Add your latest resume to match with open positions.

17 results for Medical Front Desk Coordinator in San Jose, CA

Front Desk Coordinator

Menlo Park, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
Front Desk Coordinator Job DescriptionWe’re seeking a polished and organized Front Desk Coordinator to manage the reception area and ensure a seamless front office experience. This role serves as the face of the organization, providing exceptional service to guests and supporting daily operations. Key Responsibilities:<ul><li>Welcome visitors and manage front desk operations with a professional, customer-focused approach</li><li>Answer and route calls, emails, and inquiries promptly</li><li>Coordinate meeting rooms, schedules, and office logistics</li><li>Manage mail, deliveries, and office supplies</li><li>Provide administrative and operational support across teams</li></ul>
2026-05-15T00:00:00Z

Front Desk Coordinator

South San Francisco, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
Robert Half is working with one of our top client on a short rem office coverage. We are seeking an entry-level Front Desk Coordinator to provide front office support in a professional corporate environment. This short-term contract opportunity is ideal for someone who enjoys interacting with people, staying organized, and creating a positive first impression for visitors and team members. The right candidate will bring strong communication skills, professionalism, and a service-oriented mindset. Key Responsibilities<ul><li>Greet and welcome visitors, clients, and vendors while serving as the first point of contact at the front desk.</li><li>Answer and route incoming calls through a multi-line phone system in a courteous and efficient manner.</li><li>Receive deliveries, mail, and packages, ensuring timely notification to the appropriate staff members.</li><li>Maintain a clean, organized, and professional reception area at all times.</li><li>Provide general office assistance by answering visitor questions and directing guests to meeting rooms or staff members.</li><li>Monitor front desk activity throughout the workday to ensure smooth office operations.</li><li>Assist with light administrative duties, including filing, data entry, and general clerical support as needed.</li><li>Support internal staff with day-to-day front office coordination and basic operational tasks.</li></ul>
2026-05-19T00:00:00Z

Front Desk Coordinator

Walnut Creek, CA
onsite
Temporary to Hire
22 - 26 USD / Hourly
We are looking for a dependable Front Desk Coordinator to join a fast-moving team in California. This Contract to permanent position combines customer-facing support, sales counter assistance, and hands-on coordination with warehouse activities, making it ideal for someone who enjoys variety throughout the day. The right candidate will bring a service-minded approach, strong attention to detail, and the ability to stay organized while helping customers and supporting daily operations. Responsibilities:• Welcome customers at the front counter and provide courteous, timely assistance with product and order inquiries.• Process sales transactions and enter order details accurately into the point-of-sale system.• Prepare order documentation carefully to ensure customer requests are completed correctly.• Retrieve requested items from the warehouse and coordinate products needed for customer pickups.• Assist customers with loading materials when needed while maintaining a helpful and attentive attitude.• Contribute to routine warehouse support tasks, including inventory-related activities and general floor assistance.• Maintain clean, orderly, and safe work areas across both the customer service counter and warehouse space.• Work closely with team members to keep daily operations running efficiently and deliver a positive customer experience
2026-05-21T00:00:00Z

Front Desk Coordinator / Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job OverviewWe are hiring a Front Desk Coordinator / Receptionist to serve as the first point of contact for visitors, clients, and employees while supporting general office operations.Job Description<ul><li>Greet visitors and provide a professional, welcoming front office experience</li><li>Answer and direct incoming phone calls and emails</li><li>Manage visitor logs, mail distribution, and office supply inventory</li><li>Schedule appointments and assist with meeting room coordination</li><li>Support administrative tasks such as filing, scanning, and data entry</li><li>Maintain a clean, organized, and efficient reception area</li></ul>
2026-05-08T00:00:00Z

Medical Front Office Specialist

Santa Cruz, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
As a Medical Front Office Specialist, you set the tone for the patient experience. This role blends customer service, problem‑solving, and administrative coordination in a fast‑paced outpatient environment. You will manage phones, support scheduling, and keep front‑office operations running smoothly while delivering a welcoming, professional experience to every patient.
2026-05-09T00:00:00Z

Clinic Reception Coordinator

Santa Cruz, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
The Clinic Reception Coordinator keeps the clinic flowing efficiently from the front desk. This role combines patient interaction, phone management, and administrative coordination to support daily clinic operations. You will juggle multiple priorities while maintaining a calm, friendly presence in a busy outpatient setting.
2026-05-09T00:00:00Z

Medical Office Representative

Santa Cruz, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
The Medical Office Representative supports daily front office operations in a busy outpatient setting. This role focuses on patient interaction, phone coverage, and accurate use of medical office systems.
2026-05-09T00:00:00Z

