<p>A growing construction company in Vista is seeking an <strong>Administrative Assistant</strong> to support project coordination, documentation management, and daily office operations. This role is well-suited for candidates who thrive in a <strong>fast-paced, deadline-driven environment</strong> and are comfortable supporting both office and field teams. The Administrative Assistant will play a critical role in maintaining accurate project documentation, coordinating schedules, and ensuring that operational workflows are executed efficiently. This position requires strong organizational skills and the ability to manage multiple tasks while maintaining accuracy.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support <strong>project managers</strong> with documentation, scheduling, and coordination</li><li>Maintain <strong>project files, contracts, permits, and compliance records</strong></li><li>Process <strong>invoices, purchase orders, and expense tracking</strong></li><li>Coordinate communication between <strong>field teams, vendors, and internal staff</strong></li><li>Track project timelines, deliverables, and administrative milestones</li><li>Assist with <strong>reporting, data entry, and documentation management</strong></li><li>Manage incoming calls, emails, and office correspondence</li><li>Provide general administrative support across departments</li></ul>
<p><strong>About the Role</strong></p><p> Robert Half is partnering with a growing technology company seeking a detail-oriented and proactive Facilities Administrator to support office operations and facilities coordination. This role will play an important part in ensuring the workplace environment runs smoothly by managing vendor relationships, coordinating office services, and supporting day-to-day facilities needs.</p><p>The ideal candidate is organized, resourceful, and comfortable managing multiple operational tasks in a fast-paced office environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate day-to-day facilities operations to ensure the office environment is well maintained</li><li>Serve as a point of contact for building management, vendors, and service providers</li><li>Submit and track maintenance requests, work orders, and repairs</li><li>Assist with managing office supplies, equipment, and inventory</li><li>Coordinate office moves, workspace setups, and employee seating arrangements</li><li>Support office safety procedures and workplace policies</li><li>Maintain organized records related to facilities, vendors, and service contracts</li><li>Assist with vendor scheduling, deliveries, and building access</li><li>Support office events, meetings, and internal workplace initiatives</li><li>Assist with additional administrative and operational projects as needed</li></ul><p><br></p>
<p>Our company is seeking an enthusiastic and detail-oriented HR Coordinator to join our team. As an HR Coordinator, you will play a vital role in supporting our HR department and ensuring smooth day-to-day operations. This is a fantastic opportunity for someone passionate about human resources and looking to grow their career in a dynamic environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment processes including job postings, interview scheduling, and candidate communication</li><li>Support the onboarding and offboarding of employees</li><li>Maintain and update employee records in the HRIS system</li><li>Coordinate employee benefits administration</li><li>Assist in organizing company events and training sessions</li><li>Ensure compliance with company policies and employment laws</li><li>Respond to internal and external HR-related inquiries or requests</li><li>Prepare HR documents such as employment contracts and new hire guides</li></ul><p><br></p>
<p>We are partnering with an established law firm to find a Transactional Legal Secretary to join their team in Costa Mesa, California. This contract-to-hire position offers an excellent opportunity to support attorneys in a dynamic legal environment, focusing on transactional matters such as commercial leasing, corporate entity formation, and purchase agreements. The ideal candidate will thrive in a fast-paced setting, providing essential administrative and legal support while ensuring the seamless management of files and documentation.</p><p><br></p><p>Responsibilities:</p><p>• Draft and review legal documents, including commercial leasing agreements and purchase contracts.</p><p>• Assist attorneys in forming partnerships and corporate entities.</p><p>• Prepare, organize, and maintain transactional files to ensure accuracy and compliance.</p><p>• Provide comprehensive administrative support for legal transactions and operations.</p><p>• Utilize billing software for tracking and invoicing purposes - QuickBooks & TimeSolv</p><p>• Collaborate on loan document preparation and estate planning tasks as needed.</p><p>• Ensure effective communication and documentation within case management systems.</p><p><br></p><p>Details:</p><ul><li>5 days on site in Costa Mesa</li><li>Contract-to-hire</li><li>Starts immediately</li></ul>
