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15 results for It Operations Manager in San Jose, CA

Operations Manager

San Ramon, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
For additional information or questions about this opportunity, feel free to reach out to Jennifer Fukumae via email or LinkedIn. Robert Half is partnering with a well-established Registered Investment Firm in the East Bay. They are looking for an Operations Manager to support business operations while partnering closely with senior leadership to keep priorities moving efficiently across the organization. This position plays a central role in improving internal processes, guiding cross-functional initiatives, and providing operational support across administrative, human resources, and compliance-related activities. The ideal candidate brings a practical, organized approach, strong communication skills, and the ability to manage multiple projects in a services environment. This is a great opportunity if you're early in your career and looking to step into a broader operations leadership role, or if you're an experienced operations professional seeking a long-term opportunity with a well-established, team-oriented firm. Responsibilities:• Work closely with the Office Manager and Chief Operating Officer to maintain effective daily business operations and address evolving organizational needs.• Direct operational initiatives from initial planning through execution, ensuring milestones are met and stakeholders remain informed.• Review existing workflows, identify inefficiencies, and recommend practical improvements that strengthen overall productivity.• Coordinate projects that involve multiple teams, helping departments stay aligned on timelines, deliverables, and implementation steps.• Provide support for technology rollouts, process updates, and operational enhancements that improve how the firm functions.• Assist leadership with broader company initiatives by organizing tasks, tracking progress, and helping drive strategic operational priorities.• Act as an internal point of contact for staff who need guidance on operational procedures, tools, and best practices.• Partner with human resources efforts by supporting employee relations documentation, manager coaching processes, compensation communications, and employee lifecycle activities.• Work alongside compliance professionals and internal teams to help carry out compliance-related projects, communicate updates, and reinforce adherence to established procedures.
2026-08-27T00:00:00Z

Legal Operations Manager

San Jose, CA
remote
Temporary to Hire
50 - 60 USD / Hourly
Tech company is seeking a Legal Operations professional to support the final stages of a CLM platform implementation and take ownership of the system for ongoing administration, support, and optimization. This person will play a key role in ensuring a successful go-live while also managing the platform long term, including workflow enhancements, reporting, data integrity, user support, and continuous improvement. Key Responsibilities<ul><li>Support the final phase of CLM implementation, including testing, go-live readiness, issue identification, and resolution.</li><li>Serve as the primary owner and administrator of the CLM platform following launch.</li><li>Manage and improve system workflows, templates, reporting, dashboards, and data entry processes.</li><li>Assess gaps in the current setup and recommend or implement fixes and enhancements.</li><li>Provide ongoing support to users, troubleshoot system issues, and drive adoption of the platform.</li><li>Maintain data quality and ensure the system is configured to support legal and business processes effectively.</li><li>Support the transition away from Apttus/Conga as part of the broader CLM roadmap.</li><li>Partner with internal stakeholders and external implementation resources as needed.</li></ul>
2026-09-02T00:00:00Z

Human Resources Operations Manager

San Ramon, CA
onsite
Temporary / Contract
48 - 50 USD / Hourly
We are looking for an experienced Human Resources Operations Manager to support and strengthen HR operations for a growing organization in San Ramon, California. This is ideal for a hands-on, detail-oriented HR specialist who can guide employees and managers, improve consistency across people processes, and bring structure to a dynamic environment. The role requires a confident partner who can balance day-to-day HR administration with employee relations support, compliance oversight, and process improvement initiatives. Responsibilities:• Act as a primary HR contact for employees and managers by providing guidance on workplace policies, resolving concerns, and escalating complex or high-risk matters when appropriate.• Handle employee relations activities with a practical, well-documented approach, including coaching conversations, performance discussions, corrective actions, and conflict resolution.• Oversee essential HR operations such as onboarding for new team members, employee separations, personnel record maintenance, policy administration, benefits coordination, compensation updates, and internal HR communications.• Review existing HR workflows, identify inconsistencies or control gaps, and design more standardized procedures that improve clarity, accountability, and execution across the organization.• Support compliance efforts by maintaining organized documentation, helping prepare for recurring audits, tracking follow-up actions, and coordinating with external HR or compliance partners as needed.• Influence managers and staff through clear communication and sound judgment, helping leaders address employee matters effectively even without direct reporting authority.• Drive HR-related projects by partnering with leadership, operations, compliance, and business stakeholders on initiatives tied to organizational growth, process improvements, and system-related changes.• Work independently in a smaller company setting by setting priorities, communicating progress proactively, and managing multiple HR needs with minimal oversight.
2026-08-18T00:00:00Z

