<p>We are looking for an Accounting Assistant to join our team in Vallejo, California. In this role, you will provide essential support to our procurement and accounting operations, ensuring accuracy and efficiency in daily tasks. This is a Contract position with opportunities for long-term growth in the construction industry.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize both paper and digital inventory records, ensuring accuracy and accessibility.</p><p>• Schedule routine services, inspections, and coordinate with vendors as needed.</p><p>• Manage purchase orders, track deliveries, and ensure timely completion of procurement tasks.</p><p>• Compile and format reports using Excel to support operational and financial decision-making.</p><p>• Update and manage computer databases to ensure all records are current and accurate.</p><p>• Handle administrative tasks such as printing, photocopying, and laminating documents.</p><p>• Assist with accounting tasks, including record-keeping and processing invoices.</p><p>• Foster strong relationships with vendors by addressing inquiries and resolving issues promptly.</p><p>• Provide excellent customer service to internal and external stakeholders.</p><p><br></p>
<p>We are looking for a Procurement Specialist to join our team on a contract, part time basis. Based in San Francisco, California, this role is essential in managing vendor relationships, overseeing procurement processes, and ensuring compliance with organizational policies. The ideal candidate will thrive in a dynamic environment and bring expertise in corporate procurement, contract negotiations, and vendor management.</p><p><br></p><p>Responsibilities:</p><ul><li>Serve as the main procurement contact, guiding internal teams on policies, requirements, and vendor-related inquiries. </li><li>Review and route purchase requests to ensure compliance, proper documentation, and alignment with spend‑management goals. </li><li>Manage contract lifecycles, including MSAs, SOWs, renewals, and supported cost‑optimization efforts across categories. </li><li>Coordinate with Legal, Finance, IT, Risk, and other partners to advance vendor intake, contracting, and execution activities. </li><li>Maintain procurement systems and trackers while partnering with Accounts Payable to ensure invoice accuracy and timely vendor payments.</li></ul>
We are looking for an experienced Buyer to join our team in Hayward, California. In this long-term contract position, you will oversee purchasing operations, negotiate contracts, and ensure compliance with vendor agreements and pricing standards. This role offers the opportunity to work closely with vendors and internal departments to streamline procurement processes and support organizational goals.<br><br>Responsibilities:<br>• Manage vendor relationships to ensure timely delivery and accurate pricing of products and services.<br>• Maintain and update purchasing system databases, ensuring smooth integration with other systems and accounts payable.<br>• Address vendor performance issues and report findings to supervisors or managers.<br>• Create and issue purchase orders using automated systems, ensuring accuracy and compliance with organizational protocols.<br>• Process various types of purchase requisitions, verifying necessary approvals and requirements.<br>• Resolve conflicts related to billing, credits, and accounts payable by coordinating with vendors and internal teams.<br>• Support departmental goals by promoting product standardization and consolidation.<br>• Collaborate with department representatives and vendors to address purchasing concerns and resolve issues effectively.<br>• Monitor compliance with contract terms, pricing agreements, and service levels.<br>• Escalate complex vendor or contract concerns to senior team members or management as needed.
