17 results for Administrative Manager in San Diego, CA

Accounting Manager

San Marcos, CA
onsite
Permanent
110000 - 130000 USD / Yearly
We are looking for an experienced Accounting Manager to join our team in San Marcos, California. This role offers an exciting opportunity to oversee critical accounting functions and contribute to the financial health of our organization. The ideal candidate will thrive in a dynamic environment, bringing expertise in manufacturing accounting and a passion for process improvement. Responsibilities: • Lead and oversee accounting tasks related to the separation of financials, processes, and reporting for a recently acquired business. • Collaborate with internal teams and external stakeholders to provide accurate financial reporting, analysis, and strategic insights. • Manage essential accounting operations, including month-end close, journal entries, account reconciliations, and financial statement preparation. • Ensure precise inventory and cost accounting practices, particularly in manufacturing-related processes. • Develop and refine accounting procedures and internal controls to support business scaling under private equity ownership. • Assist with due diligence, integration efforts, and accounting for potential future acquisitions. • Serve as the primary contact for external auditors, tax advisors, and private equity partners. • Utilize existing systems to streamline operations while guiding optimization of future accounting systems. • Support cash management activities, working capital assessments, and preparation of management reports.
2026-03-31T00:00:00Z

Administrative Assistant

Solana Beach, CA
onsite
Temporary
23 - 27 USD / Hourly
Robert Half is partnering with a fast‑growing real estate development and investment firm in San Diego that is looking to hire a polished, proactive Administrative Assistant to support executives, property teams, and project managers. This role is perfect for someone who thrives in a dynamic environment where each day brings new tasks related to property operations, investor communications, project milestones, and administrative coordination. You’ll be the organizational backbone for a highly collaborative team — managing calendars, preparing lease files, assisting with due diligence packets, coordinating property tours, and supporting both the office and field teams. If you enjoy a mix of corporate support and light real estate operations, this is a fantastic long-term home. What You’ll Do<ul><li>Manage calendars, meetings, and travel arrangements for executives and property leaders</li><li>Prepare and maintain lease files, tenant documents, vendor contracts, and compliance records</li><li>Support onboarding of new tenants, move-in packages, insurance documentation, and contact updates</li><li>Assist with project documentation, permitting files, and city/county submissions</li><li>Coordinate investor reports, meeting materials, and internal presentations</li><li>Help monitor key deadlines related to lease renewals, options, notices, and property milestones</li><li>Update and maintain CRM, tenant lists, and property management software</li><li>Support accounts payable tasks: invoice coding, approvals routing, and vendor onboarding</li><li>Greet visitors, manage reception duties, and assist with office operations</li></ul>
2026-03-03T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary
23 - 25 USD / Hourly
Our company is currently seeking a detail-oriented, proactive Administrative Assistant to support daily office operations. This is an excellent opportunity for candidates with strong organizational and multitasking skills who are looking to advance their administrative career. Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Answer and direct phone calls, greet visitors, and provide general administrative support.</li><li>Maintain filing systems, both electronic and physical.</li><li>Assist with expense reporting and invoice processing.</li><li>Support project coordination and facilitate communication between departments.</li><li>Order office supplies and monitor inventory levels.</li><li>Perform other tasks and projects as assigned to ensure efficient office operations.</li></ul>
2026-03-31T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary
25 - 28 USD / Hourly
Our client, a respected nonprofit organization, is seeking a dedicated and detail-oriented Administrative Assistant to support their mission-driven team. This is an excellent opportunity for a proactive professional who thrives in a collaborative work environment and is passionate about making a positive impact in the community. Key Responsibilities:<ul><li>Provide high-level administrative support to directors and program staff, including calendar management, meeting coordination, and document preparation.</li><li>Handle day-to-day office operations: answering phones, managing correspondence, organizing files, and maintaining office supplies.</li><li>Assist with event planning and logistics, including scheduling, registrations, and vendor communication.</li><li>Draft and edit donor letters, reports, presentations, and other organizational communications.</li><li>Manage confidential information with discretion and integrity.</li><li>Track invoices, process expense reports, and support basic bookkeeping tasks.</li><li>Support fundraising initiatives and help maintain donor databases.</li><li>Coordinate travel arrangements and accommodations as needed.</li><li>Contribute to a positive, mission-centric team culture.</li></ul>
2026-03-31T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary
22.5 - 24.5 USD / Hourly
A rapidly growing biotech company in Carlsbad is seeking an Administrative Assistant to support daily operations, team coordination, and executive scheduling. This role offers exposure to a fast-paced, innovation-driven environment and is ideal for candidates who are highly organized and detail-oriented. Key Responsibilities<ul><li>Manage calendars, meetings, and internal scheduling</li><li>Coordinate cross-functional team communications</li><li>Prepare reports, presentations, and documentation</li><li>Assist with project tracking and administrative workflows</li><li>Maintain organized records and internal systems</li><li>Support leadership with day-to-day administrative tasks</li></ul>
2026-03-23T00:00:00Z