<p>A well-established real estate and property management firm in Solana Beach is hiring an <strong>Administrative Assistant</strong> to support daily operations, tenant relations, and leasing coordination. This role is ideal for someone who enjoys a <strong>client-facing environment</strong>, has strong organizational skills, and can manage multiple administrative processes simultaneously. The Administrative Assistant will serve as a key support function for property managers, ensuring that leasing documentation, tenant communication, and administrative workflows are handled accurately and efficiently. This position requires a detail-oriented professional who can maintain organized systems while providing a high level of customer service.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with <strong>lease administration, contract documentation, and tenant files</strong></li><li>Coordinate <strong>property showings, appointments, and scheduling logistics</strong></li><li>Manage <strong>tenant communication, inquiries, and service requests</strong></li><li>Maintain organized <strong>property records, databases, and compliance documentation</strong></li><li>Support <strong>accounts receivable processes</strong>, including rent tracking and reporting</li><li>Prepare <strong>reports, spreadsheets, and operational summaries</strong></li><li>Assist with marketing materials, listings, and administrative coordination</li><li>Provide general office support and ensure smooth daily operations</li></ul>
We are looking for a highly organized and detail-oriented Executive Assistant to provide exceptional support to senior executives. In this role, you will manage schedules, coordinate travel plans, and assist with administrative tasks to ensure efficient operations. This is a long-term contract position based in San Diego, California.<br><br>Responsibilities:<br>• Maintain and organize executives’ calendars, ensuring all meetings and appointments are scheduled accurately.<br>• Arrange and coordinate detailed travel plans, including flights, accommodations, and transportation.<br>• Prepare and submit expense reports in a timely and precise manner.<br>• Facilitate executive meetings by handling logistics, preparing agendas, and ensuring smooth execution.<br>• Monitor and manage communication through tools like HubSpot, responding to inquiries and prioritizing tasks.<br>• Schedule appointments and manage deadlines to ensure all projects are completed on time.<br>• Provide administrative support, including document preparation and correspondence.<br>• Act as a liaison between executives and other departments, ensuring clear communication and collaboration.
We are looking for a dedicated Staff Attorney to join our team in San Diego, California. In this long-term contract role, you will play a vital part in advocating for vulnerable individuals and supporting them through complex legal processes. This position offers a hybrid work environment, combining remote flexibility with some onsite responsibilities.<br><br>Responsibilities:<br>• Advocate for clients seeking restraining orders, ensuring their rights are protected and their cases are effectively presented.<br>• Provide legal guidance and support to survivors, including interpreting legal documents and accompanying them to court proceedings.<br>• Assist with administrative tasks and offer expertise in legal interpretations to streamline case handling.<br>• Train and mentor new team members to enhance their understanding of legal processes and client advocacy.<br>• Collaborate with nonprofit organizations to align legal services with social justice initiatives.<br>• Support grant-related activities and ensure compliance with nonprofit operational standards.<br>• Work closely with the Director of Legal Services to address client needs and operational goals.<br>• Adapt to an evolving hybrid work schedule that may include increased onsite presence for training or operational requirements.<br>• Maintain compliance with federal fingerprinting and clearance processes to ensure smooth onboarding.
