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31 results for Paralegal in San Clemente, CA

Paralegal

Irvine, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a skilled and detail-oriented Paralegal to join a boutique law firm specializing in insurance coverage and bad faith litigation. This position offers a mostly remote work arrangement, with occasional onsite requirements for trials or other legal proceedings. The firm values work-life balance and fosters a supportive and collaborative environment, making it an excellent opportunity for professionals passionate about civil litigation. Responsibilities: • Provide comprehensive support to attorneys throughout all stages of insurance coverage litigation, including research, pleadings, discovery, trial preparation, and document management. • Draft and review legal documents such as motions, correspondence, and pleadings, ensuring accuracy and compliance. • Assist in trial preparation, including organizing exhibits, preparing privilege logs, and conducting privilege reviews. • Attend trials as needed, ensuring seamless support for attorneys during proceedings. • Conduct legal research, summarize findings, and provide actionable insights. • Manage case files, litigation calendars, and records for appellate briefings. • Collaborate with attorneys and staff to maintain a collegial and efficient work environment. • Ensure billable hour requirements are met, with a focus on delivering high-quality work. • Communicate availability and deadlines effectively to maintain workflow. • Take on occasional non-billable tasks while prioritizing billable responsibilities.
2026-03-24T00:00:00Z

Litigation Paralegal

San Diego, CA
onsite
Contract / Temporary to Hire
35.625 - 41.25 USD / Hourly
We are looking for a Litigation Paralegal to join our team in San Diego, California. This Contract to permanent position offers an exciting opportunity to assist with trust and estate litigation, probate matters, and conservatorships while supporting a lead partner in a dynamic litigation department. The ideal candidate will bring strong organizational skills and expertise in managing multiple cases simultaneously, ensuring deadlines are met and cases progress efficiently. Responsibilities: • Manage a caseload of 25-30 litigation cases, focusing on calendaring, deadline tracking, and case progression in collaboration with the supervising attorney. • Organize and maintain case files, ensuring all documents are properly categorized and accessible. • Assist in the preparation of estate planning documents, including trusts, wills, powers of attorney, and advance health care directives. • Conduct legal research using tools such as Data Tree and Nationwide to support case development. • Utilize Share File and Best Authority to create tables of contents and authorities for legal filings. • Support probate and estate litigation processes, ensuring compliance with applicable laws and regulations. • Coordinate conservatorship matters, providing administrative and legal assistance as required. • Prepare and submit legal billing using appropriate software. • Communicate effectively with clients, attorneys, and other stakeholders to facilitate case progression.
2026-04-08T00:00:00Z

Litigation Paralegal

Irvine, CA
remote
Temporary
28 - 35 USD / Hourly
Our client is seeking an experienced Litigation Paralegal to support attorneys through all phases of litigation, from case inception through trial and post‑trial activities. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple matters in a fast-paced environment. Litigation Paralegal will:Assist attorneys with all phases of litigation, including discovery, motion practice, trial preparation, and post‑trial supportDraft, format, and proofread legal documents such as pleadings, motions, subpoenas, and discovery responsesManage document production, e‑discovery, and document review using litigation support platformsCoordinate and track discovery deadlines, court filings, and case calendarsFile documents with state and federal courts (including e‑filing systems)Organize and maintain case files, exhibits, deposition transcripts, and trial bindersAssist with deposition and trial preparation, including witness coordination and exhibit preparationCommunicate with clients, court personnel, opposing counsel, and vendors as needed
2026-04-08T00:00:00Z

Trial Paralegal

Costa Mesa, CA
onsite
Permanent
100000 - 140000 USD / Yearly
Trial Paralegal (eDiscovery Focus) – HYBRID in Costa Mesa Robert Half Legal is partnering with a powerhouse litigation firm - specializing in business and commercial cases - seeking a trial paralegal. Knowledge of pre-trial compliance related to court rules & procedures is a must. Please do not apply without prior trial preparation experience (and ideally, trial attendance experience). The more years of experience, the better Responsibilities:<ul><li>Preparing for trial: witness lists, exhibit books, binders, etc.</li><li>Managing eDiscovery processes and documents </li><li>Submitting final status conferences to the court</li></ul>Perks of Firm:<ul><li>We have placed numerous legal professionals here who rave about the culture, autonomy, and high level of cases! </li><li>Hybrid flexibility </li><li>Beautiful office</li></ul>
2026-04-06T00:00:00Z

