We are looking for an experienced Assistant Controller to join our team in Newport Beach, California. In this role, you will play a key part in overseeing financial operations, ensuring accuracy in reporting, and maintaining compliance with applicable regulations. This position offers an excellent opportunity to contribute to organizational growth while honing your expertise in accounting and financial management.<br><br>Responsibilities:<br>• Prepare comprehensive financial statements to provide insights into the company’s financial performance and future outlook.<br>• Manage and analyze balance sheets to monitor earnings and forecast expenses effectively.<br>• Assist in overseeing accounting, auditing, and budgeting processes to ensure operational efficiency.<br>• Coordinate and contribute to audit preparations, ensuring readiness and compliance.<br>• Identify and resolve discrepancies or inaccuracies in financial records.<br>• Ensure all financial processes comply with regulatory requirements and create reports to reflect adherence.<br>• Utilize accounting software to maintain accurate records and generate detailed financial reports.<br>• Delegate tasks to less experienced accounting staff and provide guidance to ensure quality work.<br>• Collaborate with upper management and relevant stakeholders to prepare and present financial reports.<br>• Support team initiatives by completing related tasks as needed to contribute to overall success.
<p>Looking for a role where your attention to detail supports a meaningful mission? A respected <strong>nonprofit organization in Encinitas</strong> is seeking a hands-on <strong>Accounting Assistant</strong> to join their small but mighty finance team. In this role, you’ll help manage the day-to-day accounting functions — from processing invoices and donations to supporting audits and reconciliations. You’ll work in an environment that values purpose, collaboration, and balance.</p><p><br></p><p><strong><u>🌿 Responsibilities</u></strong></p><ul><li>Process accounts payable and accounts receivable transactions accurately and efficiently.</li><li>Assist with expense tracking, credit card reconciliations, and budget updates.</li><li>Help prepare reports for grants and donor funding.</li><li>Maintain organized and compliant financial records.</li><li>Support payroll and benefits administration as needed.</li><li>Assist the Controller with month-end close activities and journal entries.</li></ul>
<p>Our client, a prestigious <strong>luxury real estate firm in Rancho Santa Fe</strong>, is seeking a poised and experienced <strong>Executive Assistant</strong> to provide high-level administrative support to the executive leadership team. This is a sophisticated, fast-paced environment where discretion, initiative, and attention to detail are paramount. The ideal candidate is confident, organized, and capable of managing complex schedules, high-profile client interactions, and confidential information with ease. You’ll serve as the right hand to leadership — anticipating needs, managing communications, and ensuring flawless coordination across all facets of business operations.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Manage complex calendars, travel arrangements, and client meetings for executive leadership.</li><li>Draft correspondence, reports, and presentations with impeccable accuracy and professionalism.</li><li>Maintain discretion with sensitive financial, client, and company information.</li><li>Liaise with clients, investors, and partners, ensuring seamless communication.</li><li>Prepare documentation for property listings, contracts, and marketing materials.</li><li>Support event planning, open houses, and networking functions.</li><li>Coordinate projects and assist with special initiatives from leadership.</li><li>Oversee general office operations, ensuring efficiency and professionalism.</li></ul>
<p><strong>Position Summary:</strong></p><p> Our client, a growing commercial property management company, is seeking a detail-oriented Assistant Property Manager to support day-to-day property operations. This role is ideal for someone with strong administrative and operational skills who enjoys coordinating with tenants and vendors and managing lease administrations to ensure smooth property operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as a primary point of contact for tenants and vendors, addressing inquiries, service requests, and scheduling maintenance.</li><li>Assist with lease administration, including tracking lease expirations, preparing lease documentation, and maintaining accurate lease files.</li><li>Draft, review, and distribute invoices to tenants and vendors; track payments and coordinate with accounting to ensure timely processing.</li><li>Prepare and coordinate bid proposals, service contracts, and approved invoices</li><li>Support budgeting and expense tracking by reconciling invoices, monitoring property-related costs, and maintaining financial records.</li><li>Maintain records of Certificates of Insurance (COIs), ensuring compliance with company policies and lease requirements.</li><li>Collect, organize, and analyze property-related data for reporting purposes.</li><li>Coordinate vendor contracts, service agreements, and maintenance schedules.</li><li>Assist property managers with operational tasks such as site inspections, reporting, and administrative workflows.</li><li>Ensure timely follow-up on tenant and vendor communications to maintain high levels of service and satisfaction.</li></ul><p><br></p><p><br></p>
