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9 results for Entry Level Administrative Assistant in San Diego, CA

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to join a growing real estate organization on a contract-to-hire basis. This role is ideal for an experienced administrative professional who thrives in a fast-paced environment and enjoys keeping operations running smoothly. While experience in the real estate industry is not required, candidates should have a strong administrative background and the ability to quickly learn new systems and processes.Key Responsibilities<ul><li>Provide administrative support to multiple team members and departments</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails</li><li>Prepare, edit, and organize documents, reports, and correspondence</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry with a high level of accuracy</li><li>Coordinate office supplies, mail, and general office operations</li><li>Assist with special projects and additional administrative tasks as needed</li><li>Communicate professionally with clients, vendors, and internal teams</li></ul>
2026-06-26T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
We are seeking an experienced and detail-oriented Senior Administrative Assistant to provide high-level administrative support to leadership and teams across a growing organization. This role requires exceptional organization, strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide advanced administrative support to executives, managers, and departments</li><li>Manage complex calendars, meetings, and scheduling needs</li><li>Coordinate travel, expense reports, and event logistics</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Maintain files, records, and confidential business information</li><li>Serve as a liaison between internal teams and external contacts</li><li>Track deadlines, prioritize incoming requests, and follow up on action items</li><li>Support special projects and process improvement efforts</li><li>Assist with onboarding, office coordination, and team support as needed</li></ul>
2026-06-26T00:00:00Z

Sr. Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
We are looking for a professional and proactive Senior Administrative Assistant to provide advanced support to senior leaders and department teams. This position plays a key role in keeping daily operations organized, coordinating schedules and communications, and ensuring administrative processes run smoothly. Key Responsibilities:<ul><li>Deliver high-level administrative support to leadership and business units</li><li>Coordinate calendars, meetings, conference calls, and appointments</li><li>Arrange travel, prepare itineraries, and process expense reports</li><li>Draft emails, reports, presentations, and other business documents</li><li>Organize meeting materials, take notes, and track follow-up items</li><li>Maintain files, records, and other confidential documentation</li><li>Serve as a point of contact for internal staff, vendors, and external partners</li><li>Help manage office workflows, priorities, and special projects</li><li>Assist with event coordination, onboarding support, and team logistics</li></ul>
2026-06-26T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support C-Suite leadership for a fast-paced organization in San Diego, CA. The ideal candidate will manage calendars, coordinate travel, prepare reports, handle confidential information, and serve as a key point of contact across the organization. Key Responsibilities:<ul><li>Manage complex calendars, meetings, and appointments</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare correspondence, presentations, and reports</li><li>Screen calls, emails, and other communications</li><li>Organize meetings, agendas, and meeting materials</li><li>Maintain confidential records and sensitive information</li><li>Support special projects and cross-functional initiatives</li><li>Build strong relationships with internal and external stakeholders</li></ul>
2026-06-26T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
37 - 40 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership and help keep daily operations organized and running smoothly in San Diego, California. This contract position with permanent potential is ideal for someone who excels at managing competing priorities, coordinating across teams, and handling sensitive information with professionalism and discretion. The role combines executive support, communication management, event coordination, and administrative project assistance in a fast-paced hi tech engineering environment. Responsibilities: • Support senior executives and their teams by coordinating schedules, prioritizing administrative needs, and ensuring day-to-day operations stay on track. • Plan and facilitate meetings by securing space, distributing invitations, arranging technical setup, managing access needs, and coordinating food service when required. • Maintain meeting agendas, prepare supporting materials, and monitor follow-up items to help drive completion of team decisions and action plans. • Coordinate business travel arrangements, including airfare, lodging, ground transportation, and related itinerary details. • Prepare and submit expense documentation, presentations, spreadsheets, written communications, and other business materials with accuracy and timeliness. • Manage confidential records and documentation, including file maintenance, archiving, and routing materials for electronic signature. • Assist with employee onboarding and offboarding activities while partnering with Facilities and IT to support workspace, equipment, and access requests. • Oversee office supply inventory and help coordinate procurement and distribution of branded materials, promotional items, and department resources. • Organize team events, contribute to administrative initiatives, track contracts and approval progress, and maintain calendars for milestones, workshops, and time-off schedules. • Build effective working relationships across internal and external stakeholders while monitoring key correspondence, mail distribution, shipping needs, newsletters, and other assigned projects.
2026-07-01T00:00:00Z