Front Desk/Receptionist - Recent Grad Encouraged to Apply

Menlo Park, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Front Desk Receptionist Job DescriptionWe’re seeking a friendly and professional Front Desk Receptionist to be the first point of contact for visitors and ensure a welcoming office environment. This role manages front desk operations while supporting administrative tasks. Key Responsibilities:<ul><li>Greet and assist visitors, ensuring a positive first impression</li><li>Answer and direct phone calls, emails, and inquiries</li><li>Manage scheduling, meeting rooms, and front desk operations</li><li>Handle mail, deliveries, and office supplies</li><li>Provide administrative support to the team as needed</li></ul>
2026-05-15T00:00:00Z

Receptionist/Community Engagement Coordinator

Lafayette, CA
onsite
Temporary to Hire
26 - 28 USD / Hourly
We are looking for a warm, organized individual to serve as the first point of contact for an early childhood education campus in California. This contract opportunity offers the potential for a long-term role and blends front desk coordination with community-focused communication support, making it ideal for someone who enjoys building positive relationships while keeping daily operations running smoothly. In this visible role, you will welcome families, staff, and guests, contribute to school communications, and help promote events and programs that strengthen engagement across the school community. Responsibilities:• Welcome visitors, families, and staff at the front desk while maintaining a friendly and welcoming presence throughout the school day.• Coordinate student check-in and check-out activities, including support for morning drop-off, late arrivals, and early pick-ups.• Partner with school leadership to assemble and share the weekly newsletter by gathering updates, photos, and other relevant content.• Create visually appealing flyers, event materials, and digital graphics to support school programs, parent education, and staff recognition efforts.• Assist with social media content and website updates to highlight school activities, announcements, and community events.• Support family-facing initiatives by helping organize communications and logistics for groups, events, and yearbook-related activities.• Contribute to outreach efforts that encourage strong connections among families, employees, and the broader school community.• Learn and use school platforms, including Brightwheel, to help manage student and family information and related administrative tasks
2026-05-21T00:00:00Z

Receptionist

Mountain View, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Receptionist to provide front desk support for a contract position based onsite in Mountain View, California. This role serves as a key point of contact for visitors, deliveries, and day-to-day office coordination while assisting the Facilities team in a corporate headquarters environment. The ideal candidate brings strong communication skills and the ability to keep the front office organized and welcoming throughout scheduled coverage days. Responsibilities: • Welcome employees, guests, and vendors with a courteous and attentive approach, ensuring they are directed promptly to the appropriate contact or department. • Manage visitor check-in procedures, including badge distribution and front desk access practices that support office security. • Keep the reception area clean, orderly, and fully stocked with the materials needed for daily use. • Receive incoming mail, courier packages, and deliveries, then sort and distribute items accurately across the office. • Prepare outgoing shipments and coordinate basic mailing tasks as part of daily front desk operations. • Provide administrative assistance such as filing, copying, scanning, and other clerical support as needed by the Facilities team. • Answer and route inbound calls through a multi-line phone system while maintaining a helpful and attentive tone. • Complete onsite training and independently manage reception coverage during scheduled assignment dates.
2026-05-19T00:00:00Z

Receptionist

Oakland, CA
onsite
Permanent / Full Time
40600 - 41600 USD / Yearly
We are looking for a dependable Receptionist to support a small law firm. This permanent, in-office position is well suited to someone who enjoys creating a welcoming environment while keeping daily office operations organized and on track. The ideal candidate brings strong judgment and a hands-on approach to administrative support in a fast-paced legal setting. Responsibilities:• Welcome clients, guests, and service providers with a courteous and attentive presence at the front desk.• Manage a multi-line phone system, screen incoming calls, and route messages to the appropriate team members promptly.• Sort incoming mail, accept deliveries, and distribute correspondence to maintain smooth daily office flow.• Keep the reception area and shared office spaces neat, presentable, and ready for visitors throughout the day.• Provide refreshments and general hosting support to help create a positive experience for clients and guests.• Assist with administrative duties such as filing, document organization, tracking assignments, and completing routine office tasks.• Support attorneys and office staff with day-to-day operational needs and special projects as priorities arise.• Help handle legal and procedural administrative work, including navigating court-related systems and processing documents accurately.
2026-05-12T00:00:00Z

Receptionist

South San Francisco, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a customer-focused Receptionist/Program Aide to support daily front desk operations for a nonprofit housing program in South San Francisco, California. This Contract position plays an important role in creating a welcoming, organized, and safe environment for clients, visitors, and staff during weekend swing coverage. The ideal candidate is dependable, calm under pressure, and comfortable balancing reception duties with client support and facility-related tasks. The shifts are Saturdays and Sundays 3:30pm - Midnight. Responsibilities:• Welcome visitors, residents, and service providers at the front desk while maintaining a detail-oriented and supportive presence.• Manage incoming packages, mail, and deliveries, ensuring items are sorted, documented, and distributed accurately.• Enter and update client or office information in internal records with strong attention to accuracy and timeliness.• Assist with client check-in and check-out activities and help maintain orderly daily intake flow.• Support shift coverage by stepping in during team members’ breaks and meal periods as needed.• Help residents access medications and replenish shared area supplies to keep the site running smoothly.• Complete routine bed checks and conduct indoor and outdoor walkthroughs during swing shifts to promote safety and accountability.• Uphold site policies by addressing concerns appropriately, documenting incidents, and issuing notices when required.• Receive food deliveries and donated items and bring them into the facility for proper handling and distribution.• Deliver courteous, responsive service to clients and guests while helping maintain a clean, secure, and welcoming setting.
2026-05-20T00:00:00Z

