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11 results for 20 Hours Part Time Executive Assistant in San Diego, CA

Part Time Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
About the RoleRobert Half is partnering with a valued client to hire a dependable and detail-oriented Part-Time Administrative Assistant to provide administrative and office support three days per week (Wednesday through Friday). This position is ideal for someone who enjoys keeping an office running smoothly, thrives in a collaborative environment, and takes pride in delivering exceptional service to both internal teams and external partners. The ideal candidate is highly organized, proactive, and comfortable managing a variety of administrative, facilities, and office coordination responsibilities in a fast-paced environment. Key Responsibilities<ul><li>Provide general administrative support, including filing, data entry, scanning, and document preparation</li><li>Answer and direct incoming phone calls while providing professional customer service</li><li>Manage office supplies and coordinate inventory, ordering, and restocking as needed</li><li>Serve as a point of contact for facilities-related requests, ensuring issues are reported, tracked, and resolved in a timely manner</li><li>Coordinate with vendors for building services, maintenance, deliveries, and office-related projects</li><li>Assist with conference room scheduling and preparation for meetings</li><li>Support office events by coordinating logistics, setting up meeting spaces, arranging catering, and ensuring rooms are prepared before and after events</li><li>Receive and distribute mail and packages</li><li>Maintain organized office files and records</li><li>Assist with special projects and provide additional administrative support as needed</li></ul>
2026-07-07T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
35 - 48 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support in a fast-paced real estate and property environment. This contract opportunity with potential for a permanent role is ideal for someone who can balance executive support, personal assistance, and project coordination while handling sensitive information with discretion. The role is fully in office and requires strong judgment, excellent communication, and the ability to keep priorities moving smoothly across business and personal matters. Responsibilities: • Provide confidential administrative support to senior leadership and assist additional teams when business needs require it. • Serve as a key point of contact for investors, business partners, and other external stakeholders through clear written and verbal communication. • Coordinate complex calendar commitments, meetings, and conference calls to ensure schedules remain organized and efficient. • Arrange detailed domestic and international travel plans, including commercial flights, private air travel, ground transportation, and related logistics. • Manage special assignments by collecting documents, compiling information, and tracking materials connected to prospective business opportunities. • Handle personal assistant duties such as organizing personal travel, overseeing mail distribution, purchasing requested items, and completing errands as needed. • Maintain accurate electronic and paper filing systems so records, correspondence, and important documents are easy to retrieve. • Review invoices for completeness and accuracy before submitting them for approval and payment processing.
2026-07-17T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary to Hire
45 - 55 USD / Hourly
About the RoleRobert Half is partnering with a respected wealth management firm to hire an experienced Executive Assistant to support the Chief Executive Officer. This highly visible role requires a proactive, detail-oriented professional who can manage complex priorities, anticipate executive needs, and provide seamless administrative and operational support. The ideal candidate is organized, resourceful, and thrives in a fast-paced environment while maintaining the highest level of professionalism, discretion, and confidentiality. Key Responsibilities: Executive Partnership & Administrative Support<ul><li>Serve as a trusted partner to the CEO, proactively managing a complex calendar, competing priorities, and daily business activities.</li><li>Coordinate executive meetings from planning through execution, including scheduling, preparing agendas and meeting materials, documenting action items, and ensuring timely follow-up.</li><li>Manage executive communications by screening correspondence, prioritizing requests, and responding or escalating matters appropriately.</li><li>Prepare, edit, and proofread presentations, reports, board materials, client communications, and other executive-level documents.</li><li>Coordinate detailed domestic and international travel arrangements, including itineraries, accommodations, transportation, and logistics.</li><li>Process expense reports, maintain executive records, and oversee day-to-day administrative operations supporting the CEO.</li><li>Handle highly confidential information with professionalism, discretion, and sound judgment.</li></ul>Business Operations & Strategic Support<ul><li>Support the CEO with strategic initiatives, organizational priorities, and cross-functional projects.</li><li>Conduct research, compile data, and prepare executive summaries to support business decisions.</li><li>Track key initiatives, project milestones, and deliverables while ensuring accountability across departments.</li><li>Develop and maintain reports, dashboards, and tracking tools that provide visibility into organizational priorities.</li><li>Identify opportunities to improve operational efficiency and recommend process enhancements.</li><li>Assist with annual planning activities, leadership initiatives, and business operations as needed.</li></ul>Relationship Management & Communication<ul><li>Serve as a primary liaison between the CEO, executive leadership team, clients, advisors, and external business partners.</li><li>Foster strong relationships through timely, professional communication and exceptional service.</li><li>Coordinate executive leadership meetings and ensure follow-up on key decisions and action items.</li><li>Represent the Office of the CEO with a high level of professionalism, confidentiality, and executive presence.</li></ul>Project Coordination<ul><li>Lead administrative coordination for special projects and executive initiatives.</li><li>Monitor project timelines, priorities, and deliverables across multiple departments.</li><li>Partner with leadership to ensure projects remain on schedule and organizational objectives are achieved.</li><li>Assist with implementing new processes, systems, and operational improvements.</li></ul>
2026-07-14T00:00:00Z