Corporate Paralegal

Irvine, CA
remote
Contract / Temporary to Hire
57 - 66 USD / Hourly
We are looking for an experienced Corporate Paralegal to join our team in Irvine, California. This is a Contract to permanent position within the semi-conductors and electric components manufacturing industry. The ideal candidate will play a critical role in supporting the legal department by managing corporate governance, legal filings, and compliance initiatives while collaborating with various internal and external stakeholders. Responsibilities: • Manage the global subsidiary portfolio, including maintaining legal entity databases, filing corporate documents, forming and dissolving entities, and handling foreign qualifications. • Oversee the preparation, review, and maintenance of board minutes, resolutions, written consents, and other organizational documents. • Draft and file Section 16 filings such as Forms 3, 4, and 5, and assist with proxy statements and periodic filings including Forms 10-K, 10-Q, and 8-K. • Support activities related to executive and director compensation, stock plan administration, and interactions with internal and external auditors. • Maintain accurate and up-to-date corporate minute books and other legal records. • Prepare and distribute questionnaires for directors and officers, ensuring timely collection and review of responses. • Collaborate with in-house attorneys, outside counsel, and internal departments like Accounting, Tax, Treasury, HR, and Corporate Communications to ensure seamless legal operations. • Coordinate with outside counsel and regulatory agencies for entity filings and ongoing legal maintenance. • Assist with mergers, acquisitions, and other legal transactional matters as needed. • Provide support for litigation-related tasks, including discovery, trial preparation, and case management.
2026-04-09T00:00:00Z

Legal Assistant

Orange, CA
onsite
Contract / Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for a dedicated Legal Assistant to join our team in Orange, California. In this Contract to permanent position, you will handle post-judgment collections in landlord-tenant cases while navigating the complexities of California legal procedures. If you thrive in a fast-paced environment and excel at managing detailed legal processes, this role is an excellent opportunity to showcase your skills. Responsibilities: • Handle post-judgment collections for landlord-tenant disputes while ensuring compliance with California laws. • Prepare and file various post-judgment enforcement documents, including writs of execution, wage garnishments, bank levies, and claims of exemption. • Communicate effectively with judgment debtors to negotiate payment plans and settlements. • Collaborate with California courts and sheriff’s offices to coordinate enforcement actions. • Maintain accurate records and ensure meticulous attention to detail throughout all legal processes. • Manage a high-volume caseload, meeting strict daily deadlines and prioritizing tasks efficiently. • Provide detail oriented and consistent communication with clients, ensuring their needs are addressed. • Work collaboratively within a team-oriented legal office environment. • Conduct judgment debtor examinations as required by case specifics.
2026-04-17T00:00:00Z

Legal Assistant

Orange, CA
onsite
Temporary
29.2885 - 33.913 USD / Hourly
We are looking for an experienced Legal Assistant to join our team in Orange, California. This is a long-term contract position that requires meticulous attention to detail and strong organizational skills. The ideal candidate will have a background in legal administrative support, with a focus on Unlawful Detainer cases, and a proactive approach to managing tasks efficiently. Responsibilities: • Review and prepare leases, notices, and Section 8 documentation with precision and accuracy. • Verify the completeness and legibility of legal documents to ensure they meet filing standards. • Assist in drafting complaints and supporting materials for court filings. • Organize and upload documents to internal servers and designated digital folders. • Provide scanning, uploading, and categorization of documents within the document management system. • Support reception duties as needed, including during periods of staff absence. • Deliver general administrative assistance to maintain smooth office operations. • Ensure all prepared materials are correctly matched and ready for submission. • Collaborate with team members to uphold workflow efficiency and accuracy.
2026-04-10T00:00:00Z

