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64 results for Administrative Assistant Sr in San Francisco, CA

Sr. Legal Administrative Assistant
  • San Jose, CA
  • onsite
  • Permanent
  • 70000 - 95000 USD / Yearly
  • <p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm&#39;s document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
  • 2026-03-24T00:00:00Z
Senior Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary
  • 28 - 32 USD / Hourly
  • <p><strong>Senior Administrative Assistant</strong></p><p><strong>About the Role:</strong></p><p>As a Senior Administrative Assistant, you’ll provide high-level administrative support to executives and aid in managing complex office activities.</p><p><strong>Responsibilities:</strong></p><ul><li>Oversee calendars and arrange meetings/travel</li><li>Coordinate office operations and supervise junior staff</li><li>Prepare reports and presentations</li><li>Handle confidential information</li></ul>
  • 2026-04-01T00:00:00Z
Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary
  • 23 - 26 USD / Hourly
  • <p><strong>Administrative Assistant</strong></p><p>Support daily office operations by providing high-quality administrative services to staff and clients.</p><p>Job Responsibilities:</p><ul><li>Manage schedules, meetings, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence.</li><li>Maintain filing systems and office supplies.</li><li>Greet visitors and respond to inquiries.</li></ul><p><br></p>
  • 2026-04-10T00:00:00Z
Administrative Assistant
  • Vallejo, CA
  • onsite
  • Temporary
  • 20 - 21 USD / Hourly
  • <p>Robert Half client is seeking a detail-oriented Administrative Assistant to join our team in Vallejo, CA. This is a long-term contract position where you will play a vital role in ensuring smooth office operations and providing excellent support to both clients and team members. The ideal candidate will thrive in a fast-paced environment, possess strong multitasking abilities, and demonstrate exceptional communication skills.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Assign repossession tasks and coordinate with field agents to secure collateral efficiently.</p><p>• Manage redemption processes and schedule personal property appointments with professionalism.</p><p>• Handle inbound and outbound calls with customers and clients, maintaining a courteous and composed demeanor.</p><p>• Interact with customers in person, resolving issues calmly and de-escalating tense situations when necessary.</p><p>• Ensure compliance with company policies and state regulations in all administrative processes.</p><p>• Accurately document and send repossession notices, such as Notices of Seizure, in a timely manner.</p><p>• Update customer account records using multiple software platforms, ensuring accuracy and completeness.</p><p>• Perform data entry tasks for repossession documents and communicate updates to assigned clients.</p><p>• Handle general office tasks, including scanning, faxing, emailing, and maintaining organized records.</p><p>• Collaborate with team members to provide high-quality support and resolve challenging situations through critical thinking and negotiation.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today.</p>
  • 2026-04-14T00:00:00Z
Administrative Assistant
  • San Jose, CA
  • onsite
  • Temporary
  • 22.8 - 26.4 USD / Hourly
  • We are looking for an organized and proactive Administrative Assistant to join our team in San Jose, California. This long-term contract position offers the opportunity to support key operations and contribute to the success of our organization. The ideal candidate will bring a detail-oriented mindset and exceptional communication skills to ensure smooth day-to-day administrative functions.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the estimating and production teams.<br>• Manage incoming calls and direct them appropriately while maintaining a detail-oriented approach.<br>• Perform accurate data entry tasks to support documentation and reporting processes.<br>• Coordinate contracts and subcontractor documentation to ensure compliance and organization.<br>• Maintain and update office systems and records for seamless workflow.<br>• Act as the first point of contact for visitors and clients, delivering excellent customer service.<br>• Assist in preparing reports, presentations, and correspondence as needed.<br>• Organize and schedule meetings, appointments, and travel arrangements for staff.<br>• Collaborate with various departments to streamline communication and operational efficiency.<br>• Handle general office tasks, including ordering supplies and maintaining a clean workspace.
  • 2026-04-14T00:00:00Z
Administrative Assistant
  • Santa Clara, CA
  • onsite
  • Permanent
  • 48000 - 50000 USD / Yearly
  • We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams.<br><br>Responsibilities:<br>• Prepare and send invoices accurately and in a timely manner.<br>• Match purchase orders to invoices to ensure proper documentation and billing.<br>• Collaborate with the sales and management teams to support billing-related processes.<br>• Assist with bookkeeping tasks and maintain organized financial records.<br>• Manage customer billing inquiries and provide resolution promptly.<br>• Use QuickBooks or similar software for billing and record-keeping purposes.<br>• Generate billing statements and ensure all payments are recorded properly.<br>• Participate in training to learn additional responsibilities and enhance skills.<br>• Maintain administrative records and provide general office support as needed.
