<p>We are looking for an experienced Property Manager to oversee a portfolio of commercial properties in La Jolla, California. This contract position with the potential for long-term employment offers an opportunity to manage boutique retail spaces, restaurants, and conference venues while ensuring their financial and operational success. The ideal candidate will bring a strong background in commercial property management and a proactive approach to tenant and vendor relations.</p><p><br></p><p>Responsibilities:</p><p>• Manage tenant communications, lease agreements, and documentation for move-ins and move-outs.</p><p>• Conduct routine property inspections and compile detailed monthly reports.</p><p>• Monitor lease terms, rent increases, and tenant compliance with service agreements and insurance requirements.</p><p>• Coordinate property maintenance, repairs, and improvement projects with vendors.</p><p>• Assist in preparing financial reports, including annual budgets, cash flow statements, and reconciliations.</p><p>• Review and approve invoices, ensuring accuracy and timely payment.</p><p>• Oversee tenant applications, including background checks and financial document reviews.</p><p>• Supervise maintenance services and support capital and tenant improvement projects.</p><p>• Develop and maintain positive relationships with tenants and vendors.</p><p><br></p>
<p>A well-established <strong>property management firm in Oceanside</strong> is looking for a highly organized and proactive <strong>Property Management Assistant</strong> to support daily office operations, tenant communication, and administrative workflows across multiple residential communities. This position is perfect for someone who thrives in a fast-paced environment, enjoys solving problems, and can work with a wide range of tenants, vendors, and internal staff.</p><p><br></p><p><strong>🔹 Key Responsibilities</strong></p><ul><li>Assist the Property Manager with daily operations, tenant relations, lease administration, and maintenance coordination.</li><li>Respond to resident inquiries, maintenance requests, and complaints with professionalism and urgency.</li><li>Manage leasing paperwork including applications, renewals, move-in/move-out packets, and compliance documents.</li><li>Coordinate with vendors, contractors, and maintenance staff to schedule repairs and property inspections.</li><li>Track and update property databases, maintenance logs, work order statuses, and rent collection records.</li><li>Process invoices, vendor bills, and assist with monthly financial reporting and tenant billing.</li><li>Conduct periodic property inspections and prepare reports as requested.</li><li>Maintain an organized front office environment and assist with general administrative duties such as phones, filing, correspondence, and data entry.</li></ul><p><br></p>
<p>Our client is seeking an organized and detail-oriented Commercial Property Manager Assistant to support the day-to-day operations of commercial real estate properties. In this role, you will work closely with property managers, tenants, and vendors to ensure the smooth running and maintenance of property assets.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Assist with tenant communications, addressing inquiries and coordinating maintenance requests.</li><li>Prepare and maintain lease documentation, property records, and financial reports.</li><li>Support the property manager with budgeting, expense tracking, and accounts payable/receivable tasks.</li><li>Coordinate property inspections, vendor scheduling, and compliance with safety regulations.</li><li>Help with onboarding new tenants and lease renewals.</li><li>Ensure accurate documentation of all property-related activities in company systems.</li></ul><p><br></p>
<p>We are looking for an experienced Administrative Assistant to join our team in Costa Mesa, California. This is a contract to permanent position offering an excellent opportunity to work closely with a property manager and contribute to the daily operations within a property management environment. The ideal candidate will bring strong organizational skills and a proactive approach to administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the property manager, ensuring smooth day-to-day operations.</p><p>• Handle incoming calls and direct them appropriately, maintaining clear and attentive communication with clients and vendors.</p><p>• Perform data entry tasks with accuracy, updating records and maintaining organized documentation.</p><p>• Schedule and coordinate appointments for the property manager and other team members.</p><p>• Assist in vendor management by coordinating services and following up on requests.</p><p>• Process payments and maintain accurate financial records.</p><p>• Maintain a welcoming and well-organized front office environment, including receptionist duties.</p><p>• Collaborate with the property manager to address tenant inquiries and support property management activities.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p><p>• Assist with additional office duties as needed to support team objectives.</p>
We are looking for a skilled Controller to oversee and enhance the financial operations of our organization. In this pivotal role, you will lead the accounting team, collaborate closely with the property management division, and drive initiatives to improve efficiency and accuracy in financial processes. This position is ideal for a detail-oriented leader who thrives in a dynamic environment and is committed to achieving operational excellence.<br><br>Responsibilities:<br>• Direct and manage the accounting team to ensure compliance and accuracy in financial reporting.<br>• Foster a collaborative and productive work environment by mentoring and developing team members.<br>• Create and implement strategies to streamline accounting processes for greater efficiency.<br>• Collaborate with the property management division to ensure seamless financial operations.<br>• Analyze financial data and provide actionable insights to support business growth.<br>• Ensure adherence to industry regulations and company policies in all accounting practices.<br>• Utilize property management software, such as AppFolio or Yardi, to optimize financial workflows.<br>• Conduct regular audits to identify areas for improvement and ensure proper internal controls.<br>• Prepare and present comprehensive financial reports to senior management.<br>• Stay updated on industry trends and best practices to continually enhance operations.
