44 Results for Executive Assistant Jobs in San Francisco, CA

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Admin Assistant/EA/HR Support

Burlingame, CA
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Administrative Assistant/EA/HR Assistant Exciting growing Ai company is seeking an Administrative Assistant to join their growing team. This role blends executive assistance, office coordination, and HR support in a fast-moving AI company environment. Position offers excellent benefits, bonus, and equity.Responsibilities:• Manage executive scheduling, coordinate travel arrangements, and prepare expense submissions with accuracy and timeliness.• Provide administrative support to leadership, including assistance with HR-related coordination and routine operational tasks.• Serve as the primary on-site point of contact for guests and clients, ensuring a welcoming, well-run, and attentive office experience.• Oversee day-to-day office operations by maintaining common areas, restocking kitchen and office supplies, and arranging meals for meetings or visitors.• Support presentations, meetings, and client demonstrations by setting up materials and troubleshooting basic technology needs.• Coordinate internal meetings, team events, and company-wide gatherings to ensure logistics run smoothly from planning through execution.• Manage front desk and reception activities, including greeting visitors, answering the door, and directing inquiries appropriately.• Handle confidential communications and sensitive information with sound judgment and close attention to detail.• Provide broad administrative assistance as needed and take on additional duties assigned by the reporting manager.
2026-10-01T00:00:00Z

Executive Recruiter

San Francisco, CA
onsite
Temporary / Contract
45 - 55 USD / Hourly
We are looking for an experienced Executive Recruiter to lead senior-level hiring initiatives for a global technology-focused organization. This 5 months contract opportunity is ideal for a detail-oriented recruiting specialist who brings strong judgment, executive presence, and a track record of managing complex leadership searches with discretion and precision. The role will focus on identifying, engaging, and securing top executive talent while serving as a trusted partner to senior stakeholders across the business. Responsibilities:• Lead end-to-end recruitment for executive and senior leadership roles, including vice president and C-suite level searches, with a high degree of confidentiality and professionalism.• Develop targeted search strategies that combine passive talent outreach, market mapping, and long-range pipeline building to strengthen leadership succession efforts.• Partner closely with senior executives, HR leaders, and cross-functional stakeholders to define hiring priorities, align on candidate profiles, and drive effective search execution.• Advise decision-makers on executive talent trends, competitive hiring dynamics, and availability of leadership talent across relevant technology markets.• Manage offer development and closing processes in coordination with Total Rewards, Legal, and HR partners, with attention to executive compensation components such as equity and sign-on structures.• Build and present diverse executive candidate slates with relevant experience that reflect business needs and support inclusive hiring outcomes.• Oversee and guide external search partners when engaged, ensuring service quality, process alignment, and strong candidate experience.• Maintain accurate recruitment activity and candidate records within the applicant tracking system while supporting disciplined search management.• Serve as a strategic recruiting advisor who can navigate sensitive searches independently and influence stakeholders at the highest levels of the organization.
2026-10-06T00:00:00Z

Human Resources (HR) Assistant

Fremont, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-10-07T00:00:00Z

Human Resources (HR) Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Contract Human Resources (HR) Assistant to support day-to-day people operations in San Francisco, California. This role will help coordinate recruitment, onboarding, and employee support activities while keeping records accurate and processes on schedule. The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities in a fast-moving environment. Responsibilities: • Partner with recruiting and training teams to coordinate HR activities from pre-boarding through offboarding and help keep each stage moving efficiently. • Manage and follow up on operational requests through Zendesk, ensuring issues are tracked, updated, and resolved in a timely manner. • Share internal career opportunities with employees, maintain external job board postings, and keep recruitment tracking documents current. • Update job advertisements with tailored screening questions and prepare interview materials to support a consistent recruitment process. • Coordinate with recruitment leaders to provide interview panels with schedules, candidate information, feedback forms, and other required materials before interviews. • Deliver a positive candidate experience by communicating status updates promptly and helping applicants navigate the interview process. • Organize new employee schedules, employee resource materials, and cross-functional onboarding touchpoints with teams such as IT, Operations, and Training. • Follow up on background checks, reference checks, and new employee documentation to help ensure all pre-employment requirements are completed on time. • Support onboarding and offboarding administration by processing paperwork, maintaining HRIS records, assisting with I-9 completion, and handling termination notifications with confidentiality.
2026-10-06T00:00:00Z

