<p>*** This role can sit in LOS ANGELES (DOWNTOWN) or ORANGE COUNTY (IRVINE) or SAN DIEGO (DOWNTOWN) ***</p><p><br></p><p>A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary).</p><p> </p><p>The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team.</p><p> </p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:</p><ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros)</li><li>redlining legal documents</li></ul><p>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping.</p><p> </p><p><strong><u>Perks of Firm</u></strong>:</p><p>· Firm has an in-house trainer who helps get people set up</p><p>· Laid back environment</p><p>· Longevity of staff</p><p>· Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance</p><p>· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes</p><p>· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals. </p>
<p>A prestigious AmLaw 200 law firm is seeking a Litigation Assistant to join their growing team. This Litigation Assistant must have experience in one of the following areas: bankruptcy, commercial, or family litigation, and should be fluent in eFiling in those corresponding courts.</p><p><br></p><p>Litigation Assistants who speak Spanish are strongly encouraged to apply! The top end of the pay range is reserved for bilingual Litigation Assistants. </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>· Supporting three partners: one corporate bankruptcy, one commercial litigation, and one family law. </p><ul><li>E-filing in corresponding courts (directly, not with an attorney service - please do not apply if you've only eFiled using an attorney service)</li><li>Formating pleadings</li><li>Completing discovery shells</li><li>Drafting correspondence</li><li>Knowing civil rules well enough to double check docketed litigation deadlines and putting on attorney's calendars</li></ul><p>· Billable requirement: Litigation Assistants bill <strong>800 hours a year</strong>. Their work is mostly administrative, but they bill for things like discovery requests. A paralegal certification or attestation is preferred, but not required</p><p>· Software: Dictation in Big Hand. Document management in iManage. Entering time inTapp. Expense reports in Chrome River.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Size and prestige: they are AmLaw 200, so large enough to have tons of resources for practice growth, professional development, and have a wide variety of clients. Yet we “know everybody’s name on the email list!”</p><p>· The last legal assistant I placed has been there almost two years and loves it! </p><p>· This litigation assistant’s manager is in the SD legal secretary association board, super connected, and a great teacher.</p><p>· Parking is paid for in the building, beautiful suite. </p>
<p>We are looking for a dedicated Legal Secretary to join an established firm in San Diego, California. This role involves providing comprehensive support to attorneys, primarily focusing on litigation and some transactional tasks. The ideal candidate will bring professionalism, strong organizational skills, and a keen attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a team of attorneys, with a primary focus on assisting two partners.</p><p>• Prepare and manage legal documents, including pleadings, discovery materials, and transactional paperwork.</p><p>• Coordinate and maintain calendars using Outlook to schedule meetings, deadlines, and court dates.</p><p>• Conduct transcription and dictation tasks accurately and efficiently.</p><p>• Organize and oversee document management processes to ensure accessibility and accuracy.</p><p>• Perform e-filing for both state and federal courts in California.</p><p>• Proofread and edit legal documents for accuracy and grammar.</p><p>• Utilize word processing tools to draft and format documents as needed.</p><p>• Ensure effective communication and collaboration with attorneys and support staff to meet deadlines.</p>
<p>A national law firm with 30 offices nationwide and over 700 attorneys, is seeking a Litigation Assistant for their Commercial Litigation Group. This role will be supporting two partners and two associates. This is a congenial office that gets together and collaborates!</p><p><br></p><p><strong><u>Duties:</u></strong></p><ul><li>Electronically filing pleadings with state and federal courts</li><li>Calendaring litigation deadlines and scheduling depositions</li><li>Formatting briefs, motions, discovery shells, etc. per CA civil codes + procedures</li><li>Handling attorney expense reports and time entry</li></ul><p>*** Experience with iManage, FileSite and Anaqua are a plus.</p><p><br></p><p><strong><u>Keys/Must haves</u></strong>: </p><p>· The more years of litigation experience, the better. The commercial litigation group is extremely busy.</p><p>· Knowledge of eFiling in state (and ideally federal) courts.</p><p>· Ability to commute to downtown San Diego daily.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Robert Half has placed two other litigation assistants in this office!</p><p>· I cannot say enough about the office managing partner and his team. They are casual, approachable, and easy to work with. The partners feel that the most junior person is equally important as the most senior level person. Everyone is an important to the puzzle. They place so much value on everyone. They care about their peoples’ lives: “let’s do whatever we can to support this person.” – ex-firm administrator</p><p>· Once a month, they take the team out to lunch or dinner. They are big on team building activities!</p><p>· Monthly wellness and team building activities (March Madness party, volunteer events, succulent planting party)</p>