Legal Secretary

San Pedro, CA
onsite
Temporary
28.5 - 33 USD / Hourly
We are looking for a skilled Legal Secretary to join a busy personal injury litigation firm in San Pedro, California. This is a part-time, contract position requiring on-site work one to two days per week (8–16 hours). In this role, you will assist with critical legal tasks, including document preparation, calendaring, and file organization, while ensuring smooth operations for the firm. Responsibilities: • Prepare, format, and edit legal pleadings and discovery documents to ensure accuracy and compliance. • Manage court and discovery deadlines by maintaining and tracking the firm's calendar. • Draft and file responses to discovery requests in a timely and detail-oriented manner. • Conduct e-filing and e-service of legal documents in accordance with court requirements. • Organize and maintain physical files and case-related documents for easy access and reference. • Provide general administrative support to the legal team as needed.
2026-04-14T00:00:00Z

Legal Secretary

Costa Mesa, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for an experienced Legal Secretary to join our team on a short-term contract basis in Costa Mesa, California. This role involves providing critical support to a fast-paced Construction Defect practice during a period of increased workload. The ideal candidate will have a strong legal background and be able to manage multiple tasks efficiently with minimal supervision. Responsibilities: • Prepare, draft, and format legal documents and motions in compliance with court requirements. • Manage attorney calendars, deadlines, and court schedules to ensure timely filings and appearances. • Oversee the service and filing of legal documents, including e-filing and court filings. • Maintain well-organized electronic and physical case files for easy access and retrieval. • Provide administrative and legal support to attorneys and paralegals to facilitate smooth case management. • Coordinate schedules and prioritize tasks in a high-volume environment. • Assist with documentation related to construction defect cases and other legal matters as needed. • Ensure all tasks are completed accurately and within tight deadlines.
2026-04-17T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Temporary
42.75 - 49.5 USD / Hourly
We are looking for an experienced Legal Secretary to join our team on a long-term contract basis in Newport Beach, California. The ideal candidate will bring expertise in litigation support, including calendaring and e-filing in state and federal courts, and demonstrate strong organizational skills. This position is fully on-site and offers the opportunity to work closely with legal professionals in a dynamic environment. Responsibilities:• Prepare and file legal documents electronically, ensuring compliance with court regulations.• Manage and maintain court calendars, coordinating deadlines and hearings.• Handle federal court filings with precision and attention to detail.• Provide administrative support, including scheduling meetings and managing correspondence.• Assist with cases, offering comprehensive litigation support.• Oversee document preparation, proofreading, and formatting to meet legal standards.• Coordinate with attorneys and other staff to ensure seamless case management.• Track deadlines and maintain organized case files for easy access.• Perform general administrative tasks as needed to support the team.
2026-04-15T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent
80000 - 105000 USD / Yearly
Litigation Legal Assistant – HYBRID in Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000, plus performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-04-13T00:00:00Z

Discovery-Law & Motion Paralegal

Long Beach, CA
onsite
Permanent
100000 - 150000 USD / Yearly
Law & Motion Paralegal – Expanding Team A well-respected, nationally recognized litigation firm is seeking a Law & Motion Paralegal to join its growing team. Known for its meticulous approach to discovery and motion practice, this firm has built a strong reputation for handling complex, high-stakes matters across multiple jurisdictions. The team prides itself on collaboration, in-depth case analysis, and developing winning strategies through law and motion practice. This is a newly created position due to influx of work. About the RoleThis Law & Motion Paralegal will play a critical role in supporting the litigation team with discovery and motion drafting. The position is fully onsite, based in Long Beach, California, and offers the chance to work on cases that have national impact. Paralegal Responsibilities<ul><li>Draft and manage discovery responses from scratch, with each response requiring in-depth review and analysis (no templates provided).</li><li>Extract and synthesize information from deposition summaries (approx. 20 depositions per client).</li><li>Assist attorneys with drafting and refining motions in limine (some templates provided).</li><li>Contribute to detailed motion drafting, which is a core driver of the firm’s litigation success.</li></ul> Paralegal ProfileThe successful candidate will be a detail-oriented paralegal who thrives on research, analysis, and writing. This role is best suited for paralegal who enjoys law and motion work exclusively—without trial prep responsibilities. Compensation & Benefits<ul><li>Salary: Up to $150K DOE.</li><li>Hours: 40 hours per week (no overtime).</li><li>Benefits' package + bonus.</li></ul> Why Join?This is a rare opportunity for a Paralegal who wants to focus exclusively on drafting discovery and motions at a firm that values precision and depth in litigation. TO APPLY: Send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com].
2026-03-20T00:00:00Z

