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4 results for Event Assistant in San Jose, CA

Event Outreach Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
We are looking for a dedicated and detail-oriented Event Outreach Assistant to join our team in Oakland, California. This is a long-term contract opportunity within the non-profit sector, offering an excellent chance to contribute to impactful projects while expanding your attention to detail and organizational abilities. The ideal candidate will play a key role in supporting event outreach, administrative tasks, and project coordination. Responsibilities:• Conduct outreach to firms and organizations through cold calling to promote event attendance.• Maintain and update organizational contact lists to ensure accurate and efficient communication.• Assist in the preparation of documents and presentations, including PowerPoint materials.• Provide administrative support such as scanning, organizing files, and managing timelines.• Coordinate event-related tasks, ensuring smooth execution and adherence to schedules.• Support project management efforts by tracking progress and ensuring deadlines are met.• Collaborate with team members to ensure successful delivery of assigned tasks.• Manage master schedules and timelines for various projects and events.• Perform other duties as assigned to support organizational goals and objectives.
2026-05-08T00:00:00Z

Project Assistant

Pleasanton, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Part-time Project Assistant to provide dependable coordination and administrative support for leadership and cross-functional teams. This long-term contract position is ideal for someone who thrives in a busy setting, keeps priorities organized, and communicates clearly while managing shifting deadlines. The person in this role will help drive day-to-day project activity, maintain accurate records, and support operational initiatives with a high level of consistency and follow-through. Responsibilities:• Coordinate project activities by monitoring deadlines, tracking progress, and helping keep deliverables on schedule.• Arrange meetings, manage calendars, document key discussion points, and follow up on action items to support project momentum.• Prepare spreadsheets, status updates, reports, and other business documents that improve visibility into ongoing work.• Maintain organized files, logs, and project records so information is accessible, current, and audit ready.• Partner with departments and team members to gather updates, resolve pending items, and ensure timely completion of assigned tasks.• Provide day-to-day administrative assistance to leadership, including support for presentations, training materials, and special initiatives.• Communicate with internal stakeholders and external contacts in a clear and attentive manner.• Assist with operational coordination in a fast-paced environment, adjusting quickly as priorities evolve.• Support recruitment-related activities, expense documentation, scanning, and other administrative tasks as needed. If you are interested in this role please apply now and call us at (510)470-7450
2026-05-21T00:00:00Z

Project Coordinator

Foster City, CA
onsite
Temporary / Contract
35 - 42 USD / Hourly
Robert Half has an exciting temp to hire opportunity with a highly respected real estate development firm with a long-standing presence across the Bay Area. With more than four decades of leadership in residential, commercial, and mixed-use development, they have delivered over 21 million square feet of transformative projects and continue to shape some of Northern California’s most notable communities. We are seeking an experienced Project Coordinator & Contracts Administrator to support active development projects through full-cycle contract administration, project coordination, and financial documentation management. This is an excellent opportunity for a detail-driven professional who thrives in fast-paced development environments and enjoys partnering across legal, project, and operational teams. Position OverviewThe Project Coordinator & Contracts Administrator will serve as a critical support resource to project teams while independently managing the end-to-end contract process for design and construction projects. This role blends project administration, vendor procurement, billing coordination, compliance tracking, and contract lifecycle management. The selected candidate will collaborate closely with internal project leaders, subcontractors, consultants, vendors, and legal counsel to ensure project documentation remains accurate, compliant, and organized.This role is ideal for someone who combines strong administrative discipline with a proactive, ownership-oriented approach and solid understanding of construction-related contracts and billing processes. Key Responsibilities<ul><li>Manage the full lifecycle of contracts, from intake and drafting through execution, billing, amendments, and closeout.</li><li>Review, prepare, and process contracts, purchase orders, and change orders while ensuring compliance with legal and company standards.</li><li>Coordinate vendor onboarding for architects, engineers, consultants, subcontractors, and construction partners.</li><li>Prepare procurement documents including RFQs, RFPs, and bid packages.</li><li>Analyze proposals and bids and provide project teams with organized contract recommendations.</li><li>Maintain contract tracking systems, deadlines, renewals, and status reporting across multiple active projects.</li><li>Support monthly construction billing processes, including preparation of client invoices and progress billings.</li><li>Process subcontractor invoices and verify all required documentation, including insurance certificates, lien releases, and compliance records.</li><li>Track and code project-related expenses accurately against cost codes in accounting systems.</li><li>Maintain organized project documentation including contracts, drawings, RFIs, submittals, and closeout records.</li><li>Coordinate project closeout documentation for subcontractors, suppliers, and consultants.</li><li>Identify contractual risk issues and escalate appropriately in collaboration with legal counsel.</li><li>Ensure contract terms align with federal, state, local regulations, and internal policies.</li><li>Collaborate across project managers, accounting teams, site leadership, and external partners to maintain project continuity.</li><li>Assist in implementing process improvements and leveraging technology/AI tools to improve efficiency and documentation accuracy.</li></ul>
2026-05-13T00:00:00Z

Program Coordinator

Palo Alto, CA
onsite
Temporary / Contract
51 - 61 USD / Hourly
We are looking for a Program Coordinator to support program planning, operational execution, and stakeholder coordination for a Contract position based in Palo Alto, California. This role partners with clinical, administrative, and service teams to organize initiatives, improve workflows, and maintain strong communication across departments. The position also contributes to customer support, marketing logistics, and project documentation while helping ensure activities align with organizational standards and service goals. Responsibilities: • Coordinate program activities from planning through execution, ensuring timelines, scope, and expectations are clearly defined and tracked. • Support initiatives that strengthen internal operations and contribute to service growth by organizing tasks, updates, and follow-through across teams. • Arrange and manage workgroups focused on process improvement, and prepare meeting summaries and related communications for stakeholders. • Assist with patient-facing coordination by applying knowledge of care coordination processes to help address inquiries and visit-related needs. • Oversee logistics for promotional materials, events, and outreach efforts tied to internal and external program activities. • Participate in sourcing and evaluation activities for external consultants, contractors, and vendors as needed. • Monitor projects for adherence to departmental, hospital, and university policies through consistent quality review practices. • Review current business processes, document findings, and recommend practical workflow adjustments to support desired project outcomes. • Foster positive and attentive interactions with clients, community members, vendors, and internal partners from diverse backgrounds.
2026-06-01T00:00:00Z