<p>We are looking for an experienced Assistant Controller to join a dynamic hospitality organization based in Newport Beach, California. This role involves managing key financial functions and leading a team to ensure effective operations within a global environment. This is a contract-to-permanent position requiring a strong leadership background and expertise in accounting, payroll, and treasury.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and guide a team of over seven professionals across accounting, payroll, and treasury functions.</p><p>• Oversee month-end closing processes and ensure accurate general ledger management.</p><p>• Prepare and review financial reports to support organizational decision-making.</p><p>• Collaborate with other directors and executives to align financial strategies with business goals.</p><p>• Manage compliance with accounting standards and regulations within a global framework.</p><p>• Lead the transition to Microsoft Dynamics 365 Business Central, ensuring effective system implementation.</p><p>• Monitor and analyze revenue data for a $140M organization with operations in 20 countries.</p><p>• Participate in meetings with C-suite executives and owners to present financial insights.</p><p>• Foster a culture of accountability and continuous improvement within the finance team.</p><p>• Ensure payroll processes are accurate and aligned with organizational policies.</p>
<p>A mission-driven nonprofit organization in Encinitas is seeking an experienced <strong>Accounting Manager</strong> to oversee general ledger operations, financial reporting, and team leadership. This role is ideal for a hands-on accounting leader with a strong understanding of nonprofit accounting and compliance. The Accounting Manager will supervise accounting staff, manage month-end close, and ensure accurate financial reporting in accordance with GAAP and nonprofit standards.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee general ledger, journal entries, and reconciliations</li><li>Manage month-end and year-end close processes</li><li>Supervise and develop accounting staff</li><li>Prepare financial statements and management reports</li><li>Ensure compliance with nonprofit accounting and fund restrictions</li><li>Coordinate external audits and tax filings</li><li>Support budgeting and forecasting initiatives</li><li>Improve accounting processes and internal controls</li></ul>
<p>We are looking for an experienced Accounting Manager to oversee comprehensive accounting processes and financial reporting for multiple entities. Based in Corona Del Mar, California, this role requires someone with strong attention to detail and analytical skills to ensure compliance with tax regulations and support strategic financial decision-making. This position offers the opportunity to contribute to audits, payroll management, and the preparation of financial statements.</p><p><br></p><p>Responsibilities:</p><p>• Manage full-cycle accounting operations for multiple entities, including accounts payable, accounts receivable, general ledger, payroll, and month- and year-end close processes.</p><p>• Prepare detailed financial statements on a monthly, quarterly, and annual basis, ensuring accuracy and compliance.</p><p>• Oversee the preparation and submission of quarterly and annual sales tax returns.</p><p>• Reconcile bank and credit card accounts while preparing adjusting journal entries as needed.</p><p>• Assist in tax return preparation and compliance filings to meet regulatory requirements.</p><p>• Conduct in-depth financial analysis to support organizational strategy and decision-making.</p><p>• Provide documentation and support for audits conducted by internal and external auditors.</p><p>• Process payroll using Workday, including year-end W2 preparation.</p><p>• Act as a backup for various accounting functions to ensure team efficiency.</p><p>• Ensure adherence to tax laws, organizational policies, and regulatory standards.</p>
We are looking for an experienced Accounting Manager to oversee financial operations and grant management processes in our organization based in Oceanside, California. This role is critical in ensuring compliance with grant requirements, maintaining accurate financial records, and supporting organizational goals through effective financial management. The ideal candidate will bring expertise in nonprofit accounting and a strong ability to manage both people and processes.<br><br>Responsibilities:<br>• Identify and evaluate grant funding opportunities to support organizational operations effectively.<br>• Prepare and submit grant applications while ensuring compliance with performance and reporting requirements.<br>• Collaborate with internal teams to gather financial, operational, and programmatic data for grant proposals and reports.<br>• Maintain compliance with grant scopes of work and contractual obligations, addressing any issues with funders or stakeholders.<br>• Coordinate invoicing, reimbursements, and payments related to grants with accuracy and timeliness.<br>• Supervise and provide guidance to entry-level accounting staff to support their growth and performance.<br>• Reconcile accounts monthly, perform month-end financial close, and ensure proper classification of revenues and expenses.<br>• Process payroll and employee timesheets, allocating costs appropriately across grants and funding sources.<br>• Prepare financial reports, including profit and loss statements and reconciliations, for executive review.<br>• Participate in audits, ensuring accurate documentation and adherence to nonprofit accounting standards.