Corporate Transactional Paralegal

Newport Beach, CA
onsite
Permanent
75000 - 120000 USD / Yearly
Full-Service, Friendly Firm Seeks Corporate Paralegal This established, full-service law firm has been part of the Southern California legal community for over three decades and is widely respected for its sophisticated work across multiple practice areas. The firm operates with a collaborative structure and supports a broad client base through offices in Southern California. The Corporate Paralegal position supports attorneys handling high-level transactional matters, with direct exposure to complex corporate work and long-term growth opportunities within a stable environment. No one leaves this firm! Corporate Paralegal Responsibilities: • Support attorneys with mergers and acquisitions, corporate governance, and transactional matters. • Assist with drafting, reviewing, and organizing contracts, agreements, and corporate records. • Prepare and maintain entity formations, resolutions, and governance documentation. • Coordinate deal closings, including managing checklists, signatures, and post-closing deliverables. • Organize and maintain electronic files using document management systems. • Assist with calendaring, deadlines, and compliance tracking in coordination with attorneys. Hours: • 40-hour workweek with flexibility on start time. • Overtime is extremely rare. • No billable hour requirement for this Corporate Paralegal role. Perks: • Lifestyle-focused firm with strong work-life balance. • Exposure to sophisticated, high-end corporate and transactional matters. • Long-tenured team with nearly nonexistent turnover. • Firm growth has been consistent and sustainable, not reactive. • We’ve placed multiple attorneys and support staff with this firm over several years — the majority remain there and speak highly of the culture and leadership. Salary: • $100,000 - $120,000 (Dependent on M&A experience) • Additional bonus opportunities, including quarterly billable-hour bonuses and a discretionary year-end bonus. Benefits: • Medical plan options (Anthem or Kaiser), with a monthly employer contribution toward employee and dependent coverage. • Dental coverage paid by the firm for the employee. • 401(k) with discretionary profit-sharing contribution. • Paid time off beginning in the first year of employment. • Paid sick time in accordance with firm policy. • Annual performance reviews. TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-04-06T00:00:00Z

Litigation Attorney

Irvine, CA
onsite
Permanent
140000 - 210000 USD / Yearly
An established Orange County law firm specializing in trusts & estates and family law is seeking a Litigation Attorney to join their team. This Litigation Attorney opportunity is onsite in Orange County, CA. About the Firm: This firm is well-respected in the community and provides a supportive environment with a steady flow of sophisticated matters in both trusts/estates and family law. Position Highlights:<ul><li>Handle a diverse caseload of trusts & estates disputes, will contests, conservatorships, and family law litigation</li><li>Appear in court for hearings, motions, and trials</li><li>Draft pleadings, motions, discovery, and settlement agreements</li><li>Collaborate with partners and clients to deliver effective, compassionate advocacy</li></ul>Why Apply:<ul><li>Competitive compensation and benefits</li><li>Established caseload with opportunity for growth</li><li>Collegial, professional work environment</li></ul>If you are an experienced litigator seeking to expand your practice in a thriving Orange County firm, this is an excellent opportunity. To apply, submit your resume to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-03-31T00:00:00Z