Executive Assistant

Valley Center, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A respected Valley Center employer is seeking an experienced Executive Assistant to support senior leadership. The ideal candidate will be highly professional, proactive, and capable of managing confidential information while maintaining exceptional attention to detail. This role offers the opportunity to work directly with executive leadership and contribute to the success of a growing organization.Key Responsibilities<ul><li>Manage executive calendars and scheduling</li><li>Coordinate board meetings and leadership presentations</li><li>Arrange travel and prepare detailed itineraries</li><li>Create reports, presentations, and meeting materials</li><li>Screen communications and prioritize requests</li><li>Track projects and deadlines</li><li>Handle confidential information with discretion</li><li>Support executive-level initiatives and strategic projects</li></ul>
2026-07-10T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
34 - 37 USD / Hourly
Our client, an innovative and rapidly growing biotechnology company in La Jolla, CA is seeking an experienced Executive Assistant to provide high-level administrative support to executive leadership. This is an exciting opportunity to join a mission-driven organization focused on advancing scientific innovation and improving lives through cutting-edge research and technology. The ideal candidate is highly organized, resourceful, and proactive, with exceptional communication skills and the ability to manage multiple priorities in a fast-paced, confidential environment. Key Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership, including complex calendar management, scheduling, and meeting coordination.</li><li>Coordinate domestic and international travel arrangements, including detailed itineraries and expense reporting.</li><li>Prepare presentations, reports, correspondence, and meeting materials with a high level of accuracy.</li><li>Organize executive meetings, leadership team meetings, board meetings, and company events.</li><li>Take meeting minutes and track action items to ensure timely follow-up.</li><li>Screen and prioritize communications, responding on behalf of executives when appropriate.</li><li>Manage confidential information with the highest level of professionalism and discretion.</li><li>Serve as a liaison between executives, internal departments, external partners, vendors, and stakeholders.</li><li>Assist with special projects, process improvements, and cross-functional initiatives.</li><li>Support office operations and contribute to creating an organized, collaborative workplace.</li></ul>
2026-07-06T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary / Contract
48 - 55 USD / Hourly
About the OpportunityRobert Half is partnering with a successful wealth management firm to identify a polished and proactive Executive Assistant to support the Chief Executive Officer. This is an exciting opportunity for a highly organized professional who enjoys serving as a trusted business partner and thrives in a fast-paced, executive environment. The Executive Assistant will play an integral role in keeping the CEO focused on strategic priorities by managing daily operations, coordinating executive initiatives, and serving as a central point of communication across the organization. This position requires exceptional organizational skills, strong business judgment, and the ability to anticipate needs while handling sensitive and confidential information with the highest level of professionalism. Key Responsibilities<ul><li>Oversee the CEO's calendar, ensuring meetings, appointments, and competing priorities are managed efficiently.</li><li>Coordinate executive meetings from start to finish, including scheduling, preparing agendas, assembling meeting materials, recording meeting notes, and following up on outstanding action items.</li><li>Manage the flow of communication into and out of the CEO's office by screening correspondence, responding when appropriate, and escalating urgent matters.</li><li>Prepare polished presentations, reports, proposals, spreadsheets, and executive correspondence for internal and external audiences.</li><li>Coordinate detailed travel arrangements, including flights, hotels, transportation, itineraries, and schedule adjustments.</li><li>Prepare and reconcile executive expense reports and maintain organized records and documentation.</li><li>Serve as a liaison between the CEO and senior leadership, employees, clients, advisors, vendors, and external business partners, fostering effective communication and collaboration.</li><li>Monitor key initiatives, projects, and business priorities by tracking deadlines, deliverables, and follow-up items to ensure successful execution.</li><li>Conduct research, compile information, and prepare summaries to support executive decision-making and strategic planning.</li><li>Develop reporting tools, dashboards, and tracking systems to improve visibility into organizational priorities and project status.</li><li>Identify opportunities to streamline administrative and operational processes while recommending efficiencies that enhance productivity.</li><li>Assist with company planning initiatives, leadership meetings, and special projects as assigned.</li><li>Partner with department leaders to coordinate cross-functional initiatives and ensure accountability for project milestones.</li><li>Exercise sound judgment when handling confidential business information and sensitive personnel or client matters.</li><li>Act as an extension of the CEO by anticipating needs, resolving issues proactively, and maintaining a high level of responsiveness in a dynamic environment.</li></ul>