Senior Executive Assistant

San Diego, CA
onsite
Temporary / Contract
48 - 55 USD / Hourly
We are seeking a highly organized and experienced Senior Executive Assistant to provide high-level support to multiple senior executives. This role requires exceptional judgment, discretion, and the ability to manage complex schedules, communications, and priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide executive-level administrative support to senior leaders</li><li>Manage complex calendars, meetings, and scheduling across multiple stakeholders</li><li>Coordinate domestic and international travel arrangements and itineraries</li><li>Prepare reports, presentations, agendas, and executive correspondence</li><li>Screen and prioritize communications, including emails and calls</li><li>Handle confidential information with a high level of discretion</li><li>Organize board meetings, leadership meetings, and special events</li><li>Track action items, deadlines, and follow-up needs for executives</li><li>Support strategic projects and cross-functional initiatives</li><li>Serve as a liaison with internal teams, external partners, and clients</li></ul>
2026-06-29T00:00:00Z

Human Resources Assistant

Solana Beach, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
A growing professional services organization is seeking a Human Resources Assistant to support recruiting, onboarding, employee administration, and HR operations. This role offers excellent exposure to multiple areas of Human Resources and is ideal for someone looking to grow their HR career in a collaborative environment. The successful candidate will support the HR team while ensuring employees receive timely and professional service throughout their employment lifecycle.ResponsibilitiesHR Administration<ul><li>Maintain employee files and personnel records</li><li>Process employment documentation and status changes</li><li>Assist with onboarding and orientation activities</li><li>Coordinate background checks and employment verifications</li><li>Support benefits enrollment and employee communications</li></ul>Recruiting Support<ul><li>Post job openings and manage applicant tracking systems</li><li>Schedule interviews and coordinate candidate communications</li><li>Assist with recruiting events and hiring initiatives</li><li>Track recruiting metrics and hiring activity</li></ul>Employee Support<ul><li>Respond to HR-related inquiries</li><li>Assist with employee engagement programs and company events</li><li>Maintain confidentiality of sensitive employee information</li><li>Support special projects and departmental initiatives</li></ul>
2026-06-22T00:00:00Z

Data Entry Clerk

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented Data Entry Clerk to accurately enter, update, and maintain information in company databases and systems. This role requires strong attention to detail, speed, accuracy, and the ability to handle repetitive tasks efficiently. This is a long term contract opportunity. Key Responsibilities:<ul><li>Enter and update data into internal databases, spreadsheets, and systems</li><li>Verify data for accuracy and completeness</li><li>Review source documents and correct errors as needed</li><li>Maintain organized digital and physical records</li><li>Generate basic reports and assist with data audits</li><li>Respond to information requests and retrieve records when needed</li><li>Work with team members to ensure timely processing of information</li><li>Follow company procedures for confidentiality and data security</li></ul>
2026-06-26T00:00:00Z

Real Estate Legal Assistant

San Diego, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
A well-established, full-service law firm in Downtown San Diego is seeking a transactional legal secretary. This firm has an excellent reputation in the San Diego legal community, and the role will support a real estate partner. Please do not apply if you've never worked in a law firm handling real estate transactional work. The attorneys require this experience. Responsibilities:• Prepare transactional real estate documents such as purchase & sale agreements, escrow documents, and corporate formation materials - prior experience in this transactional practice area is a must!• Monitor and manage the attorney's calendar (including providing regular reminders of deadlines)• Draft and redline contracts such as commercial leases• Compose correspondence and manage email communication with attorney clients• Check for potential conflicts of interest with clients• Work with title companies on preliminary title reports and escrow closings• Prepare and distribute meeting minutes from annual meetings• Handle the process of sending out contracts for signature via DocuSign• Assist in the preparation of closing binders for real estate transactions• Conduct research to obtain statements of information from Secretary of State website for various entities• Process client invoices Transactional legal secretaries with knowledge of AIA, AIR, and CAR are strongly encouraged to apply! Pay is contingent upon fluency with the duties above. For a candidate who checks all the boxes above, a six-figure salary may be plausible.
2026-06-18T00:00:00Z