<p>Robert Half is partnering with a San Diego–based manufacturing company seeking a highly skilled and resourceful Executive Assistant to support the CEO. This individual will serve as a strategic partner, ensuring smooth daily operations, managing high-level priorities, and representing the CEO with professionalism and discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Act as a primary point of contact for the CEO, managing communications, responding to requests, and representing the executive in a professional manner.</li><li>Draft and prepare corporate correspondence, reports, and polished presentations for both internal and external stakeholders.</li><li>Coordinate company events and executive-level meetings as needed.</li><li>Oversee the CEO’s dynamic calendar, including prioritizing competing demands, scheduling and rescheduling as necessary, and preparing detailed agendas.</li><li>Exercise sound judgment in managing sensitive scheduling matters and anticipate changes proactively.</li><li>Organize complex domestic and international travel arrangements, including detailed itineraries, accommodations, and transportation.</li><li>Prepare and reconcile expense reports, ensuring accuracy and compliance.</li><li>Manage passport, visa, and international entry requirements in collaboration with global offices.</li><li>Lead and support special projects by setting objectives, monitoring progress, and providing solutions to ensure successful completion.</li><li>Track open action items, coordinate follow-ups, and support cross-functional initiatives.</li><li>Assist with the preparation and submission of legal documents, including contracts, NDAs, and consulting agreements.</li><li>Handle confidential information with the utmost discretion while providing executive-level administrative support.</li><li>Manage ad hoc requests and provide operational assistance as needed.</li></ul><p><br></p>
<p>Are you a skilled paralegal looking for an opportunity to grow your expertise in complex litigation? Join a <strong>prestigious boutique law firm</strong> in San Diego that specializes in <strong>intellectual property litigation </strong>and <strong>business litigation</strong>. This firm is widely recognized for its hands-on approach, collaborative work environment, and exceptional legal solutions tailored to client needs.</p><p><br></p><p>T<strong>his role is ideal for paralegals who want to deepen their legal knowledge while gaining hands-on experience in pre-trial and trial processes. </strong>You will be mentored and given the opportunity to contribute!</p><p><br></p><p><strong>What You’ll Do:</strong></p><p>Take ownership of substantive paralegal responsibilities that directly impact case outcomes, including:</p><ul><li><strong>Drafting Legal Documents:</strong> Prepare pleadings, motions, discovery responses/requests, deposition summaries, trial briefs, and related correspondence.</li><li><strong>Discovery Management:</strong> Oversee discovery processes, including drafting subpoenas, organizing document productions, and assisting with privilege review.</li><li><strong>Case Research and Analysis:</strong> Conduct legal research to support case strategies and assist in drafting detailed case summaries.</li><li><strong>Trial Preparation:</strong> Gain hands-on experience by preparing trial binders, exhibits, jury instructions, and other materials for hearings, mediations, and trials. Work directly with attorneys to assist with trial logistics.</li><li><strong>Client Engagement:</strong> Interact with clients to gather information, assist with case documentation, and provide updates on progress.</li></ul><p><strong>Why You’ll Love It Here:</strong></p><ul><li><strong>Specialized Expertise:</strong> Work at a firm recognized for its focus on intellectual property litigation, business litigation, and civil matters.</li><li><strong>Professional Development:</strong> The firm offers opportunities for dedicated litigation training and trial experience, helping you sharpen litigation skills and grow professionally.</li><li><strong>Collaborative Culture:</strong> Join a supportive and talented team that values your contributions and fosters your career development.</li><li><strong>Hybrid Schedule:</strong> Enjoy hybrid flexibility after training period</li><li><strong>Competitive Benefits:</strong> Earn a competitive salary, performance-based bonuses, comprehensive benefits, and access to innovative case management tools.</li><li><strong>Meaningful Work:</strong> Engage in challenging cases that expand your skill set while making a visible impact.</li></ul>
<p><strong>Make your mark in labor & employment litigation.</strong></p><p><br></p><p>You thrive on strategy, advocacy, and results. This opening is an opportunity to put those strengths to work at a firm that values your talent.</p><p><br></p><p>This Orange County–based labor and employment firm is seeking a litigation attorney who’s ready to jump into depositions, law and motion, and courtroom work, while partnering with a team known for its collaborative culture and practical approach to client service.</p><p><br></p><p>Here, you’ll handle meaningful disputes for employers across industries and see your skills directly shape case outcomes.</p><p><br></p><p><strong>What You’ll Do</strong></p><p>As part of the litigation team, you will:</p><ul><li>Manage cases from intake through resolution, including discovery, depositions, law and motion, trial, and appeals</li><li>Draft, argue, and oppose motions (including summary judgment, in limine, discovery, and post-trial)</li><li>Take and defend depositions of parties, witnesses, and experts</li><li>Handle written discovery, document review, and case analysis</li><li>Prepare trial strategy, witness outlines, and evidentiary submissions</li><li>Represent clients at hearings, mediations, arbitrations, and trials</li><li>Advise clients on litigation risks and potential outcomes in employment disputes (wrongful termination, discrimination, wage and hour, harassment, PAGA, class actions, etc.)