We are looking for an experienced Accounting Manager to join our team in Irvine, California. This role is essential to overseeing key accounting functions, including general ledger management, accounts payable, and procurement. With a focus on leases, fixed assets, and Oracle Projects, the Accounting Manager will play a critical role in ensuring accurate financial reporting and analysis.<br><br>Responsibilities:<br>• Oversee daily general ledger accounting activities to ensure accuracy and compliance with regulations.<br>• Manage accounts payable and procurement processes, with a focus on leases, fixed assets, and Oracle Projects.<br>• Lead and mentor a team of accounting professionals, fostering growth and collaboration.<br>• Coordinate and execute the monthly, quarterly, and annual financial close processes.<br>• Prepare and review financial statements, ensuring timely and accurate reporting.<br>• Collaborate with cross-functional teams to resolve complex accounting issues and improve processes.<br>• Support the Assistant Controller with internal and external reporting requirements.<br>• Ensure compliance with relevant accounting standards and internal policies.<br>• Provide updates and insights to accounting leadership on financial matters.<br>• Participate in audits, ensuring all documentation and reconciliations are completed accurately.
• Process claims (invoices) for assigned contracts which include the following steps for each contract:<br>• Maintain contract file with copy of contract, contact information, copies of all invoices with backup for calculation of invoice amounts, and other needed documents and log of accounts receivable.<br>• Reconcile grant financial records with general ledger and prepare monthly expenditure spreadsheets showing budget, expenditures to date, and balance by line item.<br>• Prepare invoices based on actual expenses and contract terms and budgets. For contracts that require draw down of funds, record the on-line draw down after review and draw by Controller.<br>• Prepare monthly journal entries to record indirect cost and accounts receivable or other items specific to each contract.<br>• Prepare payroll and other expense journal entries to reclass expenses to the appropriate grants, if needed.<br>• Assist Program Director in processing expense reallocation to fully utilize the grant award.<br>• Report on grants and custodial programs<br>• Maintain a log of all reporting requirements beyond monthly invoices, such as quarterly, semi-annual and/or annual reports and close out reports. Prepare these reports in a timely manner.<br>• Send copy of monthly expenditure spreadsheet showing status of contract to Program Directors after spreadsheet/invoice is approved by the Controller<br>• Track and log into all accounts receivables and funds received from contractor and follow up with emails and phone calls when funds are past due.<br>• Send monthly Statement of Activities Program Summary on assigned contracts to Program Manager/Directors and be prepared to explain budget to actual variances.<br>• Keep the Controller, Accounting Manager and Program Director informed of any issues related to your contract in a timely manner.<br>• Report immediately and directly to the Controller or Accounting Manager regarding any billings or contractual issues or concerns. <br>• The list of grants currently the Grants Accountant II will be responsible for includes but is not limited to: Immigration and Refugee Services grants and other duties assigned by the Controller and Accounting Manager.<br>• Follow established program protocols<br>• Adhere to all agency policies and procedures<br>• Submit program reports and statistics in a timely manner; the current deadline for billings is the 15th of every month.<br>• Participate in departmental meetings, on-line webinars and other training opportunities<br>• Review and record all accounts receivables on assigned grants for the Agency.
We are looking for an experienced Cost Accounting Manager to lead and manage cost accounting functions within our manufacturing operations in Poway, California. This role demands a hands-on approach with meticulous attention to detail, ensuring the accurate recording and analysis of costs to support financial reporting and operational efficiency. The ideal candidate will possess strong analytical skills and a proactive mindset, collaborating with cross-functional teams to optimize cost structures and enhance business performance.<br><br>Responsibilities:<br>• Manage and oversee standard costing, inventory valuation, cost of goods sold, and variance analysis to ensure accurate financial reporting.<br>• Develop and refine cost accounting policies and procedures to align with organizational goals and compliance standards.<br>• Ensure timely and precise recording of manufacturing costs and inventory transactions.<br>• Support month-end and year-end close processes related to inventory and cost accounting, delivering actionable insights to enhance financial outcomes.<br>• Monitor and reconcile inventory accounting, including valuation and analysis of excess and obsolete materials.<br>• Implement controls and best practices to improve inventory accuracy and reduce waste.<br>• Collaborate with IT and finance teams to enhance cost accounting systems and automate processes for greater efficiency.<br>• Partner with manufacturing, supply chain, procurement, and engineering teams to understand cost drivers and support strategic business initiatives.<br>• Provide financial guidance for product development, sourcing decisions, and production planning to drive operational success.<br>• Ensure compliance with internal controls, company policies, and audit requirements by maintaining accurate documentation.