<p>We are looking for a skilled Sourcing Analyst to join our team in San Francisco, California. As a key contributor, you will collaborate across departments to optimize vendor relationships, negotiate contracts, and enhance procurement strategies. This is a Long-term Contract position offering the opportunity to shape the future of procurement within a dynamic and evolving industry.</p><p><br></p><p>Responsibilities:</p><p>• Develop and refine strategic sourcing practices to maximize efficiency and value.</p><p>• Negotiate contracts with suppliers, ensuring favorable terms and compliance with organizational policies.</p><p>• Manage contract review processes, coordinating with legal and other stakeholders to ensure timely execution.</p><p>• Lead supplier rationalization initiatives to improve vendor performance and reduce costs.</p><p>• Establish and oversee vendor life-cycle strategies, including onboarding, performance management, and offboarding.</p><p>• Conduct financial analysis and create dashboards to support data-driven decision-making in procurement.</p><p>• Identify and mitigate risks associated with key vendors while monitoring supplier compliance.</p><p>• Provide training to stakeholders to promote procurement best practices and policy adherence.</p><p>• Resolve supplier performance issues promptly to maintain quality and consistency.</p><p>• Support various ad hoc projects to enhance procurement processes and systems.</p>
<p>We are looking for an experienced Sr. Buyer to join our client's team on a contract basis in Hayward, California. In this role, you will oversee procurement activities, manage supplier relationships, and ensure compliance with contractual agreements. Your expertise in purchasing processes and vendor negotiations will play a key role in supporting organizational goals.</p><p><br></p><p>Responsibilities:</p><p>• Lead contract negotiations and vendor selection to secure favorable terms for medical products, equipment, and related services.</p><p>• Oversee procurement processes, ensuring efficient purchasing activities and adherence to organizational policies.</p><p>• Conduct market research to identify reliable suppliers and evaluate cost-effective purchasing options.</p><p>• Monitor supplier performance to ensure compliance with pricing agreements and service standards.</p><p>• Collaborate with departments to address purchasing-related concerns and resolve issues promptly.</p><p>• Develop and maintain standardized procurement procedures to streamline purchasing operations.</p><p>• Analyze purchasing data to identify opportunities for cost savings and process improvements.</p><p>• Administer contracts and ensure all documentation aligns with regulatory and organizational requirements.</p><p>• Build strong relationships with vendors to foster long-term partnerships.</p><p>• Ensure compliance with contract terms, including pricing structures and service-level agreements.</p>
<p>We are looking for an experienced Buyer to join our team in Palo Alto, California. In this hybrid contract role, you will play a critical part in managing procurement processes, negotiating contracts, and ensuring compliance with pricing and service standards. This position offers an excellent opportunity to contribute to the standardization and consolidation of products and services within a healthcare environment.</p><p><br></p><p>Responsibilities:</p><p>• Negotiate and manage contracts for the procurement of medical products, equipment, and related services, ensuring optimal pricing and service levels.</p><p>• Communicate with vendors and departments regarding purchase orders, delivery schedules, and pricing updates, coordinating necessary changes effectively.</p><p>• Maintain and update the purchasing system database, ensuring seamless integration with accounts payable and other systems.</p><p>• Expedite purchase orders to meet timely delivery requirements and resolve conflicts or concerns with vendors and department representatives.</p><p>• Monitor compliance with product standardization and vendor performance, reporting findings to the Purchasing Supervisor or Manager.</p><p>• Generate accurate purchase orders using an automated purchasing system, selecting the appropriate methods for order placement.</p><p>• Process various types of purchase requisitions, verifying authorization and specific requirements as needed.</p><p>• Collaborate with vendors and accounts payable teams to resolve billing issues, credit holds, and discrepancies.</p><p>• Support departmental goals of product standardization and consolidation, ensuring alignment with organizational objectives.</p>
We are looking for a skilled Strategic Sourcing Travel & Corporate Services Manager to join our team on a long-term contract basis in San Francisco, California. In this role, you will focus on optimizing travel and corporate service procurement strategies, as well as managing key supplier relationships to ensure cost-effective and high-quality outcomes. You will collaborate with cross-functional teams to drive impactful sourcing initiatives and negotiate favorable agreements across various categories, including HR, benefits, and workplace services.<br><br>Responsibilities:<br>• Act as a strategic sourcing advisor for internal stakeholders, ensuring alignment with business objectives and regular updates on progress.<br>• Provide data-driven insights to optimize supplier selection, program performance, and overall compliance.<br>• Lead and support sourcing events, including RFPs, for travel, meetings, and corporate services.<br>• Develop strategies to enhance supplier relationships, focusing on scalability, efficiency, and sustainability.<br>• Collaborate with various departments, including Finance, HR, Legal, and Workplace teams, to identify sourcing opportunities and align with company policies.<br>• Support the refinement of KPIs and leverage program data to drive actionable recommendations.<br>• Negotiate favorable terms with suppliers across categories such as travel, event services, and workplace needs.<br>• Ensure adherence to duty of care standards and procurement policies while achieving cost savings.<br>• Coordinate sourcing efforts globally to address procurement needs across multiple office locations.<br>• Drive strategic alignment between transient travel and enterprise-wide meetings and events.
