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5 results for Records Manager in San Diego, CA

Collections Clerk

Oceanside, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
Help Drive Cash Flow and Maintain Strong Customer RelationshipsA growing company in Oceanside is hiring a Collections Clerk to support accounts receivable and collections operations. This role is ideal for someone who is organized, professional, and comfortable communicating with customers regarding outstanding balances and payment activity. The ideal candidate can manage follow-up processes efficiently while maintaining positive client relationships and accurate account documentation. What You’ll Be Doing<ul><li>Contact customers regarding overdue invoices and outstanding balances</li><li>Monitor aging reports and track collection activity</li><li>Maintain detailed records of customer communications and payment updates</li><li>Assist with account reconciliations and discrepancy resolution</li><li>Process payment updates and support cash application activities</li><li>Collaborate with accounting and customer service teams to resolve billing concerns</li><li>Prepare collection notices and account status reports</li><li>Escalate high-risk or unresolved accounts when necessary</li></ul>
2026-05-08T00:00:00Z

Office Manager

San Marcos, CA
onsite
Temporary / Contract
36 - 38 USD / Hourly
A growing professional services firm is seeking an experienced Office Manager to oversee administrative operations, team coordination, and day-to-day office functionality. This role is ideal for someone who enjoys building structure, improving workflows, and ensuring a business operates efficiently behind the scenes. The Office Manager will work closely with leadership and internal departments to support operations, employee coordination, vendor management, and office administration. In This Role, You Will<ul><li>Oversee daily office operations and administrative processes</li><li>Manage office vendors, supplies, facilities, and service providers</li><li>Support onboarding, scheduling, and employee coordination efforts</li><li>Assist leadership with reporting, documentation, and operational projects</li><li>Coordinate meetings, calendars, and internal communications</li><li>Maintain organized office systems and workflow processes</li><li>Support budgeting, invoice tracking, and administrative reporting</li><li>Identify opportunities to improve efficiency and organization across teams</li></ul>
2026-05-08T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an experienced Office Manager to oversee daily administrative operations for a busy construction organization. This contract-to-permanent opportunity is ideal for someone who brings strong organization, sound judgment, and a detail-oriented approach while supporting both office staff and a large field-based workforce. The role requires a hands-on approach to coordinating office activities, maintaining vendor relationships, and creating a welcoming, efficient environment. Success in this position will come from the ability to manage competing priorities, communicate confidently, and keep operations running smoothly in a fast-paced setting. Responsibilities: • Direct day-to-day office operations to ensure the workplace remains organized, efficient, and responsive to business needs. • Welcome visitors and serve as a reliable point of contact for the organization, creating a positive front-office experience. • Coordinate calendars, meeting logistics, conference room usage, and related scheduling needs for internal teams and guests. • Review incoming invoices, support accounts payable processes, and maintain accurate administrative records. • Oversee facility-related matters by partnering with service providers, suppliers, and other external vendors. • Assist with meal coordination and other office support activities tied to meetings, employee gatherings, and daily operations. • Contribute to the planning and execution of employee-focused events and company activities, including larger morale-building programs. • Support a high-volume environment by balancing multiple requests and shifting priorities across office and field operations. • Use business software such as Excel, Word, Outlook, and Smartsheet to track information, prepare documents, and manage administrative workflows.
2026-05-15T00:00:00Z

Office Manager

Poway, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking an experienced and organized Office Manager to oversee daily office operations and support a productive, efficient workplace. Responsibilities:<ul><li>Oversee day-to-day office operations and ensure the office runs smoothly</li><li>Manage office supplies, vendor relationships, and facility-related needs</li><li>Coordinate schedules, meetings, and general administrative workflows</li><li>Support onboarding activities and assist with internal office procedures</li><li>Supervise front office functions and provide administrative support as needed</li><li>Maintain records, prepare reports, and assist with budgeting or expense tracking</li><li>Serve as a point of contact for internal staff and external visitors or partners</li><li>Identify and implement process improvements to enhance office productivity</li></ul>
2026-05-15T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are seeking a highly organized and proactive Office Manager to oversee daily office operations for a real estate organization based in San Diego, CA and ensure the workplace runs efficiently. The Office Manager will support administrative functions, coordinate office procedures, manage supplies and vendor relationships, and help create a productive and professional environment. Key Responsibilities<ul><li>Oversee daily office operations and administrative processes. </li><li>Manage office supplies, equipment, and vendor relationships. </li><li>Coordinate meetings, schedules, and office communications. </li><li>Support onboarding, filing, records management, and general administrative tasks. </li><li>Assist leadership with special projects and operational needs. </li><li>Maintain office policies and help ensure an organized, efficient workplace. </li><li>Additional tasks and special projects as needed</li></ul>
2026-05-19T00:00:00Z