Case Assistant

San Francisco, CA
remote
Temporary / Contract
25 - 26 USD / Hourly
National AmLaw 100 firm has an immediate opening for a Case Clerk to support its defense-side litigation teams on a fully remote contract basis. This role provides administrative and case support to attorneys and paralegals, with a focus on keeping documents, case files, and matter information organized and accessible.The ideal candidate has at least one year of administrative experience in a law firm setting, strong attention to detail, and the ability to manage competing requests in a busy litigation practice.This is an open-ended contract position that offers stability and meaningful, ongoing work with one of the country’s leading litigation firms, making it a fantastic opportunity for a dependable Case Clerk to establish and grow a career in the legal industry. Responsibilities<ul><li>Organize, file, and index correspondence, pleadings, and other case documents</li><li>Scan and save documents in iManage and route materials to attorneys and paralegals</li><li>Maintain electronic case files and retrieve documents as requested</li><li>Assist with assembling materials for court filings, depositions, mediations, arbitrations, and trial</li><li>Track case information and assist with calendars, scheduling, and deadlines as directed</li><li>Communicate professionally with attorneys, paralegals, clients, courts, counsel, and vendors as needed</li><li>Provide administrative support across active litigation matters, including data entry and preparation of correspondence</li></ul>
2026-09-25T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Key Responsibilities:<ul><li>Manage daily office operations, facilities, and administrative needs</li><li>Coordinate vendors, office supplies, inventory, and maintenance requests</li><li>Support meetings, events, conference rooms, and office logistics</li><li>Serve as a point of contact for employees, visitors, and vendors</li><li>Assist with onboarding, scheduling, expenses, and general administrative support</li><li>Identify opportunities to improve office processes and employee experience</li></ul>
2026-10-02T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
25.5 - 25.5 USD / Hourly
We are looking for an Office Manager to help create a welcoming workplace experience in San Francisco, California. This Long-term Contract position is ideal for someone who enjoys supporting daily office operations, coordinating events, and ensuring employees, visitors, and candidates feel well cared for. The role combines front-of-house professionalism with administrative coordination, workplace support, and strong attention to detail. You will play an important part in maintaining an organized, efficient, and community-focused office environment. Responsibilities:• Create a positive front-desk and in-office experience by greeting employees, guests, and candidates with professionalism and a hospitality-focused approach.• Maintain reception areas and common spaces so they remain tidy, functional, and inviting throughout the workday.• Manage the in-office retail area by placing orders, replenishing stock, and monitoring inventory levels for branded merchandise.• Compile recurring security reports, track workplace incidents, and highlight patterns or trends for internal review.• Coordinate onsite gatherings such as team events, social functions, and happy hours, including logistics, vendor communication, budget tracking, and promotional materials.• Work with internal teams to monitor, collect, and return eligible branded packages as needed.• Collaborate with workplace partners and cross-functional stakeholders to support office projects and ongoing operational initiatives.• Assist with workplace processes and systems, including employee departures, visitor management workflows, expense-related tools, and general office service requests. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013515890**
2026-10-09T00:00:00Z