2026-07-07T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
37 - 40 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership and help keep daily operations organized and running smoothly in San Diego, California. This contract position with permanent potential is ideal for someone who excels at managing competing priorities, coordinating across teams, and handling sensitive information with professionalism and discretion. The role combines executive support, communication management, event coordination, and administrative project assistance in a fast-paced hi tech engineering environment. Responsibilities: • Support senior executives and their teams by coordinating schedules, prioritizing administrative needs, and ensuring day-to-day operations stay on track. • Plan and facilitate meetings by securing space, distributing invitations, arranging technical setup, managing access needs, and coordinating food service when required. • Maintain meeting agendas, prepare supporting materials, and monitor follow-up items to help drive completion of team decisions and action plans. • Coordinate business travel arrangements, including airfare, lodging, ground transportation, and related itinerary details. • Prepare and submit expense documentation, presentations, spreadsheets, written communications, and other business materials with accuracy and timeliness. • Manage confidential records and documentation, including file maintenance, archiving, and routing materials for electronic signature. • Assist with employee onboarding and offboarding activities while partnering with Facilities and IT to support workspace, equipment, and access requests. • Oversee office supply inventory and help coordinate procurement and distribution of branded materials, promotional items, and department resources. • Organize team events, contribute to administrative initiatives, track contracts and approval progress, and maintain calendars for milestones, workshops, and time-off schedules. • Build effective working relationships across internal and external stakeholders while monitoring key correspondence, mail distribution, shipping needs, newsletters, and other assigned projects.
2026-07-17T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
50 - 55 USD / Hourly
About the CompanyRobert Half is partnering with a well-established, rapidly growing wealth management firm seeking a polished, proactive, and highly organized Executive Assistant to support its Chief Executive Officer. This is an exceptional opportunity for an experienced executive support professional who thrives in a fast-paced, high-touch environment and enjoys serving as a trusted partner to senior leadership.The ideal candidate is resourceful, detail-oriented, exercises sound judgment, and has a proven ability to manage competing priorities while maintaining the highest level of professionalism and confidentiality. Position OverviewThe Executive Assistant will provide comprehensive administrative and strategic support to the CEO, serving as the primary point of contact for executive operations. This individual will manage complex scheduling, coordinate meetings and travel, oversee confidential communications, and help drive organizational efficiency across the executive office.Success in this role requires exceptional communication skills, strong business acumen, and the ability to anticipate the CEO's needs before they arise.Key Responsibilities<ul><li>Manage the CEO's complex calendar, scheduling meetings across multiple time zones while prioritizing competing demands.</li><li>Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.</li><li>Prepare meeting agendas, presentation materials, reports, and briefing documents for executive meetings and board presentations.</li><li>Screen and prioritize incoming communications, responding independently when appropriate.</li><li>Serve as a liaison between the CEO, executive leadership team, clients, investors, board members, and external partners.</li><li>Coordinate executive meetings, leadership off-sites, client events, and special projects.</li><li>Prepare expense reports, reconcile corporate credit card transactions, and monitor executive budgets.</li><li>Draft, edit, and proofread professional correspondence and presentations.</li><li>Handle highly confidential information with discretion and professionalism.</li><li>Track action items and follow up with internal stakeholders to ensure timely completion.</li><li>Assist with strategic initiatives and cross-functional projects as assigned by the CEO.</li><li>Support board meeting logistics, including scheduling, meeting materials, minute taking, and follow-up communications.</li><li>Continuously identify opportunities to improve executive office processes and efficiencies</li></ul>
2026-07-06T00:00:00Z