  • 2026-03-20T00:00:00Z
Administrative Assistant
  • Palo Alto, CA
  • onsite
  • Temporary
  • 25 - 35 USD / Hourly
  • We are looking for an Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will support essential patient registration processes, ensuring compliance with legal and organizational standards. Your contributions will be pivotal in maintaining smooth operations and delivering exceptional customer service.<br><br>Responsibilities:<br>• Accurately complete patient registration and admission processes in compliance with organizational policies and legal requirements.<br>• Collect and document co-payments, deductibles, and other patient payments during registration.<br>• Obtain and process patient signatures on required legal and registration documents.<br>• Maintain and secure patient valuables in accordance with department policies.<br>• Scan and upload registration-related documentation into the system by the end of each shift.<br>• Access and utilize online tools to verify insurance and patient demographic information.<br>• Collaborate with clinical staff to provide necessary materials such as wristbands, plates, and documentation in a timely manner.<br>• Respond to high-volume registration periods by prioritizing tasks to optimize efficiency and customer satisfaction.<br>• Provide courteous and attentive customer service to patients, visitors, and staff, ensuring a positive experience.<br>• Participate in team meetings, workshops, and training sessions to stay updated on policies and procedures.
  • 2026-04-06T00:00:00Z
Administrative Assistant
  • Santa Clara, CA
  • onsite
  • Temporary
  • 25.3365 - 29.337 USD / Hourly
  • We are looking for an Administrative Assistant to join our team on a contract basis in Santa Clara, California. In this role, you will provide vital support to the Human Resources department, ensuring smooth operations and exceptional service. This position offers an exciting opportunity to contribute to a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Deliver high-quality customer service by responding promptly to inquiries and requests.<br>• Manage service desk operations, including call logging and inquiry tracking.<br>• Assist visitors, handle HR-related documentation, and support onboarding procedures.<br>• Verify the completion of required employment paperwork, including I-9 and W-4 forms.<br>• Provide administrative support to the VP of Human Resources and HR leadership team, including calendar management and travel coordination.<br>• Prepare reports, presentations, and communications for departmental use.<br>• Maintain personnel records and ensure adherence to retention policies.<br>• Oversee office management tasks, including facilities coordination and supply inventory.<br>• Support HR projects and initiatives, identifying areas for process improvement.<br>• Supervise student assistants and ensure adequate staffing for service desk operations.
  • 2026-04-01T00:00:00Z
Administrative Assistant
  • Palo Alto, CA
  • onsite
  • Temporary
  • 25 - 35 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Palo Alto, California. In this role, you will play a critical part in ensuring smooth and accurate patient registration processes, while maintaining high standards of customer service and compliance with legal and organizational policies. This is a long-term contract position, ideal for someone who thrives in a dynamic environment and is committed to delivering exceptional administrative support.<br><br>Responsibilities:<br>• Accurately register and process various patient types, ensuring all demographic and insurance information is obtained and documented.<br>• Collect and document patient co-pays, deductibles, and signatures on legal documents in compliance with policies.<br>• Scan and upload all relevant documentation into the organization&#39;s systems before the end of each shift.<br>• Maintain patient valuables and update notifications from clinical staff promptly, following department policies.<br>• Utilize online systems and payer websites to verify insurance eligibility and demographic information.<br>• Provide timely and appropriate customer service to patients, visitors, and clinical staff, ensuring a positive experience.<br>• Distribute notices of privacy practices and obtain visitor authorizations as required.<br>• Collaborate effectively with internal and external stakeholders, including clinical staff, law enforcement, and ambulance agencies.<br>• Attend department meetings, workshops, and training sessions to stay informed of updates and procedures.<br>• Ensure office equipment is operational and follow downtime procedures when necessary.
  • 2026-04-10T00:00:00Z
Administrative Assistant
  • San Francisco, CA
  • onsite
  • Permanent
  • 70000 - 75000 USD / Yearly
  • We are looking for a proactive and detail-oriented Administrative Assistant to join our team in San Francisco, California. In this role, you will support daily operations and provide essential administrative assistance to ensure the smooth functioning of the office. The ideal candidate is detail oriented, organized, and has excellent communication skills.<br><br>Responsibilities:<br>• Welcome clients and visitors while managing package deliveries at the reception area.<br>• Handle incoming calls, screen them appropriately, and take detailed messages when necessary.<br>• Sort, distribute, and file incoming mail to ensure timely processing.<br>• Assist select partners with personal concierge services, including scheduling and reservations.<br>• Draft and send correspondence, faxes, and other necessary communications.<br>• Coordinate travel arrangements and book reservations for team members as needed.<br>• Operate office equipment, addressing any technical issues that arise.<br>• Maintain office supplies by monitoring inventory levels and placing orders when needed.<br>• Ensure common areas such as the kitchen, conference rooms, and supply rooms are clean and organized.<br>• Perform miscellaneous tasks, errands, and special projects to support the team and office operations.