<p>Robert Half is looking for a dedicated Litigation Legal Secretary to join our client on a long-term contract basis in Costa Mesa, California. You will be supporting multiple labor and employment partners in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage legal calendars and deadlines using tools such as Compulaw or similar software, ensuring timely filings and compliance.</p><p>• Handle e-filing processes for both state and federal courts with accuracy and efficiency.</p><p>• Prepare for trials by organizing documents and coordinating logistics.</p><p>• Open and maintain legal case files, ensuring all records are up-to-date and accessible.</p><p>• Collaborate with attorneys and staff to ensure smooth workflow and communication.</p><p>• Assist in scheduling and calendaring key dates for litigation and labor/employment cases.</p><p>• Support legal document preparation, including formatting and proofreading.</p>
<p>A national law firm is seeking an <strong>IP Legal Assistant</strong>, with a focus on <strong>patent prosecution (prior experience in this practice area is a must-have)</strong>. This firm boasts a 7.5 hour work day, beautiful renovated office with snacks, and we have placed 5 legal assistants here in the last two years - all are super happy!</p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>§ Preparing and filing new patent (and occasional trademark) applications and associated documents (application data sheets, inventor declarations, powers of attorney, information disclosure statements, preliminary amendments, office action responses, and appeals) with the USPTO</p><p>· Ensure all three elements of the patent application is correct (such as claims set)</p><p>· Current volume of filings is anywhere from 5 per day to less than 1</p><p>§ Creating shells for attorneys (such as for office action responses)</p><p>§ Docketing – the department exists in Phoenix, but this person will do backup calendaring for attorneys in Outlook or Excel (and reminding them of deadlines)</p><p>§ Searching IP databases (such as the USPTO, TEAS, TARR, WIPO, and foreign patent offices – like Japan, Australia, Canada, and the EU).</p><p>· Software: Anaqua, NetDocs, inTapp, iTimekeeper, CPi, AMS, Adobe (bate stamping/labeling, signatures, page numbers). They are paperless.</p><p><br></p><p><strong><u>Soft Skills</u></strong>:</p><p>o Ability to multitask and jump from one thing to another.</p><p>o Extremely high attention to detail. Should be able to catch if the partner misses a detail such as inventor name/filing deadline.</p><p>o Someone who takes direction well. Ideally, they’d say, “I’ve done this before, but how does your team do it?” Must have a learner mentality.</p><p>o Someone who is not a social butterfly, but is drama free!</p><p>o Someone who is not on their phone during the workday. < -- <em>if you know this is you please do not apply; it will not be tolerated.</em></p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><p>· The IP attorneys are approachable, polite, and a congenial group.</p><p>· The Sr. legal assistant in the IP group, is a great trainer and has been with the firm for 22 years. She’s been doing IP for 30. Many staff have strong tenure!</p><p>· High level of respect for staff, no micromanaging, no drama.</p><p>· Firm prioritizes pro bono work, and partner closely with nonprofits.</p><p>· The firm administrator offers 1:1 career coaching.</p>
<p>Position Overview</p><p><br></p><p>A well-established and growing Orange County law firm is seeking an experienced <strong>Litigation Secretary</strong> to support a high-performing team handling sophisticated litigation matters. This role offers the opportunity to work closely with accomplished attorneys in a collaborative environment, while also stepping into a more <strong>senior, leadership-oriented support role</strong> within the firm.</p><p><br></p><p>The ideal candidate is detail-driven, highly organized, and confident managing litigation support from case inception through trial. This is an excellent opportunity for a seasoned litigation secretary who enjoys being a go-to resource for attorneys and contributing to the overall efficiency of the practice.</p><p><br></p><p>Practice Areas</p><ul><li>Complex commercial litigation</li><li>Intellectual property</li><li>Class actions</li><li>White collar defense</li><li>Government and regulatory matters</li></ul><p>Key Responsibilities</p><ul><li>Handle <strong>e-filing in federal court</strong>, ensuring accuracy and compliance with all filing requirements</li><li>Support attorneys throughout all phases of litigation, from case opening through trial</li><li>Maintain and organize case files to ensure deadlines, filings, and materials are properly tracked</li><li>Manage and maintain <strong>litigation calendars</strong>, including court deadlines and key case milestones</li><li>Prepare, revise, and format pleadings, motions, discovery, and correspondence in accordance with applicable rules and civil procedure</li><li>Provide hands-on support for hearings, mediations, arbitrations, and trial preparation</li></ul><p><br></p>