The company has had an accounting manager active in the business virtually since its inception. The accounting processes and procedures are well established although there is always room for improvement. The systems employed by the company are adequate but there will be a need to upgrade the systems and automate the collection of data from the field consultants in the future. The principal responsibilities encompass the accounting and reporting functions, and the position has dual reporting responsibilities to a part time chief financial officer and a permanent vice president. The position is also responsible for the bi-weekly payroll which is processed through ADP. The accounting system in use by the company is Sage 100. Duties and responsibilities will include billing and accounts receivable, accounts payable and cash disbursements, maintenance of the general ledger and monthly closings. Specific duties and responsibilities at the onset of the employment tenure include, but are not limited to, the following:<br>• Perform the monthly closing and prepare financial statements.<br>• Make journal entries as appropriate to maintain the accuracy of the general ledger including accruals and prepaids.<br>• Prepare a monthly closing schedule and post monthly closing journal entries.<br>• Prepare bi-weekly payroll for submission to ADP and prepare and post journal entries.<br>• Prepare a variety of account analyses related to hours and costs of consultants and other financial issues.<br>• Oversee the preparation and recording billings to the company’s clients.<br>• Maintain the accounts receivable sub ledger and post cash receipts.<br>• Oversee the collection activities in concert with other office personnel as required.<br>• Process vendor payments and related cash disbursements.<br>• Read and interpret client contracts.<br>• Communicate with client personnel as appropriate.<br>• Complete various tax filings as directed.<br>• Other duties as directed from time to time.
We are looking for an experienced Tax Manager to join our team in San Clemente, California. This role requires an experienced and detail-oriented individual with a strong background in tax accounting, including expertise in individual and corporate tax returns, sales and use tax, and tax preparation. The ideal candidate will bring over seven years of experience in the field and demonstrate a commitment to accuracy and compliance.<br><br>Responsibilities:<br>• Oversee the preparation and submission of individual and corporate tax returns, ensuring compliance with all regulations.<br>• Manage sales and use tax filings, including accurate calculations and timely submissions.<br>• Provide strategic tax planning advice to clients, helping them optimize their financial outcomes.<br>• Conduct thorough reviews of tax documents to identify discrepancies and ensure accuracy.<br>• Stay up-to-date with changes in tax laws and regulations to maintain compliance and advise on necessary adjustments.<br>• Collaborate with clients to gather necessary financial information and resolve any tax-related inquiries.<br>• Lead and mentor entry-level staff members, providing guidance and support in tax-related tasks.<br>• Develop and implement efficient processes for tax preparation and reporting.<br>• Respond to audits and inquiries from tax authorities, ensuring proper documentation and representation.<br>• Prepare detailed financial reports and analyses related to tax activities.
<p>We are seeking a seasoned Senior Administrative Assistant / Executive Assistant to provide high-level administrative and operational support to the executive leadership team, including the CEO, CFO, and COO of a senior living facility. This role serves as the primary administrative support for the corporate office and plays a key role in supporting multiple departments, managing executive priorities, and representing the executive office with professionalism and discretion. <strong>This role REQUIRES prior experience within the senior living/care industry. </strong></p><p> </p><p>This is a fully onsite role based in Kearny Mesa. The ideal candidate is highly organized, tactful, comfortable working independently, and able to manage multiple priorities in a fast-paced, executive-facing environment.</p><p> </p><p>Reporting Structure</p><ul><li>Reports directly to company partners (CEO, CFO, COO)</li><li>Acts as the sole administrative support for the corporate office</li></ul><p>Key Responsibilities</p><p>Executive & Administrative Support</p><ul><li>Provide day-to-day administrative support to executive leadership</li><li>Manage executive calendars, meetings, and scheduling</li><li>Coordinate domestic travel for executives (monthly travel for COO; quarterly/biannual events)</li><li>Assist executives with tasks related to home office operations</li><li>Handle confidential and sensitive information with discretion</li></ul><p>Office & Operations Support</p><ul><li>Serve as the primary administrative point of contact for a corporate office of ~20 employees (approximately 15 onsite at a time)</li><li>Order and manage office and kitchen supplies; oversee regular inventory</li><li>Support office logistics, reservations, and special events</li><li>Represent the corporate and executive office professionally to internal and external stakeholders</li></ul><p>Accounting & Vendor Coordination (Support Level)</p><ul><li>Reconcile vendor receipts tied to capital requests</li><li>Support purchase order creation and approval workflows</li><li>Assist with invoice preparation in coordination with interior designers and VPs</li><li>Support compliance-related documentation (including DOT-related items)</li><li>Accounting experience is helpful; training and coaching can be provided</li></ul><p>Project & Event Support</p><ul><li>Assist with quarterly, biannual, and special events</li><li>Coordinate reservations and logistics for company communities and events</li><li>Support multiple projects simultaneously, including during quarter-end and year-end close periods</li></ul><p><br></p>