  • 2026-04-07T00:00:00Z
Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary
  • 22 - 25 USD / Hourly
  • <p><strong>Administrative Assistant</strong></p><p><strong>About the Role:</strong></p><p>Our team seeks an Administrative Assistant to ensure efficient office operations and support a variety of departments.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones and greet visitors</li><li>Maintain files and records</li><li>Schedule meetings and manage correspondence</li><li>Assist with data entry and basic reporting</li></ul>
  • 2026-04-01T00:00:00Z
Administrative Assistant
  • Los Altos, CA
  • onsite
  • Temporary
  • 28 - 35 USD / Hourly
  • <p><strong>Administrative Assistant – Job Description</strong></p><p>The Administrative Assistant provides essential support to ensure smooth office operations by handling a wide range of administrative and clerical tasks. This role maintains organization, communicates with internal and external contacts, and assists with daily office needs.</p><p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Manage schedules and coordinate meetings or appointments for staff.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Organize and maintain electronic and paper filing systems.</li><li>Greet and assist visitors in a professional manner.</li><li>Order office supplies and handle other purchasing tasks as needed.</li><li>Assist with travel arrangements and event planning.</li><li>Support other administrative and operational projects as assigned.</li></ul><p><br></p>
  • 2026-03-31T00:00:00Z
Administrative Assistant
  • Mountain View, CA
  • onsite
  • Temporary
  • 28 - 35 USD / Hourly
  • <p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Manage schedules and coordinate meetings or appointments for staff.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Organize and maintain electronic and paper filing systems.</li><li>Greet and assist visitors in a professional manner.</li><li>Order office supplies and handle other purchasing tasks as needed.</li><li>Assist with travel arrangements and event planning.</li><li>Support other administrative and operational projects as assigned.</li></ul><p><br></p>
  • 2026-03-31T00:00:00Z
Administrative Assistant
  • Pleasant Hill, CA
  • onsite
  • Contract / Temporary to Hire
  • 23 - 24 USD / Hourly
  • <p>Robert Half client is looking for a detail-oriented Administrative Assistant to join their team in Pleasant Hill, California. This is a contract to permanent position offering the opportunity to work in a dynamic environment supporting essential administrative tasks. Experience working in medical office environments is preferred. The ideal candidate will contribute to the smooth operation of our office and ensure deadlines are consistently met.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Provide clerical support to ensure efficient daily operations.</p><p>• Manage front desk duties, including greeting visitors and handling inquiries.</p><p>• Coordinate the scheduling of couriers and ensure timely mail send-outs.</p><p>• Communicate with offices to confirm information and clarify details as needed.</p><p>• Place electronic orders by contacting offices and ensuring accuracy.</p><p>• Ensure materials are sent to laboratories promptly and meet established deadlines.</p><p>• Assist staff with administrative needs and facilitate workflow.</p><p>• Pull and organize supplies to fulfill client orders.</p><p><br></p><p>If you are interested in this Administrative Assistant opportunity, please apply today!</p>
  • 2026-04-15T00:00:00Z
Legal Administrative Assistant
  • San Jose, CA
  • onsite
  • Permanent
  • 60000 - 70000 USD / Yearly
  • We are looking for a detail-oriented Legal Administrative Assistant to support the daily operations of a dynamic legal office in San Jose, California. This role involves managing administrative tasks, ensuring smooth communication, and maintaining organized workflows. The ideal candidate will bring exceptional organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Handle incoming calls with professionalism, addressing inquiries and directing them appropriately.<br>• Perform data entry tasks to maintain accurate and up-to-date records.<br>• Manage receptionist duties, including greeting visitors and ensuring a welcoming office environment.<br>• Process invoices and ensure timely payment of bills.<br>• Organize and maintain office files, ensuring easy access to important documents.<br>• Provide administrative support to legal staff, including scheduling meetings and appointments.<br>• Coordinate office supplies and ensure inventory is adequately stocked.<br>• Assist in drafting correspondence and reports as needed.<br>• Maintain confidentiality while handling sensitive legal documents and information.<br>• Collaborate with team members to streamline office procedures and workflows.