<p>A well-established, full-service law firm in Downtown San Diego is seeking a <strong>transactional legal secretary</strong> to replace their retiring one.</p><p><br></p><p>This firm has an excellent reputation in the San Diego legal community, and the role will <strong>support a real estate partner. </strong></p><p><br></p><p><em>Please do not apply if you've never worked in a law firm. The attorneys require this experience.</em></p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare transactional real estate documents such as purchase & sale agreements, escrow documents, and corporate formation materials - <em>prior experience in this transactional practice area is a must!</em></p><p>• Monitor and manage the attorney's calendar (including providing regular reminders of deadlines)</p><p>• Draft and redline contracts such as commercial leases</p><p>• Compose correspondence and manage email communication with attorney clients</p><p>• Check for potential conflicts of interest with clients</p><p>• Work with title companies on preliminary title reports and escrow closings</p><p>• Prepare and distribute meeting minutes from annual meetings</p><p>• Handle the process of sending out contracts for signature via DocuSign</p><p>• Assist in the preparation of closing binders for real estate transactions</p><p>• Conduct research to obtain statements of information from Secretary of State website for various entities</p><p>• Process client invoices</p><p><br></p><p>Transactional legal secretaries with knowledge of AIA, AIR, and CAR are strongly encouraged to apply!</p><p><br></p><p><em>Pay is contingent upon fluency with the duties above. For a candidate who checks <u>all </u>the boxes above, a six-figure salary may be plausible. </em></p>
<p>Our client in the construction industry is seeking a proactive and highly organized Executive Assistant to support the senior leadership team. This essential role will facilitate effective communication, streamline administrative processes, and ensure operational efficiency in a robust, project-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to executives, including managing complex calendars, coordinating meetings, booking travel, and handling internal and external communications.</li><li>Prepare and edit construction project reports, RFPs, board materials, and confidential documentation.</li><li>Act as a liaison between the executive team, project managers, subcontractors, clients, vendors, and field staff, facilitating timely information flow.</li><li>Organize and support company events, project meetings, job site visits, and leadership presentations, handling all logistics and materials.</li><li>Maintain construction documentation, including contracts, permits, project schedules, and compliance files.</li><li>Assist with onboarding for new office and project staff as well as cross-functional initiatives that support project delivery and business goals.</li><li>Support workflow automation and identify opportunities for improving process efficiency in office and field operations.</li></ul><p><br></p>
<p>Our client, a mission-driven non-profit organization in San Diego, CA is seeking a reliable and highly organized Senior Administrative Assistant to provide advanced support for their leadership team. The ideal candidate will help foster an efficient, collaborative, and positive environment while ensuring the day-to-day operations run smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars and schedule meetings, including board sessions, donor events, and community initiatives.</li><li>Prepare, proofread, and distribute correspondence, reports, grant proposals, and presentations for internal and external stakeholders.</li><li>Support the planning and execution of fundraising activities, volunteer programs, and outreach events.</li><li>Maintain meticulous records of donor information, budgets, and compliance documentation.</li><li>Serve as a liaison between executives, staff, volunteers, donors, and external partners.</li><li>Assist with the onboarding of new staff and volunteers, maintaining updated records in HR and program databases.</li><li>Handle sensitive and confidential information with the utmost discretion.</li><li>Contribute to process improvements, leveraging digital tools and nonprofit-specific platforms.</li><li>Monitor office supply levels, coordinate vendor services, and help ensure a welcoming office environment.</li><li>Coordinate travel arrangements and logistics for staff and leadership attending conferences or outreach activities.</li></ul><p><br></p>
<p>We are looking for a skilled, enthusiastic legal assistant to join our team in Santa Ana, California. This position offers the opportunity to support attorneys in a dynamic and nationally recognized defense firm, specializing in general liability, premises, and product liability cases. The ideal candidate will bring strong organizational skills, attention to detail, and a commitment to delivering high-quality administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative assistance to attorneys, managing a 3:1 or occasionally 4:1 desk setup.</p><p>• Handle extensive state and federal e-filing processes to ensure timely submission of legal documents.</p><p>• Prepare and format legal documents, including Tables of Authorities (TOAs) and Tables of Contents (TOCs), along with client correspondence.</p><p>• Process attorney expenses using platforms such as ProRiver, ensuring accuracy and efficiency.</p><p>• Coordinate and manage attorney calendars, ensuring all deadlines and appointments are tracked effectively.</p><p>• Maintain proficiency with document management systems, such as iManage, to organize and retrieve case files.</p><p>• Support office operations by contributing to general administrative tasks and fostering team collaboration.</p><p>• Work a flexible 37.5-hour work week, with options for hybrid scheduling (3 days in office, 2 remote).</p>