Office Manager

San Jose, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for a dependable Office Manager to support daily operations and help keep administrative and financial activities running smoothly. This Long-term Contract position calls for someone who can balance executive support with accurate bookkeeping while managing competing priorities effectively. The ideal candidate is organized, discreet, and comfortable handling both office coordination and financial recordkeeping in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support to leadership, including coordinating schedules, preparing documents, and managing general office workflows. • Maintain accurate financial records by processing invoices, tracking payments, supporting payroll activities, and reconciling bank transactions. • Oversee front office operations by greeting visitors, handling incoming communications, and ensuring a detail-oriented and responsive office environment. • Monitor inventory levels for office materials and place orders as needed to keep supplies stocked and operations uninterrupted. • Manage accounts payable tasks, organize supporting documentation, and help ensure timely and accurate payment processing. • Prepare, file, and maintain organizational records, reports, and correspondence with a high degree of accuracy and confidentiality. • Prioritize multiple assignments independently, resolve routine administrative issues, and support efficient office operations across the organization. • Assist with bookkeeping and clerical processes using business software such as QuickBooks, Microsoft Office, Outlook, and Adobe Acrobat.
2026-09-28T00:00:00Z

Program Assistant

Alameda, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
The Program Assistant supports day-to-day program operations, scheduling, reporting, and communication to help ensure services and projects run smoothly.Responsibilities:<ul><li>Provide administrative support to program staff and leadership</li><li>Coordinate calendars, meetings, and program events</li><li>Maintain records, files, and program documentation</li><li>Track deadlines, invoices, and reporting requirements</li><li>Respond to participant, client, or vendor inquiries</li><li>Assist with data entry and preparation of reports</li></ul>
2026-09-25T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support a growing litigation practice in San Francisco, California. This position will provide day-to-day administrative and document support to three law clerks and associates, with the potential to assist additional legal staff as needs evolve. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage competing priorities in a fast-paced legal environment. Responsibilities: • Prepare, proofread, and format litigation documents, correspondence, discovery materials, and other legal paperwork before filing or distribution. • Draft routine legal documents such as pleadings, memoranda, notices, subpoenas, and court-related forms using firm-approved software and templates. • Submit filings in state and federal courts, including electronic filings, while ensuring compliance with applicable procedural requirements. • Manage attorney calendars by tracking hearings, meetings, deadlines, and follow-up items to help the legal team stay ahead of key case obligations. • Coordinate court date reservations and communicate with court personnel as needed to secure hearing availability and confirm scheduling details. • Organize and maintain case records in document management systems, including saving, scanning, and indexing incoming legal and case-related materials. • Support litigation logistics by assembling binders for depositions, trials, and hearings, and by arranging meeting spaces and visitor notifications when required. • Review vendor billing information and prepare related payment or submission documentation in accordance with attorney direction and internal procedures. • Provide backup administrative assistance to other team members and take on additional support tasks based on attorney and case needs.
2026-09-29T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment. Responsibilities: • Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission. • Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances. • Conduct conflict checks to ensure compliance and avoid scheduling conflicts. • Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs). • Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support. • Maintain accurate records of legal proceedings and filings. • Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics. • Communicate effectively with court personnel and other legal professionals to resolve filing issues. • Assist with dictation tasks and transcription as needed.
2026-09-10T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for a detail-oriented Legal Secretary to provide immediate on-site support for a busy legal team in Oakland, California that handles plaintiff-side personal injury matters. This contract-to-hire position is ideal for someone who can keep case activity organized, manage deadlines accurately, and handle court-related filings with confidence. The role will primarily assist attorneys with day-to-day administrative and legal support, including work that may involve personal injury matters. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems in accordance with court deadlines and procedural requirements.• Maintain attorney calendars by tracking hearings, filing dates, appointments, and other critical case milestones.• Coordinate court filings and related documentation to help ensure matters move forward efficiently and on schedule.• Provide administrative and legal support to attorneys by organizing case materials, correspondence, and records.• Monitor deadlines and follow up on time-sensitive tasks to support accurate and timely case management.• Communicate professionally with courts, clients, and internal team members regarding scheduling and document handling.• Assist with legal matters that may include personal injury cases, depending on team needs and assignment priorities
2026-09-30T00:00:00Z