Office Manager

La Jolla, CA
onsite
Temporary
30 - 32 USD / Hourly
Our client is seeking a highly organized and proactive Office Manager to oversee the daily operations of their administrative office. This critical role ensures a productive, efficient, and positive work environment for all team members. Key Responsibilities:<ul><li>Manage and coordinate office operations, including supplies, facilities, and administrative support.</li><li>Act as the main point of contact for internal and external communications.</li><li>Support scheduling, meetings, travel arrangements, and expense reporting.</li><li>Maintain office records, policies, and confidential documents.</li><li>Liaise with vendors, building management, and service providers.</li><li>Oversee onboarding for new employees and support HR-related tasks.</li><li>Foster a collaborative and welcoming office culture.</li></ul>
2026-03-13T00:00:00Z

Office Manager

Escondido, CA
onsite
Temporary
30 - 36 USD / Hourly
A well-run office creates the foundation for an entire organization to thrive. Our team is recruiting an experienced Office Manager for a growing North County San Diego company that values organization, collaboration, and strong internal support systems. This individual will oversee office operations, support staff productivity, and ensure that administrative systems run efficiently. The Office Manager will play a key leadership role in maintaining a professional and organized workplace environment while supporting multiple departments with administrative coordination.Responsibilities<ul><li>Oversee daily office operations and administrative processes</li><li>Manage office vendors, supplies, and facilities coordination</li><li>Support internal team scheduling and events</li><li>Maintain office procedures and documentation</li><li>Assist leadership with operational tasks and reporting</li></ul>
2026-03-16T00:00:00Z

Office Manager

Fallbrook, CA
onsite
Temporary
36 - 40 USD / Hourly
In a project-driven environment, organization is everything. A growing construction company is hiring an Office Manager to oversee administrative operations, support project teams, and ensure that documentation, scheduling, and communication stay aligned across multiple active projects. This is a role for someone who thrives in fast-paced, deadline-driven environments and knows how to keep moving pieces under control.Key Responsibilities<ul><li>Coordinate office operations and project-based administrative workflows</li><li>Manage project documentation, contracts, and compliance records</li><li>Support communication between field teams, vendors, and leadership</li><li>Oversee scheduling, reporting, and office coordination</li><li>Track project timelines and administrative deliverables</li><li>Ensure organization across multiple active projects</li></ul>
2026-03-27T00:00:00Z

Administrative Coordinator – Operations

Carlsbad, CA
onsite
Temporary
27 - 32 USD / Hourly
Some roles keep things organized. Others quietly shape how an entire organization functions. A growing company in Carlsbad is seeking an Administrative Coordinator – Operations who can bring structure, clarity, and follow-through to daily business processes. This is not a purely task-based role — it is a position for someone who understands how moving pieces connect and takes ownership of keeping them aligned. In this role, you will work at the center of operations, supporting internal teams, coordinating workflows, and ensuring that projects, communication, and documentation stay on track. The right candidate will be someone who notices inefficiencies, asks thoughtful questions, and takes initiative to improve processes rather than simply maintain them.This opportunity is ideal for someone who enjoys problem-solving, process improvement, cross-functional coordination, and operational support within a fast-paced, evolving environment. Key Responsibilities<ul><li>Coordinate day-to-day operational workflows and internal processes</li><li>Support cross-functional teams with scheduling, tracking, and communication</li><li>Maintain and improve process documentation, SOPs, and internal systems</li><li>Assist with project coordination, timelines, and deliverables tracking</li><li>Prepare reports, dashboards, and operational summaries</li><li>Manage data entry, system updates, and administrative workflows</li><li>Identify process gaps and contribute to efficiency improvements</li><li>Support leadership with operational initiatives and special projects</li></ul>
2026-03-30T00:00:00Z