Financial Leadership & Strategy<br>• Serve as the primary finance business partner to the executive team and department heads<br>• Lead the development and execution of financial strategy aligned with company growth objectives<br>• Drive key financial initiatives including margin enhancement, working capital optimization, and capital allocation decisions<br>• Prepare and present executive-level financial reviews, forecasts, and strategic analyses<br><br>Accounting & Financial Reporting<br>• Oversee and compile general ledger accounting, month-end close, and financial statement preparation (GAAP)<br>• Ensure timely and accurate monthly, quarterly, and annual financial reporting<br>• Maintain robust internal controls and accounting policies/procedures<br>• Manage external audit relationship and serve as primary contact for auditors<br><br>Budgeting, Forecasting & Analysis<br>• Lead annual budgeting process and ongoing rolling forecasting<br>• Develop comprehensive financial models to support pricing, customer profitability, and new business opportunities<br>• Provide variance analysis, KPI tracking, and actionable insights to operational leadership<br><br>Treasury & Cash Management<br>• Manage daily cash position and liquidity planning<br>• Oversee credit & collections policies and performance in a high-volume distribution environment<br>• Optimize working capital (AR, AP, inventory turns)<br><br>Tax & Compliance<br>• Oversee federal, state, and local tax compliance and planning (including sales/use tax across multiple jurisdictions)<br>• Coordinate with external tax advisors and ensure timely filing of all returns<br>• Maintain compliance with all regulatory and lender requirements<br><br>Team Leadership<br>• Lead, mentor, and develop a team of accounting and finance professionals (5–10) direct/indirect reports)<br> - Sr Staff Accountant, AR Supervisor (2 AR Clerks & 2 Admins, and 1 Route Reconciliation Asst) in San Marcos<br> - 1 AR Clerk & 1 Route Reconciliation Asst in Los Angeles<br>• Foster a culture of accuracy, accountability, continuous improvement, and collaboration
<p>We are seeking a detail-oriented and organized Accounts Payable Supervisor with a background in high volume A/P processes. The ideal candidate will have a passion for accounts payable duties and 7+ years of progressive experience in a similar role. Our department Holds each other accountable to build one another up all while having fun. Our Accounts Payable Supervisor will report directly to Accounts Payable Manager and will be responsible for overseeing AP staff members and assist Manager with resolving pressing tasks issues and handling sensitive information for our vendors. Our AP Supervisor is the first point of contact withing Accounts Payable department to resolve all critical matters within set deadlines.</p><p><br></p><p>Responsibilities:</p><p>• Review expenditure expense reports for proper authorization and precision</p><p>• Reform and execute operations and processes</p><p>• Ensure accuracy in daily invoices and meet time limits</p><p>• Serve as contact for resolving complicated billing inquiries</p><p>• Build solid relationships across all units at various accounting levels</p><p>• Ascertain the accuracy of accounts payable standard files and the accounts payable integrations to the general records</p><p>• Participate in creation and interpretation of enhanced finance related methods to ensure consistency with accounts payable prerequisites</p><p>• Organize and assist with innumerably month-end close and execute special analysis tasks and other financial related obligations with the assistance of the organization’s financial network</p><p>• Prepare and manage operations budgets for several locations into our procurement system.</p><p>• Prepare month end close Accounts Payables accruals</p><p>• Oversee expenditure and vendor statements for compliance with actual invoices and give recommendations on discrepancies as often as necessary</p><p>• Create an efficient network for working out and distributing payments promptly</p><p>• Ensure that company’s invoices are precisely administered and handled timely</p><p>• Organize account payments and working together with other units, considering all transactions within the company.</p><p>• Handle Vendor Master Data and vendor setup for all company vendors with knowledge of IRS regulations and W9 /W8 form requirements</p><p>• Knowledge in 1099 reporting and familiar with IRS TIN Matching</p><p>• Handle ACH banking information for vendor master data and assisting with bank implementation for electronic vendor payments. Familiar with similar projects.</p><p><br></p><p>Education:</p><p>A.A. or B.S. in Accounting, Finance, Business, or related field. Preferred</p><p><br></p>