Legal Secretary

Santa Rosa, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for an experienced Legal Secretary to support litigation attorneys in a fast-paced services environment in California. This role is ideal for someone who brings strong organizational skills, excellent written communication, and a sharp eye for detail to legal administrative work. The position involves managing critical deadlines, preparing court-related documents, and helping attorneys stay organized and responsive throughout the litigation process. Responsibilities: • Coordinate attorney calendars, schedule meetings, and track important court dates and filing deadlines. • Prepare, format, and submit legal documents through electronic court filing systems in accordance with court rules. • Review correspondence, pleadings, and other legal materials for accuracy, grammar, and formatting before distribution or filing. • Transcribe dictated notes, legal content, and attorney instructions into clear and accurate documents. • Maintain organized case files and ensure records, pleadings, and supporting materials are updated and easy to retrieve. • Communicate with courts, clients, and internal team members regarding scheduling, filings, and document requirements. • Provide day-to-day administrative support to litigation attorneys to help move matters forward efficiently.
2026-09-29T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy litigation practice in San Francisco, California. This position is ideal for someone who thrives in a demanding legal setting, brings strong commercial litigation knowledge, and can manage priorities with confidence and precision. The successful candidate will play a key role in keeping matters organized, filings on track, and attorneys well supported in a sophisticated, partner-driven environment. Responsibilities: • Prepare, format, and revise litigation materials such as pleadings, motions, discovery documents, correspondence, and other court-related submissions. • Handle electronic filing for matters in state and federal courts, including trial and appellate filings, while ensuring compliance with applicable rules and deadlines. • Maintain organized electronic matter files and manage document workflows within the firm's records and document management systems. • Coordinate new matter intake and support ongoing file administration to ensure records remain accurate, accessible, and up to date. • Assist with attorney time entry, billing support, travel arrangements, and expense processing as part of daily practice operations. • Manage calendars and track important litigation deadlines, court dates, and related scheduling needs for assigned attorneys. • Communicate professionally with clients, attorneys, court personnel, and internal staff to support efficient handling of active matters. • Provide dependable administrative and litigation support in a high-volume practice, taking initiative and maintaining ownership of assigned work.
2026-09-10T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy commercial litigation practice. This role is well suited for a confident, detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and contribute effectively in a high-volume, partner-driven environment. The ideal candidate brings strong litigation support experience, takes initiative without constant direction, and is ready to assume ownership of daily responsibilities from the start. Responsibilities: • Prepare, review, and submit court filings in state and federal courts, ensuring all documents meet procedural rules and deadlines. • Maintain complex litigation calendars by tracking hearings, filing dates, court appearances, and other case-related milestones. • Support attorneys with document preparation, revisions, formatting, and transcription from dictated material as needed. • Coordinate case materials, correspondence, and legal records so files remain organized, current, and readily accessible. • Monitor multiple active matters at once and adjust priorities quickly to meet urgent deadlines in a fast-paced practice. • Communicate with attorneys, court personnel, and internal teams to facilitate efficient handling of litigation matters. • Take ownership of assigned work by anticipating needs, following through on deliverables, and helping keep matters on schedule.
2026-09-10T00:00:00Z