Payroll Manager

Pauma Valley, CA
onsite
Temporary
50 - 55 USD / Hourly
Accurate payroll operations are critical to maintaining employee trust and organizational compliance. Our recruiting team is assisting a well-established company in North County San Diego in identifying an experienced Payroll Manager to oversee payroll operations and lead payroll administration for a growing workforce. This role will manage payroll processing, compliance, reporting, and systems oversight while working closely with HR and finance teams to ensure payroll accuracy and efficiency.Responsibilities<ul><li>Oversee payroll processing for multi-department workforce</li><li>Ensure compliance with federal, state, and local payroll regulations</li><li>Manage payroll systems and reporting</li><li>Resolve payroll discrepancies and employee inquiries</li><li>Collaborate with HR and accounting teams on payroll initiatives</li></ul>
2026-03-16T00:00:00Z

Human Resources (HR) Manager

San Diego, CA
onsite
Temporary
31 - 34 USD / Hourly
Our client is seeking an experienced HR Manager to oversee all aspects of human resources and ensure the organization’s talent strategies align with business goals. This is a dynamic opportunity to support a thriving team and drive impactful HR initiatives. Responsibilities:<ul><li>Lead recruitment, onboarding, and employee development programs</li><li>Develop and enforce HR policies and procedures</li><li>Oversee performance management and employee relations</li><li>Ensure compliance with relevant employment laws and regulations</li><li>Manage benefits administration and HRIS systems</li><li>Champion employee engagement, diversity, and inclusion efforts</li><li>Advise leadership on workforce planning and organizational development</li></ul>
2026-03-13T00:00:00Z

Administrative Coordinator – Medical Building

Encinitas, CA
onsite
Temporary
25 - 30 USD / Hourly
Effective communication and strong organization are essential in healthcare environments where multiple teams rely on accurate information and coordinated operations. Robert Half is partnering with a professional medical facility in Encinitas that is seeking an Administrative Coordinator to help support office operations and ensure that administrative processes run smoothly across the building. The Administrative Coordinator will serve as a key point of communication between departments, helping ensure that information flows efficiently and that administrative tasks are completed with accuracy and attention to detail. This role requires someone who is comfortable coordinating schedules, maintaining documentation, and supporting operational tasks while communicating clearly with staff and external partners. Our client is seeking a highly organized professional who is confident in both written and verbal communication and who can support the administrative infrastructure of a busy medical environment. Candidates who enjoy problem solving, maintaining organized systems, and supporting team communication will thrive in this role.Key Responsibilities<ul><li>Coordinate administrative operations for the medical facility</li><li>Maintain records, reports, and internal documentation</li><li>Communicate with staff, vendors, and building tenants</li><li>Assist with scheduling, reporting, and operational coordination</li><li>Maintain spreadsheets and track administrative data</li><li>Support general office and operational tasks</li></ul>
2026-03-13T00:00:00Z

Office Manager — Professional Services

Carlsbad, CA
onsite
Temporary
28 - 35 USD / Hourly
📍 Carlsbad, CA Office environments rely on strong organization and coordination — where structure, communication, and consistency keep everything running efficiently.A professional services firm in Carlsbad is hiring an Office Manager to oversee daily administrative operations and support the broader team. This role is ideal for someone who enjoys ownership, organization, and creating structure within a busy office. This position manages everything from office coordination to vendor relationships and internal processes. The right candidate will be dependable, proactive, and comfortable handling a wide range of responsibilities. Key Responsibilities<ul><li>Oversee daily office operations and administrative functions</li><li>Manage supplies, vendors, and office logistics</li><li>Support accounting tasks such as invoicing and expense tracking</li><li>Coordinate schedules, meetings, and internal communication</li><li>Maintain organized systems for files, records, and documentation</li><li>Assist leadership with administrative and operational needs</li><li>Support onboarding and general HR-related coordination</li><li>Ensure a smooth and efficient office environment</li></ul>
2026-04-01T00:00:00Z

