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7 results for 20 Hours Part Time Executive Assistant in San Diego, CA

Executive Assistant

San Diego, California
onsite
Temporary / Contract
43 - 52 USD / Hourly
Our client, a mission-driven nonprofit organization, is seeking a highly organized and proactive Executive Assistant to support the CEO and COO. This role requires a detail-oriented professional who can manage complex calendars, coordinate high-level meetings, handle confidential information, and serve as a key partner in supporting executive leadership and organizational operations. The ideal candidate is resourceful, adaptable, and committed to the mission of the organization. This individual will play a critical role in helping the CEO and COO stay focused on strategic priorities and day-to-day leadership responsibilities. Key Responsibilities<ul><li>Provide high-level administrative support to the CEO and COO</li><li>Manage complex calendars, schedule internal and external meetings, and coordinate logistics</li><li>Prepare correspondence, reports, presentations, agendas, and meeting materials</li><li>Take meeting notes and track follow-up items and action steps</li><li>Coordinate board meetings, committee meetings, and executive-level events as needed</li><li>Manage travel arrangements, itineraries, and expense reporting</li><li>Serve as a liaison between executive leadership and internal/external stakeholders</li><li>Maintain confidential records and sensitive information with discretion</li><li>Support special projects, strategic initiatives, and cross-functional collaboration</li><li>Assist with office operations and help streamline administrative processes</li></ul>
2026-09-22T00:00:00Z

Executive Assistant

Solana Beach, California
onsite
Temporary / Contract
32 - 40 USD / Hourly
Executive Administrative Assistant – Healthcare OperationsA large healthcare organization is seeking an experienced Executive Administrative Assistant to support senior leadership and help keep a busy administrative operation running efficiently. This role is ideal for someone who is polished, extremely organized, proactive, and comfortable working with confidential information. Your Responsibilities<ul><li>Manage complex calendars and coordinate meetings</li><li>Schedule internal and external meetings across multiple departments</li><li>Prepare agendas, presentations, reports, and meeting materials</li><li>Coordinate executive travel and expense reporting</li><li>Prepare correspondence and internal communications</li><li>Maintain confidential files and records</li><li>Track action items and follow up with department leaders</li><li>Coordinate leadership meetings and special events</li><li>Assist with departmental projects and initiatives</li><li>Prepare recurring reports and presentations</li><li>Coordinate communications between leadership and internal teams</li><li>Manage competing priorities and shifting deadlines</li><li>Handle sensitive information with discretion</li><li>Serve as a professional point of contact for internal and external partners</li></ul>
2026-09-10T00:00:00Z

Executive Assistant

San Diego, California
onsite
Temporary / Contract
40 - 50 USD / Hourly
Our client, a small entertainment company, is seeking a proactive and resourceful Executive Assistant to support senior leadership in a fast-paced office environment. This role is ideal for someone who thrives in a hands-on setting, enjoys wearing multiple hats, and can help keep daily operations organized and running smoothly. Key Responsibilities:<ul><li>Manage multiple executive calendars, coordinate meetings, and schedule appointments.</li><li>Arrange travel, process expense reports, and support day-to-day administrative needs.</li><li>Prepare correspondence, presentations, and other business documents.</li><li>Serve as the main point of contact for internal staff, external partners, and visitors.</li><li>Support general office operations, including supply management, filing, and vendor coordination.</li><li>Assist with planning team meetings, events, and entertainment-related projects.</li><li>Handle confidential information with professionalism and discretion.</li><li>Help prioritize tasks and keep leadership organized in a small office setting.</li></ul>
2026-09-22T00:00:00Z

Executive Assistant

Poway, California
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client, a growing aerospace organization in Poway, is seeking a highly organized and professional Executive Assistant to provide direct support to the President & CEO. This is a highly visible role for someone who enjoys working in a fast-paced environment, managing competing priorities, and serving as a trusted partner to executive leadership.The ideal candidate will be proactive, polished, and comfortable handling confidential information while ensuring the CEO's day-to-day operations run smoothly.Key Responsibilities<ul><li>Provide high-level administrative and organizational support to the President & CEO</li><li>Manage a complex calendar, scheduling internal and external meetings and appointments</li><li>Coordinate meetings, agendas, materials, and follow-up items</li><li>Arrange domestic and international travel, including itineraries and accommodations</li><li>Prepare correspondence, presentations, reports, and other executive materials</li><li>Serve as a professional point of contact for internal teams, clients, vendors, and business partners</li><li>Track action items and follow up with leadership and key stakeholders to ensure deadlines are met</li><li>Assist with board meetings, leadership meetings, and executive events</li><li>Maintain highly confidential and sensitive information with discretion</li><li>Coordinate special projects and research on behalf of the CEO</li><li>Help prioritize incoming requests and ensure important matters receive timely attention</li><li>Partner with other members of the administrative and leadership teams to support organizational priorities</li><li>Assist with other executive and office initiatives as needed</li></ul>
2026-09-11T00:00:00Z