<p>Our client is seeking a dedicated Senior Administrative Assistant to support their leadership and office operations. This role is ideal for an experienced administrative professional who excels in managing multifaceted priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to executives and managers, including complex calendar management, meeting and event coordination, and travel arrangements.</li><li>Prepare and review reports, presentations, and correspondence; assist with document management and project tracking.</li><li>Serve as a primary point of contact for internal and external communication, ensuring timely flow of information.</li><li>Maintain confidential files and records, including contracts, compliance documents, and sensitive business information.</li><li>Assist with onboarding new staff and supporting cross-functional project teams.</li><li>Identify opportunities to improve workflows and administrative processes within the team or department.</li></ul><p><br></p>
<p>Our client, a reputable property management firm in San Diego, CA is seeking an accomplished Executive Assistant to provide high-level support to their leadership team. This individual will play a pivotal role in streamlining operations, facilitating communication, and enhancing organizational efficiency across multiple properties.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, schedule meetings, and coordinate travel logistics for property visits, board meetings, and industry events.</li><li>Prepare, review, and distribute correspondence, presentations, financial reports, and operational updates for internal and external stakeholders.</li><li>Serve as a liaison between executives, property staff, tenants, vendors, and regulatory agencies.</li><li>Support leasing, compliance, and contract management processes, including tracking deadlines and maintaining documentation.</li><li>Assist in organizing tenant communications, property inspections, and onboarding of new vendors.</li><li>Handle confidential information and sensitive business matters with professionalism and discretion.</li><li>Contribute to process improvements by leveraging digital platforms, workflow automation, and new technologies commonly used in property management.</li><li>Help plan and coordinate special events, board meetings, and property-related milestones.</li></ul><p><br></p>
<p>At Robert Half, our mission is to bring great companies and skilled talent together to help build successful businesses and rewarding careers. We are seeking a motivated Administrative Assistant to join our client’s team and provide essential support to ensure efficient office operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and direct visitors, clients, and staff in a professional manner</li><li>Manage incoming calls, correspondence, and email communications</li><li>Schedule appointments, maintain calendars, and coordinate meetings</li><li>Prepare, proofread, and edit documents, reports, and presentations</li><li>Organize and maintain digital and physical filing systems</li><li>Assist with data entry, recordkeeping, and office supply inventory</li><li>Support various departments with administrative projects and tasks as needed</li><li>Uphold confidentiality of sensitive information and documents</li><li>Contribute to a positive, collaborative office culture</li></ul><p><br></p>
<p>A growing professional services firm in Carlsbad is seeking a highly organized and proactive <strong>Administrative Assistant</strong> to support daily office operations and leadership teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the go-to support person, and takes pride in keeping operations running smoothly. The Administrative Assistant will play a key role in coordinating schedules, managing documentation, and providing polished administrative support across departments.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to managers and department leaders</li><li>Coordinate calendars, meetings, and conference calls</li><li>Prepare correspondence, reports, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Answer and route incoming phone calls and emails professionally</li><li>Assist with expense reports, invoice tracking, and basic data entry</li><li>Order office supplies and manage vendor relationships</li><li>Support onboarding logistics for new hires</li></ul>
We are looking for a skilled Administrative Assistant to join our team in San Diego, California. This contract position offers an opportunity to support daily office operations and contribute to the efficiency of our healthcare organization. The ideal candidate will bring strong organizational skills and professionalism to the role.<br><br>Responsibilities:<br>• Manage incoming phone calls by answering and directing them appropriately.<br>• Assist with general office operations, ensuring a smooth workflow.<br>• Perform accurate data entry tasks to update and maintain records.<br>• Support administrative functions such as filing, scheduling, and document preparation.<br>• Act as the first point of contact for visitors and provide receptionist services.<br>• Coordinate meetings and appointments, ensuring proper communication with relevant parties.<br>• Monitor and order office supplies to maintain inventory levels.<br>• Collaborate with team members to address administrative needs and improve processes.<br>• Maintain confidentiality while handling sensitive information.<br>• Prepare reports and summaries as needed for internal use.