<p><strong>About the Organization:</strong></p><p> Our client is a mission-driven nonprofit. They value collaboration, inclusivity, and professional growth, and are seeking a dedicated HR Coordinator to support their people operations and foster a positive workplace culture.</p><p><strong>Position Overview:</strong></p><p> The HR Coordinator will provide comprehensive human resources support across the organization, ensuring smooth HR operations and assisting with employee relations, recruitment, onboarding, and benefits administration. This role is ideal for a highly organized professional with a passion for supporting staff and advancing the mission of a nonprofit organization.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with full-cycle recruitment, including posting job openings, reviewing applications, coordinating interviews, and onboarding new employees.</li><li>Maintain accurate employee records and HR databases in compliance with federal, state, and local employment regulations.</li><li>Support benefits administration, including enrollments, changes, and employee communications.</li><li>Assist with employee relations issues, ensuring HR policies are communicated clearly and applied consistently.</li><li>Coordinate performance management processes, including review schedules, tracking goals, and supporting managers.</li><li>Prepare HR reports and analytics to support organizational decision-making.</li><li>Support HR projects and initiatives to improve employee engagement, retention, and overall organizational effectiveness.</li><li>Serve as a resource for staff questions regarding HR policies, procedures, and programs.</li></ul><p><br></p>
<p>We are looking for an experienced Executive Assistant to provide high-level administrative support to senior executives in a fast-paced environment. This short-term contract position requires exceptional organizational skills, multitasking abilities, and a strong aptitude for managing schedules and projects. Based in Newport Beach, California, this role offers an excellent opportunity to work closely with leadership and contribute to the success of the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendar and schedule appointments, meetings, and travel.</li><li>Prepare correspondence, presentations, and reports on behalf of the CEO.</li><li>Serve as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Coordinate board meeting logistics and compile supporting materials.</li><li>Handle confidential information with the utmost professionalism and integrity.</li><li>Anticipate executive needs and proactively address administrative requirements.</li></ul>
<p><strong>About the Role</strong></p><p> Robert Half is partnering with a growing real estate organization seeking a reliable and detail-oriented Office Assistant to support daily office operations. This role is ideal for someone who enjoys administrative work, thrives in a fast-paced environment, and takes pride in keeping an office organized and running smoothly.</p><p>The Office Assistant will support the team with a variety of administrative tasks, client coordination, and general office support.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support to the office and leadership team</li><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Maintain and organize office files, documents, and databases</li><li>Assist with preparing contracts, reports, and client documents</li><li>Schedule meetings, appointments, and assist with calendar management</li><li>Support the team with data entry, document preparation, and filing</li><li>Order office supplies and assist with general office coordination</li><li>Greet clients and visitors and help maintain a welcoming office environment</li><li>Assist with special projects and additional administrative tasks as needed</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. In this Contract to permanent position, you will play a pivotal role in supporting the office operations of an accounting firm, ensuring efficiency and accuracy in administrative tasks. The ideal candidate will have prior experience in a similar environment, be tech-savvy, and possess strong organizational skills.<br><br>Responsibilities:<br>• Provide administrative support to the team, including managing schedules, handling correspondence, and organizing files.<br>• Assist with tax-related administrative tasks, ensuring compliance with procedures and timelines.<br>• Utilize QuickBooks (desktop and online) for data entry, record keeping, and financial management.<br>• Support the use of Lacerte tax software and e-filing processes during tax season.<br>• Manage inbound calls professionally, addressing inquiries and directing them appropriately.<br>• Coordinate and oversee individual tax return documentation, ensuring accuracy and completeness.<br>• Collaborate with part-time tax administrators and interns to ensure workflow efficiency.<br>• Maintain and update Sharefile systems for secure document sharing.<br>• Perform receptionist duties, such as greeting visitors and maintaining a welcoming office environment.<br>• Contribute to the overall organization and smooth operation of the office, including assisting with special projects.