Litigation Attorney

Irvine, CA
remote
Permanent
150000 - 185000 USD / Yearly
A well‑established business and real estate law firm is seeking a Litigation Attorney with a minimum of 3 years of California civil litigation experience to join its growing team. This firm offers a genuinely supportive and collaborative culture, a clear path to partnership, and a strong emphasis on work‑life balance. Attorneys are encouraged to pursue professional development and engage in outside activities that matter to them. The firm is very flexible, and this Litigation Attorney will work 100% remotely! Responsibilities<ul><li>Client communication</li><li>Discovery</li><li>Drafting law and motion</li><li>Attending court appearances</li><li>Taking and defending depositions</li><li>Assisting with trial preparation</li><li>Annual billable requirement: 1750 hours</li></ul> The firm offers a competitive compensation package, including bonus potential and a comprehensive benefits suite: medical, dental, and vision insurance; 401(k); PTO, sick time, paid holidays; paid bar dues and MCLE credits; and more! For immediate consideration for this attorney opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com>
2026-03-27T00:00:00Z

Litigation Attorney

Encinitas, CA
remote
Temporary
82.3365 - 95.337 USD / Hourly
We are looking for a skilled Litigation Attorney to join our team on a contract basis. This role involves supporting active federal litigation matters, with a primary focus on intellectual property disputes. The position is remote, offering flexibility while requiring collaboration with a small, dedicated legal team. Responsibilities: • Draft and respond to discovery requests in intellectual property litigation cases. • Prepare briefs and motions for federal court proceedings. • Provide comprehensive support for defense-side federal litigation matters. • Collaborate closely with internal legal teams to ensure case strategies align with organizational goals. • Conduct thorough legal research to support case development and argumentation. • Manage and prioritize multiple tasks while meeting critical deadlines for litigation. • Assist in trial preparation, including document review and evidence organization. • Offer strategic legal advice to strengthen case positions and mitigate risks.
2026-04-14T00:00:00Z

Litigation Attorney

Irvine, CA
onsite
Permanent
120000 - 150000 USD / Yearly
High-end boutique law firm located in Irvine; CA has an immediate opportunity for a litigation attorney to join their team. This firm is offering the litigation attorney mentorship and development as well as the opportunity to work on complex litigation matters related to commercial litigation, employment law and real estate. Responsibilities: • Handle employment and business litigation cases• Utilize case management software and legal software such as LexisNexis for efficient management of cases• Employ strong litigation skills with a minimum of 5 years of experience• Demonstrate significant state and federal court experience• Show familiarity with class action procedural rules and ESI discovery• Handle PAGA cases and A-Z class action employment • Conduct depositions and manage law & motion • Apply trial experience in handling cases• Use management systems for efficient workflow• Conduct briefings and present complex legal information in an understandable manner. To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove <at> RobertHalf. <com> #SoCalRHL
2026-03-31T00:00:00Z

Litigation Attorney

Irvine, CA
onsite
Permanent
180000 - 200000 USD / Yearly
We have partnered closely with this well-respected Orange County defense firm for many years and have made multiple successful placements with the team. They are now seeking an experienced Litigation Attorney with 5+ years of defense experience to join their growing practice. This role offers sophisticated casework, meaningful responsibility, and a manageable billable requirement, making it an excellent long-term opportunity. Responsibilities<ul><li>Manage complex civil litigation matters from inception through resolution (A–Z)</li><li>Handle enterprise-level cases</li><li>Take and defend depositions</li><li>Draft and argue motions</li><li>Prepare matters for trial</li><li>Make court appearances as needed</li></ul>Qualifications<ul><li>JD from an accredited law school</li><li>Active and in-good-standing California Bar license</li><li>5+ years of civil litigation experience preferred (open to strong candidates with 3+ years)</li><li>Experience managing cases independently</li><li>Comfortable in a fast-paced defense practice</li><li>Smart, driven, and proactive with strong written and verbal communication skills</li></ul>Role Details<ul><li>Billable requirement: 1,750 hours</li><li>Practice focus: Civil litigation (defense)</li><li>Education: Good academic background preferred, but flexible for the right experience</li><li>Environment: Collaborative, high-performing team with real responsibility and client exposure</li></ul>This role is ideal for an attorney seeking long-term growth, substantive work, and better work-life balance than traditional high-billable defense roles. To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-03-31T00:00:00Z