Medical Customer Service Rep

Santa Cruz, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a Medical Customer Service Rep to support patient-facing administrative operations for a healthcare team in Santa Cruz, California. This is a Contract position suited for someone who communicates clearly, stays organized in a fast-paced setting, and delivers attentive service over the phone and in the office. The ideal candidate brings prior experience in medical support or high-volume customer service and is comfortable working with scheduling, billing questions, and healthcare-related systems. Responsibilities: • Respond to incoming patient calls and inquiries with professionalism, providing timely assistance and clear next steps. • Coordinate appointment scheduling, updates, and general front-office support to help maintain efficient daily operations. • Assist patients with routine billing-related questions and direct more complex concerns to the appropriate department. • Enter and update patient information accurately in electronic systems while maintaining confidentiality and data integrity. • Communicate with patients, staff, and providers to support smooth administrative workflows across the office. • Use medical terminology appropriately when discussing services, appointments, and general healthcare information. • Manage multiple service requests in a high-volume environment while maintaining accuracy and a positive customer experience.
2026-05-21T00:00:00Z

Medical Customer Service Rep

San Francisco, CA
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a Medical Customer Service Rep to support home-based care coordination for patients managing chronic conditions. This Contract position is based in San Francisco, California, and focuses on delivering responsive service through phone, ticketing, and scheduling support in a fast-moving healthcare environment. The person in this role will help organize patient visit logistics, maintain accurate documentation, and work closely with pharmacies, nurses, and internal teams to keep operations running smoothly. Responsibilities:• Coordinate in-home nursing visit schedules using internal systems and external tools to ensure timely patient care.• Respond to a steady volume of inbound calls from patients, pharmacy partners, and nursing staff with professionalism and urgency.• Monitor and resolve service requests in Zendesk while keeping records accurate, complete, and up to date.• Confirm upcoming appointments and adjust visit details as needed to support daily care delivery.• Gather, review, and upload required documentation to maintain compliance and support continuity of service.• Manage competing priorities efficiently in a high-volume setting while meeting established turnaround expectations.• Partner with cross-functional teams to share observations, address workflow challenges, and improve service quality.• Build productive working relationships with specialty pharmacies and nursing partners to support coordinated care.• Identify opportunities to streamline administrative processes and contribute ideas that enhance operational performance.
2026-05-20T00:00:00Z

Facilities Coordinator

Menlo Park, CA
onsite
Temporary / Contract
27 - 35 USD / Hourly
Facilities Coordinator Job DescriptionWe’re seeking a detail-oriented Facilities Coordinator to support the day-to-day operations of office spaces and ensure a safe, efficient, and well-maintained environment. This role partners with vendors, employees, and leadership to keep facilities running smoothly. Key Responsibilities:<ul><li>Coordinate facility operations, including maintenance, repairs, and vendor management</li><li>Manage service requests, work orders, and preventative maintenance schedules</li><li>Oversee office space planning, moves, and workplace setup</li><li>Ensure compliance with safety regulations, policies, and building standards</li><li>Track budgets, invoices, and facilities-related expenses</li></ul>
2026-05-15T00:00:00Z

Healthcare Office Services Representative

Santa Cruz, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
The Healthcare Office Services Representative supports the backbone of the outpatient office experience. This role focuses on delivering excellent service through phone support, front‑office coordination, and accurate administrative work. You will work in a collaborative environment where organization, communication, and attention to detail matter every day.
2026-05-09T00:00:00Z

Front Desk, Leasing

San Francisco, CA
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are looking for an experienced and service-focused Front Desk, Leasing team member to support daily operations at a residential property in San Francisco, California. This Contract position is ideal for someone who enjoys creating a welcoming first impression while keeping administrative tasks organized and on track. The person in this role will help residents, prospective tenants, vendors, and internal teams by managing front desk activity, coordinating communication, and supporting leasing office workflows. Responsibilities: • Welcome residents, prospective renters, vendors, and visitors while providing courteous assistance in person and by phone. • Manage front desk traffic, direct questions to the appropriate team, and ensure messages are communicated accurately and promptly. • Keep the reception area neat and well organized, monitor office materials, and arrange replenishment of supplies when needed. • Coordinate appointments, tours, vendor arrivals, and building access to support smooth daily operations. • Share clear information about unit availability, community features, pricing, and leasing guidelines with prospective tenants. • Assist leasing staff with tour scheduling and other administrative tasks that contribute to an efficient prospect experience. • Prepare and distribute resident communications, internal notices, and other routine office updates. • Use property management and productivity platforms to maintain records, support workflows, and contribute to process consistency improvements.
2026-05-20T00:00:00Z