</li></ul><p><br></p><p><strong>Why Join Us</strong></p><p>At this firm, you’ll gain hands-on litigation experience while working alongside attorneys who value collaboration, mentorship, and professional growth. This isn’t a “volume shop” - you’ll have the chance to dig into cases, develop your advocacy, and build long-term client relationships.</p><ul><li>Competitive compensation and benefits</li><li>Hybrid work schedule (3 days onsite / 2 remote after training)</li><li>Exposure to trials, arbitrations, and appellate work</li><li>A supportive team that celebrates both wins in the courtroom and milestones in your career</li><li>Generous bonus structure</li><li>1800 billable hour requirement</li></ul><p><strong>If you’re ready to take ownership of your cases and grow your career in labor and employment litigation, we want to hear from you. </strong></p><p><br></p><p><strong>Why Join Us</strong></p><p>At this firm, you’ll gain hands-on litigation experience while working alongside attorneys who value collaboration, mentorship, and professional growth. This isn’t a “volume shop”—you’ll have the chance to dig into cases, develop your advocacy, and build long-term client relationships.</p><ul><li>Competitive compensation and benefits</li><li>Hybrid work schedule (3 days onsite / 2 remote after training)</li><li>Exposure to trials, arbitrations, and appellate work</li><li>A supportive team that celebrates both wins in the courtroom and milestones in your career</li></ul><p><strong>If you’re ready to take ownership of your cases and grow your career in labor and employment litigation, we want to hear from you.</strong></p>
We are looking for a skilled and detail-oriented Family Law Paralegal to join our team in Corona, California. This is a contract position that requires expertise in family law and the ability to manage multiple cases efficiently. The ideal candidate will have strong organizational skills, technical proficiency, and a commitment to delivering exceptional support to attorneys and clients.<br><br>Responsibilities:<br>• Draft and prepare legal documents such as petitions, motions, responses, and agreements, ensuring accuracy and adherence to templates.<br>• Manage discovery processes, including propounding and responding to discovery requests using established firm procedures and tools.<br>• Oversee case management for a portfolio of 30–60 cases, ensuring timely progress from initial filing to resolution.<br>• Collaborate with legal assistants for filings and document preparation, maintaining a smooth workflow.<br>• Coordinate with intake and receptionist staff to ensure comprehensive case support and client communication.<br>• Maintain organization and tracking of case files and deadlines to ensure compliance with legal timelines.<br>• Provide trial preparation assistance, including assembling necessary materials and supporting attorneys during litigation.<br>• Ensure proper use of platforms such as Clio, Microsoft Office 365, and Dropbox for case management and documentation.<br>• Uphold confidentiality and accuracy in handling sensitive family law matters.
We are looking for a dedicated Office Services Associate to join our team in Irvine, California. This contract position involves delivering exceptional office support services, including reprographics, mail handling, and hospitality tasks. The ideal candidate will bring strong organizational skills and a proactive attitude to ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Perform reprographics and mail service tasks, ensuring all work adheres to established guidelines.<br>• Maintain organized logs for office services tasks, ensuring accuracy and completeness.<br>• Operate and troubleshoot office equipment, including copiers and scanners, and manage supplies such as paper and toner.<br>• Assist with conference room maintenance and office replenishment to ensure a tidy and functional workspace.<br>• Communicate effectively with supervisors and clients to address concerns and meet deadlines.<br>• Handle sensitive and confidential documents responsibly and securely.<br>• Conduct quality assurance checks on completed work to ensure high standards are met.<br>• Collaborate with team members to prioritize workflow and meet project deadlines.<br>• Lift and transport items weighing up to 50 pounds as part of daily responsibilities.<br>• Adhere to company policies and procedures while delivering services in a fast-paced environment.
We are looking for an experienced Accounting Manager to lead our Accounts Payable and Procurement operations in Irvine, California. This role emphasizes process improvement, automation, and team leadership to ensure operational excellence. Reporting to the Assistant Controller, you will play a vital role in managing workflows, optimizing systems, and fostering cross-departmental collaboration.<br><br>Responsibilities:<br>• Oversee Accounts Payable and Procurement processes, including purchase order matching, invoice management, and supplier master file maintenance.<br>• Lead and mentor a team of 6–7 professionals, supporting their growth and development at various career stages.<br>• Manage account reconciliations related to accrued expenses and other organizational accounts.<br>• Drive system and workflow improvements to enhance automation and efficiency in AP/PO processes.<br>• Collaborate with departments such as IT, Real Estate, and Maintenance to ensure seamless AP and procurement operations.<br>• Participate in projects related to workflow rollouts and upcoming supply chain implementations.<br>• Maintain a balance between compliance requirements and a service-oriented approach to internal stakeholders.<br>• Support month-end close processes and contribute to financial reporting as necessary.<br>• Build and nurture strong relationships with stakeholders while promoting a culture of accountability and transparency.