<p>Our client in the property management sector is seeking an experienced Senior Accountant to join their growing team on a contract-to-permanent basis. This role is ideal for accounting professionals who have a strong background in property management accounting and are seeking advancement in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee general ledger activities and ensure accuracy of financial reporting for multiple properties</li><li>Prepare and review monthly, quarterly, and annual financial statements</li><li>Reconcile accounts, including bank accounts, tenant ledgers, and property management accounts</li><li>Manage accounts payable/receivable cycles and ensure proper documentation</li><li>Coordinate with property managers to review budgets and forecasts</li><li>Support year-end audit requests and tax preparation efforts</li><li>Develop and implement process improvements for accounting operations</li><li>Mentor junior accounting team members</li></ul><p><br></p>
<p>A growing real estate management company in Carlsbad is seeking a highly organized <strong>Bookkeeper</strong> who enjoys a mix of transactional accounting, property financial tracking, and administrative support across multiple property portfolios. This role interacts daily with property managers, tenants, and vendors and requires strong follow-through and accuracy.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Perform <strong>daily bookkeeping</strong>: posting transactions, reconciling payments, updating ledgers, and categorizing expenses</li><li>Maintain and update tenant ledgers including rent roll changes, prorations, deposits, late fees, and adjustments</li><li>Process vendor invoices, execute weekly check runs, manage 1099s, and maintain W-9 and compliance files</li><li>Handle AR follow-ups, tenant communications regarding balances, and lease-related billing</li><li>Assist with <strong>monthly property financial packages</strong>, including income statements, cash flow summaries, and variance commentary</li><li>Reconcile trust accounts, property bank accounts, and security deposit balances</li><li>Assist property management team with budgeting, capital expenditure tracking, and financial reporting</li></ul>
<p>Our client, a dynamic property management company, is seeking an experienced Human Resources Generalist to support their growing team. This position plays a key role in managing day-to-day HR operations and fostering a positive work environment for staff at all levels.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer HR policies, procedures, and programs across the employee lifecycle, including recruitment, onboarding, performance management, and offboarding.</li><li>Advise managers and employees on HR compliance, company policies, and labor law updates specific to the property management industry.</li><li>Assist in benefits administration, payroll processing, and leave management.</li><li>Manage employee relations issues and coordinate conflict resolution and investigations as needed.</li><li>Maintain accurate employee records in HRIS and ensure all documentation complies with relevant legislation.</li><li>Support companywide initiatives, including employee engagement programs, training, and process improvements.</li></ul><p><br></p>
<p>Our client, a leading property management company, is seeking a professional and personable Receptionist to serve as the first point of contact for tenants, visitors, and vendors. This critical front-desk role is ideal for someone who enjoys providing excellent customer service and supporting a dynamic office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Warmly greet and direct guests, tenants, and service providers.</li><li>Manage multi-line phone system, transfer calls, and take accurate messages.</li><li>Receive and distribute mail, packages, deliveries, and office correspondence.</li><li>Maintain the appearance of the reception area and common office spaces.</li><li>Assist with scheduling conference rooms and coordinating maintenance requests.</li><li>Support office staff with administrative tasks, data entry, filing, and special projects as needed.</li></ul><p><br></p>
We are looking for a detail-oriented Senior Accountant to join our team in Newport Beach, California. This role involves managing financial operations for a portfolio of self-storage units and mobile home parks, ensuring accuracy in reporting and compliance. The ideal candidate will bring expertise in property management accounting, strong analytical skills, and a commitment to producing high-quality financial results.<br><br>Responsibilities:<br>• Prepare and analyze monthly financial statements for assigned properties, ensuring accuracy and completeness.<br>• Perform complex bank reconciliations, identifying and resolving discrepancies between account systems and bank statements.<br>• Record and review journal entries to maintain an accurate general ledger.<br>• Manage and oversee the financial operations of approximately 20 multi-state properties.<br>• Collaborate with property managers and other stakeholders to ensure timely financial reporting.<br>• Handle credit card reconciliations and resolve mismatches efficiently.<br>• Support month-end close processes, including reconciliations and reporting.<br>• Utilize Sage Intacct software for financial management and reporting.<br>• Provide insights and recommendations to improve financial processes and controls.<br>• Take ownership of assigned portfolio properties, ensuring compliance with company policies and procedures.