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Foster City, California. In this role, you will play a key part in supporting the organization’s operations by managing administrative tasks, coordinating travel arrangements, and handling sensitive information with discretion. This position requires someone who thrives in a fast-paced environment and can effectively manage competing priorities while maintaining professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to organizational leaders, assisting with various tasks and projects.</p><p>• Act as backup for the Office Assistant and provide front desk coverage when needed.</p><p>• Arrange domestic and international travel, including transportation, accommodations, and itineraries, adhering to company travel policies.</p><p>• Manage executive calendars by scheduling meetings and updating schedules regularly.</p><p>• Prepare and submit expense reports promptly in line with company policies.</p><p>• Order, organize, and distribute office supplies and event materials as needed.</p><p>• Handle confidential information with the utmost discretion and integrity.</p><p>• Collaborate with the Operations team to enhance workflows and support organizational goals.</p><p>• Participate in planning events and activities that promote a positive company culture.</p>
<p>Operations Associate (Administrative Assistant)</p><p><br></p><p>• Excellent Administrative Assistant ready to support Tax team! Will teach everything needed</p><p>• Assemble copies of Tax returns, assists with IRS notices.</p><p>• Provides input on evaluating and enhancing tax procedures.</p><p>• Prepare extensions for filing.</p><p>• Tax return preparation assistance</p><p>• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).</p><p>• Manage client document process.</p><p>• Scan tax returns and uploads to CCH Document and SurePrep.</p><p>• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).</p><p>• Manage client/entities organizational charts.</p><p>• Maintains PTIN and CAF numbers.</p><p>• Orders annual tax guides.</p><p>• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).</p><p>• Client Interaction (sign documents and notarize, which may require travel to client home/office).</p><p>• Maintain compliance logs (Officer/Manager designation for respective clients).</p><p>• Travel arrangement as requested.</p><p><br></p><p>Qualifications</p><p>• Bachelor’s degree.</p><p>• Proficiency in word, excel, power point and outlook.</p><p>• Strong organizational, time management and customer service skills.</p><p>• Detail-oriented.</p><p>• Demonstrate analytical and problem-solving abilities.</p><p>• Ability to demonstrate a high level of professionalism.</p><p>• Ability to multi-task and work in a fast paced environment with tight deadlines.</p><p>• Excellent verbal and written communication skills.</p><p>• Ability to meet deadlines and manage time effectively.</p><p>• Notary not required, but preferred.</p><p><br></p><p>Full-time on-site.</p>
<p>We are seeking a detail-oriented Contracts Manager with 3–5 years of experience to serve as the first point of contact for all contracts within a dynamic and technology-driven environment. This full-time, in-office role requires expertise in triaging, reviewing, and managing a wide variety of commercial, marketing, ecommerce, customer, and vendor contracts. Familiarity with Ironclad or similar contract lifecycle management tools is required.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Serve as the first point of contact for all contracts, ensuring prompt intake and initial assessment.</li><li>Use Ironclad to review, triage, and process commercial agreements.</li><li>Redline and finalize straightforward contracts; escalate complex agreements to privacy attorneys, outside counsel, or other relevant parties.</li><li>Manage a diverse contract portfolio, including commercial, customer, vendor, ecommerce, and marketing/advertising agreements.</li><li>Collaborate closely with legal, business, and technology teams to ensure contracts are executed efficiently and in compliance with company policies.</li><li>Maintain accurate contract records and track workflow progress via Ironclad.</li><li>Advise stakeholders on contract processes and risk considerations.</li></ul>
<p>Established medical device company based in Santa Clara, CA has an immediate opening for a detail-oriented Contracts Administrator! In this role, you will oversee distributor contracts, provide support for CLM database enhancements, and ensure smooth contract onboarding processes. This position requires excellent organizational skills, a proactive mindset, and the ability to collaborate effectively with cross-functional teams. This is a hybrid position, requiring on-site work Tuesday-Thursday and remote work is offered Mondays and Fridays. The ideal candidate will have strong technology skills, great attention to detail, and a legal background. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage distributor contracts by coordinating execution, tracking updates, and overseeing related inquiries.</p><p>• Set up and maintain Salesforce accounts for distributors, ensuring accurate data entry and system functionality.</p><p>• Address distributor contracting questions by liaising with internal teams to provide timely and effective solutions.</p><p>• Support the automation and enhancement of Salesforce processes, including preparing and uploading data.</p><p>• Train team members on distributor procedures and the new Salesforce functionalities to ensure seamless transitions.</p><p>• Collaborate closely with the sales team to deliver high-quality customer service related to contracts and onboarding.</p><p>• Ensure compliance with organizational policies and procedures while managing contracts.</p>