<p>We are looking for a highly experienced Senior Administrative Assistant to join our team in San Diego, California. This is a Contract to permanent position offering the opportunity to work in a dynamic environment within the <strong>Senior Living healthcare industry</strong>. The ideal candidate will bring exceptional organizational skills, professionalism, and the ability to manage multiple tasks with precision and confidentiality.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage calendars and schedules for executives, ensuring appointments and meetings are efficiently coordinated.</p><p>• Assist various departments with administrative tasks, including construction logs, chargebacks, and vendor receipt reconciliation.</p><p>• Handle purchase orders and obtain necessary approvals, contributing to light accounting processes.</p><p>• Maintain inventory and oversee supply ordering for the corporate office, including kitchen stocking.</p><p>• Coordinate domestic travel arrangements for executive directors and assist with planning tele-events and quarterly or biannual events.</p><p>• Support special events by managing reservations and preparing invoices for interior designers.</p><p>• Provide executive assistance to the leadership team, ensuring smooth operations and adherence to company regulations.</p><p>• Represent the corporate office with professionalism, interacting effectively with diverse personalities.</p><p>• Work independently to manage multiple ongoing projects while maintaining confidentiality.</p><p>• Facilitate conference calls and meetings, ensuring effective communication and preparation.</p>
<p>A well-established manufacturing company in San Marcos is seeking a strategic and hands-on <strong>Payroll Manager</strong> to oversee payroll operations for a large, multi-shift workforce. This role combines leadership, compliance expertise, and process improvement. The Payroll Manager will lead payroll operations, supervise payroll staff, and ensure accurate processing while maintaining compliance with labor laws and company policies.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee end-to-end payroll processing for hourly and salaried employees</li><li>Manage and mentor payroll team members</li><li>Ensure compliance with federal, state, and local payroll regulations</li><li>Review payroll reconciliations and approve payroll runs</li><li>Partner with HR, Finance, and Operations on payroll strategy</li><li>Lead payroll audits and year-end reporting activities</li><li>Implement process improvements and system enhancements</li><li>Develop and maintain payroll policies and procedures</li></ul>
We are looking for a skilled Controller to oversee and enhance the financial operations of our organization. In this pivotal role, you will lead the accounting team, collaborate closely with the property management division, and drive initiatives to improve efficiency and accuracy in financial processes. This position is ideal for a detail-oriented leader who thrives in a dynamic environment and is committed to achieving operational excellence.<br><br>Responsibilities:<br>• Direct and manage the accounting team to ensure compliance and accuracy in financial reporting.<br>• Foster a collaborative and productive work environment by mentoring and developing team members.<br>• Create and implement strategies to streamline accounting processes for greater efficiency.<br>• Collaborate with the property management division to ensure seamless financial operations.<br>• Analyze financial data and provide actionable insights to support business growth.<br>• Ensure adherence to industry regulations and company policies in all accounting practices.<br>• Utilize property management software, such as AppFolio or Yardi, to optimize financial workflows.<br>• Conduct regular audits to identify areas for improvement and ensure proper internal controls.<br>• Prepare and present comprehensive financial reports to senior management.<br>• Stay updated on industry trends and best practices to continually enhance operations.
We are looking for an experienced Controller to join our team on a contract basis in Huntington Beach, California. This role is ideal for someone with a strong attention to detail and a solid background in construction accounting and public works. You will play a key role in overseeing financial operations, ensuring compliance with prevailing wage standards, and managing job costing processes.<br><br>Responsibilities:<br>• Manage and oversee all aspects of financial operations related to construction projects, ensuring accuracy and compliance.<br>• Handle certified payroll processes and ensure adherence to prevailing wage requirements.<br>• Monitor and manage job costing procedures to support project budgets and financial planning.<br>• Ensure compliance with California public works regulations and reporting standards.<br>• Utilize financial software to maintain accurate records and streamline operations.<br>• Collaborate with management to provide financial insights and recommendations for decision-making.<br>• Oversee payroll systems and ensure timely and compliant processing of employee payments.<br>• Work closely with HR systems, such as BambooHR, to align financial procedures with organizational needs.<br>• Provide expertise in transitioning financial systems while maintaining confidentiality and accuracy.<br>• Prepare detailed financial reports and statements for internal and external stakeholders.
<p>Robert Half is seeking an experienced and highly skilled Controller Consultant to support our client in the Construction sector. This position requires an individual with deep construction experience to assist with WIP and project costing reconciliations to complete an accounting system implementation.</p><p>The ideal candidate must possess a comprehensive understanding of project accounting, including progress billing and the WIP Schedules. The consultant must also possess functional experience with Foundation software. This role will be fully remote, but Foundation system and Construction experience is a must have for this role. </p><p>Skills: </p><p>-Excellent written/verbal communication skills required</p><p>-Must be able to work independently</p><p>-Roll -up the sleeves individual</p><p>-Knowledge of Work in Progress schedules</p><p>-Working knowledge of Foundation Software ( must) </p><p>-Construction experience, WIP, project accounting ( must have) </p>