<p>A private hospitality and property management group in <strong>Pauma Valley</strong> is searching for a meticulous, trustworthy <strong>Bookkeeper</strong> to support multi-entity financial operations. The ideal candidate is comfortable working in a small-office environment and handling sensitive financial information with discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage <strong>multi-entity bookkeeping</strong>, including AP, AR, bank reconciliations, and general ledger maintenance</li><li>Process <strong>rent deposits, tenant invoicing, maintenance charges, and vendor payments</strong></li><li>Reconcile <strong>bank and credit card accounts</strong> monthly across several properties</li><li>Assist with <strong>budgeting, forecasting, and cash-flow management</strong></li><li>Prepare month-end workpapers: accruals, prepaid schedules, fixed assets, and revenue tracking</li><li>Maintain well-organized financial records for audits and annual tax preparation</li><li>Liaise with outside CPAs and property managers for financial requests</li><li>Support internal reporting needs such as occupancy summaries, expense allocations, and financial snapshots</li></ul><p><br></p>
<p>A prestigious private estate and hospitality-focused organization in <strong>Rancho Santa Fe</strong> is seeking an experienced and polished <strong>Administrative Manager</strong> to oversee daily office operations, manage administrative staff, and support executive leadership across multiple high-end residential and service properties. This is an excellent role for someone with impeccable organizational skills, a high level of professionalism, and the ability to maintain confidentiality in a private, guest-centric environment.</p><p>The ideal candidate thrives in a role where no two days look the same and enjoys managing people, improving workflows, and supporting high-level leadership in a fast-paced, upscale setting.</p><p><br></p><p><strong>🔹 Key Responsibilities</strong></p><ul><li>Oversee day-to-day administrative operations including scheduling, correspondence, visitor coordination, office logistics, and staff support</li><li>Manage a small team of administrative and front-desk personnel, providing coaching, delegation, training, and performance oversight</li><li>Develop and maintain streamlined processes for communication, document control, recordkeeping, scheduling, and reporting</li><li>Support senior leadership with meeting prep, project planning, vendor management, and document creation</li><li>Coordinate with facilities, landscaping, security, and hospitality teams to maintain smooth communication across all departments</li><li>Maintain budgets for office supplies, equipment, routine administrative expenses, and vendor billing</li><li>Draft professional communications, proposals, reports, and internal updates</li><li>Handle sensitive information related to guests, residents, and executives with the highest level of discretion</li></ul>
<p>We are seeking an experienced Project Manager to lead technology initiatives with a client in Solana Beach, CA. This role is ideal for a seasoned professional with expertise in digital transformation, especially NAS to SharePoint migrations, IoT discovery and inventory management, and operationalizing property-based networks and OT technology.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage end-to-end migration from NAS to SharePoint, including planning, scheduling, stakeholder engagement, and ensuring data integrity throughout the process.</li><li>Lead the implementation of an IoT discovery and inventory management solution, driving requirements gathering, vendor selection, rollout, and training for internal teams.</li><li>Develop and operationalize property-based networks and OT technology solutions. This includes creating processes, procedures, and documentation to support ongoing operations.</li><li>Launch and oversee an end-user support portal for technology issues, ensuring responsive service and continuous improvement.</li><li>Coordinate cross-functional teams, including IT, facilities, vendors, and property stakeholders, to deliver projects on time and within budget.</li><li>Apply best practices in agile project management, strategic planning, and change management to ensure project success.</li><li>Monitor project KPIs, produce status reports for leadership, and manage risk proactively.</li></ul>