  • 2026-03-19T00:00:00Z
Bilingual Spanish Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary
  • 25 - 27 USD / Hourly
  • <p>Bilingual Spanish Administrative Assistant</p><p><strong>About the Role:</strong></p><p>Join our team as a Bilingual Spanish Administrative Assistant, supporting daily office operations and providing exceptional customer service in both English and Spanish.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage phone calls, emails, and correspondence in English and Spanish</li><li>Schedule appointments and maintain calendars</li><li>Prepare and edit documents</li><li>Liaise with clients and team members</li><li>Assist with general office support tasks</li></ul>
  • 2026-04-01T00:00:00Z
Accounting Administrative Assistant
  • San Francisco, CA
  • onsite
  • Temporary
  • 20 - 24 USD / Hourly
  • <p><strong>Overview:</strong></p><p> Seeking an Accounting Administrative Assistant (contract) to support day-to-day accounting and administrative tasks. This role focuses on maintaining accurate records, handling transactions, and supporting financial operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Process mail, invoices, and financial documents</p><p> • Reconcile vendor statements and resolve discrepancies</p><p> • Code credit card transactions and record payments</p><p> • Assist with reports, receivables, and account tracking</p><p> • Respond to vendor, client, and tenant inquiries</p><p> • Support bank/credit card reconciliations and financial prep</p>
  • 2026-04-14T00:00:00Z
Administrative Assistant - On-Site
  • Santa Clara, CA
  • onsite
  • Contract / Temporary to Hire
  • 28.5 - 33 USD / Hourly
  • We are looking for a highly organized and proactive Administrative Assistant to join our team on-site in Santa Clara, California. In this contract-to-permanent role, you will play a key part in supporting project management and field teams, ensuring smooth operations and efficient communication across various functions. This position offers an excellent opportunity to contribute to impactful projects in a collaborative environment.<br><br>Responsibilities:<br>• Perform a wide range of administrative tasks, including filing, typing, scanning, copying, and scheduling travel arrangements for senior staff.<br>• Assist in the creation and submission of project proposals and bids to support key business initiatives.<br>• Organize and manage project documentation throughout its lifecycle, including approvals, tracking milestones, and preparing closeout materials such as warranty letters and manuals.<br>• Coordinate and oversee insurance certificates and bonds, including bid, payment, and performance bonds.<br>• Process contracts and change orders efficiently, ensuring proper approvals and timely communication with accounting.<br>• Maintain accurate reconciliation of the Potential Change Order log within ProjectSight, aligning with accounting systems.<br>• Support special projects and assist in organizing team meetings and events, such as job-site lunches or office breakfasts.<br>• Manage the copying, scanning, and ordering of project drawings as requested.<br>• Collaborate with teams to ensure all administrative needs are met, fostering a productive work environment.
  • 2026-04-15T00:00:00Z
Part Time Administrative Assistant
  • Novato, CA
  • onsite
  • Temporary
  • 20 - 25 USD / Hourly
  • We are looking for a dedicated Part-Time Administrative Assistant to join a small team supporting the operations of a residential community in Novato, California. This role involves a mix of administrative, financial, and event-related tasks, making it ideal for someone who is detail-oriented and enjoys variety in their work. As this is a long-term contract position, we seek a reliable and detail-oriented individual who thrives in a dynamic, collaborative environment.<br><br>Responsibilities:<br>• Maintain and organize extensive filing systems, ensuring documentation is audit-ready.<br>• Draft letters, prepare correspondence, and handle general communication tasks.<br>• Manage the issuance and tracking of gate cards for boat ramp access.<br>• Process and record checks as part of banking functions, excluding QuickBooks-related tasks.<br>• Assist with audit preparation activities, particularly during February.<br>• Create and distribute community newsletters using provided content.<br>• Handle routine office tasks such as printing, scanning, and mailing.<br>• Provide support to the Board of Directors, including meeting preparation and coordination.<br>• Assist with planning and monitoring community events, which may occasionally require evening or weekend availability.<br>• Contribute to special projects and miscellaneous administrative duties as needed.