Director of Operations

San Francisco, CA
onsite
Permanent / Full Time
130000 - 200000 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions regarding this listing. Director of Operations | Wealth Management Firm | Mill Valley; Hybrid Join a growing independent wealth management firm seeking an experienced operations leader to drive efficiency, enhance the client experience, and help scale the business. This is a high-impact leadership role with broad visibility, partnering closely with firm leadership in a collaborative, entrepreneurial environment. This is a client-focused firm where you'll play a key role in shaping operations and supporting long-term growth. The firm offers a collaborative culture, strong work-life balance, comprehensive benefits with fully covered employee medical insurance, 401(k) match, profit sharing, and unique team events and perks.Responsibilities<ul><li>Lead the firm's operations and client service functions</li><li>Develop and improve workflows, processes, and operational best practices</li><li>Optimize technology, CRM systems, and software integrations</li><li>Oversee custodian operations, account administration, and asset movement</li><li>Manage key vendor relationships and operational infrastructure</li><li>Partner with HR and compliance on onboarding, employee initiatives, and regulatory processes</li><li>Lead strategic projects that improve scalability and operational efficiency</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-08-28T00:00:00Z

Director of Operations

San Francisco, CA
onsite
Permanent / Full Time
125000 - 140000 USD / Yearly
Director of Operations | San Francisco Natalie Lue with Robert Half is partnering with an global firm seeking a Director of Operations to lead a blend of Finance, HR, and Facilities Management.Key areas include:• Accounting oversight, budgeting, and reporting• HR operations, payroll, benefits, and recruiting• Facilities, vendor management, and office operations• Leadership of administrative teams across multiple locations Ideal for an operations professional who enjoys driving efficiency, supporting employees, and partnering with leadership across the business.Interested or know someone who may be a solid operations leader? Share or apply today!
2026-08-14T00:00:00Z

Marketing Operations Manager

San Francisco, CA
remote
Temporary / Contract
50 - 65 USD / Hourly
We are looking for a Marketing Operations Manager to support high-impact marketing execution on a Long-term Contract opportunity. This role is ideal for an organized candidate who can keep campaigns, lead workflows, and platform processes running efficiently across several marketing functions. The person in this role will work closely with internal stakeholders and external partners to deliver accurate, timely execution while helping strengthen operational consistency and reporting. Responsibilities:• Manage the full campaign delivery cycle using Marketo, HubSpot, or a comparable automation platform alongside Salesforce, from setup and audience selection through launch, measurement, and performance reporting.• Oversee inbound marketing requests, lead routing activities, and file-based data uploads, including large-volume lists tied to events, webinars, and trade shows.• Develop and maintain campaign tracking frameworks and support paid demand generation efforts with accurate operational execution and monitoring.• Collaborate with teams across growth marketing, lifecycle marketing, paid media, and content to coordinate timelines, align deliverables, and support campaign goals.• Work with outside marketing operations vendors or agency partners to keep projects moving on schedule and ensure execution meets quality standards.• Review existing workflows to uncover inefficiencies, recommend better processes, and create clear documentation to improve team operations.• Monitor campaign data quality and help maintain dependable records that support reporting, lead management, and downstream marketing activity.
2026-08-24T00:00:00Z