<p>At Robert Half, we connect talented professionals with organizations experiencing above-average demand for human resources roles. Our client is seeking a Human Resources Generalist to support a wide range of HR activities and drive positive workplace outcomes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer benefits programs and assist with employee onboarding processes.</li><li>Maintain employee records and update HRIS systems.</li><li>Support recruitment, performance management, and employee relations.</li><li>Ensure compliance with HR policies and relevant regulations.</li><li>Assist in facilitating training and development initiatives.</li><li>Prepare HR reports and support audit activities.</li><li>Collaborate with stakeholders to advance HR strategies.</li></ul><p><br></p>
<p>We are looking for a skilled Digital Marketing Specialist to join our team on a contract basis in Costa Mesa, California. In this role, you will play a key part in executing and coordinating various marketing initiatives, including digital campaigns, social media efforts, and content updates. The ideal candidate is detail-oriented, organized, and adept at using marketing tools and platforms to drive success.</p><p>Responsibilities:</p><p><strong>Creative Brief & Content Coordination</strong></p><ul><li>Developing and organizing creative briefs</li><li>Managing updates to: </li><li>Autoreply emails</li><li>Venue-specific newsletters</li><li>Marketing communications</li></ul><p><strong>Digital & Social Marketing</strong></p><ul><li>Social media coordination and review</li><li>Supporting digital marketing execution</li><li>Pulling reports and updating marketing scorecards that help track marketing performance and demand generation</li></ul><p> <strong>Marketing Collateral Coordination</strong></p><p><br></p><p> <strong>Marketing Tools & Asset Management</strong></p><ul><li>Uploading and organizing marketing assets</li><li>Supporting platform usage and digital tools</li></ul><p> <strong>Administrative & Operational Support</strong></p><ul><li>General marketing administrative support</li><li>Accounting coordination related to marketing initiatives</li><li>Scheduling and documentation support</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Irvine, California. This role is essential in ensuring smooth daily operations by providing exceptional front-desk service and administrative support. If you have a knack for organization and excel in customer-facing roles, we encourage you to apply.<br><br>Responsibilities:<br>• Welcome visitors warmly, ensuring they feel valued and directed appropriately.<br>• Maintain a clean, organized reception area to uphold the company’s image.<br>• Manage incoming and outgoing mail, deliveries, and packages with efficiency.<br>• Schedule and coordinate appointments, meetings, and conference room bookings as required.<br>• Perform administrative duties such as data entry, filing, and preparing documents.<br>• Monitor office supply levels and place orders to ensure uninterrupted operations.<br>• Provide support to staff and management for various office tasks and projects.<br>• Enforce security protocols by overseeing visitor sign-in/out procedures.<br>• Address general inquiries, offering accurate information to employees and external contacts.
<p>A growing and dynamic organization in North County San Diego is hiring a <strong>Human Resources Generalist</strong> to support core HR functions across employee relations, compliance, and HR operations. This is a <strong>well-rounded, hands-on role</strong> ideal for someone who thrives in a fast-paced environment and enjoys being involved in both strategic and day-to-day HR initiatives.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support <strong>employee relations</strong>, including coaching managers and resolving workplace issues</li><li>Administer <strong>HR policies, procedures, and compliance</strong> with California labor laws</li><li>Manage <strong>onboarding and offboarding processes</strong></li><li>Assist with <strong>performance management and employee development programs</strong></li><li>Support <strong>benefits administration and open enrollment</strong></li><li>Maintain <strong>HRIS systems and employee records</strong></li><li>Partner with leadership on <strong>HR initiatives and workforce planning</strong></li></ul>
We are looking for a detail-oriented and experienced Full Charge Bookkeeper to join our team in San Diego, California. This is a Contract to permanent position where you will play a crucial role in managing the company's financial operations and ensuring accuracy across all accounting processes. The ideal candidate will thrive in a collaborative environment, interacting with various departments and maintaining high standards of organization and precision.<br><br>Responsibilities:<br>• Manage accounts payable processes, including handling invoices and payments, with a focus on efficiency and accuracy.<br>• Oversee accounts receivable operations, ensuring timely billing and reconciliation for daily, monthly, and quarterly cycles.<br>• Process payroll for 35-40 employees, adhering to labor laws and handling biweekly schedules, overtime, and commission payments.<br>• Perform bank reconciliations for multiple accounts and credit cards, ensuring all transactions align with the general ledger.<br>• Prepare financial statements, including balance sheets and income statements, ensuring all entries and reconciliations are complete.<br>• Handle journal entries across accounts payable, accounts receivable, payroll, and recurring transactions.<br>• Collaborate with the CPA firm for year-end tax preparation and ensure compliance with reporting requirements.<br>• Utilize QuickBooks Online to manage and maintain accurate financial records.<br>• Monitor office supply orders and assist with general administrative tasks as needed.<br>• Maintain spreadsheets and workbooks in Microsoft Excel to support financial operations.