<p>We’re partnering with a late-stage biotechnology company to identify a Contracts Coordinator to support its Commercial organization on a 6-month contract engagement. This role is administrative in nature and focused on contract intake, tracking, documentation, and coordination across internal stakeholders.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate commercial contracts from initiation through execution and archiving</li><li>Serve as the primary point of contact for contract intake, tracking, and status updates</li><li>Maintain contract records, templates, and documentation within contract management systems and shared drives</li><li>Route contracts for review, approval, and signature in partnership with Legal and Commercial teams</li><li>Track key contract milestones, renewal dates, and expirations</li><li>Support amendments, renewals, and extensions for standard commercial agreements</li><li>Assist with reporting, audits, and process improvement initiatives related to contracts administration</li></ul><p><br></p>
<p>We’re partnering with a late-stage biotechnology company preparing to go commercial to identify a Contracts Coordinator to support its Commercial organization on a 6-month contract engagement during a period of high contract volume. This role is administrative in nature and focused on contract intake, tracking, documentation, and coordination across internal stakeholders. This is a hybrid position, requiring candidates to report onsite one day per week (Tuesdays) in Brisbane, CA for team alignment and collaboration. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate commercial contracts from intake through execution and archiving, ensuring accurate routing and timely progression</li><li>Serve as the primary point of contact for internal contract intake, tracking, and status updates</li><li>Act as the “air traffic controller” for contract workflows, ensuring smooth handoffs between Commercial, Legal, and other internal teams</li><li>Maintain contract records, templates, and documentation within contract management systems and shared drives</li><li>Route contracts for review, approval, and signature in partnership with Legal and Commercial stakeholders</li><li>Track contract milestones, renewal dates, expirations, and amendments</li><li>Identify and flag administrative issues (e.g., incorrect headings, missing information) to keep processes moving</li><li>Support reporting, audits, and ongoing process improvements related to contracts administration</li><li>Provide general administrative and coordination support as needed in a collaborative, roll-up-your-sleeves environment</li></ul><p><br></p>
<p>A Brief Overview:</p><p>The hybrid Contract Administrator role in Palo Alto, CA is responsible for managing requests for new contracts and amendments to existing agreements, ensuring compliance with internal policies and regulatory requirements. This role provides approved contract templates and language to stakeholders; coordinates required legal and business revisions and oversees execution through full signature. The Contract Administrator also maintains the master contract database and facilitates timely contract renewals or terminations prior to expiration.</p><p><br></p><p> What you will do:</p><ul><li>Responds to contract-related inquiries and supports stakeholders throughout the contracting process in a timely manner.</li><li>Ensures compliance with internal policies, standard operating procedures, and applicable state and federal regulations.</li><li>Receives and processes requests for new contracts and amendments, securing approvals from internal leadership.</li><li>Partners with internal leaders and staff to populate approved contract templates.</li><li>Coordinates legal review and approval of contracts prior to execution.</li><li>Manages contract signature workflows and ensures full execution.</li><li>Actively oversees a large volume of contracts, ensuring expiration notices are identified and addressed at least 90 days prior to contract end dates.</li><li>Organizes and documents contract activity using electronic contract logs, filing systems, and contract management databases.</li><li>Updates and maintains the electronic contract management database.</li><li>Generates and analyzes contract reports using Microsoft Excel.</li><li>Identifies opportunities to streamline contract operations and implements process improvements.</li><li>Performs additional duties as assigned.</li></ul><p><br></p><p><br></p><p> </p>
<p>Medical device company based in Santa Clara, CA has an immediate opening for an experienced Contracts Manager! This Contract Manager will primarily be concerned with drafting and negotiating commercial agreements, coordinating the execution and filing of agreements, and developing and maintaining operational and record-keeping systems. This position required hybrid on-site work in Santa Clara, CA 2-3x per week. The ideal candidate will have 5+ years of contract management experience, including contract negotiation experience. </p><p><br></p><p><br></p><p>Responsibilities:</p><ul><li>Assist with the creation, review and negotiation of commercial agreements, including those involving customers, third-party manufacturers, distributors, vendors and other third parties. </li><li>Coordinate the execution and filing of agreements.</li><li>Develop and maintain operational and record-keeping systems, using software platforms to automate the contracting process and contracts life cycle management. </li><li>Maintain close liaison with other corporate staff in order to ensure contract and compliance coordination between departments. </li><li>Other responsibilities and duties as requested from time to time</li><li>Periodically assist with corporate governance and Board of Director matters</li></ul><p><br></p>