Executive Administrative Assistant

Solana Beach, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
Support Leadership at an Innovative OrganizationAn established biotechnology company is looking for a polished Executive Administrative Assistant to provide high-level support to senior leadership. This role is ideal for someone who enjoys working in a professional environment, managing competing priorities, and serving as a trusted business partner to executives. You'll have visibility across multiple departments while helping coordinate projects, meetings, and executive initiatives. ResponsibilitiesExecutive Support<ul><li>Manage complex calendars and travel arrangements</li><li>Coordinate leadership meetings and prepare meeting materials</li><li>Draft correspondence, reports, and presentations</li><li>Process expense reports and purchase requests</li><li>Organize confidential documents and executive files</li></ul>Office Administration<ul><li>Coordinate company meetings and special events</li><li>Support cross-functional projects</li><li>Manage vendor communication and office logistics</li><li>Prepare reports using Excel and PowerPoint</li></ul>
2026-07-06T00:00:00Z

Human Resources Assistant

Carlsbad, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Launch Your HR Career with a Leading Real Estate OrganizationRobert Half is partnering with a successful real estate company in Carlsbad that is looking to add a motivated Human Resources Assistant to its team. This is an outstanding opportunity for an individual interested in building a long-term career in Human Resources while gaining hands-on experience in recruiting, onboarding, employee support, and HR administration. The ideal candidate is organized, detail-oriented, and eager to learn. You'll work closely with HR leadership and gain valuable exposure to multiple areas of human resources within a professional and collaborative environment.Responsibilities<ul><li>Support recruitment and onboarding activities</li><li>Schedule interviews and coordinate candidate communications</li><li>Prepare new hire documentation and onboarding materials</li><li>Maintain employee records and HR databases</li><li>Assist with benefits administration and employee inquiries</li><li>Support employee engagement initiatives and company events</li><li>Process employment-related paperwork</li><li>Assist with HR reporting and audits</li><li>Maintain confidentiality of employee information</li><li>Provide administrative support to the HR department</li></ul>
2026-07-13T00:00:00Z

Executive Assistant (Bilingual Japanese)

Valley Center, CA
onsite
Temporary / Contract
37 - 42 USD / Hourly
A growing international company is seeking an experienced Executive Assistant fluent in both Japanese and English to provide high-level administrative support to executive leadership across U.S. and Japan-based operations. This is an exciting opportunity for someone who enjoys working in a fast-paced, global environment where professionalism, discretion, and exceptional organizational skills are highly valued. The ideal candidate is proactive, resourceful, and capable of anticipating executive needs while managing multiple priorities with confidence. If you enjoy being a trusted business partner and thrive in an environment where no two days are alike, we'd love to hear from you. ResponsibilitiesExecutive Support<ul><li>Manage complex executive calendars across multiple time zones</li><li>Coordinate domestic and international travel arrangements, itineraries, and expense reporting</li><li>Schedule executive meetings, video conferences, and board presentations</li><li>Prepare reports, presentations, meeting agendas, and executive correspondence</li><li>Maintain confidential records and sensitive business information</li></ul>Administrative Operations<ul><li>Translate verbal and written communications between Japanese and English when needed</li><li>Coordinate meetings with international stakeholders and business partners</li><li>Track action items and project deadlines for executive leadership</li><li>Assist with event planning and company meetings</li><li>Support special projects and cross-functional initiatives</li></ul>
2026-07-14T00:00:00Z