<p>A fast-growing company is seeking a <strong>Human Resources Coordinator</strong> to support recruiting, onboarding, and HR operations. This role is highly <strong>process-driven and detail-oriented</strong>, ideal for someone looking to grow their career in HR while gaining exposure to multiple functional areas.</p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate <strong>interview scheduling and candidate communication</strong></li><li>Support <strong>onboarding, new hire paperwork, and orientation</strong></li><li>Maintain <strong>employee records and HR documentation</strong></li><li>Assist with <strong>recruitment tracking and applicant systems (ATS)</strong></li><li>Prepare <strong>HR reports, metrics, and internal communications</strong></li><li>Support <strong>employee engagement initiatives and HR projects</strong></li><li>Ensure accuracy and organization of HR data</li></ul>
We are looking for an experienced Legal Secretary specializing in Estate Planning to join our team in San Diego, California. This Contract to permanent position offers an opportunity to contribute to a dynamic legal practice focused on estate planning, trust administration, and probate matters. The ideal candidate will have a strong background in managing legal documentation and deadlines, along with proficiency in relevant software tools.<br><br>Responsibilities:<br>• Prepare and manage legal documents related to estate planning, trust administration, and probate cases.<br>• Maintain and organize case files, ensuring all documents are properly filed and accessible.<br>• Monitor and track court deadlines and appointments, updating calendars accordingly.<br>• Coordinate e-filing and court filings, ensuring accurate and timely submission.<br>• Support attorneys by preparing correspondence and other legal documentation.<br>• Assist with client communication and scheduling meetings.<br>• Utilize document management systems like iManage and Microsoft Office Suite to streamline workflows.<br>• Ensure compliance with legal procedures and standards, including estate planning and probate requirements.<br>• Notarize documents when applicable, if you hold a California Notary certification.<br>• Provide administrative support to attorneys handling corporate transactions.
<p>We are proud to represent a fast-growing, client-focused mortgage brokerage in Irvine that is redefining the home financing experience.</p><p>As a Junior Representative on a contract to hire basis, you’ll be the voice of our brand connecting with motivated homebuyers, building trust, and driving success. This is an exciting opportunity to join a collaborative team where your contributions directly impact growth and client satisfaction.</p><p>What You’ll Do</p><ul><li>Engage & Convert: Respond to inbound leads and follow up with warm prospects via phone, email, and CRM to build lasting relationships.</li><li>Drive Results: Schedule appointments for loan officers, assist with pre-qualification, and help clients take the next step toward homeownership.</li><li>Collaborate & Grow: Partner with referral sources and internal teams to maximize opportunities and deliver exceptional service.</li></ul><p>What We’re Looking For</p><ul><li>Sales Savvy: Strong communication and relationship-building skills with a passion for helping people.</li><li>Goal-Oriented: Motivated by targets and thrives in a fast-paced environment.</li><li>Tech-Comfortable: Experience with CRM systems and digital communication tools.</li><li>Mortgage Knowledge: No Mortgage Knowledge necessary! We will train up on all our services</li></ul><p>Why Join Us?</p><ul><li>Growth Potential: Contract-to-hire with clear pathways for advancement to loan officer (we will sponsor loan officer certifications).</li><li>Commission Opportunity: Once hired on permanently, you’ll earn competitive commissions on closed deals your success pays off!</li><li>Supportive Culture: Work with a team that values integrity, collaboration, and innovation.</li><li>Impactful Work: Help clients achieve one of life’s biggest milestones homeownership.</li><li>Competitive Compensation: <strong>Base pay plus commission once hired on.</strong></li></ul><p><br></p>