Litigation Legal Assistant 7.5 hour day

Irvine, CA
onsite
Permanent
85000 - 100000 USD / Yearly
National Commercial Litigation Firm Seeks Legal Assistant Secretary About Firm & Position:A nationally recognized construction-focused law firm with multiple U.S. offices is seeking a Legal Assistant to join its Irvine office. This firm represents major developers, contractors, and global corporations on complex domestic and international matters. This Legal Assistant role supports a 3:1 desk in a fully onsite environment and is ideal for someone who thrives in a fast-paced litigation setting with consistent court filings and high-level attorney support. Legal Secretary Responsibilities: • Prepare, revise, and format pleadings, arbitration briefs, discovery, and legal correspondence, including Tables of Contents and Tables of Authorities • Handle state and federal court e-filing • Manage attorney calendars, including court deadlines, hearings, depositions, and case milestones • Input attorney time entries and assist with billing, invoices, and expense reports • Communicate with opposing counsel, courts, mediators, experts, and vendors as needed • Utilize document management systems (e.g., iManage/FileSite) and firm templates for efficient workflow • Support a litigation desk with approximately 3–4 court filings per week, including ~30% federal filings Hours: 37.5-hour workweek (8:30 AM – 5:00 PM) Perks: • 37.5-hour workweek (rare for litigation roles) • Exposure to sophisticated construction litigation matters • Stable, nationally recognized firm with strong reputation in its niche practice area • Collaborative office environment with consistent workflow Salary:$85,000- $100,000 (DOE) Benefits: • Medical, dental, and vision benefits (effective first of the month following hire) • 401(k) eligibility after 6 months (quarterly entry) • Profit sharing eligibility after 1 year • 19 days PTO to start + paid holidays • Annual discretionary bonuses (typically paid in December) • Paid parking • Semi-monthly payroll (15th and last day of the month) TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-04-10T00:00:00Z