Executive Assistant

San Diego, California
onsite
Temporary to Hire
40 - 50 USD / Hourly
The OpportunityWe are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established entertainment and brand-focused organization in San Diego. This position is ideal for an experienced executive support professional who enjoys being a trusted partner to senior leadership, coordinating across teams, and helping drive the organization’s day-to-day priorities forward. The successful candidate will be resourceful and comfortable operating in a fast-paced environment while balancing executive priorities, complex scheduling, Board support, and special projects. This person should be able to work independently, exercise sound judgment, anticipate needs, and build strong relationships with leadership, employees, Board members, business partners, and external contacts. Roles & ResponsibilitiesThe Executive Assistant will provide high-level administrative and organizational support to the leadership team while serving as a key resource for executive communications, scheduling, meetings, Board coordination, office operations, and special projects. Executive & Leadership Support<ul><li>Manage and coordinate complex executive calendars, meetings, appointments, conference calls, and travel logistics.</li><li>Serve as a professional liaison between senior leadership, employees, Board members, business partners, and external contacts.</li><li>Anticipate leadership needs and proactively manage priorities, scheduling conflicts, deadlines, and follow-up items.</li><li>Prepare agendas, presentations, reports, correspondence, and other materials for executive leadership.</li><li>Coordinate and organize information needed for Board and leadership meetings.</li><li>Track action items, deadlines, and commitments to help ensure timely completion.</li><li>Handle confidential information and sensitive matters with a high level of discretion and sound judgment.</li></ul>Meetings, Events & Board Support<ul><li>Coordinate logistics for Board meetings, executive meetings, staff meetings, company events, and leadership gatherings.</li><li>Manage meeting invitations, calendars, materials, room setup, technology, catering, and follow-up.</li><li>Support virtual meetings through Zoom and other video conferencing platforms.</li><li>Assist leadership with conferences, industry events, partner meetings, and other external engagements.</li></ul>Special Projects & Process Improvement<ul><li>Take ownership of special projects and administrative initiatives as assigned by executive leadership.</li><li>Identify opportunities to streamline processes, improve organization, and increase administrative efficiency.</li><li>Maintain organized systems for documents, projects, deadlines, and executive follow-up.</li><li>Work collaboratively across departments to support leadership priorities and broader organizational initiatives.</li></ul>
2026-09-18T00:00:00Z

Human Resources Assistant

Encinitas, California
onsite
Temporary / Contract
26 - 28 USD / Hourly
A growing life sciences company in North County is looking for an organized and personable HR Assistant to join its People Operations team. This is a great opportunity for someone who wants exposure to the full employee lifecycle and is ready to grow beyond traditional administrative work. You'll support recruiting, onboarding, employee records, HRIS updates, and day-to-day employee needs while working closely with an experienced HR team.What You'll Do<ul><li>Coordinate new-hire onboarding from offer acceptance through the employee's first day</li><li>Prepare and maintain employee personnel files</li><li>Process employment documentation, background checks, and I-9s</li><li>Update employee information in the HRIS</li><li>Schedule interviews and communicate with candidates</li><li>Assist with job postings and recruiting coordination</li><li>Coordinate new-hire orientations and training sessions</li><li>Track employee status changes, transfers, and terminations</li><li>Assist employees with basic HR questions and direct more complex issues appropriately</li><li>Support benefits enrollment and employee communications</li><li>Prepare HR reports and spreadsheets</li><li>Maintain confidential HR records</li><li>Assist with employee engagement initiatives</li><li>Support the HR team with special projects and process improvements</li></ul>
2026-09-14T00:00:00Z

Human Resources Assistant

Oceanside, California
onsite
Temporary / Contract
26 - 30 USD / Hourly
A busy construction company is seeking an HR Assistant to support a growing workforce of office and field employees. This position is perfect for someone who enjoys a fast-moving, hands-on HR environment where no two days look exactly the same.You'll work closely with HR, payroll, project management, and field leadership to keep employee records, onboarding, timekeeping, and HR processes running smoothly.Responsibilities<ul><li>Assist with onboarding new field and office employees</li><li>Coordinate pre-employment documentation and background checks</li><li>Maintain employee files and HR records</li><li>Track certifications, licenses, and required employee documentation</li><li>Assist with new-hire orientations</li><li>Update employee information in HR and payroll systems</li><li>Help coordinate employee training and safety-related documentation</li><li>Assist with timekeeping and attendance questions</li><li>Support payroll with employee status and documentation changes</li><li>Prepare HR reports and tracking spreadsheets</li><li>Assist with benefits and employee communications</li><li>Coordinate employee separations and offboarding</li><li>Respond to routine employee questions</li><li>Maintain confidential personnel information</li><li>Assist with audits and compliance documentation</li><li>Support HR projects as the company continues to grow</li></ul>
2026-09-14T00:00:00Z