  • 2026-04-09T00:00:00Z
Sr. Accountant
  • Foster City, CA
  • onsite
  • Permanent
  • 110000 - 115000 USD / Yearly
  • <p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>SENIOR ACCOUNTANT</strong></p><p><br></p><p>RESPONSIBILITIES</p><p>- Responsible for analyzing and interpreting financial information as well as accurately compiling and reporting this information for corporate entities. </p><p> • Performing month‐end, quarterly and annual closing activities in compliance with GAAP and Company accounting policies, including the preparation and review of journal entries, account reconciliations, ad hoc analysis, and reporting.</p><p>• Prepare complex account reconciliation, analysis and journal entries and perform on‐going analytical review in support of the monthly close process.</p><p>• Maintain and understand documentation related to various inter‐entity billings to calculate, invoice and record earned fee revenue and receivable. </p><p>• Perform allocation of expenses to other entities and request reimbursement from those entities on a timely basis.</p><p>• Pro‐actively research and document conclusions on accounting issues with appropriate knowledge and interpretation of relevant GAAP pronouncements.  </p><p>• Maintain, establish, and improve documentation relating to internal accounting controls.  </p><p>• Prepare annual audit schedules and interact with auditors to complete the audit, consolidation, and tax returns. </p><p> • Monitor adherence to audit requirements and ensure full compliance in accordance with regulatory agencies. </p><p> • Serve as a financial resource, answer questions, and provide ad‐hoc financial support as requested.  </p><p>• Develop recommendations for effective and efficient business processes and participate in cross‐ functional projects.</p>
  • 2026-03-20T00:00:00Z
Sr. Accountant
  • Fairfield, CA
  • onsite
  • Permanent
  • 85000 - 100000 USD / Yearly
  • We are looking for a Senior Accountant to join our dynamic finance team in Fairfield, California. This role requires a detail-oriented individual who will oversee key financial processes, ensure accurate reporting, and contribute to the overall efficiency of the accounting function. The ideal candidate is eager to grow their expertise, thrives in a fast-paced environment, and is committed to delivering high-quality results.<br><br>Responsibilities:<br>• Lead the month-end close process, including reviewing financial drafts and identifying variances against budget.<br>• Consolidate financial statements across multiple entities, ensuring accurate representation of intercompany activities.<br>• Coordinate and manage audit processes, including bank and year-end audits, while collaborating with team members to fulfill data requests.<br>• Assist in preparing annual budgets and contribute to financial planning initiatives.<br>• Monitor daily cash management activities, analyzing current standings to determine payable priorities.<br>• Apply cost accounting principles to support operational decisions and cross-train with other accounting roles.<br>• Oversee the accounts payable cycle, addressing vendor inquiries and ensuring timely processing of payments.<br>• Develop and maintain freight tracking reports to analyze cost trends by customer and route.<br>• Maintain a fixed asset tracker, tagging and systematically recording assets for monthly reporting.<br>• Perform additional duties as required to support the overall finance and accounting function.
  • 2026-04-07T00:00:00Z
Sr. Accountant
  • Napa, CA
  • onsite
  • Permanent
  • 90000 - 110000 USD / Yearly
  • <p>We are looking for a Senior Accountant to join our team in Napa, California. This role offers an opportunity to contribute to the financial health and accuracy of a dynamic wine organization. The ideal candidate will bring strong accounting expertise, attention to detail, and a proactive approach to managing financial records and processes.</p><p><br></p><p>Responsibilities:</p><p>• Perform account reconciliations to ensure accuracy and compliance with financial policies.</p><p>• Oversee balance sheet reconciliations and address discrepancies promptly.</p><p>• Conduct bank reconciliations and maintain accurate records of transactions.</p><p>• Manage the general ledger and ensure entries are properly recorded.</p><p>• Prepare and post journal entries to support month-end and year-end closing processes.</p><p>• Collaborate with team members to complete month-end close procedures efficiently.</p><p>• Utilize NetSuite and other accounting software to manage financial data effectively.</p><p>• Analyze financial statements and provide insights to support decision-making.</p><p>• Develop and implement process improvements for accounting tasks.</p><p>• Assist in audits and ensure adherence to regulatory requirements.</p>
  • 2026-03-27T00:00:00Z
Sr. Accountant
  • Napa, CA
  • onsite
  • Permanent
  • 100000 - 115000 USD / Yearly
