Assistant Manager</strong> will be responsible for leading a team of Health Information Coordinators and ensuring timely, accurate, and complete medical record processing in accordance with hospital policies and regulatory standards.</p><p>*<strong>Responsibilities</strong></p><ul><li>Supervise daily operations of Health Information Coordinators, including chart retrieval, breakdown, prepping, scanning, QA, and deficiency assignment.</li><li>Monitor staff productivity and report variances to HIM Manager.</li><li>Coordinate staffing needs and recommend scheduling adjustments or additional coverage.</li><li>Assist in interviewing, onboarding, and evaluating HIM Coordinators.</li><li>Identify and report employee performance issues.</li><li>Monitor compliance with action plans and HIM standards.</li><li>Analyze medical record discharge types for completeness and timely processing.</li><li>Assign and track deficiencies by physician in the hospital system.</li><li>Manage physician incomplete medical record process, including weekly fines.</li><li>Maintain documentation and audit trails for fines and physician notifications.</li><li>Route charts for physician completion and permanent medical storage.</li><li>Update and maintain hospital systems for deficiency tracking and chart location.</li><li>Generate HIM statistics and reports for committee and regulatory review.</li><li>Conduct QA on scanned documents and record analysis.</li><li>Assist in training new HIM staff and orienting new physicians to EMR processes.</li><li>Attend and contribute to relevant committee meetings.</li><li>Provide exceptional customer service and support cross-departmental needs.</li><li>Participate in weekend and holiday coverage rotations.</li><li>Perform additional duties as assigned by the HIM Manager.</li></ul>