Administrative Assistant – Healthcare Organization

Oceanside, CA
onsite
Temporary
22 - 27 USD / Hourly
A busy and growing healthcare organization in Oceanside is seeking an Administrative Assistant to support patient coordination, office operations, and administrative workflows. This role is ideal for someone who is detail-oriented, organized, and comfortable working in a patient-facing environment. The Administrative Assistant will help ensure that administrative processes, scheduling, and documentation are handled accurately while supporting both clinical and administrative teams. This position requires strong communication skills, the ability to manage sensitive information, and a commitment to maintaining a professional and efficient office environment.Key Responsibilities<ul><li>Coordinate patient scheduling, appointments, and calendar management</li><li>Maintain patient records, documentation, and compliance files</li><li>Support front office operations, including phone and email communication</li><li>Assist with billing support, insurance verification, and administrative processing</li><li>Perform data entry, reporting, and database management</li><li>Ensure accuracy and organization of medical and administrative records</li><li>Support clinical staff with administrative coordination</li><li>Maintain confidentiality and compliance with healthcare regulations</li></ul>
2026-03-23T00:00:00Z

Part-Time Administrative Assistant

San Diego, CA
onsite
Temporary
20 - 22 USD / Hourly
We are looking for an experienced Part-Time Administrative Assistant to join our team in San Diego, California. This role is ideal for someone who thrives in a dynamic office environment and has a background in nonprofit organizations. As part of a long-term contract position, you will play a key role in ensuring smooth daily operations while supporting our team effectively. Responsibilities: • Provide general administrative support by managing schedules, handling correspondence, and maintaining records. • Answer and direct inbound calls professionally, ensuring excellent communication and customer service. • Perform data entry tasks with accuracy and attention to detail to maintain organized office systems. • Greet visitors and manage receptionist duties to ensure a welcoming atmosphere. • Coordinate office activities, including scheduling meetings and organizing events. • Assist with preparing reports and presentations as needed. • Maintain inventory of office supplies and reorder items to ensure operational efficiency. • Support the executive director and other team members with special projects or tasks. • Ensure compliance with organizational policies and procedures in all administrative activities.
2026-03-27T00:00:00Z

Part-Time Administrative Assistant

San Diego, CA
onsite
Temporary
20 - 22 USD / Hourly
We are seeking a detail-oriented and reliable Part-Time Administrative Assistant to support daily office operations within the education/non-profit industry. This role is ideal for someone who is organized, proactive, and enjoys working in a fast-paced environment while managing multiple priorities. This is a contract opportunity running from April-August. Key Responsibilities<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Manage calendars, appointments, and meeting coordination</li><li>Respond to emails, phone calls, and internal communications in a timely and professional manner</li><li>Maintain and organize digital and physical records</li><li>Assist with document preparation, reporting, and correspondence</li><li>Support team members with special projects and operational tasks</li><li>Order office supplies and manage inventory as needed</li><li>Ensure accuracy and confidentiality of sensitive information</li></ul>
2026-03-25T00:00:00Z

Administrative Assistant – Agriculture / Farming Operations

San Marcos, CA
onsite
Temporary
23 - 27 USD / Hourly
Agriculture is one of the most operationally complex industries — where timing, logistics, and coordination are everything. A respected agricultural operation in San Marcos is hiring an Administrative Assistant to support daily office functions, logistics coordination, and operational tracking. This role is ideal for someone who enjoys working in a dynamic, hands-on environment where no two days look exactly the same. This position sits at the intersection of operations, logistics, and administration, supporting everything from scheduling and reporting to vendor coordination and internal communication. The right candidate will be someone who is adaptable, detail-oriented, and comfortable managing multiple responsibilities in a fast-moving environment. Key Responsibilities<ul><li>Support daily administrative operations and office coordination</li><li>Assist with scheduling, logistics, and operational planning</li><li>Maintain accurate records, reports, and data tracking systems</li><li>Coordinate with vendors, suppliers, and internal teams</li><li>Handle invoicing, documentation, and basic financial tracking</li><li>Manage communications, emails, and administrative correspondence</li><li>Support seasonal workflow demands and shifting priorities</li><li>Ensure organization across files, systems, and reporting processes</li></ul>
2026-03-30T00:00:00Z