<p>Our client, a leading construction firm in La Jolla CA is seeking a highly skilled Senior Executive Assistant to provide comprehensive administrative support to executive leadership. This role requires a experienced professional adept at managing complex priorities, ensuring operational efficiencies, and representing the firm both internally and externally.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee the full spectrum of executive-level administrative tasks, including intricate calendar management, scheduling meetings across multiple projects, and coordinating extensive travel arrangements.</li><li>Prepare, review, and finalize presentations, reports, contracts, compliance documents, and correspondence for clients, partners, and internal teams.</li><li>Serve as a primary point of contact between executives, staff, clients, vendors, and subcontractors, ensuring effective and professional communication.</li><li>Support project management operations by tracking deadlines, scheduling site visits and inspections, and assisting with permitting documentation.</li><li>Coordinate and help facilitate company events, executive meetings, safety trainings, and milestone celebrations.</li><li>Handle confidential information and sensitive documentation with utmost discretion and professionalism.</li><li>Identify and drive process improvements through adoption of technology and workflow automation within administrative functions.</li><li>Assist in onboarding new team members, maintaining updated records, and ensuring compliance with company and industry standards.</li></ul>
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Solana Beach, California. This Contract position offers an opportunity to manage essential administrative tasks, ensuring a smooth and efficient workflow. The ideal candidate will be organized, proactive, and capable of multitasking in a dynamic environment.<br><br>Responsibilities:<br>• Handle incoming phone calls courteously, providing accurate information and directing calls to the appropriate departments.<br>• Maintain organized records and ensure all data entry tasks are completed accurately and on time.<br>• Assist with general office duties such as scheduling meetings, preparing documents, and managing correspondence.<br>• Serve as the first point of contact for visitors, ensuring a welcoming and attentive reception.<br>• Support team members with administrative tasks to enhance overall productivity.<br>• Coordinate office supplies and inventory, ensuring resources are readily available for staff.<br>• Monitor and respond to emails promptly, maintaining clear and effective communication.<br>• Uphold confidentiality and ensure sensitive information is handled securely.<br>• Contribute to maintaining a clean and organized work environment.<br>• Perform additional duties as assigned to support operational needs.
<p>At Robert Half, we connect outstanding professionals with leading organizations to support business growth and excellence. Our client is seeking a highly organized and proactive Executive Assistant to support senior leadership and help drive overall operational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, arrange meetings, and coordinate executive travel</li><li>Prepare correspondence, reports, presentations, and other documentation</li><li>Screen calls, greet visitors, and handle communications on behalf of executives</li><li>Maintain confidentiality and exercise sound judgment in all interactions</li><li>Support workflow automation initiatives and contribute to process improvements</li><li>Organize and prioritize incoming requests and tasks for leadership</li><li>Assist with special projects, event planning, and cross-functional collaborations</li><li>Liaise between executives and internal/external stakeholders</li></ul><p><br></p>
<p>Our client, a dedicated and mission-driven nonprofit organization, is seeking a proactive and detail-oriented Administrative Assistant to join their team. This is an excellent opportunity to make a meaningful impact while supporting a passionate group committed to positive community change.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including scheduling, correspondence, and file management.</li><li>Coordinate meeting logistics, prepare agendas, and document minutes.</li><li>Support fundraising and outreach initiatives with database updates, donor communications, and event logistics.</li><li>Manage office supplies, equipment, and liaise with vendors as needed.</li><li>Assist with budget tracking, invoice processing, and financial reporting tasks.</li><li>Serve as the first point of contact for visitors, donors, and volunteers—delivering exceptional customer service.</li><li>Maintain digital and paper records in compliance with organizational policies.</li><li>Perform other administrative duties as assigned to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p>At Robert Half, we help top organizations find talented professionals who support business operations and workplace success. We are seeking a proactive Office Assistant to join our client’s team and ensure the smooth functioning of everyday office tasks.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform clerical duties including filing, copying, mail distribution, and data entry</li><li>Assist with scheduling meetings, maintaining calendars, and organizing office events</li><li>Greet visitors and provide excellent customer service</li><li>Order and maintain inventory of office supplies</li><li>Support various departments with administrative tasks as needed</li><li>Help prepare documents, reports, and presentations</li><li>Uphold confidentiality and accuracy when handling sensitive information</li></ul><p><br></p>