Legal Secretary

Alameda, CA
onsite
Permanent / Full Time
90000 - 91000 USD / Yearly
We are looking for a skilled Legal Secretary to join a midsized firm in the East Bay. This role requires a detail-oriented individual with substantial experience in litigation matters, ideally with exposure to labor and employment cases. You will play a critical role in supporting attorneys through administrative tasks, document preparation, court filings, and calendar management. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits. Responsibilities:• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software.• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines.• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments.• Handle incoming phone calls, take detailed messages, and route calls appropriately.• Coordinate outgoing mail and deliveries to ensure timely distribution.• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible.• Assist with travel arrangements, including booking flights, accommodations, and other logistics.• Conduct research on state and federal court rules and procedures as needed.• Train new team members on office procedures and specialized software.• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events.
2026-09-30T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support litigation matters in Redwood City, California. This role focuses on preparing court-ready documents, coordinating filings, and maintaining organized case materials while working closely with attorneys, paralegals, and litigation support colleagues. The ideal candidate brings strong knowledge of filing procedures, excellent document formatting skills, and the ability to manage deadlines in a fast-paced legal environment. Responsibilities:• Draft, revise, proofread, and finalize litigation documents such as motions, briefs, and related court submissions before filing.• Produce accurate tables of contents and tables of authorities, and apply advanced formatting tools to ensure consistency across legal documents.• Prepare final filing sets in PDF format, including bookmarking, pagination, and layout adjustments that meet court submission requirements.• Partner with paralegals and legal team members to assemble exhibits, appendices, and supporting records for filings and case materials.• Monitor applicable court rules, filing procedures, and judge-specific requirements to help maintain compliance across matters.• Keep case information records current by updating deadlines, court details, captions, and service lists with accuracy.• Manage the storage and organization of draft and final documents within litigation document management systems while preserving accessibility and security.• Support shared litigation workflows by responding to team assignments, assisting with filing requests, and helping coordinate coverage for urgent or after-hours submissions.• Follow established litigation support procedures and practice guidelines to promote consistency, quality, and compliance in daily work.
2026-09-10T00:00:00Z

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an Office Services Associate to support daily operational needs across back-office functions. This Long-term Contract position focuses on copy and document production, mail handling, and digital intake while also assisting with related office support services as needed. The ideal candidate brings strong customer service, sound judgment, and the ability to stay organized in a fast-moving, detail-focused environment. Responsibilities: • Manage incoming office service requests by confirming job details, reviewing instructions, and recording work accurately in the appropriate tracking logs. • Complete document reproduction, scanning, mail processing, and intake assignments in accordance with site procedures and client expectations. • Organize and sequence work based on urgency, service commitments, and delivery timelines to ensure all tasks are finished on schedule. • Communicate promptly with clients, team members, or leadership when questions, deadline concerns, or production issues arise. • Inspect completed work for accuracy and presentation, and support quality checks on shared team output when needed. • Maintain copiers, scanners, and related equipment by replenishing paper, toner, and other supplies and addressing minor operating issues. • Follow company and client workplace policies while using materials and equipment responsibly and efficiently. • Support an organized office environment by assisting with additional service needs, which may include hospitality, reception, facilities, or audio/visual coordination.
2026-10-08T00:00:00Z

Immigration Legal Assistant

San Jose, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
International law firm is seeking an experienced immigration Legal Assistant or Paralegal (DOE) to support high-volume employment-based immigration matters, with a primary focus on independently preparing I-140 petitions and assisting with H-1B filings. This role requires a detail-oriented and highly organized Legal Assistant or Paralegal who can manage a substantial case inventory, meet strict deadlines, and work effectively with minimal supervision. Key Responsibilities: <ul><li>Independently prepare high-volume I-140 petitions from intake through filing.</li><li>Review supporting documentation for completeness, accuracy, and consistency.</li><li>Conduct case assessments and identify eligibility, documentary, or procedural issues.</li><li>Assemble petitions and filing packages, including forms, exhibits, and supporting evidence.</li><li>Perform quality control reviews to ensure accuracy and compliance before submission.</li><li>Manage filing procedures, including final assembly, shipment, and case tracking.</li><li>Prepare H-1B forms and supporting documentation.</li><li>Coordinate Labor Condition Applications (LCAs) and monitor related timelines.</li><li>Review position details, worksite information, and client-provided data for accuracy.</li><li>Identify missing, incomplete, or inconsistent information and follow up as needed.</li><li>Maintain organized case records and manage matters through submission.</li><li>Prioritize a high-volume caseload while meeting established and compressed deadlines.</li></ul>
2026-09-28T00:00:00Z

44 results for Executive Assistant in San Francisco, CA