Director of Business Operations

Larkspur, CA
onsite
Permanent / Full Time
200000 - 275000 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions regarding this listing. Director of Business Operations | Investment Adviser | Larkspur | Generous Comp Structure + Benefits Join a highly respected, employee-owned investment management firm with a strong reputation in global investing and a collaborative, mission-driven culture. This is a unique opportunity to partner closely with senior leadership while overseeing a broad range of business functions across operations, fund administration, compliance, technology, HR, and corporate initiatives. This high-impact role offers significant visibility, the opportunity to drive strategic initiatives and process improvements, mentor team members, and play a key role in the firm's continued growth. The firm offers competitive compensation, excellent benefits, and a clear path for long-term leadership. Responsibilities<ul><li>Oversee key business operations across fund administration, compliance, HR, technology, and corporate operations </li><li>Partner with senior leadership on strategic initiatives and operational improvements</li><li>Manage vendor relationships, contracts, and third-party service providers</li><li>Support fund operations, financial reporting, regulatory filings, and product launches</li><li>Coordinate client reporting, due diligence requests, and investor communications</li><li>Participate in cross-functional committees focused on finance, compliance, AI, valuation, and business continuity </li><li>Help oversee technology initiatives, information security, and office operations</li><li>Mentor team members and contribute to the firm's long-term operational strategy</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-08-28T00:00:00Z

Office Manager

Tracy, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Office Manager to support a busy CPA firm in Tracy, California. This Long-term Contract opportunity is ideal for a highly organized, detail-oriented individual who can keep daily operations running efficiently while providing dependable administrative support to both staff and leadership. The role requires sound judgment, strong attention to detail, and the ability to handle sensitive financial and client information with a high level of discretion. Responsibilities: • Direct daily office activities to ensure an efficient, well-organized work environment. • Support leadership and team members with a wide range of administrative and operational tasks. • Safeguard client and company records by maintaining confidentiality and accurate document handling practices. • Coordinate calendars, internal workflows, and office documentation to keep priorities on track. • Assist with administrative work tied to tax and accounting processes, ensuring timely and accurate follow-up. • Maintain structured filing systems and organized records for easy access and compliance needs. • Communicate effectively with clients, vendors, and internal staff to support smooth office operations. • Monitor office supply levels, place orders as needed, and help manage general office resources. • Provide front-desk and additional administrative assistance as business needs evolve.
2026-09-01T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are looking for an organized Office Manager to support daily workplace operations. This is a Contract position suited for someone who takes initiative, keeps shared spaces running smoothly, and helps create a detail-oriented and welcoming office environment. The ideal candidate is dependable, practical, and comfortable handling administrative coordination, office logistics, and day-to-day support with minimal supervision. Responsibilities:• Oversee daily office activities to keep operations efficient, well-coordinated, and responsive to employee and visitor needs.• Maintain the overall appearance and functionality of shared areas, including kitchen spaces, conference rooms, and reception areas.• Coordinate onboarding arrangements for new team members by preparing workspaces, supplies, and related office logistics.• Manage inventory levels for office materials and place orders to ensure essential supplies remain available.• Support front desk and receptionist-related tasks, including greeting visitors and assisting with general workplace inquiries.• Contribute to special projects and step into additional operational tasks as priorities shift throughout the workday. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013500388**
2026-09-03T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Position OverviewWe're seeking a professional, organized, and proactive Office Manager to support the day-to-day administrative and operational office functions. This role serves as the operational hub of the office, ensuring employees have the resources, support, and processes needed to work efficiently while maintaining a professional and welcoming workplace environment. The ideal candidate is a resourceful problem solver who excels at balancing administrative support, office operations, vendor management, facilities coordination, and employee support. This individual will collaborate closely with leadership and act as a trusted partner in maintaining a productive and positive office culture. Day-to-Day Responsibilities<ul><li>Oversee the daily operations of the office to ensure an organized, efficient, and professional work environment.</li><li>Handle incoming mail, shipments, deliveries, and general office correspondence.</li><li>Maintain office records, files, and company documentation.</li><li>Serve as the primary point of contact for building management, vendors, service providers, and maintenance contractors.</li><li>Manage vendor relationships and negotiate service agreements when appropriate.</li><li>Support employee engagement initiatives, team events, and office celebrations.</li><li>Serve as a resource for employees regarding office operations and administrative needs.</li><li>Assist with budget tracking for office expenses and vendor services.</li><li>Maintain office supply inventory and manage purchasing activities.</li><li>Support leadership with calendar coordination, meeting preparation, and administrative tasks as needed.</li></ul>
2026-08-29T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in a business setting. This Long-term Contract position will oversee front office coordination, manage workplace resources, and help keep business activities running smoothly. The role is ideal for someone who is comfortable balancing office administration, vendor support, and financial processing tasks in a structured environment. Responsibilities:• Coordinate day-to-day office activities to maintain an efficient and well-organized workplace environment.• Manage reception coverage by greeting visitors, directing inquiries, and handling general front desk communication.• Track inventory levels for office materials and arrange timely purchases to ensure supplies remain available.• Work with vendors to place orders, confirm deliveries, and resolve issues related to office purchases.• Support accounts payable activities by reviewing invoices, organizing payment documentation, and assisting with processing tasks.• Maintain orderly office records, files, and administrative documentation for ongoing business needs.• Assist with scheduling, correspondence, and other clerical functions that contribute to smooth office operations. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013500229**
2026-09-03T00:00:00Z