<p>Our client, a reputable nonprofit dedicated to making a positive impact in the community, is seeking a reliable and organized Office Assistant to join their team. This role is ideal for someone passionate about supporting a mission-driven organization and providing essential administrative support.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general office duties, including answering phones, managing mail, and greeting visitors.</li><li>Assist with scheduling meetings, maintaining calendars, and preparing meeting materials.</li><li>Support document preparation, filing, and data entry tasks to ensure smooth office operations.</li><li>Help organize and coordinate events, workshops, and outreach initiatives.</li><li>Maintain office supplies inventory and assist with order placements.</li><li>Provide administrative support to staff, volunteers, and program participants as needed.</li><li>Uphold confidentiality and adhere to organizational policies and procedures.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Office Assistant to join our client, a tax firm, in San Diego, California. This Contract position offers an excellent opportunity to contribute to daily office operations in a meticulous and organized environment. The ideal candidate will be responsible for ensuring smooth administrative functions and providing exceptional customer service to visitors and callers.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Welcome and assist guests upon arrival, ensuring a thorough and friendly experience.</p><p>• Handle incoming mail and packages, including sorting, distribution, and preparation for outgoing shipments.</p><p>• Perform high-volume scanning and photocopying tasks with accuracy and efficiency.</p><p>• Maintain organized filing systems to ensure easy access to documents and records.</p><p>• Manage a steady flow of daily visitors, addressing their needs promptly.</p><p>• Utilize tracking software to monitor and complete assigned tasks with precision.</p><p>• Operate multi-line phone systems to answer and route calls appropriately.</p><p>• Support general clerical duties, including data entry and record maintenance.</p><p>• Provide exceptional customer service to both internal and external stakeholders.</p><p>• Collaborate with team members to ensure seamless office operations.</p>
<p>Join a national defense firm in Irvine! Our law firm client is seeking an experienced Legal Assistant to join its team of 40+ talented attorneys. The ideal legal assistant will have 3+ years of experience in California civil litigation, with at least some of that experience in employment litigation.</p><p><br></p><p>As a Legal Assistant, you'll support four attorneys who handle labor & employment defense matters. <strong>This firm is offering this Legal Assistant the ability to work hybrid remotely</strong>. <strong><u>This Legal Assistant must be able to commute to Irvine.</u></strong></p><p><br></p><p>The firm offers an excellent compensation package with a comprehensive benefits package (medical, dental, vision, 401k, profit sharing, paid vacation, sick days, holidays, and more)!</p><p><br></p><p>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCalRHL</p>
<p>We are looking for a dedicated and proactive Office Assistant/Sales administrator to join our team in Irvine, California. This is a 100% onsite, contract role requiring 40 hours per week, offering the opportunity to grow in a supportive and dynamic environment. In this role for a growing firm, you will play a crucial role in ensuring smooth office operations and supporting various administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and receivable processes and upload relevant data into the system.</p><p>• Handle invoicing tasks using QuickBooks Desktop and QuickBooks Online for different entities.</p><p>• Assist with shipping and receiving operations, collaborating with team members to ensure efficiency.</p><p>• Provide front desk support, including answering inbound calls and maintaining a detail-oriented approach.</p><p>• Perform clerical duties such as scanning documents, data entry, and organizing office files.</p><p>• Support office relocation activities and ensure a seamless transition.</p><p>• Coordinate with onsite staff, including the general manager and technicians, to address administrative needs.</p><p>• Maintain a well-organized workspace and take initiative to identify and resolve issues.</p><p>• Contribute to the overall functionality of the office by stepping in as needed for various tasks.</p>