IP Legal Secretary

Irvine, CA
onsite
Permanent
75000 - 95000 USD / Yearly
A national law firm is seeking a Patent Legal Assistant, with a focus on patent prosecution (prior experience in this practice area is a must-have). This firm boasts a 7.5 hour work day, beautiful renovated office with snacks, and we have placed 5 legal assistants here in the last two years - all are super happy! Responsibilities of Role: § Preparing and filing new patent (and occasional trademark) applications and associated documents (application data sheets, inventor declarations, powers of attorney, information disclosure statements, preliminary amendments, office action responses, and appeals) with the USPTO· Ensure all three elements of the patent application is correct (such as claims set)· Current volume of filings is anywhere from 5 per day to less than 1§ Creating shells for attorneys (such as for office action responses)§ Docketing – the department exists in Phoenix, but this person will do backup calendaring for attorneys in Outlook or Excel (and reminding them of deadlines)§ Searching IP databases (such as the USPTO, TEAS, TARR, WIPO, and foreign patent offices – like Japan, Australia, Canada, and the EU).· Software: Anaqua, NetDocs, inTapp, iTimekeeper, CPi, AMS, Adobe (bate stamping/labeling, signatures, page numbers). They are paperless. Soft Skills:o Ability to multitask and jump from one thing to another.o Extremely high attention to detail. Should be able to catch if the partner misses a detail such as inventor name/filing deadline.o Someone who takes direction well. Ideally, they’d say, “I’ve done this before, but how does your team do it?” Must have a learner mentality.o Someone who is not a social butterfly, but is drama free!o Someone who is not on their phone during the workday. <-- if you know this is you please do not apply; it will not be tolerated. Perks of Firm:· The IP attorneys are approachable, polite, and a congenial group.· The Sr. legal assistant in the IP group, is a great trainer and has been with the firm for 22 years. She’s been doing IP for 30. Many staff have strong tenure!· High level of respect for staff, no micromanaging, no drama.· Firm prioritizes pro bono work, and partner closely with nonprofits.· The firm administrator offers 1:1 career coaching.
2026-04-10T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Costa Mesa, California. In this long-term contract role, you will provide essential support to the Property Manager by handling administrative tasks and ensuring smooth operations within the office. This position is ideal for individuals with a background in office administration and a proactive approach to problem-solving. Responsibilities: • Perform general administrative tasks, including answering inbound calls, managing correspondence, and maintaining organized records. • Assist the Property Manager with daily operational needs and provide support on property-related matters. • Schedule appointments and coordinate meetings with vendors, clients, and team members. • Oversee payment processing and ensure accurate documentation of financial transactions. • Manage vendor relationships and track service requests to completion. • Handle receptionist duties such as greeting visitors and directing inquiries. • Conduct data entry tasks to maintain accurate and up-to-date records. • Support office operations by ordering supplies and ensuring the workspace remains organized. • Prepare reports and presentations as required by the Property Manager. • Collaborate with team members to improve office workflows and efficiency.
2026-04-17T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary
26.125 - 33 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our executive team and leadership staff. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to the seamless operation of our administrative functions. The ideal candidate will excel in managing schedules, coordinating meetings, and handling travel arrangements while maintaining professionalism and efficiency. Responsibilities: • Schedule and coordinate meetings, events, and interviews, ensuring smooth communication between teams and departments. • Manage conference room logistics, including setup, food ordering, cleanup, and minute-taking. • Review and optimize calendars to avoid conflicts and ensure effective time management. • Arrange travel and accommodations for executives, researching options and adhering to budget requirements. • Draft and edit correspondence, reports, and other documents with precision and clarity. • Perform general office tasks such as maintaining records, ordering supplies, scanning documents, and handling basic bookkeeping. • Represent the company professionally through written, verbal, and visual communications. • Occasionally travel to attend events, meetings, or training as required. • Take on additional assigned projects and responsibilities as needed.
2026-04-17T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Contract / Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-04-17T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary
25 - 27 USD / Hourly
About the Organization: Our client is a dynamic investment firm focused on delivering exceptional financial services and solutions to individual and institutional clients. They are seeking a highly organized Administrative Assistant to provide critical support to their team and ensure smooth day-to-day operations.Role Overview: The Administrative Assistant will support executives, financial advisors, and team members by managing administrative tasks, coordinating schedules, and maintaining accurate records. This role requires exceptional attention to detail, discretion, and professionalism in a fast-paced financial environment.Key Responsibilities:<ul><li>Provide high-level administrative support to executives and team members, including calendar management and meeting coordination.</li><li>Draft, proofread, and format correspondence, reports, and client-facing documents.</li><li>Manage incoming calls, emails, and client inquiries with professionalism and discretion.</li><li>Maintain organized filing systems and ensure sensitive documents are handled confidentially.</li><li>Assist with onboarding new clients and coordinating internal workflows.</li><li>Support ad hoc projects, presentations, and reports as needed.</li></ul>
2026-04-03T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary
24 - 28 USD / Hourly
Behind every successful agricultural operation is a strong administrative backbone. We’re looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a growing agriculture company in Fallbrook. This role is perfect for someone who enjoys staying organized, keeping things on track, and supporting a hardworking, hands-on team. You’ll be involved in a mix of office coordination, reporting, and operational support, with exposure to the business side of agriculture. What You'll Do<ul><li>Provide day-to-day administrative support to operations and leadership teams</li><li>Manage schedules, calendars, and internal communications</li><li>Maintain records related to inventory, shipments, and production logs</li><li>Assist with invoicing, purchase orders, and basic accounting coordination</li><li>Coordinate vendor communications and service scheduling</li><li>Organize and maintain digital and physical filing systems</li><li>Support compliance documentation and reporting requirements</li><li>Assist with data entry and tracking across spreadsheets and internal systems</li><li>Help coordinate team meetings and prepare reports or presentations</li></ul>
2026-04-17T00:00:00Z