Office Manager

San Carlos, CA
onsite
Permanent / Full Time
104000 - 124800 USD / Yearly
We are looking for an experienced Office Manager to oversee daily administrative and financial operations for a growing team in San Carlos, California. This role blends office leadership with hands-on accounting support, helping maintain accurate financial records, coordinated employee administration, and efficient internal processes. The ideal candidate brings a background in construction environments, strong organizational skills, and the ability to manage multiple priorities with precision. Responsibilities: • Oversee day-to-day office operations to ensure administrative, financial, and employee support activities run smoothly and efficiently. • Manage accounts payable, accounts receivable, and customer invoicing while maintaining accurate and timely financial records. • Assist with payroll coordination and related documentation to support consistent and compliant employee compensation processes. • Prepare month-end close materials, compile financial reports, and help leadership monitor business performance. • Administer employee benefits and insurance programs, including enrollment support, record maintenance, and coordination with external providers. • Support union reporting requirements and help organize documentation needed for audits and compliance reviews. • Maintain spreadsheets, reports, and reconciliations using advanced Excel skills to track operational and financial data. • Partner with internal stakeholders on accounting system processes, including supporting updates to financial tools when needed.
2026-09-03T00:00:00Z

Office Manager

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
2026-08-14T00:00:00Z

Office Manager

San Mateo, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Job Description:Our client is seeking an experienced and highly organized Office Manager to oversee daily office operations and help create an efficient, productive workplace. This role is ideal for a proactive professional who can manage administrative functions, support staff, coordinate vendors, and keep office processes running smoothly. Key Responsibilities:<ul><li>Oversee day-to-day office operations and administrative workflows</li><li>Manage office supplies, equipment, and vendor relationships</li><li>Coordinate office procedures and support process improvements</li><li>Supervise administrative staff and delegate tasks as needed</li><li>Support onboarding, scheduling, and internal office communication</li><li>Maintain office records, files, and operational documentation</li><li>Assist with budgeting, expense tracking, and invoice processing</li><li>Coordinate meetings, events, and general facility needs</li><li>Serve as a point of contact for internal teams and external partners</li></ul>
2026-08-29T00:00:00Z

Operations Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Job Summary:The Operations Assistant supports daily business operations by helping manage workflows, documentation, reporting, and coordination across departments. This role contributes to operational efficiency by providing administrative and process support.Key Responsibilities:<ul><li>Assist with day-to-day operational tasks and departmental coordination</li><li>Maintain records, reports, spreadsheets, and internal documentation</li><li>Track inventory, orders, invoices, or service requests as applicable</li><li>Coordinate schedules, meetings, and operational communications</li><li>Support process improvement initiatives and workflow efficiency</li><li>Work with vendors, internal departments, and external partners as needed</li><li>Provide general administrative support for operations leadership</li></ul>
2026-08-30T00:00:00Z