<p>We are inviting applications for the role of a Staff Accountant in Laguna Beach, California. This role is central to our clients real estate team, primarily focusing on accounts payable tasks using Yardi software. The role is in-office and offers an exciting opportunity for those with a background in accounting.</p><p><br></p><p>Responsibilities:</p><p>• Execute and supervise accounts payable using Yardi software</p><p>• Perform check runs and contribute to other accounting tasks as needed</p><p>• Offer support to property management and office tasks as required</p><p>• Ensure precision and meticulousness in all financial transactions</p><p>• Handle accounts receivable tasks and bank reconciliations</p><p>• Maintain and manage the general ledger</p><p>• Record and manage journal entries</p><p>• Close financial records at the end of each month</p><p>• Use accounting software like NetSuite, Oracle, QuickBooks, and SAP effectively.</p>
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
We are looking for an experienced Tax Manager to oversee various tax functions, including indirect tax processes and compliance. This role requires a detail-oriented individual with expertise in corporate and payroll taxes, as well as proficiency in managing tax systems. Join our team in Santa Ana, California, and contribute to ensuring accuracy and efficiency in all tax-related activities.<br><br>Responsibilities:<br>• Manage indirect tax operations, including sales, use, and personal property taxes, ensuring compliance with regulations.<br>• Oversee corporate tax reporting and preparation of annual income tax provisions.<br>• Supervise payroll tax processes to ensure timely and accurate filings.<br>• Implement and maintain tax software systems such as Avalara or Vertex for improved efficiency.<br>• Monitor and manage commercial collections and electronic funds transfer (EFT) payments.<br>• Collaborate with internal teams to ensure alignment of tax processes with organizational goals.<br>• Stay updated on changes in tax laws and regulations to ensure compliance.<br>• Provide guidance and mentorship to entry-level staff to enhance team performance.<br>• Prepare and present detailed tax reports to senior management.
<p><strong>About the Firm:</strong></p><p>This boutique San Diego-based litigation firm was founded by experienced large-firm attorneys seeking to provide top-tier representation with the personal touch of a smaller practice. The firm handles complex business, employment, securities, and intellectual property disputes for a diverse client base, emphasizing practical results, direct partner involvement, and exceptional service. Known for its collegial culture, open-door communication, and collaborative environment, the firm offers a balanced, professional setting where every team member’s contribution is valued.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The firm seeks an experienced <strong>Litigation Secretary</strong> to support a busy team of attorneys handling sophisticated civil litigation matters. The ideal candidate will have strong organizational skills, excellent attention to detail, and a proactive approach to managing deadlines and supporting multiple attorneys.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Calendar and maintain all litigation-related deadlines and court schedules</li><li>Coordinate depositions, including scheduling, booking court reporters, and reserving conference rooms</li><li>Prepare and format legal documents (pleadings, discovery, motions, exhibits, TOAs/TOCs, trial binders)</li><li>Handle e-filing in both state and federal courts</li><li>Draft correspondence and shells for attorney review</li><li>Support 2-3 attorneys in a fast-paced environment</li><li>Assist with trial preparation, including exhibit management and logistics coordination</li><li>Maintain organized electronic and physical files in accordance with firm protocols</li></ul><p><strong>Work Plan:</strong></p><ul><li>Hybrid schedule: <strong>3 days on-site, 2 days remote</strong> after training</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li><strong>Salary:</strong> $90,000-$110,000 DOE (up to $115,000 for exceptional candidates)</li><li><strong>Bonus:</strong> Discretionary annual bonus</li><li><strong>Benefits:</strong> Medical, dental, and vision insurance; 401(k) with <strong>4% match</strong> and profit sharing; PTO (2 weeks vacation, 5 sick days, 7 holidays + 1 floating holiday)</li><li><strong>Perks:</strong> Company lunches, open communication, weekly team meetings, and a strong sense of community</li></ul><p><br></p>