<p>We are looking for a detail-oriented Receptionist to join our team in Irvine, California. In this contract position, you will serve as the first point of contact, ensuring smooth communication and efficient handling of administrative tasks. This role requires excellent organizational skills and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a welcoming atmosphere.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle sensitive and confidential documents with discretion and accuracy.</p><p>• Coordinate with managers and clients to address any issues related to deadlines or tasks.</p><p>• Assist in completing assigned projects and administrative duties as needed.</p><p>• Manage inbound calls efficiently, providing accurate information and support.</p><p>• Maintain the reception area, ensuring it is clean and organized.</p><p>• Support the team with general office services and operational needs.</p><p>• Record and relay messages accurately to the respective recipients.</p><p>• Provide assistance with scheduling and appointment management when required.</p><p>• Set up and break down conference rooms</p><p>• Manage inventory and supply stocking</p><p>• Answer phones and book conference rooms</p><p>• Support frequent onsite events </p><p><br></p>
We are looking for a skilled and personable Medical Receptionist to join our team in Temecula, California. This is a long-term contract position offering an opportunity to contribute to a detail-oriented healthcare environment while providing exceptional support to patients and staff. The ideal candidate will handle administrative tasks with precision and ensure a smooth patient experience.<br><br>Responsibilities:<br>• Welcome patients and visitors with a friendly demeanor, creating a positive and detail-oriented atmosphere.<br>• Oversee patient check-in and check-out processes while maintaining accuracy in system entries.<br>• Perform insurance verifications, ensuring coverage details are correctly documented.<br>• Schedule appointments using medical scheduling software, adhering to established protocols.<br>• Collect and update patient information, ensuring medical records are complete and accurate.<br>• Support billing processes, including handling medical collections and reviewing documentation.<br>• Keep medical records, charts, and administrative files organized for easy access and compliance.<br>• Ensure adherence to patient confidentiality standards and healthcare regulations.
<p><strong>About the Role</strong></p><p> Robert Half is partnering with a dynamic technology company seeking a proactive and organized Workplace Coordinator to support day-to-day office operations and create a positive, productive workplace environment. This role will serve as a key point of contact for employees, visitors, and vendors while ensuring the office runs efficiently.</p><p>The ideal candidate is highly organized, service-oriented, and enjoys supporting both people and workplace operations in a fast-paced environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Support daily workplace operations to ensure the office environment runs smoothly</li><li>Serve as a point of contact for employees, visitors, and vendors</li><li>Coordinate office logistics, workspace setups, and meeting room scheduling</li><li>Manage office supplies, inventory, and workplace equipment</li><li>Assist with coordinating maintenance requests and vendor services</li><li>Support employee onboarding logistics, including workspace preparation and office access</li><li>Maintain organized records for vendors, workplace services, and office procedures</li><li>Assist with planning and coordinating office events, meetings, and team activities</li><li>Ensure the workplace remains organized, welcoming, and functional for employees and guests</li><li>Provide general administrative and operational support to internal teams</li></ul><p><br></p>
<p>Our client, an innovative biotechnology company in Carlsbad, is hiring an HR Summer Associate to support key human resources initiatives during the upcoming summer program. This opportunity is designed for graduate-level students who are interested in gaining meaningful experience within a dynamic and research-driven industry while working alongside experienced HR professionals. The HR Summer Associate will have the opportunity to participate in projects that support talent development, organizational initiatives, and employee engagement efforts within a high-growth biotech environment. Life sciences companies rely on strong people operations to support scientists, researchers, and technical teams who are working on cutting-edge innovation. As a result, HR teams within this industry play a critical role in shaping company culture, supporting workforce strategy, and ensuring that employees have the resources they need to succeed.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support HR initiatives and departmental projects during the summer program</li><li>Assist with talent development and employee engagement activities</li><li>Conduct research and analysis related to HR programs and policies</li><li>Collaborate with HR team members on internal projects and reporting</li><li>Assist with documentation and HR communications</li><li>Participate in meetings and provide insights to ongoing HR initiatives</li></ul><p><br></p>