  • <p>Are you a detail-oriented accounting professional looking to take your career to the next level? We are seeking a <strong>Senior Accountant</strong> for an exciting opportunity in a growing organization. This position offers hands-on responsibility across the full spectrum of accounting processes, empowering you to drive efficient and accurate reporting. As a key contributor, you’ll work closely with leadership and play an instrumental role in ensuring seamless financial operations.</p><p><br></p><p><strong>About the Role</strong></p><p>As the Senior Accountant, you will oversee a variety of accounting functions, including general ledger management, financial reconciliations, and month-end close processes. Supporting the VP of Finance &amp; Accounting, you will influence key decision-making and occasionally act as a point of contact for the Executive Leadership Team during their absence. You’ll need a keen eye for precision, an aptitude for data analysis, and a strong commitment to process improvement and compliance.</p><p><br></p><p><strong>What You’ll Do</strong></p><p>Your core responsibilities will include:</p><ul><li>Managing general ledger <strong>activities</strong> and ensuring proper reconciliation and accuracy in line with established accounting standards (GAAP).</li><li>Driving the <strong>month-end close process</strong> to deliver timely and accurate reporting.</li><li>Preparing trial balances, performing detailed account <strong>reconciliations</strong>, and reporting any discrepancies or variances.</li><li>Reviewing and processing essential <strong>transaction entries</strong> and journal entries, including EOY adjustments from external auditors.</li><li>Serving as a liaison for <strong>accounts payable/receivable (AP/AR)</strong> to resolve issues, analyze variances, and provide transactional support.</li><li>Supporting financial planning activities such as the <strong>annual budgeting process</strong> and year-end financial reviews.</li><li>Reviewing time card submissions while ensuring internal processes and procedures are followed.</li><li>Assisting with specialized <strong>accounting projects</strong> related to operations, including harvest accounting.</li><li>Developing and documenting <strong>internal processes and policies</strong> while maintaining robust internal controls.</li><li>Performing additional accounting and finance duties as assigned.</li></ul><p><br></p><p><br></p>
  • 2026-03-27T00:00:00Z
Sr. Accountant
  • Union City, CA
  • onsite
  • Permanent
  • 100000 - 125000 USD / Yearly
  • <p>We are looking for an experienced Senior Accountant to join our team in Union City, California. This role is ideal for someone who excels in managing financial records and supporting month-end processes. You will play a key role in maintaining the integrity of our accounting systems and ensuring compliance with financial standards.</p><p><br></p><p>Responsibilities:</p><p>• Help manage and review the general ledger close cycle and support preparation of financial statements.</p><p>• Participate in month-end and quarter-end close activities, including review and analysis.</p><p>• Provide support for sales tax filings, quarterly reports, and annual 1099 processing.</p><p>• Create both routine and ad hoc journal entries, maintain close documentation, run financial reports, and perform account reconciliations.</p><p>• Assist with internal, external, and regulatory audit requests.</p><p>• Document, maintain, and refresh internal controls and accounting procedures.</p><p>• Partner with cross-functional teams to address accounting questions and needs.</p><p>• Coordinate with other departments to ensure timely and accurate expense, revenue, and accrual postings.</p><p>• Support special initiatives such as GAAP implementations, subsidiary-to-GL reconciliations, fixed asset tracking, and budget and CapEx planning.</p><p>• Maintain working knowledge of ASC 606, ASC 842, and basic retail inventory concepts.</p><p>• Identify opportunities to streamline processes and improve efficiency.</p><p>• Take on additional projects as business priorities evolve.</p>
  • 2026-03-25T00:00:00Z
Sr. Accountant
  • Oakland, CA
  • onsite
  • Permanent
  • 110000 - 112000 USD / Yearly
  • <p>We are seeking a Sr. Accountant for our team in Oakland, California. This role is integral to our team&#39;s success as it involves handling customer applications, ensuring accurate records, and resolving inquiries. Additionally, the Sr. Accountant will monitor customer accounts and take necessary actions.</p><p><br></p><p>Responsibilities:</p><ul><li>Create and maintain month-end support, including journal entries, balance sheet reconciliations, and detailed account reviews.</li><li>Produce financial reports and analysis used by leadership for internal meetings and decision-making.</li><li>Build a strong working knowledge of end-to-end accounting processes within the Controller’s organization.</li><li>Assist with external audits, SOX 404 compliance, and regulatory reporting, serving as a point of contact for auditors when needed.</li><li>Support SEC filings by preparing disclosures, schedules, analysis, and related documentation in partnership with the Compliance team.</li><li>Help fulfill statutory audit and reporting obligations for U.S. and international entities, including benefit plans and insurance-related requirements.</li><li>Contribute to special accounting initiatives, one-off analyses, and cross-functional projects as they arise.</li></ul>
  • 2026-04-07T00:00:00Z
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